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HomeMy WebLinkAbout07/07/2015ARCADIA CITY COUNCIL REGULAR MEETING MINUTES TUESDAY, JULY 7, 2015 Mayor Kovacic called the Closed Session meeting to order at 6:40 p.m. ROLL CALL OF CITY COUNCIL MEMBERS PRESENT: Council Member Beck, Tay, Wuo, Chandler, and Kovacic ABSENT: None PUBLIC COMMENTS - No one appeared CLOSED SESSION a. Pursuant to Government Code Section 54956.9(d)(4) to confer with legal counsel regarding the initiation of litigation — one (1) potential case. No reportable action was taken on the Closed Session item. The Closed Session ended at 7:00 p.m. CITY COUNCIL REGULAR MEETING CALL TO ORDER — Mayor Kovacic called the regular meeting to order at 7:05 p.m. INVOCATION — Reverend Terry Keenan, Police Department Chaplain PLEDGE OF ALLEGIANCE - Emily Zheng, 2015 Arcadia High School Valedictorian ROLL CALL OF CITY COUNCIL MEMBERS PRESENT: Council Member Beck, Tay, Wuo, Chandler, and Kovacic ABSENT: None REPORT FROM CITY ATTORNEY ON CLOSED SESSION ITEM City Attorney Deitsch reported that the City Council met in Closed Session prior to the regular meeting to consider the one item listed on the posted agenda under Closed Session; no reportable action was taken. SUPPLEMENTAL INFORMATION FROM CITY MANAGER REGARDING AGENDA ITEMS City Manager Lazzaretto stated there was no supplemental agenda information. MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE READING IN FULL A motion was made by Council Member Tay, seconded by Mayor Pro Tern Chandler to read all ordinances and resolutions by title only and waive the reading in full. To view the full version of this City Council meeting, click here 07 -07 -15 PRESENTATIONS a. Presentation to outgoing Board and Commission Members b. Administer the Oath of Office to newly appointed Board and Commission Members C. Presentation of Certificate of Appreciation to the Arcadia Chinese Association for their participation and support for the Law Day event d. Presentation of Mayor Certificates of Achievement to the 2015 Leadership Academy Graduates PUBLIC HEARING a. Resolution No. 7059 authorizinq the Arcadia Police Department to use funds allocated from the Cit izens' Option for Public Safety- Supplemental Law Enforcement Services Fund (COPS - SLESF) for the purpose of front line police services Recommended Action: Adopt Chief of Police Guthrie presented the staff report. Mayor Kovacic opened public hearing. No one appeared. A motion to close the public hearing was made by Mayor Pro Tern Chandler, seconded by Council Member Tay, and seeing no further objection, Mayor Kovacic declared the public hearing closed. It was moved by Mayor Pro Tem Chandler, seconded by Council Member Tay, and carried on roll call vote to adopt Resolution No. 7059 authorizing the Arcadia Police Department to use funds allocated from the Citizens' Option for Public Safety - Supplemental Law Enforcement Fund (COPS - SLESF) for the purpose of front line police services during Fiscal Year 2015 -16. AYES: Council Member Chandler, Tay, Beck, Wuo and Kovacic NOES: None PUBLIC COMMENTS Mickey Segal, former Mayor, appeared and indicated that before he left the City Council, other cities wanted to be like Arcadia, he commended the City Manager and staff for all their hard work; he shared his experience serving on the City Council; he expressed his disappointment of the 3 to 2 votes he has observed since he left the City Council, and discussed the City Council's role; he asked where that City Council was that supported and accommodated the community; he commented on the Save the Arcadia Highlands lawsuit against the City, and stated that it is the City Council's obligation to sit down and fix it the problem, that litigation is not the answer, and for the record indicated that the City Council has 120 days to fix the problem and unrestrict zoning changes, or he will take his 6,000 name mailing list and begin a recall process. Charles Greene, a resident in the Highlands, appeared and expressed his concerns regarding an editorial he read in the Pasadena Star News regarding the zoning code update and mansionization in the City; he urged the City Council not to suspend the zoning code update and historical preservation survey project that will include the Highlands are while the lawsuit is To view the full version of this City Council meeting, click here 07 -07 -15 pending; and noted that the City Council is punishing the residents of Arcadia and expressed that he is not OK with it. Travis Chen, a student at Arcadia High School and representative of the Arcadia Youth Council Commission, appeared and thanked the City Council for serving Arcadia; he provided a brief