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HomeMy WebLinkAboutItem 1g - Extention to PSA for Uniform Rental ServicesExtension to the Professional Services Agreement with UniFirst Corporation September 1, 2015 Page 1 of 2 DATE: September 1, 2015 TO: Honorable Mayor and City Council FROM: Tom Tait, Public Works Services Director By: Carmen Masud, Management Analyst SUBJECT: EXTENSION TO THE PROFESSIONAL SERVICES AGREEMENT WITH UNIFIRST CORPORATION FOR PUBLIC WORKS SERVICES DEPARTMENT UNIFORM RENTAL SERVICE IN THE AMOUNT OF $28,000 Recommendation: Approve SUMMARY To ensure that the City is receiving the most competitive prices and quality service, the Public Works Services Department (“PWSD”) solicited a Request for Proposals (“RFP”) for its uniform rental services. On September 4, 2012, the City Council authorized a three-year Professional Services Agreement (“Agreement”) with UniFirst Corporation for the PWSD’s uniform rental services. The specifications in the RFP indicated that the City would award an initial three-year agreement and include the option of a three-year agreement extension per City Council’s approval. UniFirst Corporation is reaching the end of their agreement and has agreed to hold their unit prices for an additional three years. All remaining terms and conditions of the original agreement would remain in effect. Based on the excellent level of service provided by UniFirst Corporation during the past agreement term, it is recommended that the City Council authorize and direct the City Manager to execute a three-year extension to the Professional Services Agreement with UniFirst Corporation for the PWSD’s Uniform Rental Services in the amount of $28,000. DISCUSSION In addition to providing a boot allowance, orange t-shirts, hats, rain gear, and a sweatshirt for full time employees, the PWSD is responsible for providing uniforms and cleaning services to its Water, Sewer, Streets, Building, and Fleet employees. Uniform rental services includes rental of uniforms (shirts and pants), City logos, name plates, weekly laundry, garment repairs, replacement of damaged shirts and/or pants, and other service fees (set-up for new employees and delivery). Extension to the Professional Services Agreement with UniFirst Corporation September 1, 2015 Page 2 of 2 On September 4, 2012, a three year Professional Services Agreement was awarded to UniFirst Corporation for uniform rental services. Their Agreement is set to expire. The specifications in the RFP indicated that the City would award an initial three year agreement and include the option of a three-year agreement extension per City Council’s approval. Going back out to bid for uniform rental services would most likely result in the City paying more per year and would include an added cost to set-up new uniforms for 44 field employees. UniFirst has offered to hold their unit prices for an additional three years. All remaining terms and conditions of the original contract would remain in effect. UniFirst Corporation has provided excellent service during the past three years. FISCAL IMPACT Sufficient funds have been budgeted in Fiscal Year 2015-16 Operating Budget from various uniform accounts in Water, Sewer, Streets, Building, and Fleet for uniform rental services. The unit prices provided in UniFirst’s 2012 proposal will remain the same. Since this is a three-year contract, a purchase order will be issued for three years at $9,333 per year. RECOMMENDATION It is recommended that the City Council authorize and direct the City Manager to execute a three-year extension to the Professional Services Agreement with UniFirst Corporation for the Public Works Services Department’s Uniform Rental Service in the amount of $28,000. Attachment: Draft Amendment