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HomeMy WebLinkAboutItem 1a: Minutes of January 6, 2010 and January 19, 2010Arcadia City Council /Redevelopment Agency and Los Angeles County Supervisor Michael Antonovich Special Meeting Minutes WEDNESDAY, JANUARY 6, 2010 8:00 a.m. Location: City Council Chamber Conference Room, 240 W. Huntington Drive CALL TO ORDER Mayor John Wuo called the meeting to order at 8:15 a.m. (Supervisor Antonovich arrived) ROLL CALL OF CITY COUNCIL /REDEVELOPMENT AGENCY MEMBERS: PRESENT: Council Agency Members Amundson, Chandler, Harbicht, Kovacic and Wuo Others Present: Los Angeles County Supervisor Mike Antonovich Juventino "J" Gomez, County Supervisor's Office Paul Novack, County Supervisor's Office Michael Cano, Transportation Deputy to Supervisor Antonovich Dave Pilker, County of Los Angeles Department of Public Works Brian Mejia, Assistant Deputy 52:0006 Council Member Kovacic left the meeting at 8:35 a.m. PLEDGE OF ALLEGIANCE — Council Member Roger Chandler SUPPLEMENTAL INFORMATION FROM CITY MANAGER/EXECUTIVE DIRECTOR REGARDING AGENDA ITEMS None PUBLIC COMMENTS — No one appeared. 1. CITY MANAGER a. REPORT AND DISCUSSION REGARDING THE GOLD LINE EXTENSION /LONG TERM RANGE TRANSPORTATION PLAN. Supervisor Antonovich reported that the City of Los Angeles has had some setbacks regarding funding for the subway; he noted that if the Gold Line and the Crenshaw Line in the Long Range Plan can be built and operating by 2017, the MTA will pay for the operation costs; he reported on the Gold Line extension to Claremont and the Gold Line and Crenshaw line; and discussed proposals regarding public and private partnerships. He reported on a proposed line from Pasadena to Burbank Airport and an extension to Ontario Airport. 1 01 -06 -10 c. REPORT AND DISCUSSION REGARDING STATE BUDGET ISSUES. 52:0007 Michael Cano discussed the relationship between the MTA and the maintenance yard in Monrovia; he reported that Monrovia is not interested in moving forward if there is no guarantee that the Gold Line is going be accelerated and the MTA is not interested in moving forward if Monrovia is not locked in, but reported that progress is being made; that the MTA projected sales tax receipts are down; he discussed that since projections are lower how is the Gold Line impacted; he noted that there is enough money to get to Azusa and beyond, not enough money to get to Claremont maybe just up to Glendora. He reported that the MTA is stalling and trying to find a way not to give us the money. He suggested a meeting with the MTA, the Construction Authority and elected officials to meet with the JPA; and noted that construction should begin by the end of the year. b. REPORT AND DISCUSSION REGARDING THE SANTA ANITA DAM SEDIMENT REMOVAL PROJECT Mr. Pilker provided a brief summary of the Santa Anita Dam Sediment Removal Project and explained the excavation process and the conveyor belt going right through Wilderness Park. Dave Pilker, County of Los Angeles Department of Public Works provided a brief summary of the Project and explained the excavation process; he noted that 300,000 to 500,000 cubic yards of material will be removed to a sediment site. Mr. Penman noted a recent State Water Quality Control Board decision that now mandates that cities will have to pay for all County inserts (NPDES) that will cost the City several hundred thousand dollars; that there approximately 700 County inserts in Arcadia and the City is 3 /4 done installing inserts on city storm drain openings. Mr. Pilker suggested a separate meeting; he noted that the County is under the same requirement as the City; that the County has worked cooperatively with the Cities on the catch basin cleaning program and discussed the blanket permit process. Council Member Chandler commented on the release of prisoners and discussed the issue of prisoners with medical conditions which will now be the responsibility of the city. Supervisor Antonovich reported on the $6.3 billion dollar deficit in the current fiscal year and the possibility of bankruptcy at the State level. In response to a comment by Council Member Chandler on the fiscal impacts of the medical conditions of prisoners, Supervisor Antonovich responded that cities should talk to the County, the State Legislators and the Sheriffs. d. REPORT AND DISCUSSION REGARDING SANTA ANITA CANYON ROAD /CHANTRY ROAD. Mr. Pilker reported that the County assisted the City of Sierra Madre on their work on Santa Anita Canyon Road; he reported that the County reviewed Monrovia's plans about a year ago and wrote a letter of support which Monrovia used as an appeal to obtain additional funding from FEMA and noted that Monrovia received an additional $250,000 for a total of $450,000 from FEMA. He reported that they are working with Monrovia and thinks they will be approaching FEMA for a second appeal. 2 01 -06 -10 52:0008 Staff reported that the County sent Monrovia an agreement to assist them with some financing and pay back over the long term and hopes that in the next two to three months the project can move forward. By: James H. Barrows, City Clerk Lisa Mussenden, Chief Deputy City Clerk 3 01 -06 -10 CLOSED SESSION STUDY SESSION CITY COUNCIUREDEVELOPMENT AGENCY REGULAR MEETING MINUTES TUESDAY, JANUARY 19, 2010 CALL TO ORDER - Mayor Wuo called the meeting to order at 6:00 p.m. ROLL CALL OF CITY COUNCIUREDEVELOPMENT AGENCY MEMBERS: PRESENT: Council /Agency Member Amundson, Chandler, Kovacic and Wuo ABSENT: Council /Agency Member Harbicht 1 52:009 A motion was made by Council /Agency Member Kovacic seconded by Council /Agency Member Amundson to excuse Council /Agency Member Harbicht. CLOSED SESSION /STUDY SESSION PUBLIC COMMENTS (5 minutes per person) — None a. Pursuant to Government Code Section 54957.6(a) to confer with labor negotiators. City Negotiators: Hue Quach, Administrative Services Director and Michael Casalou, Human Resources Administrator. Employee Organizations: Arcadia City Employees Association, Arcadia Firefighters' Association, Arcadia Public Works