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Home My WebLink About7105 RESOLUTION NO. 7105 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, ESTABLISHING AND/OR ADJUSTING VARIOUS FEES FOR CITY SERVICES; AND FINDING THAT THIS RESOLUTION IS EXEMPT FROM THE REQUIREMENTS OF THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: SECTION 1. The establishment and/or adjustment of fees is statutorily exempt from the California Environmental Quality Act (CEQA), pursuant to Section 15273 of the CEQA Guidelines (Sections 21080(b)(8) and 21082, Public Resources Code). SECTION 2. Based on a cost allocation study performed by each City department, the fees set forth in this Resolution are necessary for the purposes set forth in this Resolution. Said fees do not exceed the estimated costs for providing the applicable service or programs; the fees set forth in this Resolution bear a reasonable relationship to the cost of the respective service or program involved; the fees bear a fair and reasonable relationship to the benefit the payer obtains or the burden caused to the City in providing the service or programs; and the fees are not being imposed for general revenue purposes, but instead for full or partial recovery of the costs of providing said services and programs. Said fees are to cover the costs of various services and programs set forth in the Fee Schedule, attached hereto as Exhibit "A". SECTION 3. The City Council hereby adopts the Fee Schedule, attached hereto as Exhibit "A". 1 SECTION 4. Any fees adopted prior to this Resolution which are inconsistent herewith are hereby repealed effective upon the date the fees set forth in the attached Exhibit "A" take effect. SECTION 5. This Resolution shall become effective January 1, 2016. SECTION 6. The City Clerk shall certify the adoption of this Resolution. Passed, approved and adopted this 15th day of December 2015. i - ..i.I /�, /May; of ity of Arcadia ATTEST: J T // City Cler APPROVED AS TO FORM: ?r� Stephen P. Deitsch City Attorney 2 STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS: CITY OF ARCADIA ) I, GENE GLASCO, City Clerk of the City of Arcadia, hereby certifies that the foregoing Resolution No. 7105 was passed and adopted by the City Council of the City of Arcadia, signed by the Mayor and attested to by the City Clerk at a regular meeting of said Council held on the 15th day of December, 2015 and that said Resolution was adopted by the following vote, to wit: AYES: Council Member Beck, Chandler, Segal, Tay, and Kovacic NOES: None ABSENT: None Cit �Clerk of the Cif of Arcadia 3 EXHIBIT "A" DEPARTMENT OF LIBRARY & MUSEUM SERVICES FEE ADJUSTMENTS TOTAL CURRENT COST OF PROPOSED FEE REVENUE DESCRIPTION FEE SERVICE FEE DIFFERENCE CHANGE DESCRIPTION/JUSTIFICATION MEC rentals are restricted to non-profit Museum Education N/A $27.54 $25.00/hr $3,600.00 $3,600.00 groups. Rentals by outside groups are Center ("MEC") rentals (new with a 2 hr (annual) (annual) allowed only outside of Museum open building) minimum hours, and when not already reserved by Recreation for classes. Hourly fee incorporates staff costs and prorated operating costs. There are very few comparable rental options in terms of size and facility amenities. The Chamber of commerce rents for slightly less but has no kitchen facilities. The Masonic Lodge and Woman's Club are substantially more expensive and substantially larger. The small meeting rooms at the Community Center are comparable in terms of size and rent for$30.00 with a 2 hour minimum. EXHIBIT "A" DEVELOPMENT SERVICES DEPARTMENT FEE ADJUSTMENTS TOTAL CURRENT COST OF PROPOSED FEE REVENUE DESCRIPTION FEE SERVICE FEE DIFFERENCE CHANGE DESCRIPTION/JUSTIFICATION The current charge of$250 equates to Grading Plan approximately 2 hours of staff time. Check Fee: Evolving environmental laws and $250 $850 $850 $600 neighborhood concerns related to grading 0 cubic yards to issues like water quality,drainage,and 1,000 