HomeMy WebLinkAboutItem 2h - Purchase Police VehiclesDATE: July 7, 2015
TO: Honorable Mayor and City Council
STAFF REPORT
Public Works Services Department
FROM: Tom Tait, Public Works Services Director
By: Dave McVey, General Services Superintendent
SUBJECT: PURCHASE ORDER WITH NATIONAL AUTO FLEET GROUP FOR FIVE
FORD EXPLORER BLACK AND WHITE POLICE PATROL VEHICLES
AND ONE FORD EXPLORER ADMINISTRATION VEHICLE IN THE
AMOUNT OF $211,311.20
Recommendation: Approve
SUMMARY
The Fiscal Year 2015 -16 Equipment Acquisition Budget provides for replacement of six
vehicles in the Police Department. Using the National Joint Powers Alliance ( "NJPA ")
cooperative purchasing program enables the City to streamline the process of procuring
these vehicles and receive the best price possible.
It is recommended that the City Council approve a purchase order with National Auto
Fleet Group for the purchase of five black and white Ford Explorer Police Interceptor
patrol utility vehicles and one 2016 Ford Explorer administrative vehicle, in the amount
of $211,311.20.
DISCUSSION
The Fiscal Year 2015 -16 Equipment Acquisition Budget provides for the replacement of
six vehicles in the Police Department. The six vehicles that will be replaced meet the
mileage, age, and /or maintenance requirements of the City's Vehicle Replacement
Program. A 1999 Ford Crown Victoria, which is utilized by administration staff, will be
replaced with a new 2016 Ford Explorer. The five black and white 2016 Ford Explorer
Police Interceptor patrol utility vehicles will replace three 2010 Dodge Chargers, one
2008 Dodge Charger, and one 2002 Ford Crown Victoria.
The Police Department has selected the 2016 Ford Explorer Police Interceptor Patrol
Utility Vehicle model for black and white pursuit vehicles as it is equipped with a 3.5 -liter
V -6 engine and is front -wheel drive with ballistic doors. These features provide superior
handling during high speeds and easier accessibility when entering and exiting the
vehicle. Additionally, this vehicle is larger in capacity for storing police gear and the
Purchase Order for Police Vehicles
July 7, 2015
Page 2 of 2
seats accommodate gun holsters and belts. The rear bench seats can also fold flat for
additional storage and the vinyl upholstery cleans easily. Furthermore, this model has
proven to be more fuel efficient than a Dodge Charger, is prewired for emergency
lighting accessory installations, and most area police departments are transitioning to
sport utility models for patrol vehicles.
California Government Code authorizes public agencies to participate in cooperative
purchasing agreements such as those established by the NJPA while still remaining
within the City's adopted rules and procedures for purchasing. By utilizing a
cooperative purchasing program, the City is able to streamline the procurement process
and purchase this equipment at a lower cost than traditional competitive bidding. The
NJPA awarded a contract to National Auto Fleet Group for their full line of cars, trucks,
and equipment. The bidding process and the contract with National Auto Fleet Group
have been reviewed by Public Works Services Department and it has been determined
to meet the City's procurement requirements.
FISCAL IMPACT
The cost for each black and white Ford Explorer Police Interceptor patrol utility vehicle
is $34,818.99. The one Ford Explorer administrative vehicle is $37,216.25. The cost for
all six vehicles is $211,311.20. Sufficient funds have been budgeted in the Fiscal Year
2015 -16 Equipment Replacement Fund for vehicle acquisition, lighting, and
telecommunication equipment.
RECOMMENDATION
It is recommended that the City Council approve a purchase order with National Auto
Fleet Group for the purchase of five black and white Ford Explorer Police Interceptor
patrol utility vehicles and one Ford Explorer administrative vehicle, in the amount of
$211,311.20.
Approved:
Dominic Lazzar
City Manager