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HomeMy WebLinkAboutItem 2d - Contract for First Ave. Storm Drain Extension Project DATE: September 15, 2015 TO: Honorable Mayor and City Council FROM: Jason Kruckeberg, Assistant City Manager/Development Services Director Philip A. Wray, Deputy Director of Development Services/City Engineer By: Kevin L. Merrill, Associate Engineer SUBJECT: CONTRACT WITH GRFCO, INC. FOR THE FIRST AVENUE STORM DRAIN EXTENSION PROJECT IN THE AMOUNT OF $96,220 Recommendation: Approve SUMMARY Located at the easterly terminus of Wheeler Avenue, Indiana Street collects drainage from the area upstream of the intersection of First Avenue and Santa Clara Street in an open channel system that parallels the Gold Line right-of-way. The lack of a controlled drainage system in Indiana Street causes a potential conflict between water flow and on-street parking, which is essential to the area. The Downtown Parking Study, prepared by Walker Parking Consultants in 2012, recommended that Indiana Street and the adjacent City-owned parking lot be combined into one inclusive parking lot that would create additional parking spaces and a more efficient parking lot layout. In order to design and construct a safe and functional parking lot, the drainage in Indiana Street must be separated from the parking lot. The conceptual design for the parking lot, including drainage improvements, was budgeted in the 2014-15 Fiscal Year Capital Improvement Program. Several alternatives were considered for the conveyance of drainage and the most cost-effective solution was determined to be the installation of a storm drain in First Avenue to intercept the drainage at the intersection of First Avenue and Santa Clara Street and carry it in First Avenue to an existing storm drain at Wheeler Avenue. This project will accomplish that goal. It is recommended that the City Council authorize and direct the City Manager to execute a contract with GRFCO, Inc., for the First Avenue Storm Drain Extension Project in the amount of $96,220, and approve a 10% contingency. Contract with GRFCO for the First Avenue Storm Drain Extension Project September 15, 2015 Page 2 of 4 BACKGROUND Prior to 1975, Indiana Street was a through-street running parallel to the railroad tracks and intersecting First Avenue on the northwest and Huntington Drive on the southeast. The railroad crossing at the intersection of First Avenue and Santa Clara Street acted as a dam for street drainage to the intersection, and the drainage was collected in a storm drain pipe and conveyed under the railroad to the surface of Indiana Street. Portions of Indiana Street were vacated in 1975, but a public utility easement was retained to maintain the drainage pattern. Subsequent development over the vacated street confined the drainage to an open channel against the railroad right-of-way. The remaining segment of Indiana Street, at the easterly terminus of Wheeler Avenue, has a curb and gutter to convey the drainage. The open channel segments are difficult to access without disrupting the private parking lots, and the channels tend to collect trash and debris. Indiana Street provides valuable on-street parallel parking, but can be a nuisance for drivers and passengers using those spaces during and after a rainstorm. In the mid-1990s, the City administered the Downtown 2000 project, which included the installation of a storm drain in Huntington Drive that extended up First Avenue to the intersection of First Avenue and Wheeler Avenue. It appears from the plans that the storm drain was designed to extend further upstream to the intersection of First Avenue and Santa Clara Street, but no extension was made at that time. When the Gold Line’s design team recently designed the new rail crossing at the intersection of First Avenue and Santa Clara Street, they were forced to reconstruct the storm drain under the intersection. At the City’s request, they added a connection point in First Avenue just downstream of the railroad tracks that would accommodate a future storm drain connection downstream in First Avenue, rather than the current route along the old Indiana Street alignment. The Downtown Parking Study, prepared by Walker Parking Consultants in 2012, recommended that the City-owned parking lot located east of the terminus of Wheeler Avenue and the adjacent segment of Indiana Street be combined into one inclusive parking lot that would create more parking spaces and a more efficient parking lot layout. The conceptual design was budgeted in