summary of the Youth Council's missions, visions and activities; he indicated that he hopes to build a relationship among the students in the City and the City Council; and urged the City Council to reach out to the youth in the community; and invited the City Council to attend the July 19 Arcadia Youth Bonding event they are sponsoring. Mayor Kovacic asked Travis Chen to set up an appointment to meet with him. David Arvizu, representative of the Save the Arcadia Highlands, appeared and spoke about an article he read in the Arcadia Weekly and Sierra Madre Tattler website regarding Council Member Wuo's ties and relationship with Gem Coin; he indicated that he believes Council Member Wuo owns an overseas account and has something to do with the City officials' cancelled trip to China; and questioned where the $30,000 donation went, and indicated that he seconds Mr. Segal's comments. Lawrence C. Papp, an Arcadia resident, appeared and spoke about the utility users tax repeal and expressed his disappointment about the exclusion of the Highlands from the historical preservation study. Matt McSweeny, representing the Downtown Arcadia Improvement Association, appeared and *► thanked former and present City Council Members and City staff for supporting the patriotic and street fair events; and provided an overview of the events. Burton Brink, an Arcadia resident, appeared and expressed his concerns and disappointments that the City Council is not listening to the residents of Arcadia, and commented on the lawsuit by the Highlands against the City of Arcadia, and the development in the Highlands; he believes that the City should continue with the zoning code update project despite the lawsuit; and announced that he is running for the City Council in April 2016. William Kyi, representing the Arcadia Youth Council Commission, appeared and spoke about the youth of Arcadia not being represented; and provided an overview of the Arcadia Youth Council Commission, and each member introduced themselves. Tim Burch, an Arcadia resident, appeared and commented on development based on his experience growing up in the City; he expressed his disappointment with mansionization and the City's developments that are fueled by speculators, investors, and ignorant City Council Members who should resign. Mr. Burch suggested the City Council authorize the Planning Department to write a report regarding the zoning code updates from the surrounding cities and publish the result. Laura Lynn Rogers, an Arcadia resident, appeared and spoke about mansionization in the Highlands; and expressed her disappointment regarding the zoning code update decision and exclusion of the Highlands from the historical preservation survey. To view the full version of this City Council meeting, click here 07 -07 -15 REPORTS FROM MAYOR, CITY COUNCIL AND CITY CLERK (including reports from the City Council related to meetings attended at City expense [AB 1234]) Council Member Beck congratulated and thanked all incoming and outgoing board and commission members, the Arcadia Chinese Association for supporting Law Day, and the 2015 Leadership Academy graduates; he noted that there is a possibility that the lawsuit against the City may go on for years and expressed his frustration. Council Member Beck asked for City Council support to reconsider excluding commercial districts from the zoning code update. It was the consensus of the City Council to bring back for discussion and reconsideration at the next regular City Council agenda to go forward with the commercial and industrial district portions of the zoning code update. Council Member Beck also requested the City Council to reconsider excluding R -2 and R -3 zoning (multi - family), and bring it back to the next City Council agenda for discussion and reconsideration. Mayor Kovacic concurred and expressed his disappointment that there was not another vote to put this on a future agenda. Council Member Beck also asked if the City Council would reconsider moving forward with the Neighborhood Impact Community meetings. Only Mayor Kovacic concurred. Council Member Beck expressed his disappointment and frustration regarding the postponement of the zoning code update due to the lawsuit. Council Member Wuo congratulated and thanked all incoming and outgoing board and commission members, the Arcadia Chinese Association for supporting Law Day for 17 years, and the Leadership Academy graduates, and thanked City Manager Lazzaretto for bringing this program to the City; and encouraged the Petitioner to drop the lawsuit so that things can get done; he called the lawsuit frivolous and feels that a lawsuit is the wrong way to handle the