HomeMy WebLinkAboutItem 2h: Reject the Bid for Purchase of Electrical Lighting and Related Accessories and Direct Staff to Re-Bid the Contract .v AR
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/00 STAFF REPORT
Public Works Services Department
DATE: December 7, 2010
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TO: Mayor and City Council
FROM: Tom Tait, Public Works Services Director fO
Prepared by: Dave McVey, General Services Superintendent
SUBJECT: REJECT THE BID FOR THE PURCHASE OF ELECTRICAL LIGHTING
AND RELATED ACCESSORIES AND DIRECT STAFF TO RE -BID THE
CONTRACT
Recommendation: Approve
SUMMARY
On November 10, 2010, the Public Works Services Department conducted a formal
bidding process to award an annual contract for the purchase of electrical lighting and
accessories. However, only one (1) bid was received. It is staffs opinion that re-
bidding the contract will generate more bids which will result in the City receiving more
competitive prices. Therefore, staff recommends that the City Council reject the bid
submitted for the purchase of electrical lighting and related accessories and direct staff
to re -bid the contract.
DISCUSSION
The Warehouse maintains ballasts, lamps, fixtures and other related lighting
accessories that are essential for the daily maintenance of City owned street lighting
and other lighting fixtures throughout the City owned facilities. Most items used in
conjunction with lighting needs are considered a revolving inventory item, and must be
replaced to continue the smooth day -to -day operations of the street lights and lights in
City facilities. Additionally, specialty street lighting electrical parts must also be
purchased for the maintenance of 6.6 series street lighting systems that are located in
some areas in the City. These parts are harder to come by and more costly than
regular street lighting electrical parts due to the antiquated system.
City staff conducted a formal bid for the purchase of electrical lighting and accessories
which was published in the adjudicated paper. Subsequently, six (6) bid packages were
picked up by prospective bidders. However, on November 10, 2010, the City Clerk
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Mayor and City Council
-
December 7, 2010
received only one (1) bid. In the hopes of obtaining more bid submittals, staff will follow
up with prospective bidders prior to the close of the bid.
Therefore, staff, recommends that the City Council reject the bid submitted for the
purchase of electrical lighting and related accessories and direct staff to re -bid the
contract.
FISCAL IMPACT
Sufficient funds are budgeted in 2010 -11 Operating Budget for this contract.
RECOMMENDATION
1. Reject all bids for the purchase of electrical lighting and related
accessories.
2. Direct staff to re -bid the contract.
Approved by: . �--�
Donald Penman, City Manager
TT:DM
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