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HomeMy WebLinkAboutItem 1a - SUP re "Rise of Jack O' Lanterns" at Santa Anita ParkGi'OFO$,�,j�`�f�� �a go , 5. 190 A.guci 5, 1903 STAFF REPORT �al�nity of �o Development Services Department DATE: August 18, 2015 TO: Honorable Mayor and City Council FROM: Jason Kruckeberg, Assistant City Manager /Development Services Director Jim Kasama, Community Development Administrator Prepared By: Thomas Li, Associate Planner SUBJECT: SPECIAL USE PERMIT NO. SUP 15 -15 FOR THE "RISE OF THE JACK O'LANTERNS" AT THE SOUTHWEST PARKING LOT OF SANTA ANITA PARK AT 285 W. HUNTINGTON DRIVE Recommendation: Conditional Approval SUMMARY Ms. Debbi Katz of the Rise of the Jack O'Lanterns applied for a Special Use Permit to allow a family event showcasing professionally hand - carved, illuminated pumpkins in the southwest parking lot area of Santa Anita Park (see the attached application material) each Friday, Saturday, and Sunday, from October 9, 2015, through November 1, 2015. It is recommended that the City Council approve Special Use Permit No. SUP 15 -15, subject to the conditions listed in this staff report. BACKGROUND Arcadia Municipal Code (AMC) Section 9273.1.20.1, requires that a special event that is held for more than five (5) days at Santa Anita Park shall be subject to City Council consideration. The Rise of the Jack O'Lanterns is requesting a total of 12 event days. This is the first time the event would be held at the Santa Anita Park. This organization will be holding similar events this year at the Old Westbury Gardens in New York, the Safari Park in San Diego, and the Descanso Gardens in La Canada - Flintridge. Further details of the event are available on their website: http: / /www.therise.org. DISCUSSION The applicant is requesting to hold a pumpkin carvings showcase event for twelve (12) days: each Friday, Saturday, and Sunday, from October 9, 2015, through November 1, 2015, as stated in the attached application material. This is a family- oriented art show that will display more than 5,000 hand - carved pumpkins along a 1/3 -mile walking trail and is not intended to be a scary or haunted -house type of event. Although live racing will take place on the event dates, the proposed event hours of 6:30 p.m. to 10:30 p.m. will be after horse racing activities have concluded each day. The anticipated Consideration of SUP 15 -15 "Rise of the Jack O'Lanterns" August 18, 2015 Page 2 of 5 attendance is 4,000 for each day of the event. Santa Anita Park will provide food and beverage service, including alcoholic beverages at portable concession stands. There will be a staging area with four, 53 -foot trailers at the easterly portion of the parking area. Halloween music and lighting will be provided for the event area and throughout the walking trail. Lighting will also be provided for the parking area. Lighting levels will be subject to review and approval by Building Services and the Fire Department. The music and any public- address system will be subject to the City's noise regulations. Security and parking will be handled by Santa Anita Park. Parking attendants will direct customers to the event and control traffic at pedestrian crossings. Main access for the event is to be through Gate 3. There will also be directional signage at Gates 5, 7, and 8, as shown on the site plan included with the application material. Patrons will park at the westerly portion of the southwesterly parking area, and the carved pumpkin walking trail will be set up on the easterly portion of the parking area. The event is subject to inspection by the Fire Department and Building Services for a Carnival /Fair Permit. Santa Anita Park will advertise the event on their electronic signs and the applicant will display a sign at Gate 3. The applicant does not plan to display other signage and they are not allowed to display any signs on public rights -of -way or on any street lights, utility posts, or other public property. Because Rise of the Jack O'Lanterns has been successfully staged at other locations and is expected to be a positive seasonal family event which does not pose a significant potential for negative impacts, to expedite future applications it is recommended that the Rise of the Jack O'Lanterns events that may run for more than five (5) days be authorized for administrative approval, unless significant operational changes are proposed. The following Conditions of Approval are recommended: 1. This permit shall be valid for twelve (12) days: each Friday, Saturday, and Sunday, from October 9, 2015, to November 1, 2015. 