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STAFF REPORT
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Development Services Department
DATE: August 18, 2015
TO: Honorable Mayor and City Council
FROM: Jason Kruckeberg, Assistant City Manager /Development Services Director
Jim Kasama, Community Development Administrator
Prepared By: Thomas Li, Associate Planner
SUBJECT: SPECIAL USE PERMIT NO. SUP 15 -15 FOR THE "RISE OF THE JACK
O'LANTERNS" AT THE SOUTHWEST PARKING LOT OF SANTA ANITA
PARK AT 285 W. HUNTINGTON DRIVE
Recommendation: Conditional Approval
SUMMARY
Ms. Debbi Katz of the Rise of the Jack O'Lanterns applied for a Special Use Permit to
allow a family event showcasing professionally hand - carved, illuminated pumpkins in
the southwest parking lot area of Santa Anita Park (see the attached application
material) each Friday, Saturday, and Sunday, from October 9, 2015, through November
1, 2015. It is recommended that the City Council approve Special Use Permit No. SUP
15 -15, subject to the conditions listed in this staff report.
BACKGROUND
Arcadia Municipal Code (AMC) Section 9273.1.20.1, requires that a special event that is
held for more than five (5) days at Santa Anita Park shall be subject to City Council
consideration. The Rise of the Jack O'Lanterns is requesting a total of 12 event days.
This is the first time the event would be held at the Santa Anita Park. This organization
will be holding similar events this year at the Old Westbury Gardens in New York, the
Safari Park in San Diego, and the Descanso Gardens in La Canada - Flintridge. Further
details of the event are available on their website: http: / /www.therise.org.
DISCUSSION
The applicant is requesting to hold a pumpkin carvings showcase event for twelve (12)
days: each Friday, Saturday, and Sunday, from October 9, 2015, through November 1,
2015, as stated in the attached application material. This is a family- oriented art show
that will display more than 5,000 hand - carved pumpkins along a 1/3 -mile walking trail
and is not intended to be a scary or haunted -house type of event. Although live racing
will take place on the event dates, the proposed event hours of 6:30 p.m. to 10:30 p.m.
will be after horse racing activities have concluded each day. The anticipated
Consideration of SUP 15 -15
"Rise of the Jack O'Lanterns"
August 18, 2015
Page 2 of 5
attendance is 4,000 for each day of the event. Santa Anita Park will provide food and
beverage service, including alcoholic beverages at portable concession stands. There
will be a staging area with four, 53 -foot trailers at the easterly portion of the parking
area. Halloween music and lighting will be provided for the event area and throughout
the walking trail. Lighting will also be provided for the parking area. Lighting levels will
be subject to review and approval by Building Services and the Fire Department. The
music and any public- address system will be subject to the City's noise regulations.
Security and parking will be handled by Santa Anita Park. Parking attendants will direct
customers to the event and control traffic at pedestrian crossings. Main access for the
event is to be through Gate 3. There will also be directional signage at Gates 5, 7, and
8, as shown on the site plan included with the application material. Patrons will park at
the westerly portion of the southwesterly parking area, and the carved pumpkin walking
trail will be set up on the easterly portion of the parking area. The event is subject to
inspection by the Fire Department and Building Services for a Carnival /Fair Permit.
Santa Anita Park will advertise the event on their electronic signs and the applicant will
display a sign at Gate 3. The applicant does not plan to display other signage and they
are not allowed to display any signs on public rights -of -way or on any street lights, utility
posts, or other public property.
Because Rise of the Jack O'Lanterns has been successfully staged at other locations
and is expected to be a positive seasonal family event which does not pose a significant
potential for negative impacts, to expedite future applications it is recommended that the
Rise of the Jack O'Lanterns events that may run for more than five (5) days be
authorized for administrative approval, unless significant operational changes are
proposed.
The following Conditions of Approval are recommended:
1. This permit shall be valid for twelve (12) days: each Friday, Saturday, and Sunday,
from October 9, 2015, to November 1, 2015.
2. No signs are permitted in public rights -of -way (e.g., the medians on Huntington
Drive and Baldwin Avenue) City parkways, street lights, utility poles, or other public
property.