situation, and questioned why they are doing this to the City; and mentioned that their demands is what has the City's hands tied. Council Member Tay commented on the Save Arcadia Highlands lawsuit and added that the City Council did not hide anything from the public; he responded to comments made by former Mayor Segal and Mr. Brink; and commented on Council Member Beck's suggestion at the last City Council meeting for the Petitioner of the Highlands lawsuit to publicly state their settlement demands to the City. Due to an interruption of the meeting by a member of the public, Mayor Kovacic called for a recess. The City Council recessed at 8:47 p.m.; and reconvened at 8:54 p.m. Mayor Kovacic read the decorum statement of meetings on the back of each City Council agenda. In response to a request by Mayor Kovacic, City Attorney Deitsch discussed whether it would be appropriate for either party to disclose confidential information from a settlement conference in the pending Save the Arcadia Highlands litigation; he stated that to his knowledge, no one from the City has violated the agreement by challenging the other party to release settlement demands. To view the full version of this City Council meeting, click here 07 -07 -15 Mayor Kovacic indicated that he understood the challenge part of the issue, but does not agree with someone disclosing the terms of a settlement agreement after being challenged, and urged the City Council to stop challenging what was said at the settlement conference and move on with the substantive nature of what is before them; and requested that City Attorney Deitsch research the issue further. Mayor Pro Tem Chandler announced that he attended the Elks Club ribbon cutting ceremony and shared information about the Elks, and congratulated them on their continued brotherhood; he announced that on June 27, he and City Manager Lazzaretto attended the Santa Anita Race Track with a Mayor's Proclamation that it was for American Pharaoh Day; and commented on the postponement of the zoning code update study, and commented and discussed the floor area ratio, and property values and property rights. City Manager Lazzaretto reported that water conservation numbers for June were 28 %, and indicated that is a very impressive number and encouraged everyone to keep reducing; he announced that the free mulch program is underway and reminded residents to sign up; and announced that regarding Consent item 2.e, that he has a potential conflict of interest, as referenced in the staff report, and will be removing himself from the room during that item if the City Council discusses the matter. City Clerk Glasco announced that he participated in the Sierra Madre July 4 Parade; and announced movies at the Museum beginning July 18. Mayor Kovacic respectfully corrected Council Member Wuo, and indicated that he does not •+ recall anyone referring to the Save the Arcadia Highlands lawsuit as "frivolous "; he reminded Mayor Pro Tern Chandler that the City's zoning code update has come to a halt, but the FAR has not; and he expressed his disappointment that the zoning code update is being piecemealed. Mayor Kovacic asked for City Council support for a future study session regarding residential turf regulations. Mayor Kovacic, Mayor Pro Tern Chandler and Council Member Wuo concurred. In response to Mayor Kovacic's request to add Santa Anita Park to the zoning code update, City Manager Lazzaretto and Assistant City Manager Kruckeberg confirmed that Santa Anita Park would already be included in the previous motion to re -start the commercial and industrial portion of the zoning code update. Mayor Kovacic asked for City Council support to include vacant lots and homes in the zoning code update. This request failed for lack of support. Mayor Kovacic congratulated the Elks Club on their ribbon cutting ceremony; he thanked everyone who attended the patriotic events, congratulated everyone for all their hard work in putting these events together; he announced that summer concerts begin Thursday, July 9 where there will also be an environmental fair, and on Friday, July 10 is the start of movies in the park; he thanked the City of Sierra Madre for inviting the City to their 4th of July Parade; and he shared his dog's condition who was attacked by another dog, and urged dog owners to take care of their dogs. To view the full version of this City Council meeting, click here 07 -07 -15 2. CONSENT CALENDAR a. Set a public hearing date of August 4 2015 for an appeal of the Planning Commission denial of Modification Application No MC 14 -18 and Single- Family Architectural Design Review No. SFADR 14 -112 for a new, two -story, modern -style