2. No signs are permitted in public rights -of -way (e.g., the medians on Huntington Drive and Baldwin Avenue) City parkways, street lights, utility poles, or other public property. 3. Any signs or banners to be posted on the subject property, other than the signs on the event trucks or trailers, shall be subject to review and approval by the Development Services Director or designee. If a sign has been installed without approval or is otherwise prohibited, the sign may be removed by City personnel. 4. The event and any related independent contractors or vendors, including any parking service company, shall obtain City business licenses from the City's Business License Officer or designee prior to the event (i.e., by October 9, 2015). Consideration of SUP 15 -15 "Rise of the Jack O'Lanterns" August 18, 2015 Page 3 of 5 5. The applicant shall obtain a Carnival /Fair Permit from the Fire Department prior to October 9, 2015. 6. The event and all related equipment and activities shall comply with the City's Noise Ordinance. 7. All electrical installations, including generators, lighting, and audio equipment shall obtain proper permits and are subject to approval by the City's Building Official or designee. 8. Accessible paths -of- travel are required from all accessible parking spaces to the event entrance and from Huntington Drive. A site plan that shows the total number of parking spaces available for this event, with the location and number of accessible spaces and accessible pathways clearly shown, must be submitted to Building Services and approved by the Building Official prior to completing set -up. 9. The portable toilets shall not be placed near any catch basins or any other drain inlets. 10. All future Rise of the Jack O'Lanterns events proposed in the southwest parking lot area of Santa Anita Park shall be subject to administrative approval of a Special Use Permit. This authorization for administrative approval of future Special Use Permits for Rise of the Jack O'Lanterns applies to one event in a calendar year. A City Council hearing shall not be required for these events in the southwest parking lot area of Santa Anita Park unless significant operational changes are proposed or if required by the Development Services Director; in which case, the application may be referred to the City Council. 11. Noncompliance by the Applicant with any Arcadia Municipal Code provisions or the provisions and conditions of approval for SUP 15 -15 shall be grounds for immediate suspension or revocation of any approvals, which could result in the closing and /or cancellation of the event. Any problems identified by the Development Services Director may be brought forward to the City Council for consideration of possible permit revocation or additions /modifications of conditions of approval. Prior to the submittal of such possible permit revocation or additions /modifications of conditions of approval to the City Council, the Development Services Director may modify or add conditions of approval, subject to appeal to the City Council. 12. The applicant shall defend, indemnify, and hold harmless the City of Arcadia and its officials, officers, employees, and agents from and against any claim, action, or proceeding against the City of Arcadia, its officials, officers, employees or agents to attack, set aside, void, or annul any approval or conditional approval of the City of Arcadia concerning this project and /or land use decision, including but not limited to any approval or conditional approval of the City Council, Planning Commission, or City Staff, which action is brought within the time period provided for in Government Consideration of SUP 15 -15 "Rise of the Jack O'Lanterns" August 18, 2015 Page 4 of 5 Code Section 66499.37 or other provision of law applicable to this project or decision. The City shall promptly notify the applicant of any claim, action, or proceeding concerning the project and /or land use decision and the City shall cooperate fully in the defense of the matter. The City reserves the right, at its own option, to choose its own attorney to represent the City, its officials, officers, employees, and agents in the defense of the matter. 