the 2014-15 Fiscal Year Capital Improvement Program, and work is now underway. Several alternatives were considered to reroute the drainage in Indiana Street to free up the land for parking, including installing an underground pipe under Indiana Street, constructing an open channel adjacent to, but separate from, the parking lot, or rerouting the flow to another acceptable outlet. The most cost-effective solution was determined to be a rerouting of the flow in a storm drain in First Avenue from just south of the railroad tracks to Wheeler Avenue. The Los Angeles County Flood Control District was consulted regarding the feasibility of extending the Storm Drain in First Contract with GRFCO for the First Avenue Storm Drain Extension Project September 15, 2015 Page 3 of 4 Avenue and they concurred with the proposal. This solution is preferred over the other alternatives for the following reasons:  It eliminates most of the flow and the maintenance issues with the current open channel system in the old Indiana Street alignment.  It maximizes the use of Indiana Street for a safe and efficient parking lot layout.  It takes advantage of the Gold Line’s construction of an upstream connection point for a simple connection.  No additional storm drain inlets are necessary.  Los Angeles County Flood Control District will take over the maintenance responsibility for a storm drain.  Closed pipe systems are a preferred method for handling runoff. The LACFCD was extremely helpful in the development of this storm drain project. They assisted in the preparation of design plans, calculations and specifications for the work, and have agreed to accept the pipe for maintenance, once installed. This project has been given a County designation of MTD No. 1484 Line B. DISCUSSION The plans and specifications for this project were completed in July of 2015, and the project was advertised for bids. The engineer’s estimate for the construction was $130,000. Bids were opened August 13, 2015, with 10 bids received as follows: COMPANY BID AMOUNT GRFCO, Inc. $96,220 Mike Prlich & Sons Inc. $118,650 Gentry Brothers, Inc. $122,000 Vido Samarzich Inc. $122,600 Kordich Construction $123,665 Palp Inc., dba Excel Paving Co. $128,331 Bali Construction Inc. $137,931 Cedro Construction Co. $138,861 Ramona Inc. $152,000 Sully Miller Contracting Co. $165,789 GRFCO, the low bidder, has the required license, and has successfully completed similar projects in the past. A 10% contingency is requested for additional funding authority when evaluating potential needs or changes. Contract with GRFCO for the First Avenue Storm Drain Extension Project September 15, 2015 Page 4 of 4 The construction is anticipated to begin in early November 2015, and will be completed by the end of December 2015. This work is proposed on the portion of First Avenue currently used every Friday evening for the Downtown Arcadia Street Fair. The contractor will be allowed to close this block of First Avenue during construction; however, the contractor will be required to have the street open and accessible every Friday by noon. ENVIRONMENTAL IMPACT This project is considered a Class 1 exemption as defined in Section 15301(b) of the California Environmental Quality Act since the project consists of a minor alteration to an existing public facility providing public utility services. FISCAL IMPACT The Downtown Parking and Pedestrian Access Improvements project has been budgeted in the Fiscal Year 2014-15 and 2015-16 Capital Improvement Programs at a total budget of $370,000. The First Avenue Storm Drain Extension project is the first portion of the project. There are sufficient funds in the existing budget to cover this project, including the 10% contingency. Once the parking lot design is complete, the budget will be re-evaluated for the parking lot project. RECOMMENDATION It is recommended that the City Council authorize and direct the City Manager to execute a contract with GRFCO, Inc. for the First Avenue Storm Drain Extension Project in the amount of $96,220, and approve a 10% contingency. Attachment: Draft Contract with GRFCO, Inc. CA ITY OF RCADIA FIRSTAVENUESTORMDRAIN MTDNO.1484LINEBEXTENSION PN.41853716 ROJECT O CONTRACT BETWEEN CITY OF ARCADIA AND GRFCO, INC. RVPUB\DRD\570015GB - STATE & LOCAL (505/507/660) (7/24/00) (PROJECT NO. 41853716) CONTRACT FOR THE CITY OF ARCADIA FIRST AVENUE STORM DRAIN-MTD NO. 1484 LINE B EXTENSION PROJECT NO. 41853716 1. PD. ARTIES AND ATE This Contract is made and entered into this ______ day of _________, 2015, by and CITY OF ARCADIAGRFCO, INC. between the (hereinafter called the "Owner") and (hereinafter called the "Contractor"). 