residence at 1217 Mayflower Avenue. Recommended Action: Set hearing date for August 4, 2015 b. Accept all work performed by Garland /DBS Inc for the City Hall Roofing Restoration ro'ect. Recommended Action: Approve C. Accept all work performed by X -Act Technology Solutions Inc for the Category 6 Cable Installation at various City facilities project Recommended Action: Approve d. Agreement with Beacon Media Inc for Legal Advertising Services in an amount not to exceed $8,000. Recommended Action: Approve e. Professional Services Agreement with Architectural Resources Group Inc to complete a historic resources survey. Recommended Action: Approve f. Professional Services Agreement with L S Lichty & Associates to provide technical hardware specifications for the final phases of acquisition and implementation of a voice over internet protocol telecommunication system in an amount not to exceed $11,935. Recommended Action: Approve g. Professional Services Agreement with KOA Corporation for traffic engineering services for the Duarte Road traffic siqnal and crosswalk evaluations in an amount not to exceed $29,349. Recommended Action: Approve h. Purchase Order with National Auto Fleet Group for five 2016 Ford Explorer black and white police patrol vehicles and one 2016 Ford Explorer administration vehicle in an amount not to exceed $211,311.20. Recommended Action: Approve i. Purchase Order with Sunaard Pentamation for financial system software maintenance in an amount not to exceed $35,199. Recommended Action: Approve j. Extension to the Purchase Order with Black and White Emergency Vehicles Inc for the Purchase and installation of emergency equipment and lighting for City vehicles in an amount not to exceed $84,794. Recommended Action: Approve k. Extension to the Professional Services Agreement with Baker & Taylor Inc for library material vendor services in an amount not to exceed $215,000. _ Recommended Action: Approve To view the full version of this City Council meeting, click here 07 -07 -15 Extension to the Contract with ABM Services, Inc. for janitorial and porter services at various City facilities in an amount not to exceed $305,547. Recommended Action: Approve M. Extension to the Professional Services Agreement with Woods Maintenance Services, Inc (dba: Graffiti Control Systems) for graffiti removal services in an amount not to exceed $60,000. Recommended Action: Approve It was moved by Mayor Pro Tern Chandler, seconded by Council Member Wuo, and carried on roll call vote to approve Consent Calendar Items 2.a through 2.m. AYES: Council Member Chandler, Wuo, Beck, Tay, and Kovacic NOES: None 3. CITY MANAGER a. Resolutions approving amendments to Memoranda of Understanding and Management Fringe Benefits Resolution in accordance with California's New Paid Sick Leave Law and Recommendations from the CalPERS Office of Audit Services. Recommended Action: Adopt Administrative Services Director Quach and Human Resources Manager Jeanette Flores provided the staff report. It was moved by Mayor Pro Tern Chandler, seconded by Council Member Tay, and carried on roll call vote to adopt: (a) Resolution No. 7075 approving amendments to the Memorandum of Understanding for employees represented by the Arcadia Civilian Employees Association (ACEA); and (b) Resolution No. 7076 approving amendments to the Memorandum of Understanding for employees represented by the Arcadia Firefighters' Association (AFFA); and (c) Resolution No. 7077 approving amendments to the Memorandum of Understanding for employees represented by the Arcadia Police Civilian Employees Association (APCEA); and (d) Resolution No. 7078 approving amendments to the Memorandum of Understanding for employees represented by the Arcadia Public Works Employees Association (APWEA); and (e) Resolution No. 7079 approving amendments to the Memorandum of Understanding for employees represented by the Arcadia Police Officers Association (APOA); and (f) Resolution No. 7080 approving amendments for fringe benefits and related compensation for City Council, Executive Management, Management and unrepresented employees of the City of Arcadia. AYES: Council Member Chandler, Tay, Beck, Wuo, and Kovacic NOES: None To view the full version of this City Council meeting, click here 07 -07 -15 ADJOURNMENT Mayor Kovacic adjourned this meeting at 9:39 p.m. in memory of Arcadia Police Department VIPS member Gianny Lucarelli and Los Angeles County Superior Court Judge Jan Plium to Tuesday, July 21, 2015, at 5:00 p.m. in the Council Chamber Conference Room. ayor the City�of Arcadia ATTEST: it puty City Clerk /Records Manager To view the full version of this City Council meeting, click here 07 -07 -15