cubic yards $78,600** property line treatments have made grading plan review more extensive. We 1,001 cubic yards or $250 $850 + $850 + $600 estimate that the Engineering,Planning and more Actual Actual Building staff spend approximately 7 hours Time* Time* per grading plan review,and they spend approximately 4 hours on grading Grading Permit inspections associated with a grading Fee: permit. The 1000 cubic yard measurement is generally the division between single 0 cubic yards to $250 $450 $450 $200 family home grading plans(<1,000 CY)and 1,000 cubic yards $26,200** multi-family home,commercial,and Industrial developments(>1,000 CY),which 1,001 cubic yards or $250 $450 + $450 + $200 is generally a noticeable difference in the more Actual Actual complexity of the grading. Time* Time* * Plus time spent over the baseline effort for grading under 1,000 CY ** Total of both subcategories EXHIBIT "A" PUBLIC WORKS SERVICES DEPARTMENT FEE ADJUSTMENTS TOTAL CURRENT COST OF PROPOSED FEE REVENUE DESCRIPTION FEE SERVICE FEE DIFFERENCE CHANGE DESCRIPTION/JUSTIFICATION Review site improvement plans related to installation of new water structure. Off-site Improvement Plan Services include review of proposed Check $35 $143 $140 $105 $11,550 installation or modification of water services including abandonment of water services and installation of new water services. Proposed work is checked to verify location and size of existing piping, connections to existing piping, and interference with existing utilities. Review includes notes and/or recommendations for the submittal of a Water Meter Clearance Application and reference to applicable City Standards. Stormwater inspection performed for auto service businesses. This fee is Stormwater Inspection necessary to fund the NPDES program in Fees- Auto Service $145 $164 $162 $17 $1,020 order to maintain compliance with federal Business (staff rates and and state regulations. Consultant fees are consultant fee) based on an hourly rate and are complete pass through fees with no net profit. Therefore, revenues collected are based on staff rates only. Stormwater inspection performed for Industrial Commercial sites. Stormwater Inspection This fee is necessary to fund the NPDES Fees- Industrial $165 $185 $183 $18 $1,152 program in order to maintain compliance Commercial (staff rates with federal and state regulations. and consultant fee) Consultant fees are based on an hourly rate and are complete pass through fees with no net profit. Therefore, revenues collected are based on staff rates only. EXHIBIT "A" PUBLIC WORKS SERVICES DEPARTMENT FEE ADJUSTMENTS Stormwater inspection performed for GIASP sites. This fee is necessary to Stormwater Inspection fund the NPDES program in order to Fees- GIASP Sites (large $370 $386 $383 $13 $52 maintain compliance with federal and complex projects) (staff state regulations. Consultant fees are rates and consultant fee) based on an hourly rate and are complete pass through fees with no net profit. Therefore, revenues collected are based on staff rates only. Stormwater inspection performed for restaurants. This fee is necessary to fund Stormwater Inspection $120 $142 $140 $20 $4,000 the NPDES program in order to maintain Fees- Restaurants (staff compliance with federal and state rates and consultant fee) regulations. Consultant fees are based on an hourly rate and are complete pass through fees with no net profit. Therefore, revenues collected are based on staff rates only. Low Impact Development (LID) annual Low Impact inspection fee. This fee is necessary to Development (LID) $180 $200 $198 $18 $360 fund the NPDES program in order to annual inspections (staff maintain compliance with federal and rates and consultant fee) state regulations. Consultant fees are based on an hourly rate and are complete pass through fees with no net profit. Therefore, revenues collected are based on staff rates only. This fee was previously titled SUSMP