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Home My WebLink AboutAGENDA: August 17, 2010CALL TO ORDER CITY OF ARCADIA CITY COUNCIL /REDEVELOPMENT AGENCY REGULAR MEETING TUESDAY, AUGUST 17, 2010 AGENDA 6:00 p.m. Location: City Council Chamber Conference Room, 240 W. Huntington Drive SELECTION OF CHAIR FOR THIS AUGUST 17, 2010 CITY COUNCIL /REDEVELOPMENT AGENCY MEETING ROLL CALL OF CITY COUNCIL /REDEVELOPMENT AGENCY MEMBERS: Peter Amundson, Mayor /Agency Chair Gary Kovacic, Mayor Pro Tem /Agency Vice Chair Roger Chandler, Council /Agency Member Robert Harbicht, Council /Agency Member Mickey Segal, Council /Agency Member PUBLIC COMMENTS — CLOSED SESSION /STUDY SESSION (5 minute time limit) Any person wishing to address the City Council /Redevelopment Agency on any Study Session or Closed Session item is asked to complete a "Public Comments" card available in the Council Chamber Lobby. The completed card should be submitted to the City Clerk/Agency Secretary prior to the start of the Study Session /Closed Session meeting. In order to conduct a timely meeting, there will be a five (5) minute time limit per person. All comments are to be directed to the City Council /Redevelopment Agency and we ask that proper decorum be practiced during the meeting. State law prohibits the City Council /Redevelopment Agency from discussing topics or issues unless they appear on the posted Agenda. CLOSED SESSION a. Pursuant to Government Code Section 54957.6 to confer with labor negotiators. City Negotiators: Administrative Services Director Hue Quach, Human Resources Administrator Michael Casalou and William Floyd of Best Best and Krieger LLP. Employee Organizations: Arcadia Public Works Employees Association, Arcadia City Employees Association, Arcadia Police Civilian Employees Association, Arcadia Police Officers' Association, Arcadia Firefighters' Association and unrepresented employees: Department Heads, Division Managers, Supervisors, and Part -time employees. Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk's office located at 240 W. Huntington Drive, Arcadia, California, during normal business hours. 7:00 p.m., City Council Chamber RECONVENE CITY COUNCIL /REDEVELOPMENT AGENCY MEETING TO OPEN SESSION CALL TO ORDER INVOCATION Reverend Terry Keenan, Santa Anita Church PLEDGE OF ALLEGIANCE Tom Tait, Public Works Services Director ROLL CALL OF CITY COUNCIL /REDEVELOPMENT AGENCY MEMBERS: Chandler, Harbicht, Kovacic, Segal and Amundson REPORT FROM CITY ATTORNEY /AGENCY COUNSEL ON CLOSED SESSION /STUDY SESSION ITEMS SUPPLEMENTAL INFORMATION FROM CITY MANAGER/EXECUTIVE DIRECTOR REGARDING AGENDA ITEMS MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE READING IN FULL 1. PUBLIC HEARING All interested persons are invited to appear at the Public Hearing and to provide evidence or testimony concerning the proposed items of consideration. You are hereby advised that should you desire to legally challenge any action taken by the City Council with respect to any Public Hearing item on this agenda, you may be limited to raising only those issues and objections which you or someone else raised at or prior to the time of the Public Hearing. CITY COUNCIL ITEMS: a. Tax Equity and Fiscal Responsibility Act (TEFRA) hearing to consider granting the authority to Arcadia Campus Commons Associates to issue up to $9 million in multiple family housing revenue bonds as part of financing the Campus Commons Senior Housing development. Recommended Action: Approve Adopt Resolution No. 6738 approving the issuance by the California Statewide Communities Development Authority of multifamily housing revenue bonds for the Campus Commons apartments. Recommended Action: Adopt PUBLIC COMMENTS (5 minutes per person) Any person wishing to address the City Council /Redevelopment Agency during the Public Comments period is asked to complete a "Public Comments" card available in the Council Chamber Lobby. Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk's office located at 240 W. Huntington Drive, Arcadia, California, during normal business hours. The completed card should be submitted to the City Clerk/Agency Secretary prior to the start of the 7:00 p.m. Open Session meeting. In order to conduct a timely meeting, there will be a five (5) minute time limit per person. All comments are to be directed to the City Council /Redevelopment Agency and we ask that proper decorum be practiced during the meeting. State law prohibits the City Council /Redevelopment Agency from discussing topics or issues unless they appear on the posted Agenda. REPORTS FROM MAYOR, CITY COUNCIL AND CITY CLERK 2. CONSENT CALENDAR All matters listed under the Consent Calendar are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless members of the City Council /Redevelopment Agency request that specific items be removed from the Consent Calendar for separate action. CITY COUNCIL ITEMS: a. Adopt Resolution No. 6734 determining the amount of revenue to be raised from property taxes for Fiscal Year 2010 -11 to pay for the debt services on the City's General Obligation Bonds. Recommended Action: Adopt b. Accept donations from the community in support of the Summer Reading Program at the Library. Recommended Action: Approve c. Authorize the City Manager to execute a contract with Doug Martin Contracting, Inc. for the 2009/2010 Annual Slurry Seal Project in the amount of $345,700. Recommended Action: Approve d. Authorize the City Manager to execute a contract with D & J Foothill Electrical Contractors, Inc. for Electrical Repairs and Preventative Maintenance at various City facilities in the amount of $112,910. Recommended Action: Approve e. Authorize the City Manager to execute a one (1) year contract with Sheldon Mechanical Corporation for HVAC Preventative Maintenance and Services at various City facilities in the amount of $105,880. Recommended Action: Approve f. Authorize the City Manager to execute a one (1) year contract extension with CLS Landscape Management, Inc. for Tree Trimming Maintenance Services in the amount of $278,110. Recommended Action: Approve g. Approve the purchase of six (6) multi- function copy machines from Image IV in the amount not to exceed $64,702.87. Recommended Action: Approve Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk's office located at 240 W. Huntington Drive, Arcadia, California, during normal business hours. h. Authorize the City Manager to execute a contract with Monrovia Mailing Company in the amount not to exceed $100,000 for the period of September 2010 through June 2010 for mailing services with the renewal option for three (3) one -year contracts in the amount not to exceed $120,000 annually. Recommended Action: Approve Authorize the City Manager to execute a contract with Animal Pest Management, Inc. in an amount not to exceed $30,000 for coyote trapping services; and appropriate the same amount from the General Fund Reserve. Recommended Action: Approve J. ADJOURNMENT Authorize the City Manager to execute a Professional Services Agreement with Licher DM for Citywide Printing Services in the amount not to exceed $270,000 annually. Recommended Action: Approve k. Authorize the City Manager to execute a Professional Services Agreement with Knight Communications for Information System Management Service for the Fiscal Year 2010 -11 with an annual contract price of $361,400. Recommended Action: Approve 3. CITY MANAGER/EXECUTIVE DIRECTOR ITEMS: a. Report, discussion and direction regarding Gold Line Sound Wall Material. Recommended Action: Provide direction The City Council /Redevelopment Agency will adjourn this meeting to Tuesday, September 7, 2010, 6:00 p.m. in the City Council Chamber Conference Room located at 240 W. Huntington Drive, Arcadia. Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification or accommodation from the City Clerk at (626) 574 -5455. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to the meeting. Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk's office located at 240 W. Huntington Drive, Arcadia, California, during normal business hours.