HomeMy WebLinkAboutBoyle Enginerring Corporation - 1995AGREEMENT FOR CONSULTING SERVICES
THIS AGREEMENT FOR PROFESSIONAL SERVICES (hereinafter referred to as
"Agreement ") is made and entered into this L0' day of J-V 1995, by and between the
CITY OF ARCADIA, a municipal corporation, (hereinafter referred to as "Arcadia ") and Boyle
Engineering Corporation (hereinafter referred to as "Consultant ").
RECITALS
WHEREAS, Arcadia has selected Boyle Engineering Corporation to undertake the
professional services as fully described in Exhibit "A" (copy attached) for the preparation of the
Sewer and Drainage Master Plans; and
WHEREAS, Consultant represents that it has experience and technical competence to act as
Consultant to Arcadia's Staff for the services required by this contract.
NOW THEREFORE, the parties agree as follows:
1. REPRESENTATIVE OF THE PARTIES AND SERVICE OF NOTICE
The representatives of the parties who are primarily responsible for the administration of this
Agreement and to whom formal notices, demands and communications shall be given, are as
follows:
All notices and written communications sent to Arcadia under the Agreement shall be sent to
the following address, unless authorized to be sent elsewhere by Arcadia:
CITY OF ARCADIA
Attn: William R. Kelly, City Manager
240 W. Huntington Drive
Arcadia, CA 91007
All communications sent to Consultant shall be sent to:
BOYLE ENGINEERING CORPORATION
Attn: Harvey Gobas, Managing Engineer
660 S. Figueroa Street, Suite 1000
Los Angeles, CA 90017 -3452
Any such notices and written communications by mail shall be conclusively deemed to have
been received by the addressee five (5) days after the deposit thereof in the U.S. Mail, first -
class postage and properly addressed as noted above, or upon actual receipt thereof if
delivered by personal service.
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2. DESCRIPTION OF WORK
Arcadia hereby engages Consultant, and Consultant accepts such engagement, to perform the
services set forth in the attached Exhibit "A" incorporated as part of this agreement;
Arcadia's principal representative or the representative's designee, shall have the right to
review and inspect the work during the course of its performance at such times as may be
specified by the representative.
3. COMMENCEMENT AND COMPLETION OF WORK
A. The execution of this Agreement by the parties constitutes an authorization to
proceed, unless otherwise provided by the terms of this Agreement.
B. The work described in Exhibit "A" shall be completed in accordance with the schedule
set forth in Exhibit "C" or as otherwise agreed upon in writing by amendment to this
Agreement.
4. DATA PROVIDED TO CONSULTANT
Arcadia shall provide to Consultant to the extent feasible all data, including reports, records,
and other information, as requested by Consultant to perform this agreement: Consultant
shall be expected to rely upon the accuracy-of the data provided without independent review
or evaluation.
5. OWNERSHIP OF DOCUMENTS
All files, records, reports, studies, and other - documents prepared or obtained by this
Agreement shall be the property of Arcadia. Basic notes, computations, computer diskettes
and similar data prepared or obtained by Consultant under this Agreement shall, upon request,
be made available to Arcadia without restriction or limitation on their use. Consultant shall
deliver such materials to Arcadia according to the terms of this Agreement. Consultant shall
have -the right to make duplicate copies of such materials and documents for his /her files as
may be authorized in writing by Arcadia.
6. RELEASE OF INFORMiATION
All information gained by Consultant in performance of this Agreement shall not be released
by Consultant without Arcadia's prior written authorization. Confidentiality and disclosure
shall be subject to the California Public Records Act (Government Code Section 6250, et.
seq).
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7. CONFLICTS OF INTEREST
Consultant covenants that neither they nor any officer or principal of their firm have any
interest in, nor shall they acquire any interest, directly or indirectly which will conflict in any
manner or degree with the performance of their services hereunder. Consultant further
covenants that in the performance of this Agreement, no person having such interest shall be
employed by them as an officer, employee, agent, or subconsultants (see warranty - Section
15).
8. COMPENSATION
A. Consultant agrees to provide the services set forth in the attached Exhibit "A" hereto,
for a fee based on time and materials not -to- exceed ONE HUNDRED SIXTEEN
THOUSAND EIGHT HUNDRED AND TWENTY DOLLARS ($116,820). Should
Arcadia request, in writing, that Consultant to perform additional work and services
beyond those required under this Agreement, compensation for such services shall be
on a time and material basis as outlined in Exhibit "B" attached hereto and made a
part hereof.
B. On or before the tenth (1.0th) day of each calendar month following the
commencement of the work, Consultant shall cause to be made and submitted to
Arcadia a written value of the time for all work completed and materials incorporated
into the project up to the first day of that month. If Arcadia requests, the consultant
shall provide Arcadia along with the invoice, copies or verification of all work
performed for which Arcadia is being invoiced. In reviewing and approving such
invoice, Arcadia may consider, in addition to other facts and circumstances, the
relationship of the work completed to the work remaining to be done. Arcadia shall
have the right to retain ten percent (10 %) of the estimated cost of the work as partial
security for Consultant's performance of this Agreement. Within thirty (30) days after
approval of Consultant's invoice, Arcadia shall pay to Consultant that balance of such
invoice after deducting therefrom all prior payments and all sums to be retained as
partial security under the terms- of this Agreement.