Inspections. Change of name due to NPDES Permit. EXHIBIT "A" PUBLIC WORKS SERVICES DEPARTMENT FEE ADJUSTMENTS Performing a test of a hydrant to determine the pressure and water flow available for fire protection. Work includes the following: set up the gauge Hydrant Flow Test $80 $313 $300 $220 $4,400 on a hydrant to identify fire flow demand, (Perform) remove equipment, record and store data, and transmit results to the developer. Proposed fee is based on current labor and equipment costs for the service. EXHIBIT "A" PUBLIC WORKS SERVICES DEPARTMENT FEE ADJUSTMENTS TOTAL CURRENT COST OF PROPOSED FEE REVENUE DESCRIPTION FEE SERVICE FEE DIFFERENCE CHANGE DESCRIPTION/JUSTIFICATION _ Review site improvement plans related to installation of new water structure. Off-site Improvement Plan Services include review of proposed Check $35 $143 $140 $105 $11,550 installation or modification of water services including abandonment of water services and installation of new water services. Proposed work is checked to verify location and size of existing piping, connections to existing piping, and interference with existing utilities. Review includes notes and/or recommendations for the submittal of a Water Meter Clearance Application and reference to applicable City Standards. Stormwater inspection performed for auto service businesses. This fee is Stormwater Inspection necessary to fund the NPDES program in Fees- Auto Service $145 $164 $162 $17 $1,020 order to maintain compliance with federal Business (staff rates and and state regulations. Consultant fees are consultant fee) based on an hourly rate and are complete pass through fees with no net profit. Therefore, revenues collected are based on staff rates only. Stormwater inspection performed for Industrial Commercial sites. Stormwater Inspection This fee is necessary to fund the NPDES Fees- Industrial $165 $185 $183 $18 $1,152 program in order to maintain compliance Commercial (staff rates with federal and state regulations. and consultant fee) Consultant fees are based on an hourly rate and are complete pass through fees with no net profit. Therefore, revenues collected are based on staff rates only. EXHIBIT "A" PUBLIC WORKS SERVICES DEPARTMENT FEE ADJUSTMENTS TOTAL CURRENT COST OF PROPOSED FEE REVENUE DESCRIPTION FEE SERVICE FEE DIFFERENCE CHANGE DESCRIPTION/JUSTIFICATION Stormwater inspection performed for GIASP sites. This fee is necessary to Stormwater Inspection fund the NPDES program in order to Fees- GIASP Sites (large $370 $386 $383 $13 $52 maintain compliance with federal and complex projects) (staff state regulations. Consultant fees are rates and consultant fee) based on an hourly rate and are complete pass through fees with no net profit. Therefore, revenues collected are based on staff rates only. Stormwater inspection performed for restaurants. This fee is necessary to fund Stormwater Inspection $120 $142 $140 $20 $4,000 the NPDES program in order to maintain Fees- Restaurants (staff compliance with federal and state rates and consultant fee) regulations. Consultant fees are based on an hourly rate and are complete pass through fees with no net profit. Therefore, revenues collected are based on staff rates only. Low Impact Development (LID) annual Low Impact inspection fee. This fee is necessary to Development (LID) $180 $200 $198 $18 $360 fund the NPDES program in order to annual inspections (staff ' maintain compliance with federal and rates and consultant fee) state regulations. Consultant fees are based on an hourly rate and are complete pass through fees with no net profit. Therefore, revenues collected are based on staff rates only. This fee was previously titled SUSMP Inspections. Change of name due to NPDES Permit. EXHIBIT "A" PUBLIC WORKS SERVICES DEPARTMENT FEE ADJUSTMENTS TOTAL CURRENT COST OF PROPOSED FEE REVENUE DESCRIPTION FEE SERVICE FEE DIFFERENCE CHANGE DESCRIPTION/JUSTIFICATION Performing a test of a hydrant to - determine