HomeMy WebLinkAboutItem 2c: Contract with Doug Martin Contracting for 2009/2010 Annual Slurry ProjectSUMMARY
DISCUSSION
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STAFF REPORT
Public Works Services Department
DATE: August 17, 2010
TO: Mayor and City Council
FROM: Tom Tait, Public Works Services Director
Prepared by: Ken Herman, Deputy Public Works Services Director
Mark Rynkiewicz, Associate Civil Engineer
SUBJECT: AUTHORIZE THE CITY MANAGER TO EXECUTE A CONTRACT WITH
DOUG MARTIN CONTRACTING, INC. FOR THE 2009/2010 ANNUAL
SLURRY SEAL PROJECT IN THE AMOUNT OF $345,700
Recommendation: Approve
As part of the City's Street Maintenance Program, the Public Works Services
Department is preparing to slurry seal various residential streets throughout the City.
Staff recommends that the City Council award a contract with Doug Martin Contracting,
Inc. for the 2009/2010 Annual Slurry Seal Project in the amount of $345,700.
The Public Works Services Department (PWSD) is responsible for the maintenance and
repair of approximately 147 miles of pavement within the City. In 1999, as part of the
Pavement Management Program, staff prioritized the condition of all City streets and
updated the eight (8) year slurry seal program to efficiently prolong the life of streets
that are in good condition. PWSD is scheduled to slurry seal approximately 18.5 miles
of residential streets located within the City. The street locations are shown on the
attached location map, Exhibit "A ".
Streets are slurry sealed every eight (8) years to reduce the need for more costly
maintenance or construction work in the future. Slurry Seals are for sealing aged and
worn pavements, filling minor cracks, restoring skid resistance and restoring aesthetic
appeal. In response to a budget shortfall in the 2009/2010 budget, the slurry seal
project was put on hold until a time when a clearer budget picture was seen. Following
the adoption of the 2010/2011 Budget, the City Council authorized Public Works
Services to move forward with the 2009/10 Slurry Seal project.
Mayor and City Council
August 17, 2010
Notices inviting bids were published in the adjudicated paper and bid packages were
distributed to area contractors. The following six (6) bids were received on July 27,
2010:
Rank Bidder Location Bid Amount
Doug Martin Contracting La Habra, CA $345,700
American Asphalt South, Inc. Fontana, CA $388,783
Roy Allen Slurry Seal Santa Fe Springs, CA $409,763
Pavement Coatings Co. Mira Loma, CA $435,662
Valley Slurry Seal Co. West Sacramento, CA $472,752
Mission Paving & Sealing Irwindale, CA $481,488
Staff has reviewed the bid documents for content and has investigated the Contractor's
background and their recent projects for competency. It is staffs opinion that Doug
Martin Contracting, Inc. can satisfactorily perform the work required and recommends
that the City Council award a contract with Doug Martin Contracting, Inc. for the
2009/2010 Annual Slurry Seal Project in the amount of $345,700.
ENVIRONMENTAL ANALYSIS
This project is considered a Class 1 exemption as defined in Section 15301(c) of the
California Environmental Quality Act since the project consists of the maintenance of
existing public streets and does not involve expansion of the existing use of the streets.
FISCAL IMPACT
The 2009/2010 Capital Improvement Program includes the Annual Asphalt and
Concrete Program which has $500,000 budgeted for slurry seal as well as the concrete
replacement program for the fiscal year 2009/2010. To date, $125,000 has been used
for concrete replacement, leaving a balance of $375,000 to be used for slurry seal,
inspection, and construction management.
RECOMMENDATIONS
1. Award a contract to Doug Martin Contracting, Inc. for the 2009/2010 Annual
Slurry Seal Project in the amount of $345,700.
2. Waive any informality in the bid or bidding process.
3. Authorize the City Manager and City Clerk to execute a contract in a form
approved by the City Attorney.
Attachment
Approved by: .psw .€&.
Donald Penman, City Manager
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09/10 ANNUAL SLURRY SEAL PROJECT
NORTH
CITY OF ARCADIA
LOCATION MAP
NOT TO SCALE
PROJECT
LOCATION