C. Upon satisfactory completion of all work and services described in Exhibit "A ", and
Arcadia's approval thereof, Arcadia shall pay Consultant for the total amount
remaining due for each increment or phase of the work, including all funds retained
as partial security. Final payment shall be made by Arcadia to Consultant within thirty
(30) days after Arcadia's written acceptance of the work.
D. EXTRA SERVICES. If after work commences pursuant to this Agreement, it
becomes apparent that additional work not originally contemplated as within the
scope of this Agreement may be necessary such as that shown on Exhibit "A ", or
otherwise, if such services are performed, Consultant shall be compensated at
Consultant's prevailing time and materials rate schedule as outlined in Exhibit "B ".
The Consultant shall inform Arcadia in writing of the need for such additional work.
No additional work shall be done without the prior written approval of Arcadia.
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9. MANAGEMENT
The City Manager or his designee the Deputy City Manager/Development Services Director
shall represent Arcadia in all matters pertaining to the administration of this Agreement,
including without limitation, coordination of all necessary meetings and conferences, and
review and approval of all products submitted by the Consultant. Authority to enlarge the
scope of services or change the compensation due to Consultant is subject to the approval of
the City Council.
10. INDEPENDENT CONTRACTOR
Consultant is and shall at all times be deemed to be an independent contractor and shall be
solely responsible for the manner in which it performs the services required by the terms of
this Agreement. Nothing herein contained shall be construed as creating the relationship of
employer an employee, or principal and agent, between Arcadia and Consultant or any of the
Consultant's employees or any subconsultants. Consultant assumes responsibility for the
performance of services by its employees and any subconsultants as related to the services to
be provided during the course and scope of their employment.
11. CONSULTANT'S PERSONNEL
A. Consultant's personnel engaged in performing services requested under this
Agreement shall be as designated in Consultant's proposal dated April 21, 1995. Any
substitution of personnel requires Arcadia's written pre- approval, except in an
emergency. Arcadia shall not act unreasonably.
B. All services required under this Agreement shall be performed by Consultant, or under
Consultant's direct supervision, and all personnel shall possess the qualifications,
permits and licenses required by State and local law to perform such services.
C. Consultant shall be solely responsible for the satisfactory work performance of all
personnel engaged in performing services required by this Agreement, and compliance
with all reasonable performance standards of the water /wastewater industry.
D. Consultant shall comply with all federal and state statutes and regulations relating to
the employer /employee relationship, including but not limited to, minimum wage, non-
discrimination, equal opportunity, workers' compensation, hazardous /unsanitary or
dangerous surroundings, the Fair Labor Standards Act, 29 U.S.C., 201, et. se g., and
the Immigration Reform and Control Act of 1986 8 U.S.C. 245 (a).
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12.. SUBCONTRACTING, DELEGATION AND ASSIGNMENT
This Agreement covers professional services of a specific and unique nature. Consultant shall
not delegate, subcontract or assign its duties or rights hereunder, either in whole or in part;
without the prior written consent of Arcadia. Any proposed delegation, assignment or
subcontract shall provide a description of the services to be covered, identification and
qualifications of the proposed assignee, delegee or subcontractor and an explanation of why
and how the selection was made.
13. NON - DISCRIMINATION AND EQUAL EMPLOYMENT OPPORTUNITY
A. In the performance of this Agreement, Consultant shall not discriminate against any
employee, subcontractor, or applicant for employment because of race, color, religion,
ancestry, sex, national origin, disabilities or age. Affirmative action relating to
employment shall include, but not be limited to the following: employment,
upgrading, demotion or transfer; recruitment; layoff or termination; rates of pay or
other forms of compensation; and selection for training including apprenticeship.
B. The provision of subsection A above shall be included in all solicitations or
advertisements placed by or on behalf of Consultant for personnel to perform any
services under this Agreement. Arcadia shall have access to all documents, data and
records of Consultant and its subcontractors for purposes of determining compliance
with the equal employment opportunity and non- discrimination provisions of this
Section, and all applicable provisions of Executive Order No. 11246 which is
incorporated herein by this reference. A copy of Executive Order 11246 is available
for inspection and on file with Arcadia.
14. INDEMNITY AND INSURANCE
A. HOLD HARMLESS INDEMNITY Consultant agrees to indemnify and hold
harmless Arcadia, their officers, and employees from any claims, suits and liabilities
for damage to person or property arising out of Consultant's errors, omissions or
negligent acts.
B. INSURANCE Consultant shall carry comprehensive liability insurance with combined
single limits of at least $2,000,000.00 naming City of Arcadia as additional insured.
Proof of such insurance in a form and content approved by Arcadia's City Attorney
is a condition precedent to execution of this Agreement by Arcadia. Insurance shall
be maintained with insurers listed "A" or better in the Best's Insurance Guide and be
authorized to do business in the State of California.
Consultant shall also maintain a professional liability insurance covering errors and
omissions providing protection of at least $1,000,000 for errors and omissions with
respect to losses, claims, and liability arising from negligent action of consultants in
performing pursuant to this Agreement.
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C. WORKERS' COMPENSATION AND EMPLOYER'S LIABILITY
A program of Workers' Compensation insurance or state - approved self - insurance
program in an amount, form and as broad as to meet all applicable requirements of the
Labor Code of the State of California, including Employer's Liability with limits of at
least $100,000 per occurrence. Should the Consultant be self - employed, he /she must
certify under Section 3800 of the California Labor Code, the performance of the work
for which this contract is issued is without employing any person in any manner so as
to become subject to the Workers' Compensation Laws of California.
