HomeMy WebLinkAboutItem 2i - Purchase Order for Financial System SoftwareSTAFF REPORT
Administrative Services Department
DATE: July 7, 2015
TO:
FROM:
Honorable Mayor and City Council
Hue C. Quach, Administrative Services Director
By: Shannon Huang, Financial Services Manager /City Treasurer
SUBJECT: PURCHASE ORDER WITH SUNGARD PENTAMATION FOR FINANCIAL
SYSTEM SOFTWARE MAINTENANCE IN AN AMOUNT NOT TO
EXCEED $35,199
Recommendation: Approve
SUMMARY
The City currently utilizes proprietary financial system software developed and solely
supported by SunGard Pentamation. Annually, the City renews the maintenance
agreement for support of its software. It is recommended that the City Council approve
a one year purchase order with SunGard Pentamation for maintenance and support of
the financial system in the amount of $35,199.
DISCUSSION
The City has used Pentamation Financial System since 1999, which supports most of
the City's Finance and Human Resources operations including financial reporting,
payroll, accounts payable, general ledger, cashier, accounts receivable, budget
preparation, human resources, and purchasing. Software support and maintenance
fees pay for ongoing product development of regulatory updates such as annual payroll
tax tables and other program fixes. It also includes phone and web -based support
when staff needs help with coding or guidance on implementing new regulatory updates
within the system.
Since purchasing Pentamation in 1999, the annual maintenance costs have only
increased by an inflationary factor. The annual given cost for the period of July 2015 to
June 2016 is $35,199. It is recommended that the City issue a purchase order to
SunGard Pentamation for ongoing support and maintenance of the City's automated
financial system. The City has explored alternatives to SunGard's system and has found
the alternatives to be considerably more expensive given all that the current system
includes.
Purchase Order with SunGard Pentamation
July 7, 2015
Page 2 of 2
FISCAL IMPACT
Funds for the proposed annual maintenance costs are budgeted in the FY 2015 -16
Operating Budget.
RECOMMENDATION
It is recommended that the City Council approve a Purchase Order with SunGard
Pentamation for financial system software maintenance for Fiscal Year 2015 -16 in an
amount of $35,199.
Approved:
Dominic Lazzar
City Manager