3. Any signs or banners to be posted on the subject property, other than the signs on
the event trucks or trailers, shall be subject to review and approval by the
Development Services Director or designee. If a sign has been installed without
approval or is otherwise prohibited, the sign may be removed by City personnel.
4. The event and any related independent contractors or vendors, including any
parking service company, shall obtain City business licenses from the City's
Business License Officer or designee prior to the event (i.e., by October 9, 2015).
Consideration of SUP 15 -15
"Rise of the Jack O'Lanterns"
August 18, 2015
Page 3 of 5
5. The applicant shall obtain a Carnival /Fair Permit from the Fire Department prior to
October 9, 2015.
6. The event and all related equipment and activities shall comply with the City's Noise
Ordinance.
7. All electrical installations, including generators, lighting, and audio equipment shall
obtain proper permits and are subject to approval by the City's Building Official or
designee.
8. Accessible paths -of- travel are required from all accessible parking spaces to the
event entrance and from Huntington Drive. A site plan that shows the total number
of parking spaces available for this event, with the location and number of
accessible spaces and accessible pathways clearly shown, must be submitted to
Building Services and approved by the Building Official prior to completing set -up.
9. The portable toilets shall not be placed near any catch basins or any other drain
inlets.
10. All future Rise of the Jack O'Lanterns events proposed in the southwest parking lot
area of Santa Anita Park shall be subject to administrative approval of a Special
Use Permit. This authorization for administrative approval of future Special Use
Permits for Rise of the Jack O'Lanterns applies to one event in a calendar year. A
City Council hearing shall not be required for these events in the southwest parking
lot area of Santa Anita Park unless significant operational changes are proposed or
if required by the Development Services Director; in which case, the application
may be referred to the City Council.
11. Noncompliance by the Applicant with any Arcadia Municipal Code provisions or the
provisions and conditions of approval for SUP 15 -15 shall be grounds for immediate
suspension or revocation of any approvals, which could result in the closing and /or
cancellation of the event. Any problems identified by the Development Services
Director may be brought forward to the City Council for consideration of possible
permit revocation or additions /modifications of conditions of approval. Prior to the
submittal of such possible permit revocation or additions /modifications of conditions
of approval to the City Council, the Development Services Director may modify or
add conditions of approval, subject to appeal to the City Council.
12. The applicant shall defend, indemnify, and hold harmless the City of Arcadia and its
officials, officers, employees, and agents from and against any claim, action, or
proceeding against the City of Arcadia, its officials, officers, employees or agents to
attack, set aside, void, or annul any approval or conditional approval of the City of
Arcadia concerning this project and /or land use decision, including but not limited to
any approval or conditional approval of the City Council, Planning Commission, or
City Staff, which action is brought within the time period provided for in Government
Consideration of SUP 15 -15
"Rise of the Jack O'Lanterns"
August 18, 2015
Page 4 of 5
Code Section 66499.37 or other provision of law applicable to this project or
decision. The City shall promptly notify the applicant of any claim, action, or
proceeding concerning the project and /or land use decision and the City shall
cooperate fully in the defense of the matter. The City reserves the right, at its own
option, to choose its own attorney to represent the City, its officials, officers,
employees, and agents in the defense of the matter.
13. Approval of SUP 15 -15 shall not take effect unless the applicant /property owner has
executed and filed with the Development Services Department, before September
18, 2015, an Acceptance Form available from the Development Services
Department to indicate acceptance of the conditions of approval.
Findings
Section 9273.1.20.2, of the Arcadia Municipal Code states that a Special Use Permit
application is subject to the following four criteria:
1. That the site is adequate in size and shape to accommodate the proposed Special
Use Event. With the entire southwest parking lot being made available with over
6,000 parking spaces, there will be ample space to accommodate the event, the
trailers, equipment, and parking for the event attendees, and employees. While the
event will be staged on days when horse racing is active on the property, the timing
of the events is such that there will not be excessive parking demands.
2. That the proposed Special Use or Event will not adversely interfere with existing
uses on the subject property, and will not impede or adversely impact pedestrian
access ways and /or vehicular circulation patterns. The event will be held after live
racing and will not interfere with any other uses. The event will be served by Gate 3,
which will provide easy ingress and egress.