15. CONSULTANT'S REPRESENTATIONS
Consultant represents to Arcadia as follows:
A. Consultant has no knowledge that any officer or employee of Arcadia has any interest
whether contractual, noncontractual, financial, proprietary or otherwise, in this
transaction or in the business of the Consultant, and that if any such interest comes
to the knowledge of Consultant at any time, a complete written disclosure of such
interest will be made to Arcadia, even if such interest would not be deemed a
prohibited "conflict of interest" under applicable laws.
B. Upon the execution of this Agreement, Consultant has no interest, direct or indirect,
in any transaction or business entity which would conflict with or in any manner
hinder the performance of services and work required by this Agreement, nor shall
any such interest be acquired during the term of this Agreement.
16. RESOLUTION OF DISPUTES (ATTORNEY FEES)
A. Disputes regarding the interpretation or application of any provisions of this
Agreement shall, to the extent reasonably feasible, be resolved through good faith
negotiations between the parties.
B. If any action at law or in equity is brought to enforce or interpret any provisions of
this Agreement, the prevailing party in such action shall be entitled to reasonable
attorney's fees, costs and necessary disbursements, in addition to such other relief as
may be sought and awarded-.
17. MODIFICATION OF AGREEMENT
The terms are subject to modification by mutual agreement between Arcadia and Consultant
which such changes shall be incorporated by authorized written amendments to this
Agreement. The parties agree that the requirements for prior written changes, amendments,
or modifications to this Agreement may not be waived and any attempted waiver shall be
void.
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18. TERMINATION
A. Arcadia may terminate this Agreement without cause upon five (5) days written notice
to Consultant to the address specified in this Agreement. Notice may include
telephonic communication to Consultant to cease work. Should City terminate this
Agreement, Consultant agrees to immediately discontinue performance and deliver
to City the work which he has completed, including all maps, data, reports and like
materials. Consultant shall receive a fee equal to an amount which bears the same
relationship to the total fee payable pursuant to Section 8 that the amount of work
performed by Consultant prior to such termination bears to the total work to be
performed by Consultant to this Agreement.
B. Arcadia may terminate this Agreement with cause effective immediately upon written
notice of such termination to Consultant, based upon the occurrence of any of the
following events:
(1) Material breach of this Agreement by Consultant;
(2)' Cessation of Consultant to be licensed, as required;
(3) Failure of Consultant to substantially comply with any applicable federal,
state, or local law or regulation;
(4) Filing by or against. Consultant of any petition under any law for the relief of
debtors; and
(5) Filing of a criminal complaint against Consultant for any crime, other than
minor traffic offenses.
C. Work Product. In the event of termination, Consultant shall, at Arcadia's request,
promptly surrender to City all completed work and work in progress and all materials,
records, computerized information and notes developed, procured, or produced
pursuant to this Agreement. Consultant may retain copies of such work product as
a part of its record of professional activity.
19. ENTIRE AGREEMENT AND AMENDMENTS
A. This Agreement supersedes all prior proposals, agreements and understandings
between the parties and may not be modified or terminated orally.
B. No attempted waiver of any of the provisions hereof, not any modification in the
nature, extent or duration of the work to be performed by Consultant hereunder, shall
be binding unless in writing and signed by the party against whom the same is sought
to be enforced.
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20. GOVERNING LAW
This Agreement shall be governed by the laws of the State of California.
21. EFFECTIVE DATE
This Agreement shall become effective as of the date set forth below in which the last of the
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parties, whether Arcadia or Consultant, executes said Agreement.
22. COMPLETION DATE
All work under this Agreement shall be completed within five (5) months of the City's written
Notice to Proceed. Work shall progress in general compliance with the project schedule,
attached hereto as Exhibit "C ". Upon satisfactory completion of all work under this
Agreement, a written acknowledgement of said completion shall be provided to Consultant
by City.
23. KEY PERSON
It is acknowledged and agreed that the key person and contact for the performance of this
Agreement is Gary H. Eikermann. No other person shall be substituted in this capacity, and
said key person shall communicate directly with the City's Program Manager C. Stephen
Bucknam Jr. He shall be available for contact by Arcadia and shall attend all meetings as
requested by Arcadia, unless excused.
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed and
attested by their respective officers thereunto duly authorized.
CITY OF ARCADIA
" ARCADIA"
Dated: , 1995 By q
City Manager
BOYLE ENGINEERING CORPORATION
"CONSULTANT"
Dated: 7 1995
APPROVED AS TO FORM:
B
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ity Attorney
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anaging En meer/Principal in Charge
Exhibit A
Scope of Services
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Hydraulic Analysis
The sewer model will include all of the backbone system as in the previous Master Plan model as well as known
deficiency areas as described below. For the hydraulic analysis, we do not anticipate the necessity to model every
manhole, nor most of the existing CSD trunk facilities. However, we have presented as an optional task, the
inclusion of all City sewers in the system modeling.
Sewer loadings will be developed based on land use loading coefficients based on CSDLA criteria, and the sewer
area tributary to a manhole. This information will be developed utilizing the polygon processing features of
ArcCAD. Structures or activities which do not conform to standard land/area flow generations will be handled on a
case by case basis using parameters like square footage, beds, plumbing fixtures, or dwelling units.