2. R. ECITALS 2.1 The Owner is a charter City organized under the laws of the State of California, with power to contract for services necessary to achieve its purpose; 2.2 Contractor, in response to a Notice Inviting Bids issued by Owner onJune 2015, has FIRST AVENUE STORM DRAIN-MTD NO. 1484 B submitted a bid proposal for construction the EXTENSION PROJECT described in the Contract. 2.3 Owner has duly opened and considered the Contractor's bid proposal, and duly awarded the bid to Contractor in accordance with the Notice Inviting Bids and the other Bid [**INSERT DATE**] Documents, and has given written notice to Contractor on . 2.4 Contractor has obtained, and delivers concurrently herewith, Performance and Payment Bonds and evidences of insurance coverage as required by the Contract. 3. T. ERMS 3.1 Incorporation of Documents. This Contract includes and hereby incorporates in full by reference the following documents, including all exhibits, drawings, specifications and documents therein, and attachments and addenda thereto: a. Notice Inviting Bids b. Instructions to Bidders c. Contract Bid Forms d. Contract e. Contract Appendix Part "A" - General Conditions Part "B" - Supplementary General Conditions Part "C" - Special Provisions Part "D" - Specifications Part "E" - Drawings (under separate cover) - Performance Bond - Payment Bond - Escrow Agreement for Security CONTRACT - 1 RVPUB\DRD\570015GB - STATE & LOCAL (505/507/660) (7/24/00) (PROJECT NO. 41853716) Deposits (optional) f. ADDENDUM NO. ______ dated _________________. The above documents, including the General Conditions, are an integral part of the Contract Documents. In addition to signing this Contract, Contractor shall initial this paragraph immediately below acknowledging that he or she has read, understood and agrees with all of the terms of the Contract Documents, including, but not limited to, provisions of the General Conditions relating to indemnification, insurance, standards of performance, termination, compensation and time of the essence performance. Contractor shall not disclaim knowledge of the meaning and effect of any term or provision of the Contract Documents, and agrees to strictly abide by their meaning and In the event that Contractor fails to initial below, the Owner shall have the right to intent. declare the Contract unexecuted and to award the Contract to another contractor in accordance with state law. ____________________________ Contractors Initials 3.2 Contractor's Basic Obligation. Contractor promises and agrees, at its own cost and expense, to furnish to the Owner all labor, materials, tools, equipment, services, and incidental and customary work for the construction FIRST AVENUE STORM of Bid Category number(s) necessary to fully and adequately complete DRAIN-MTD NO. 1484 LINE B EXTENSION PROJECT , including any alternates selected by the Owner, and all structures and facilities described in the Contract(hereinafter the "Work"), for a total NINETY SIX THOUSAND TWO HUNDRED TWENTY DOLLARS AND ZERO CENTS of ($96,220.00) , as specified in the Contract Bid Forms submitted by the Contractor in response to the above referenced Notice Inviting Bids. Such amount shall be subject to adjustment in accordance with the applicable terms of this Contract. All Work shall be subject to, and performed in accordance with the above referenced documents. 3.3 Standard of Performance. Contractor shall perform all Work under this Contract in a skillful and workmanlike manner, and consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Contractor represents and maintains that it is skilled in the professional calling necessary to perform the Work. Contractor warrants that all employees and subcontractors shall have sufficient skill and experience to perform the Work assigned to them. Finally, Contractor further represents that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Work, and that such licenses and approvals shall be maintained throughout the term of this Contract. CONTRACT - 2 RVPUB\DRD\570015GB - STATE & LOCAL (505/507/660) (7/24/00) (PROJECT NO. 41853716) 3.4 Period of Performance. 