13. Approval of SUP 15 -15 shall not take effect unless the applicant /property owner has executed and filed with the Development Services Department, before September 18, 2015, an Acceptance Form available from the Development Services Department to indicate acceptance of the conditions of approval. Findings Section 9273.1.20.2, of the Arcadia Municipal Code states that a Special Use Permit application is subject to the following four criteria: 1. That the site is adequate in size and shape to accommodate the proposed Special Use Event. With the entire southwest parking lot being made available with over 6,000 parking spaces, there will be ample space to accommodate the event, the trailers, equipment, and parking for the event attendees, and employees. While the event will be staged on days when horse racing is active on the property, the timing of the events is such that there will not be excessive parking demands. 2. That the proposed Special Use or Event will not adversely interfere with existing uses on the subject property, and will not impede or adversely impact pedestrian access ways and /or vehicular circulation patterns. The event will be held after live racing and will not interfere with any other uses. The event will be served by Gate 3, which will provide easy ingress and egress. 3. That the proposed Special Use or Event will not result in a significant adverse impact on any adjacent property. The event will be held in the south portion of the southwest parking lot away from residential areas, the hospital, and the entries to the parking lot. The noise ordinance will be complied with and the event will end by 10:30 p.m. 4. That by requiring certain safeguards as conditions of approval, the proposed Special Use or Event will not be detrimental to the public health, safety and welfare. The event will comply with all applicable health codes and the set -up is subject to approval by the Fire Department and Building Services. Based on the foregoing, it is recommended that the City Council approve the Special Use Permit subject to the conditions of approval listed above. Consideration of SUP 15 -15 "Rise of the Jack O'Lanterns" August 18, 2015 Page 5 of 5 ENVIRONMENTAL ASSESSMENT This project is Categorically Exempt from the California Environmental Quality Act (CEQA) under Section 15304(e) of the CEQA Guidelines as a temporary use of land having negligible or no permanent effects on the environment. A Preliminary Exemption Assessment is attached. PUBLIC NOTICE Public hearing notices of Special Use Permit Application No. SUP 15 -15 were published in the local newspaper and mailed on July 23, 2015, to the owners of those properties that are within 1,000 feet of the Santa Anita Park property. To date, no public comments have been received. FISCAL IMPACT The proposed Special Use will have no direct fiscal impact on the City's General Fund. RECOMMENDATION It is recommended that the City Council approve Special Use Permit No. SUP 15 -15, for the "Rise of the Jack O'Lanterns" at the Santa Anita Race Track, 285 W. Huntington Drive, subject to the conditions listed in this staff report. Approved: Dominic Lazzareltd City Manager Attachments: Special Use Permit Application and Location Map Preliminary Exemption Assessment 15- 70-g- R. A, SPECIAL USE PERMIT PLEASE COMPLETE THE FOLLOWING INFORMATION: BUSINESS BUSINESS NAME: +� I [ �l �' �� (' IZ �� �l7 t' E :� 5__ PROJECT ADDRESS J � e �tft E �i j Csl�_ `�!-f i"f f (Gt �;'r zi C 14- 0t'o ZONE CLASSIFICATION APPLICANT NAME: Thy R <'(fk u 1- 0,1 if n ADDRESS I `_� to f f L-�Gt GI CITY �� Y i.' I �a ".e}(✓I1) STATE f � zip TELEPHONE NO. �� +4 � � 7L1 _ ��SC�? r E -MAIL ADDRESS Cl K(t' i PROPERTY OWNER'S NAME: ADDRESS Zj:�,i eA,- /Iry J�wG �dn/ 04(Ve CITY '':) „ 4. 7,1- 1047'wr STATE C-I- Zip `7'a2-9�- TELEPHONE NO. 6Z6 -,F74- %373 E- MAILADDRESS 5rj4t/B(/&J- f- ,1'�'6n 'rIs' •Ca, DESCRIPTION OF EVENT: DATE OF EVENT- C.J� [c, C. # tL?�,!�;,t ':_�_,�t... -1) ti, 615 ! lt�lt'�l�rls�j�:r LOCATION(S): L i La a f) d Q /� HOURS OF EVENT' ATTENDANCE: �71 : k. PPI It , ' ` #NO. OF PARKING ATTENDANTS: The applicant and property owner hereby declare under penalty of perjury that all the information submitted for Pi.5�-a li tic ' true and cSe'c't fr I `. �/ � q//' _ ft c�• L : rN� A licant's Signat re ( Date Proferty Owner's Si nature 40J �Lt Date Date fled_; Nmount paid �+� -� Receipt No. /05Z ?0 Received By 12 -20 -11 PLEASE ANSWER THE FOLLOWING QUESTION: The Development Services Director or designee shall approve the special use permit, based on the following criteria_ Please explain how your request meets these criteria. 1. The site for the intended use is adequate in size and shape to accommodate said use or event. `7 f�` O✓7 rfwc v-7 t_ cr9 G✓r 4 C_ C=Vr -� c r�C 0/"/) 'mr G`vcn 7 c7 z4, ! 