After an initial run of the existing system is finished, we envision the desirability of flow monitoring sites to
confirm deficiencies, establish a benchmark for prioritizing improvements and confirm peaking factors and major
point source flows. At least one flow monitoring site would be required for each service area (approximately 15). If
determined by City to be beneficial, monitoring will continue at each site for a period of one week to acquire data.
This scope includes identification of monitoring sites and review of the data. Equipment and actual monitoring is
assumed to be contracted for separately by the City and performed by others. Flow monitoring could impact the
project schedule.
Deficiency Analysis
The purpose of the Deficiency Analysis is to evaluate known system deficiencies. The analysis will include a
maintenance and repair planning program that will provide input in establishing an ultimate system scenario for
modeling the impact of future improvements. According to the City, the sewer system has few hydraulic capacity
problems. The Deficiency Analysis will summarize the recommendations from an operational standpoint, with
input solicited from the operators of the system to obtain their perspective. Deficiencies will be analyzed using
current criteria and standards. The Deficiency Analysis will be fast - tracked and conducted in conjunction with the
hydraulic analysis and preparation of the Capital Facilities Plan.
The effort will feature close coordination with City staff to identify and assess known problems, current O &M
programs, and estimated costs. Included will be the following areas which have been identified by City staff for
further evaluation:
• Three freeway crossings, at Vaquero Road, Old Ranch
Road, and Rancho Road. Microtunneling to be
considered if replacement of 8" sewers is necessary.
• Sewer alternatives at the Arboretum
• "Downtown 2000" redevelopment.
• All siphons.
Backyard sewers at several locations north of I -210
Freeway and in Highland Oaks area. City unable to
locate some manholes.
The impact of SART facilities if they are not connected
directly to CSD facilities.
The hospital remodeling.
Alternatives to the crossing at Rancho Road include providing a parallel crossing, and diverting flows to CSD
facilities to the east. These and other problem areas will be evaluated considering: long term reliability,
maintenance burden, and availability of access manholes. The hydraulic model will be helpful in developing
recommendations for improvements to reduce problems in these areas. Solutions will be included in the Capital
Facilities Plan.
The hydraulic model will also identify deficiencies and determine replacement and parallel pipes to provide
adequate conveyance capacity, to include a future development capacity scenario. Where opportunities for
prospective system improvements are identified, recommendations will also consider relief projects, such as new
connections to CSD facilities, or use of underutilized capacity in other local portions of the trunk system.
ARC- EXTA.DOC 13OWLE
Exhibit A (cost)
Surcharging sewers identified by flow monitoring and/or City experience will be identified as top priority
improvements. Other deficiencies will be determined and prioritized by comparing the ultimate and current depth to
diameter ratios, the percent of ultimate flow being experienced, and known physical deficiencies.
Specific deficiencies - identification work tasks include:
• Conduct field trips with City operational staff to the three freeway crossings, the backyard sewers north of the
freeway and in the Highland Oaks, and the Arboretum sewer.
• Review the video tapes of the sewers for the freeway crossings, the backyard sewers, and the Arboretum sewer.
• Investigate the possibility of rehabilitating the existing sewers at the three freeway crossings.
• Conduct an analysis to determine alternatives to either relocate the sewer from the Arboretum or to rehabilitate
(Insituform line or otherwise strengthen) the existing sewer. The City has already conducted a concept level
study.
• Examine increased maintenance opportunities to alleviate backyard sewer problems. It is recommended that the
City negotiate right -of -entry with property owners for maintenance access.
• Prepare preliminary cost estimates for each alternative.
Capital Facilities Plan /Conceptual Cost Estimates
The Capital Facilities Plan will include the proposed facilities developed through the deficiency analysis and
hydraulic model including: relief systems, replacement sewers, parallel sewers, and upgrades to replace deteriorated
system components. Cost estimates will be developed for proposed parallel and replacement sewers as revealed by
the model. The estimates will be generated from the cost information and proposed improvements stored in the
project database. Project concepts will be developed to the level required to estimate conceptual costs.
Financing Strategy
Reiter -Lowry Consultants (RLC) will perform an evaluation to determine workable options for developing a cash
flow to fund needed sewer system improvements identified in the Capital F ?cilities Plan. A cursory evaluation of the
nexus between fees and benefits is anticipated, but as directed, this scope does not include a detailed cost -of- service
study resulting in a formal Financial Plan.
Sewer System Mapping
As a result of producing the Sewer Master Plan, the City will be provided with an AutoCAD file and associated
database that contain numerous items of data for mapping such as: pipe number, node numbers, pipe size, record
pipe slope, pipe roughness, sanitary loading, double line streets, street names, land use, future land use, sewer
service areas, owner information, location with respect to centerline, City manhole numbering, year of installation,
pipe material, as -built plan reference, rim elevation, invert elevations, direction of flow, calculated depth of cover,
and encasement locations. Of these items, only those shown in italics are included for the hydraulic model. The
remainder would be input as information becomes available for map information in anticipation of a future GIS
system. Mapping is included for the backbone system as part of our basic services.
Boyle has the capability of providing mapping in many useful computerized formats including:
• Self contained viewing programs that fit on a single diskette and contain graphics and database information
• Sophisticated GIS coverages designed for products like ArcView which allow graphical display of information
based on the user's input.