the pressure and water flow available for fire protection. Work includes the following: set up the gauge Hydrant Flow Test $80 $313 $300 $220 $4,400 on a hydrant to identify fire flow demand, (Perform) remove equipment, record and store data, and transmit results to the developer. Proposed fee is based on current labor and equipment costs for the service. EXHIBIT "A" RECREATION & COMMUNITY SERVICES DEPARTMENT FEE ADJUSTMENTS TOTAL CURRENT COST OF PROPOSED FEE REVENUE DESCRIPTION FEE SERVICE FEE DIFFERENCE CHANGE DESCRIPTION/JUSTIFICATION The adult badminton program serves roughly 50 participations each season of Adult Badminton $0 $4,000 $20 $20 $4,000 the year at the Dana Gym. This class is administered by City staff similar to the adult volleyball class which is currently $20 per session. EXHIBIT "A" FIRE DEPARTMENT FEE ADJUSTMENTS DESCRIPTION l' CURRENT COST PROPOSED FEE TOTAL DESCRIPTION/JUSTIFICATION FEE OF FEE DIFFERENCE REVENUE SERVICE CHANGE CALIFORNIA FIRE CODE The Fire Department currently PERMITS issues 37 different types of annual and temporary permits as required by the California Fire Code. With each issuance of a permit, a fire inspection is required along with corresponding administrative time to process the permit. A recent cost allocation analysis determined that fees will increase between $5-$20 to reflect the updated inspection and administrative costs associated with the issuance of these permits. The Covered Mall permit fee will increase by$310. Since 2006, the Westfield Mall has had major expansions (Robinson's-May and the Promenade), which substantially increased its retail and parking square footage and the number of its fire protection system components (fire sprinkler,fire alarm, and radio systems). As such, the quantity of hours inspecting the facility had steadily risen over time but its cost recovery had not been fully captured. EXHIBIT "A" FIRE DEPARTMENT FEE ADJUSTMENTS DESCRIPTION CURRENT COST PROPOSED FEE TOTAL DESCRIPTION/JUSTIFICATION FEE OF FEE DIFFERENCE REVENUE SERVICE CHANGE _ Aerosol Product 440 463.33 460 20 0 Amusement Building 315 331.92 330 15 0 Assembly 295 311.71 310 15 1,350 - Candles/Open Flame in Assembly 95 103.9 100 5 30 Carnivals & Fairs 440 463.33 460 20 80 — Combustible Dust Producing 315 331.92 330 15 60 Operations - _ Combustible Fiber Storage 315 331.92 330 15 0 Compressed Gases 365 381.42 380 4 15 240 Covered Mall 250 562.33 560 310 310 Cryogens 315 331.92 330 15 45 Dry Cleaning Plants 315 331.92 330 15 90 Exhibits/Trade Shows 250 265.33 265 15 45 Explosives/Blasting 250 265.33 265 15 0 Fireworks/Aerial Display 720 735.94 735 15 15 Flammable/Combustible Liquids 370 388.71 385 15 315 Hazardous Materials 1 to 3 310 327.02 325 15 90 Chemicals EXHIBIT "A" FIRE DEPARTMENT FEE ADJUSTMENTS DESCRIPTION CURRENT COST PROPOSED FEE TOTAL DESCRIPTION/JUSTIFICATION FEE OF FEE DIFFERENCE REVENUE SERVICE CHANGE Hazardous Materials 4 to 6 370 389.08 385 15 60 Chemicals Hazardous Materials >_ 7 440 463.33 460 20 420 Chemicals Hazardous Production Materials 315 331.92 330 15 15 Facility Helicopter/Helistop 100 108.81 105 5 10 High Piled Combustible Materials 460 480.42 480 20 280 Hot-work Operations 295 311.71 310 15 390 Industrial Baking/Drying Oven 315 331.92 330 15 105 Liquid Gas Fueled Vehicles in 250 265.33 265 15 60 Assemblies _ Liquefied Petroleum Gases ? 5 250 265.33 265 15 120 Gallons Lumberyard 315 331.92 330 15 0 Magnesium Working 315 331.92 330 15 0 Miscellaneous Combustible 315 331.92 330 15 15 Material Storage Motor Vehicle Fuel Dispensing 295 311.71 310 15 690 Station/Repair Garage Open Burning 135 141.21 140 5 0 Organic Coatings 315 331.92 330 15 0 Pyrotechnical & Special Effects 440 463.33 460 20 20 Material EXHIBIT "A" FIRE DEPARTMENT FEE ADJUSTMENTS DESCRIPTION CURRENT COST PROPOSED FEE TOTAL DESCRIPTION/JUSTIFICATION FEE OF FEE DIFFERENCE REVENUE SERVICE CHANGE Refrigeration Equipment 315 331.92 330 15 210 Spraying/Dipping 315 331.92 