7, Hsu v7lti` vL� -z /3 urr C10) / 7J-t- G- <.✓G 4- G = r7 2. The location for the proposed use or event would not adversely interfere with existing uses on the subject property; and would not impede or adversely impact pedestrian access ways and /or vehicular circulation patterns. G -VC-A 7 G n r/�7rUA�' rl /1!j-U/ c f7�� -✓ /!�C C�7I x3 C �wc�C�+� 7-?A !3 < C c yr r <c 1 The proposed use would not result in a significant adverse impact on adjacent property. /� L,. • � ��` /2�!-C ••yG ^` /VU�' /Lrcl.✓G L-yc.�t,-7 d dam- j7/L^ /�•�d/1c'� 7� _ /�� r'ir+.7/r'� T .9 �%L° G7 6 %cif o/+ G"n 7 < L3 w! L �✓rr7 136- T n) 4. That by requiring certain safeguafds as conditions of approval, the proposed use would not be detrimental to the public health, safety and welfare. /-)orr 71 vc /— icc /�,2rch�c Gam► -Cn�7 �7<?7 v,,e t, A1(ZY!71 kV- 01V �Y'-� CL'3 U/� J-�,O vn�d iillG CU�7tii vrfi! 7 `1. -2- 12 -20 -11 i 4bnrlun Glh ihw A+ Q � PoHdrrw lfanetl c . ryl J'rS,yo Xrlo.med cnl,ae [O 13 a rrete�e �? u $ a SIGN LOCATION U a�anyr+r.r.r�T Le«.r�a anrw��e O V! Yrl?! a w.y9s 4• �� Prp/Ca lallpC 4 s1 � a i � } Oi Tire tlec'M • Lt ® Iv+cac,nc+ v'` L•lNi�e' O � ^t ��3'i ^ i - - ��S wnenrKG104eooN *•ma 'n,rc. xmn•aaWm mh• Gales I •.:m�l.s Vaaak SIGN LOCATION r,7 SIGN LOCATION _ �s� `�� � CJIPN fMNen 4ev.¢xs • d� WeMCC':OeRV Ovec LkMer ANYnc� FpMNxrM4n11 Lev O` Q, � n,crdl, CNy leMl S,` m n ee9 .LU1rPoic. oeprrmnnr saarecnalr,. C:0081e �!� � ° Q +au r ��` G' t [unuu e Darea e:nlr'[ yl iy P Nad:p,)m Sign Anda GAIL Sams A+ula 16 Q na,reiern App WI } � r wuml^91on aL.dval M far�dely� M1e,IbeM S,Mn //YIH Q �. a Gorr lII Edfwrin ll:e. want" i� s' ._.-j fo-G,oa ;Ol wn.l 1 _9 STAGING: a 53' TRAILERS. 4 TOTAL ., rAnm ` ��� — w. '� tie :� 4' a miTI PARKING V SIGN LOCATION.- MAIN ENTRANCE WHuntlntytan Dr 8 _ QLCaO. clamber _ N1 J7 or Commerce F W Hunl,nyton Dr W Iiurliinyiprt DI p, tneale fa.r + idn ML- "- rrNSq� W HunllrfytOn Dr i Wfaunung Lrm„arrx East Branch a Arcadia Wash -_ . .. i 1 I. tv m-ai .; A,.., - - -_� ._ TICKETS - . RESHOW —- CUSTOMER SERVICE _ - ,• 05 VARY FENCE 0. tf THAN([ ME- UNDER ESEA JIM FISN(W) COMING 51 1 EV [14} 1 ( AN OS( ] 'CO 1 EJ 4ESEDAAG Alm, . OCI 1 {I ]•.♦ '..� { � � �� % � � MPIDx MAN � . t ✓ - asA S.� i 4 PA �'"� �,I,HW 'u E THE SEA l V,.SN (30) - .� I A YL[I AIECE.3LOAADSWIDE) AEIP(16)r•K� ANCHOR � ANCNOR (1) Im" HAP �MIDT AY _ TIMMAT i1, _ ,p'e• r' SEA CONTAINER 1 ti _'G VEYARDF sn aIE (7) PWp EALGK OSTS(P) .. {. • `, I ASTONES (D] Ayy a :� EMERGENCE EXI- Es (a] "� s � DINOSAUR is* IV O vVANMAM: - r_ AAPIOAa ) (3) . AM ELOPL-xEADW(17) -- �X !.I(Ex [1 AWROPO, HEAD DOWN (W. .. T L101 AMA 111 5ALNEAEADIILS ) _ 'NMD UP (2) - yY S. HINp'�T` SANTA ANITA RACE TRACK Of Ag PRELIMINARY EXEMPTION ASSESSMENT (Certificate of Determination When Attached to Notice of Exemption) e 1. Name or description of project: Special Use Permit No. SUP 15 -15 for the "Rise of the Jack O' Lanterns" event in the southwest parking area of Santa Anita Park every Friday, Saturday, and Sunday; from Friday, October 9, 2015 through Sunday, November 1, 2015. The event hours will be 6:30 p.m. to 10:30 p.m., with an expected attendance of 4,000 patrons per day. 2. Project Location — Identify street 285 W. Huntington Drive, Southwest parking lot (between La address and cross streets or Cadena Ave. and Holly Ave.) attach a map showing project site (preferably a USGS 15' or 7 1/2' topographical map identified by quadrangle name): 3. Entity or person undertaking A. project: B. Other (Private) (1) Name Debbi Katz (2) Address 515 N. State Road Briar Cliff Manor, NY 10510 4. Staff Determination: The Lead Agency's Staff, having undertaken and completed a preliminary review of this project in accordance with the Lead Agency's "Local Guidelines for Implementing the California Environmental Quality Act (CEQA)" has concluded that this project does not require further environmental assessment because: a. ❑ The proposed action does not constitute a project under CEQA. b. ❑ The project is a Ministerial Project. C. ❑ The project is an Emergency Project. d. ❑ The project constitutes a feasibility or planning study. e. ® The project is categorically exempt. Applicable Exemption Class: 15304(e) (Class 4, Minor Temporary Use of Land) f. ❑ The project is statutorily exempt. Applicable Exemption: g. ❑ The project is otherwise exempt on the following basis: h. ❑ The project involves another public agency which constitutes the Lead Agency. Name of Lead Agency: Date: July 1, 2015 Staff: Thomas Li, Associate Planner Preliminary Exemption Assessment FORM "A"