At the appropriate time an in -depth discussion of the City's needs coupled with a frank discussion of the different
mapping costs would be beneficial. Boyle will provide the City with a product that meets current needs, and will be
usable in the City's future GIS plans.
ARC- EXTA.0032
Page 2
MOWLE
- Exhibit A (coat)
For a basis of comparison, we included a separate cost estimate for mapping in our basic services. This mapping
effort would be done on a 400 scale base map with streets shown as double lines, as generated in the Water Master
Plan. Information included on the map would be: pipe size, direction of flow, inverts at manhole centers and rim
elevations, encasement locations, ownership, and a cross reference to "as- built" construction drawings. Our scope
envisions the need for depth measurements at certain manhole locations but does not include detailed field survey to
determine invert elevations. Because the base map does not contain street centerline, such data if shown would
need to be called out by description. Our basic services scope includes mapping for the modeled facilities shown "in
the streets." This mapping will be produced on approximately four (4) "D" size black and white mylar sheets.
Optionally, the City may wish to have all of the facilities mapped. Also, this system would have the ability to
produce field -book maps at any scale for ready reference by maintenance staff.
Final Summary Report and Software Delivery
Five copies of a final draft Sewer Master Plan will be submitted to the City for review. The Final Summary Report,
which incorporates City comments, will then be submitted (30 copies). Sewer program software (BSWAN) will
also be provided.
Training. Basic services include 20 hours of training time to explain to the City staff the sewer program
(BSWAN). Should the City opt to acquire the database application software (SEWPLAN), our training will
encompass that feature. These two programs are very user - friendly and all that are necessary to run the model after
it is established by Boyle. Optionally we can provide training on the use of ArcCAD or AutoCAD.
:.
General Inventory
Field Review and Data Collection. Boyle staff will inspect the catchment of the City-owned facilities to observe
the existing system. A photo -log will be prepared. Boyle will receive from the City the following:
• Available sewer and drainage system operational records and mapping
• Copies of previous Master Plans and related studies of the systems
• Copies of pertinent ordinances and resolutions
• Access to and prints of available as -built sewer and drainage system elements
• Other information mutually agreed to be beneficial to the -work effort
Boyle will coordinate with the staff of the City of Arcadia and the County of Los Angeles to obtain available
information regarding deficiencies and aid the City in acquiring the County's available mapping of their facilities
within the City.
Deficiency Identification
The majority of the storm drains in the City are owned and operated by the County of Los Angeles. However,
approximately 4.1 miles of storm drains belong to the City. The storm drain system has performed well. In fact, in
the recent heavy storms early this year, there were no reports of major flooding, except at the intersections of El
Monte Avenue /Live Oak Avenue, Columbia Road/Drake Road, and 8`f' Avenue/Norman Avenue. The operations
staff attribute these floodings to the surface drains not being at the proper grade.
Specific work tasks include:
✓ Meet with the County to obtain information on the County's drainage system and deficiencies within
the City of Arcadia.
✓ Conduct a field trip with City operational staff to review the drainage facilities.
✓ Conduct an inventory of the drainage system, including the County facilities.
ARC- EXTA.0032 Page 3 SOWLE
- , Exhibit A► (cont)
✓ Determine the deficiencies in the City storm drain system due to change in design criteria.
✓ Prepare a preliminary cost estimate of the deficiencies for the City system only.
✓ Prepare a letter report summarizing the findings, conclusions, and recommendations.
Hydrological Analyses
Create Existing Storm Drain System Layers. Four AutoCAD -based format graphic layers of system information
will be created to delineate the storm drain system and sizes, land use, soil groups, and rainfall.
Create a Hydrologic Model Subarea Nodal Point and Flowpath Segment Layers. Using the existing Drainage
Master Plan as a guide, modeling subareas will be developed for City approval. Each subarea will have
approximately three to five nodal points for TC (time of concentration) estimation purposes. Nodes will be placed at
all storm drain system confluences. The computer model will use nodal points with flowpath links. These nodes will
be automatically linked to subareas. The nodes will be placed at major storm drain system catch basin lateral
confluences with collector lines. Catch basins and laterals will not be modeled or evaluated. Nodal point numbering
will be developed that could be linked to other GIS software in the future.
Develop a Hydrologic Network Model. For each link used in a street section, a coupled street flow model and
pipe flow model will be developed. It is understood that a single planning criteria will be used. For example: 10-
year peak flow to top -of -curb (or other); 25 -year flow with one lane open in arterial streets.
Compute Streetflow and Pipeflow Capacities, Hydrologic Estimates, and Annual Pollutant Loadings. Using
the single streetflow criteria developed above, streetflow capacities, will be developed for each street link used in the
model. For each existing storm drain link, a surcharged (flow in both the street and pipe) flow capacity will be
computed. This data will be stored in a database. For the single design storm event, peak flow rates will be
computed at all nodal points. This data will be stored in the database. As an option, NPDES annual pollutant
loadings will be computed using the State of California Best Management Practices (BMP) Handbook.
Estimate System Deficiencies and Develop Deficiency Mitigation. For each link used in the model, flow
deficiency will be computed by comparing coupled streetflow plus pipeflow with the hydrologic estimates of peak
flow rates. For each link, deficiency mitigation pipe systems will be determined as new, replacement, or parallel
pipe elements.