330 15 90 Tent/Canopy 315 331.92 330 15 450 Tire Storage 315 331.92 330 15 75 Wood Products 315 331.92 330 15 0 INSPECTIONS AND SERVICES According to the recent cost allocation analysis, it was determined that two (2)of the 18 Fire Department inspection and service fees will remain the same; 16 fees will increase between$5- $15 to reflect the updated inspection and administrative costs associated with providing these services; and one fee—the Elevator Rescue Service—will be added to the fee schedule for the first time. Chief Officer Standby 240/hour 247.57 245/hour 5/hour 0 Elevator Rescue Service (NEW) 0 229.95 225 225 2,925 Engine or Truck Company Standby 270/hour 276.69 275/hour 5/hour 0 Expedite or After Hours Inspection 370 388.71 385 15 15 EXHIBIT "A" FIRE DEPARTMENT FEE ADJUSTMENTS CURRENT COST PROPOSED FEE TOTAL DESCRIPTION/JUSTIFICATION FEE OF FEE DIFFERENCE REVENUE _DESCRIPTION _SERVICE CHANGE False Alarm Response 325 334.83 330 5 250 Fire Code Compliance Inspection 145 153.40 150 5 250 Fire Extinguisher Demonstration 205 215.1 215 10 20 Fire Inspector Standby 125/hour 133.19 130/hour 5/hour 10 Fire Marshal Standby 175/hour 183.42 180/hour 5/hour 0 Fire Safety Officer Movie Standby 120/hour 126.51 125/hour 5/hour 2,500 Fire Prevention Bureau Re-inspection 190 207.44 205 15 375 Key Box 60 66.6 65 5 100 Missed Appointment 155 166.33 165 10 60 Rescue Ambulance Standby 175/hour 176.26 180/hour 5/hour 30 Roof Covering (2nd & subsequent 540 553.38 550 10 0 response) Title 19 Fire Sprinkler System 60 66.6 65 5 250 Certification Water Evacuation (2nd & subsequent 270 276.69 275 5 0 response) EXHIBIT "A" FIRE DEPARTMENT FEE ADJUSTMENTS CURRENT COST PROPOSED ! FEE TOTAL DESCRIPTION/JUSTIFICATION FEE OF FEE DIFFERENCE REVENUE DESCRIPTION SERVICE I CHANGE ANNUAL INSPECTIONS During Fiscal Year 2014-15,the Fire Department performed a total of 3,471 annual inspections of commercial, multi-family, schools, and brush hazard occupancies. Fire Prevention Bureau conducted 655 of those inspections (19%); fire suppression personnel conducted 2,816 inspections (81%). Based on the recent cost allocation analysis and performance time review, 11 of its Fire Department annual inspection fees will increase between $10- $85. The $10 increase will apply to apartments, business, business restaurant, commercial rental, hotels/motels, manufacturing/industrial storage, and mercantile occupancies; a $15 fee increase will apply to high-rise buildings and public schools; and a $20 fee increase will apply to private schools. Finally, an increase of$85 inspection fee will apply to hospital occupancy. Apartments 75 86.27 85 10 5,000 EXHIBIT "A" FIRE DEPARTMENT FEE ADJUSTMENTS CURRENT COST PROPOSED FEE TOTAL DESCRIPTION/JUSTIFICATION FEE OF FEE DIFFERENCE REVENUE DESCRIPTION SERVICE CHANGE Business Occupancy 75 86.27 85 10 17,000 Business Restaurant Occupancy 95 108.4 105 10 1,000 Commercial Rental Occupancy 95 108.4 105 10 800 High-rise Occupancy 670 685.71 685 15 15 Hospital Occupancy 2,000 2,088.81 2,085 85 85 Hotel or Motel Occupancy 275 289.71 285 10 80 Manufacturing/Industrial Storage 75 86.27 85 10 1,450 Occupancy Mercantile Occupancy 75 86.27 85 10 2,500 Private School Occupancy 240 264.96 260 20 400 Public School Occupancy 370 388.71 385 15 180 PLAN CHECKS All plan reviews of building and fire protection systems for Fire Code compliance are completed in-house by the Fire Marshal.All five (5) plan check fees will increase between$5 to$15/hour to reflect the updated cost recovery. Architectural Design Review 155 166.33 165 10 60 EXHIBIT "A" FIRE DEPARTMENT FEE ADJUSTMENTS CURRENT COST PROPOSED FEE TOTAL DESCRIPTION/JUSTIFICATION FEE OF FEE DIFFERENCE REVENUE DESCRIPTION SERVICE _ CHANGE Expedite or Over-the-Counter Plan 155 166.33 165 10 100 Check _ Flammable/Combustible Tank 250 265.33 265 15 15 Installation or Removal - In-house Plan Check 245/hour 257.67 255/hour 10/hour 6,250 Tract Application 175 183.42 180 5 20