HomeMy WebLinkAboutItem 2j - Extension to the Purchase Order for Emergency EquipmentJ
STAFF REPORT
Public Works Services Department
DATE: July 7, 2015
TO: Honorable Mayor and City Council
FROM: Tom Tait, Public Works Services Director
By: Dave McVey, General Services Superintendent
SUBJECT: EXTENSION TO THE PURCHASE ORDER WITH BLACK AND WHITE
EMERGENCY VEHICLES, INC. FOR THE PURCHASE AND
INSTALLATION OF EMERGENCY EQUIPMENT AND LIGHTING FOR
CITY VEHICLES IN AN AMOUNT NOT TO EXCEED $84,794
Recommendation: Approve
SUMMARY
The Public Works Services Department ( "PWSD ") is responsible for preparing
equipment specifications for the purchase of City vehicles. When new vehicles have
been delivered, the installation of emergency equipment and lighting is performed by an
outside vendor. On August 20, 2013, the City Council approved a purchase order with
Black and White Emergency Vehicles, Inc. for the purchase and installation of
emergency equipment and lighting for all newly purchased City vehicles. Black and
White Emergency Vehicles, Inc. is reaching the end of their first purchase order
extension and has submitted a written offer to hold their prices for another year. All
terms and conditions of the original purchase order will remain in effect.
It is recommended that the City Council approve a one year extension to the purchase
order with Black and White Emergency Vehicles, Inc. for the purchase and installation
of emergency equipment and lighting for City vehicles in the amount of $84,794.
DISCUSSION
PWSD is responsible for preparing equipment specifications for the purchase of
vehicles described in the City's annual Equipment Replacement Budget. When new
police vehicles, trucks, and cars are purchased, they are delivered to the PWSD for final
inspection. Once a new vehicle has been inspected, it is sent to an outside vendor for
the installation of emergency equipment and lighting. The process of installing
emergency related equipment in new police pursuit vehicles involves removing the
emergency lighting and computer equipment from the designated replacement vehicles
being removed from service, and installing them into the new police pursuit vehicles
pursuant to Arcadia Police Department specifications. The police pursuit vehicles are
Purchase Order Extension - Emergency Equipment & Lighting
July 7, 2015
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also outfitted with a proper wiring harness, prisoner seat, acrylic partition, push bar, and
gun mounts. After the vendor has installed all emergency response related equipment
and lighting, the vehicle is ready for duty. Additionally, all City trucks and certain cars
are equipped with emergency lights, light bars, and a City issued two -way radio as
necessary.
On August 20, 2013, the City Council approved a purchase order with Black and White
Emergency Vehicles, Inc. for the purchase and installation of emergency equipment and
lighting for all newly purchased City vehicles. Black and White Emergency Vehicles,
Inc. is reaching the end of their first purchase order extension and has submitted a
written offer to hold their prices for another year. Black and White Emergency Vehicles,
Inc. has provided excellent service during the term of the purchase order.
FISCAL IMPACT
Sufficient funds have been budgeted in the Fiscal Year 2015 -16 Equipment
Replacement Budget.
RECOMMENDATION
It is recommended that the City Council approve a one year extension to the purchase
order with Black and White Emergency Vehicles, Inc. for the purchase and installation
of emergency equipment and lighting for City vehicles in the amount of $84,794.
Approved:
Dominic Lazza
City Manager