NPDES Compliance
Review of Compliance with Existing NPDES Permit. The County of Los Angeles, in conjunction with the cities
of Los Angeles County, were jointly issued a municipal NPDES stormwater permit (permit) by the Los Angeles
Regional Water Quality Control Board (RWQCB) on June 18, 1990. This permit established requirements for the
permittees to develop and implement baseline compliance programs. The City has identified Early Action and
Additional Best Management Practices (BMPs) and is in the process of implementation. A review of the City's
program to evaluate compliance with the permit will be conducted.
A brief summary report summarizing findings of evaluation of the City's permit compliance program will be
prepared. This report will include identification of compliance program needs and recommendations for future
action including cost estimates for system upgrading. Specific compliance activities which will be evaluated will
include:
✓ Compliance procedures and reporting methods (internal and external);
✓ Implementation schedules;
✓ Legal authorities (ordinances and regulations); and
✓ Other programs and materials as needed.
ARC- EKMOC32 Page 4 SOWLE
Exhibit A (cont)
Conduct Field Review and Coordinate T.V. Inspection if Necessary. Boyle team will provide field guidance and
coordination for a City- contracted T.V. inspection which will identify maintenance problems as well as potential
illegal connections or pollutant inflow points. This task will include review of videos produced from the survey.
Capital Facilities Plan and Conceptual Cost Estimates and Financing Strategies
Drainage deficiency mitigation improvements and costs, to include City's costs of meeting its NPDES
responsibilities, will be developed. Preliminary design will be performed to the level necessary to identify
conceptual -level costs.
Alternative financing strategies will be discussed and presented in a brief report. This effort will draw upon the
financing strategies developed in Boyle's experience from 33 other Master Plans as well as numerous Reiter -Lowry
financial evaluations. Included will be consideration of setting up a stormwater drainage utility, and review of the
applicable experience of such agencies as San Clemente; County of San Diego; Bellevue, Washington; and others.
Updated Drainage System Maps
Using the AutoCAD layers, a set of maps depicting the updated drainage system will be prepared. This will include
at a minimum, size of pipe, catch basin data, direction of flow, ownership of facility, easement information, ties to
centerline, and reference to as -built construction drawings. Again, field -book maps at any scale could be produced
for utilization by maintenance staff.
Final Summary Report, Software Delivery, Training
Five copies of a final draft Master Plan of Drainage report will be submitted to the City for review. Upon
incorporation of City comments, thirty copies of a Final Summary Report will be submitted to the City. Boyle will
also deliver LAF0601 (Los Angeles County drainage software) to the City, and will provide eight hours of training
to Development Services Department staff.
As described in RFP and "Optional Services" portion of Appendix.
ARC- EXTA.0032
Page 5
SOWLE
STA CIM HOURLY RATE SCHEDUL7
Kyle Engineering Corporation
Effective September 1, 1994
Engineers, Planners, Architects, Landscape Architects, Geologists, Scientists:
Principal
$150.00 per hour
Senior II
$125.00 per hour
Senior I
$105.00 per hour
Associate
$ 95.00 per hour
Assistant II
$ 80.00 per hour
Assistant I
$ 70.00 per hour
Construction Administration Personnel:
Senior Resident Engineer $115.00 per hour
Senior Resident Project Representative $ 90.00 per hour
Resident Project Representative $ 75.00 per hour
Technical Support Staff:
Designer Supervisor
$ 95.00 per hour
Senior Technician/Senior Designer
$ 82.00 per hour
Engineering Technician/Designer
$ 7 1. 00 per hour
Senior Drafter
$ 65.00 per hour
Drafter
$ 51.00 per hour
Design CADD Supervisor
$ 90.00 per hour
Design CADD Operator
$ 62.00 per hour
CADD Operator
$ 58.00 per hour
Technical Typist/Word Processor
$ 52.00 per hour
Programmer /Analyst
$ 75.00 per hour
Paralegal /Editor
$ 67.00 per hour
Administrative Specialist
$ 48.00 per hour
Staff Accountant
$ 44.00 per hour
Expert Litigation /Court Appearance:
Expert Litigation $200.00 per hour
Court Appearance /Deposition $300.00 per hour
Direct Project Expenses:
Photocopies - Color $ 2.50 per page
Photocopies - Black & White /Fax $ 0.20/1.60 per page
Communications Charges $ 1.50 per hour
Plan Sheet Printing - In -house Bond /Mylar $0.40/2.80 per square foot
Travel - Automobile /Truck $0.60 per mile
Travel - Other Than Automobile Actual Cost + 15%
Subconsultant Services Actual Cost + 15 %
Subcontracted Services /Reproduction Actual Cost + 15 %
Computer Services and Computer Aided Design See Separate Schedule
Exhibit B
If authorized by the client, an overtime premium multiplier of 1.5 will be applied to the billing rate of hourly
personnel who work overtime in order to meet a deadline which cannot be met during normal hours. Applicable
sales taxes, if any, will be added to these rates. Corporate officers, Managing Principals, and Consulting
Engineers will be billed at 1.2 times the stated rate for Principal. Invoices will be rendered monthly. Payment is
due upon presentation. A late payment finance charge of 1.5% per month (but not exceeding the maximum rate
allowable by law) will be applied to any unpaid balance commencing 30 days after the date of the original invoice.