3. That the proposed Special Use or Event will not result in a significant adverse
impact on any adjacent property. The event will be held in the south portion of the
southwest parking lot away from residential areas, the hospital, and the entries to
the parking lot. The noise ordinance will be complied with and the event will end by
10:30 p.m.
4. That by requiring certain safeguards as conditions of approval, the proposed
Special Use or Event will not be detrimental to the public health, safety and welfare.
The event will comply with all applicable health codes and the set -up is subject to
approval by the Fire Department and Building Services.
Based on the foregoing, it is recommended that the City Council approve the Special
Use Permit subject to the conditions of approval listed above.
Consideration of SUP 15 -15
"Rise of the Jack O'Lanterns"
August 18, 2015
Page 5 of 5
ENVIRONMENTAL ASSESSMENT
This project is Categorically Exempt from the California Environmental Quality Act
(CEQA) under Section 15304(e) of the CEQA Guidelines as a temporary use of land
having negligible or no permanent effects on the environment. A Preliminary Exemption
Assessment is attached.
PUBLIC NOTICE
Public hearing notices of Special Use Permit Application No. SUP 15 -15 were published
in the local newspaper and mailed on July 23, 2015, to the owners of those properties
that are within 1,000 feet of the Santa Anita Park property. To date, no public comments
have been received.
FISCAL IMPACT
The proposed Special Use will have no direct fiscal impact on the City's General Fund.
RECOMMENDATION
It is recommended that the City Council approve Special Use Permit No. SUP 15 -15, for
the "Rise of the Jack O'Lanterns" at the Santa Anita Race Track, 285 W. Huntington
Drive, subject to the conditions listed in this staff report.
Approved:
Dominic Lazzareltd
City Manager
Attachments: Special Use Permit Application and Location Map
Preliminary Exemption Assessment
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SPECIAL USE PERMIT
PLEASE COMPLETE THE FOLLOWING INFORMATION:
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DESCRIPTION OF EVENT:
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PLEASE ANSWER THE FOLLOWING QUESTION:
The Development Services Director or designee shall approve the special use permit, based on the
following criteria_ Please explain how your request meets these criteria.
1. The site for the intended use is adequate in size and shape to accommodate said use or event.
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PRELIMINARY EXEMPTION ASSESSMENT
(Certificate of Determination When Attached to Notice of Exemption)
e
1. Name or description of project:
Special Use Permit No. SUP 15 -15 for the "Rise of the Jack O'
Lanterns" event in the southwest parking area of Santa Anita
Park every Friday, Saturday, and Sunday; from Friday, October
9, 2015 through Sunday, November 1, 2015. The event hours
will be 6:30 p.m. to 10:30 p.m., with an expected attendance of
4,000 patrons per day.
2. Project Location — Identify street
285 W. Huntington Drive, Southwest parking lot (between La
address and cross streets or
Cadena Ave. and Holly Ave.)
attach a map showing project site
(preferably a USGS 15' or 7 1/2'
topographical map identified by
quadrangle name):
3. Entity or person undertaking
A.
project:
B. Other (Private)
(1) Name Debbi Katz
(2) Address 515 N. State Road
Briar Cliff Manor, NY 10510
4. Staff Determination:
The Lead Agency's Staff, having undertaken and completed a preliminary review of this project in
accordance with the Lead Agency's "Local Guidelines for Implementing the California Environmental
Quality Act (CEQA)" has concluded that this project does not require further environmental
assessment because:
a. ❑
The proposed action does not constitute a project under CEQA.
b. ❑
The project is a Ministerial Project.
C. ❑
The project is an Emergency Project.
d. ❑
The project constitutes a feasibility or planning study.
e. ®
The project is categorically exempt.
Applicable Exemption Class: 15304(e) (Class 4, Minor Temporary Use of
Land)
f. ❑
The project is statutorily exempt.
Applicable Exemption:
g. ❑
The project is otherwise
exempt on the following basis:
h. ❑
The project involves another public agency which constitutes the Lead Agency.
Name of Lead Agency:
Date: July 1, 2015 Staff: Thomas Li, Associate Planner
Preliminary Exemption Assessment FORM "A"