HomeMy WebLinkAboutItem 2f: Agreement with Clinical Laboratory of San Bernardino for Testing of City Water SamplesDATE: April 6, 2010
TO: Mayor and City Council
FROM: Tom Tait, Public Works Services Director id
Prepared by: Craig Clark, Utilities Superintendent
Marie Nguyen, Management Analyst
SUMMARY
DISCUSSION
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STAFF REPORT
Public Works Services Department
SUBJECT: AUTHORIZE THE CITY MANAGER TO EXECUTE A ONE (1) YEAR
PROFESSIONAL SERVICES AGREEMENT WITH CLINICAL
LABORATORY OF SAN BERNARDINO, INC. FOR LABORATORY
TESTING SERVICES OF CITY WATER SAMPLES IN THE AMOUNT OF
$46,149
All water purveyors are required by the State of California — Department of Public
Health (DOPH) to perform water quality testing of their local water supply. This includes
weekly bacteriological samples, Volatile Organic Compounds (VOC) and Nitrates and
monthly well and reservoir bacteriological sampling. These samples must be analyzed
by a DOPH certified laboratory.
For the past two (2) years, the City has been using Clinical Lab of San Bernardino, Inc.
for laboratory water testing services, however they have reached the end of their
second extension agreement. In light of the current economic environment, staff
solicited proposals for these services to ensure the City is paying the lowest competitive
price. Therefore, staff recommends that the City Council authorize the City Manager to
enter into a one (1) year Professional Services Agreement with Clinical Lab of San
Bernardino, Inc. for laboratory testing services of City water samples in the amount of
$46,149.
The City of Arcadia Public Works Services Department collects water samples from the
City's wells, reservoirs and pipelines to ensure the effective delivery of high quality
potable water to the residents of Arcadia. The State of California Domestic Water
Quality and Monitoring regulations require that samples be collected and tested weekly,
Mayor and City Council
April 6, 2010
monthly, quarterly and annually by a DOHS certified laboratory (Chapter 15, Title 22,
California Code of Regulations).
The scope of services for this Professional Services Agreement includes furnishing all
labor, services, equipment, supplies and all other items and facilities necessary to
appropriately analyze domestic water samples as required by the State of California,
and special samples for discharge of water into the storm drainage system and special
samples as required by DOPH.
Request for proposals were sent to five (5) DOPH certified laboratories. All proposals
were received, reviewed, evaluated, and ranked by staff in accordance with Chapter 10
of the California Government Code, Section 4526 -4529 with.the following results:
RANK FIRM LOCATION COST
1 Clinical Laboratory of San Bernardino, Inc. Grand Terrace $46,149
2 MWH Laboratories Monrovia $49,142
3 Weck Laboratories, Inc. Industry $54,268
4 E.S. Babcock & Sons Riverside $66,619
5 Truesdail Laboratories, Inc. Tustin $79,197
Staff reviewed each proposal and ranked each laboratory according to experience,
approach, location and certification with DOPH and US EPA to perform water sample
analysis. Clinical Lab of San Bernardino, Inc. was rated first among the five laboratories
based on a complete evaluation of qualifications, experience, and costs.
Last year, the contract with Clinical Laboratories was in the amount of $27,600.
However, this year, staff has had to increase the number of tests by nearly 1,000
samples due to more stringent testing standards mandated by DOPH. Additionally,
there are two new wells (Camino Real and Longley) that are going to be put in service
and will need annual testing as well.
Staff recommends that the City Council authorize the City Manager to enter into a one
(1) year Professional Services Agreement with optional annual extensions with Clinical
Lab of San Bernardino, Inc. for laboratory testing services of City water samples in the
amount of $46,149.
FISCAL IMPACT
Sufficient funds have been designated for this service in the 2009 -10 Water Operating
Budget.
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Mayor and City Council
April 6, 2010
RECOMMENDATIONS
1. Award a Professional Services Agreement with optional annual
extensions with Clinical Lab of San Bernardino, Inc. for laboratory
testing services of City water samples in the amount of $46,149.
TT:CC:MN
2. Waive any informality in the bid or bidding process.
3. Authorize the City Manager and City Clerk to execute a contract in a
form approved by the City Attorney.
Approved by: a:an
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Don Penman, City Manager