Rates subject to general revision.
OC /LA/SB /ES
CANDARD RATE SCHEDULE
COMPUTER SERVICES
Boyle Engineering Corporation
Effective April 22, 1995
Hewlett Packard BP 3000/925 Super Minicomputer System
Terminal, Printer or Plotter
Resource Charge - SURGE analysis
Electrostatic Plotter - HP 7600
(Includes computer time to drive the plotter)
Microcomputers (Personal Computers)
Microcomputer System with Laser Printer
Resource Charges for Microcomputers
$33.00 per hour
$ 6.00 per mire.
$37.50 per hour
$12.25 per hour
Resource charges are in addition to the above rates and cover the use of special purpose software and extra
equipment such as pen plotters, high resolution monitors, and digitizers which are used with CADD software.
AutoCAD Computer Aided Design $ 15.00 per hour STAAD III - Structural Design S 15.90 per hour
MicroStation (Intergraph) CADD
$ 15.00 per hour
AES HYDRO - Hydrologic Analysis
S 52.50 per hour
SCADA - Structural Analysis
$ 12.00 per hour
BoyleNet - Water Distrib Analysis
S 5.00 per hour
DAPPER - Electrical Design
$ 75.00 per hour
EXKYPIPE - Water Distrib Analysis
S 10.00 per hour
CAPTOR - Overcurrent Analysis
$108.00 per hour
BoyleCOGO - Coordinate Geometry
S 4.00 per hour
Trane TRACE - HVAC Design
$58.50 per hour
BDTM - Digital Terrain Model
S 5.00 per hour
Carrier HVAC System Design
$46.50 per hour
BOYLEPLAN - Project Management
S 10.00 per hour
PRIMAVERA - Project Management
$58.50 per hour
SWAN - Sanitary Sewer Analysis
S 10.00 per hour
BFMS - Facilities Management
$18.75 per hour
CONTOURS - Contour Plotting
S 10.00 per hour
GWFM - Groundwater Modeling
$15.00 per hour
LARSA - Structural Analysis
S 7.50 per hour
TERRAMODEL
$13.50 per hour
HASS - Sprinkler Analysis
5162.00 per hour
GEOPAK - Highway Design
$15.00 per hour
ICPR - Drainage Design
S 60.00 per hour
BREEZE - Air Pollution Modeling
$550.00
SAP90 - Structural Analysis
S 157.50 per hour
RFANAL - Radio Freq. Analysis
S 10.00 per hour
Other Notes
Charges for outside computer services will be billed at invoice cost plus twenty-five percent.
This rate schedule is subject to general revision annually. New equipment categories and resource charges may be
added at any time.
Project Schedule Gantt Chart
City of Arcadia
Exhibit C -
Project Schedule
Sewer and Storm Drain Planning
Project Mgr: Gary Eikermann
Page 1
------------------------------------------------------------------------------------------------------ ------ ----------- - - - - --
--------------- --
fewer Master Plan
Month 1 2 3 4. 5
L. Hydraulic Analysis
Z. Deficiency Analysis I I I
3. Capital Facilities Plan
1. Conceptual Cost Estimates
i. Financing Strategies (RLC) I I I I
S. Mapping
7. Training
I � i
3. Reports /Presentation
I � I
---------- ---------------------- - - - - --
Subtotal -Sewer Master Plan
I I I I I I
)rainage Master Plan
L Field Review /Data Collection
? Hydraulic Analysis I C===
3. NPDES Permit Compliance (WC) I I I I I
1. Capital Facilities Plan /Cost Est.
i. Drainage System Maps
S. Financing Strategies (RLC) I I I
7. Reports /Presentations
Subtotal Drainage Master Plan
:EQA Compliance
--------------------------------
--------------------------------
L. IES/ Environmental Checklist
--------------------------------
Subtotal CEQA Compliance
PRODUCER
CROWELL INSURANCE AGENCY
A DIVISION OF AOV
43 CORPORATE PARK, SUITE 200
IRVINE CA 92714
INSURED
Boyle'Engh eering Corporation
1501 Quail Street
Newport Beach CA 92660.7350
DATE (MM/DD/YY)
06/08/95
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND
CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE
DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE
POLICIES BELOW.
:.........................
COMPANY A
LETTER
LETTER.... ....
COMPANY B
COMPANY C
LETTER
:.........................
COMPANY D
LETTER
:..........................
COMPANY E
LETTER
COMPANIES AFFORDING COVER GE
......................................................... /: ... /�.... ... . .
Scottsdale Insurance
Design Prof. Ins. Co.
_ j,uN .1.t. *199a ......................
Ci -y CLE$K .. .......................
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICKIED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
............ ......... . ..... ..................... ............................... .................................................. .............. . . ... ................. ............ . . . . . . . .............:... ..................... ........ ... . . . . .. ... . .. ...... ........ . .
CO : TYPE OF INSURANCE POLICY NUMBER :POLICY EFFECTIVE :POLICY EXPIRATION LIMITS
LTR DATE (MM/DD/YY) DATE (MM/DD"
:. .................................................................. :......................................
GENERAL LIABILITY AES0001507
A:
X COMMERCIAL GENERAL LIABILITY
` . CLAIMS MADE i X :OCCUR.
OWNER'S & CONTRACTOR'S PROT.