30 Contractor shall perform and complete all Work under this Contract within calendar days, beginning ten (10) calendar days after the date on which the Notice to Proceed is sent by the Owner to the Contractor. Moreover, Contractor shall perform its Work in strict accordance with any completion schedule, construction schedule or project milestones developed pursuant to provisions of the Contract, including but not limited to the Project Schedule located in the Specifications. Contractor agrees that if such Work is not completed within the aforementioned period and/or pursuant to any such completion schedule, construction schedule or project milestones developed pursuant to provisions of the Contract, including but not limited to the Project Schedule located in the Specifications, it is understood, acknowledged and agreed that the Owner will suffer damage. Pursuant to Government Code Section 53069.85, Contractor shall pay to the Owner as fixed and liquidated One Thousand Dollars ($1,000) PER DAY of as provided by the applicable damages the sum provisions of the General Conditions, found in Part "B" of the Contract Appendix. 3.5 Owner's Basic Obligation. Owner agrees to engage and does hereby engage Contractor as an independent contractor to furnish all materials and to perform all Work according to the terms and conditions herein contained for the sum set forth above. Except as otherwise provided in the Contract, the Owner shall pay to Contractor, as full consideration for the satisfactory performance by the Contractor of the services and obligations required by this Contract, the above referenced compensation in accordance with compensation provisions set forth in the Contract. 3.6 Contractor's Labor Certification. Contractor maintains that he is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Work. A certification form for this orporated herein by reference, and shall be executed simultaneously with this Contract. 3.7 Attorneys' Fees. If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Contract, the prevailing party in such action shall be entitled to have and recover from the losing party reasonable attorneys' fees and all other costs of such action. 3.8 Successors. The parties do for themselves, their heirs, executors, administrators, successors, and assigns agree to the full performance of all of the provisions contained in this Contract. Contractor may not either voluntarily or by action of law, assign any obligation assumed by Contractor hereunder without the prior written consent of the Owner. CONTRACT - 3 RVPUB\DRD\570015GB - STATE & LOCAL (505/507/660) (7/24/00) (PROJECT NO. 41853716) 3.9 Notices. All notices hereunder and communications regarding interpretation of the terms of the Agreement or changes thereto shall be provided by the mailing thereof by registered or certified mail, return receipt requested, postage prepaid and addressed as follows: ContractorSurety GRFCO, INC. __________________________ P.O. Box 1747 __________________________ Brea, CA. 92822 __________________________ Attn: ________________ Attn: ____________________ ________________ ____________________ OwnerWith Copies To: City of Arcadia __________________________ 240 West Huntington Drive __________________________ Arcadia CA 91007 __________________________ Attn: Jason Kruckeberg Attn: ____________________ Assistant City Manager/ Development Services Director Any notice so given shall be considered received by the other party three (3) days after deposit in the U.S. Mail, first class postage prepaid, addressed to the party at the above address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service. CONTRACTOR CITY OF ARCADIA By: ____________________________ By: ______________________________ Name Dominic Lazzaretto, City Manager ____________________________ ______________________________ Title Date By: ____________________________ Attest: Name ____________________________ By: ______________________________ Title City Clerk Tax I.D. Number: : ____________________________ Number______________________________ Number Class________________________________ Approved as to Form: By: ______________________________ Stephen P. Deitsch, City Attorney CONTRACT - 4 RVPUB\DRD\570015 GB - STATE & LOCAL (505/507/660) (7/24/00) (PROJECT NO. 41853716) CERTIFICATION LABOR CODE - SECTION 1861 I, the undersigned Contractor, am aware of the provisions of Section 3700 et seq. of the California Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of the Code. I agree to and will comply with such provisions before commencing the Work governed by this Contract. CONTRACTOR: Name of Contractor: GRFCO, INC. By: Signature: __________________________ Name: __________________________ Title: __________________________ Date: __________________________ CONTRACT (EXHIBIT A) RVPUB\DRD\570015 GB - STATE & LOCAL (505/507/660) (7/24/00)