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HomeMy WebLinkAboutItem 2e - Waive formal bid process and purchase ammunitionIo ., 5, [ A­., 5, STAFF REPORT o��74nity of �o Police Department DATE: August 4, 2015 TO: Honorable Mayor and City Council FROM: Robert Guthrie, Chief of Police By: Roy Nakamura, Lieutenant SUBJECT: WAIVE THE FORMAL BID PROCESS AND AUTHORIZE THE PURCHASE OF AMMUNITION FROM SAN DIEGO POLICE EQUIPMENT CO., INC. IN AN AMOUNT NOT TO EXCEED $130,000 Recommendation: Approve SUMMARY It is recommended that the City Council authorize the purchase of new factory ammunition from San Diego Police Equipment Co., Inc. in an amount not to exceed $130,000. DISCUSSION All officers are required to maintain standards of proficiency for the various weapons used in their line of duty. Purchases of ammunition are made on an as- needed basis to maintain adequate inventory and officers' proficiency levels through monthly qualifications and scheduled trainings. The Department maintains a variety of weapons in order to respond to any potential threats to the safety and welfare of the citizens of Arcadia. All of the Department's weapons require specialized types of ammunition, which are limited to specific manufacturers and authorized dealers. The Department primarily utilizes two brands of ammunition — Federal Premium and Speer — which are owned and manufactured solely by Alliant Techsystems, Inc. ( "ATK "). San Diego Police Equipment Co., Inc. is the sole authorized dealer and distributor of ATK ammunition for the Western United States region. The Department also purchases ammunition from Blackhills Ammunition, Inc., which is a sole source vendor of ammunition specifically used for SWAT- sniper training and operations. ATK and Blackhills ammunition have been utilized by the Department for over a decade and continue to meet the Department's ammunition standards based on ballistic capabilities, performance, and Purchase of Ammunition August 4, 2015 Page 2 of 2 functional reliability. Because both vendors are sole- source vendors for the types of ammunition required by the Department, the traditional bidding process is not possible. FISCAL IMPACT Sufficient funds for the purchase of ammunition have been allocated in the FY 2015 -16 Budget under Patrol Fields and SWAT Fields accounts. RECOMMENDATION It is recommended that the City Council waive the formal bid process and authorize the purchase of ammunition from San Diego Police Equipment Co., Inc. in an amount not to exceed $130,000. Approved, Dominic Lazzarettd City Manager