........: ........................ ............................... :
AUTOMOBILE LIABILITY
ANY AUTO
ALL OWNED AUTOS
'SCHEDULED AUTOS
HIRED AUTOS
NON -OWNED AUTOS
GARAGE LIABILITY
.......... ..........................................................:............................ ...............................
EXCESS LIABILITY
UMBRELLA FORM
OTHER THAN UMBRELLA FORM
.......:.................................:.......................................................................................
12131194 12/31/95 ;GENERAL AGGREGATE
:................................................:......
...............................
$
...............................
2000000
PRODUCTS - COMP /OP AGG.
:.......................... ............................
$
; ...............................
1000000
PERSONAL & ADV. INJURY
$
1000000
EACH OCCURRENCE
:$
1000000
................................................:.....
FIRE DAMAGE (Any one fire)
...............................
:$
50000
....... ..........................�.. .. .............................
MED. EXPENSE An .. one person ):$
(
................................. :................................ . .................................................. ....................................
5000
COMBINED SINGLE
LIMIT
:$
................................................:.....
BODILY INJURY
...............................
(Per person)
;$
: ...... ..............................................
BODILY INJURY
...............................
(Per accident)
:................................................:......
$
...............................
PROPERTY DAMAGE
:$
................................. :.....................................................................................................
:EACH OCCURRENCE
$
..................
° ............................... ..°--°.......:......
AGGREGATE
..............................,
$
WORKER'S COMPENSATION
AND
EMPLOYERS' LIABILITY
................................................................................................................................ .....:.........................
OTHER
B *Professional Liability RPL700063 12131/94
.................................................. .. .................................................................................. :.........................
DESCRIPTION OF OPERATIONS /LOCATIONSNEHICLES/SPECIAL ITEMS
* *TEN DAY NOTICE IN THE EVENT OF NONPAYMENT.
RE: SEWER & DRAINAGE MASTER. PLANS
CITY OF ARCADIA IS AD6I1,T:I�ONAL; -,INSURED`AS RESPECTS GENERAL LIABILITY ONLY.
*FOR PROFESSIONAL LIABILITY COVERAGE THE AGGREGATE
LIMIT IS THE TOTAL INSURANCE AVAILABLE FOR ALL
COVERED CLAIMS PRESENTED WITHIN THE POLICY PERIOD.
THE LIMIT WILL BE REDUCED BY PAYMENTS OF INDEMNITY
AND EXPENSE.
<» SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO
CITY OF ARCADIA <zz MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE
ATTN. TOM SNABBIZ LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR
PO BOX 60021 :': LIABILITY OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES.
ARCADIA CA 91066.6021
K.
A0411 E-6,
F
n 6/12/95
...
PRODUCER
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND
Marsh McLennan, Incorporated
CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CER71FICATE
DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE-AFFORDED BY THE
4695 MacArthur Court
POLICIES BELOW.
Suite 550
Newport Beach, CA 92660
COMPANIES AFFORDING COVERAGE
COMPANY
LETTER A HARTFORD UNDERWRITERS INS CO
COMPANY
LETTER B
INSURED
Boyle Engineering Corporation
1501 Quail Street
COMPANY C
LETTER
P.O. Box 7350
Newport Beach, CA 92658-7350
COMPANY r%
LETTER LO
COMPANY E
LETTER
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED 13Y THE POLICIES DESCRIBED HEREIN IS SUBJECT TO All THE TERMS,
E)(CLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED 13Y PAID CLAIMS.
CO
TYPE OF INSURANCE
POLICY NUMBER
POLICY EFFECT11VE
POLICY EXPIRATION
GENERAL
LIABILITY
GENERAL AGGREGATE
$
COMMERCIAL GENERAL LIABILITY
PRODUCTS-COMP/OP AGG.
S
MADE =OCCUR.
ffi-1CLAIMS
PERSONAL & ADV. INJURY
$
FIRE DAMAGE (Any one fire)
5
MED. EXPENSE (Any one pmw)
S
AUTOMOBILE
LIABILITY
COMBINED SINGLE
ANY AUTO
LIMIT
$
BODILY INJURY
$
ALL OWNED AUTOS
SCHEDULED AUTOS
(Per pereon)
BODILY INJURY
S
HIRED AUTOS
NON-OWNED AUTOS
For accident)
PROPERTY DAMAGE
GARAGE LIABILITY
EXCESS LIABILITY
EACH OCCURRENCE
6
AGGREGATE
$
UMBRELLA FORM
OTHER THAN UMBRELLA FORM
A
WORKER'S COMPENSATION
72WBREII538
1/01/95
1/01/96
EACH ACCIDENT
2000000
AND
-POLICY LIMIT
S. 2000000
DiSEASE-FACH EMPLOYEE
S 2000000
EMPLOYERS' LIABILITY
OTHER
DESCRIPTION OF OPERATIONsAiDr-ATMS/VEHX=/SPECL4L MEW
Re: sever and Drainage Master Plan
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
City of Arcadia
EXPIRATION DATE THEREOF,THE ISSUING COMPANY WILL ENDEAVORTO
Attn: Tom Shabbizi
MAIL '3 n DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE
P.O. Box 60021
Fr. B LURE 'TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR
Arcadia, CA 91066
LIABILITY OF ANY KIND UPON TH AGENTS O"gPR NTA-nVES.
/17
AUTHORIZED REPRESENTATIVE
//