Employees Association and unrepresented employees: Department Heads, Division Managers and Management employees. b. Pursuant to Government Code Section 54956.9 (a) conference with real property negotiators: Property: 400 Rolyn Place Agency Negotiators: City Manager /Agency Executive Director, Development Services Director /Deputy Executive Director and Economic Development Manager Negotiating Parties: Arcadia Redevelopment Agency and Hibbert Family Trust and Haines Family Trust. Under Negotiation: Price and Terms of Payment a. Report, discussion and direction regarding the joint use of various School District and City owned facilities for community activities. City Manager Don Penman reminded the City Council of the joint meeting with the School District Board on January 26, 2010 and explained that one of the items on the agenda is the joint use of school district and city owned facilities for community uses including the amount of usage by the school district and the city; he noted that a committee was formed about 2 years ago and have been working on updating information relating to uses by the City and School District including fees which have not been updated in 10 years. 01 -19 -10 Tom Tait, Public Works Services Director reported that there are many facilities and programs the City and School District share; he read a Mission Statement regarding the joint uses of various School District and City owned facilities and explained its purpose; he discussed and explained the total school district field usage and city field usage by location including the total hours used, hours with lights and non - lighted hours and the maintenance costs provided by the City. Sara Somogyi, Recreation and Community Services Director provided a detailed report regarding School District, City Recreation, third party and community uses; she explained field user totals for third party users, the number of hours allocated per year, lighted hours, non - lighted hours and what the City currently charges for lights per year; she discussed the booking process and the total usable hours being allocated independently for City and School District and both. Mr. Penman reported on the usage of the City facilities because some of the fields are being over used; cost recovery and lighting and maintenance of the baseball fields. Sara Somogyi added that the City Council should start considering a name for the joint use gymnasium at Dana Middle School. b. Report, discussion and direction regarding Gold Line Planning and Construction issues. 52:0010 Phil Wray, Deputy Director of Development Services reported that the Gold Line Foothill Extension Construction Authority has been closely working with the Los Angeles County Metropolitan Transportation Authority for the transfer of Measure R funds, which was approved by the voters on November 2008. Mr. Wray provided a power point project update regarding the physical and aesthetic impacts of the project and potential betterments relating to the areas known as The Garden, Newcastle Park, Colorado Bridge, Santa Anita Grade Separation, the parking structure, the Huntington Bridge and the Bonita Park; and discussed the impacts the projects will have in Arcadia, including noise, landscape removal and replacement, bridge design, abutments walls and treatment, station design and parking structure. He explained that based on the Authority's project schedule, it is critical for the City to identify physical and aesthetic impacts of the project so that possible mitigations and /or betterments can be included in the design /build bid specifications. RECONVENE CITY COUNCIL/REDEVELOPMENT AGENCY MEETING TO OPEN SESSION Mayor Wuo called the regular meeting to order in the Council Chamber at 7:00 p.m. INVOCATION Reverend Elie Elbayadi, Arabic Evangelical Nazarene Church PLEDGE OF ALLEGIANCE Sara Somogyi, Director of Recreation and Community Services 2 01 -19 -10 ROLL CALL OF CITY COUNCIL/REDEVELOPMENT AGENCY MEMBERS: PRESENT: Council /Agency Member Amundson, Chandler, Kovacic and Wuo ABSENT: Council /Agency Member Harbicht A motion was made by Council /Agency Member Amundson seconded by Council /Agency Member Kovacic to excuse Council /Agency Member Harbicht. Mayor Wuo announced that Council Member Chandler will be leaving the meeting to attend the Foothill Transit Board meeting as the City's representative. REPORT FROM CITY ATTORNEY /AGENCY COUNSEL ON STUDY SESSION ITEMS City Attorney Jeffrey Ballinger reported that the City Council met in Closed Session to discuss the two (2) items listed on the posted agenda, no reportable action was taken. SUPPLEMENTAL INFORMATION FROM CITY MANAGER/EXECUTIVE DIRECTOR REGARDING AGENDA ITEMS City Manager Don Penman announced that there were no supplemental reports regarding agenda items. MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE READING IN FULL A motion was made by Mayor Pro Tem /Agency Vice Chair Amundson, seconded by Council /Agency Member Chandler and carried on roll call vote to read all ordinances and resolutions by title only and waive the reading in full. PUBLIC COMMENTS Council Member Chandler left at 7:20 p.m. 3 52:0011 Soledad King, President of Camino Grove Elementary School appeared and reported on various events and activities occurring at Camino Grove Elementary School. Henry Nunez, Arcadia resident, appeared and commented on the future Gold Line Construction Plan, the NFL Stadium construction plan and overall planning in Arcadia; and noted that as a member of the Advisory Committee he felt that in order to have a concrete planning relating to the Gold Line construction in the City, the General Plan Amendment needs to be reconsidered and re- visited by the City Council. Paul Cheng, Arcadia resident and City Council candidate, appeared and commented on the number of emergency calls to the Arcadia Police and Fire Departments; he hoped that both departments will get full community support; he encouraged everyone to volunteer at Baldwin Stocker Elementary School Grandparents Day and Invitational Track Meet events; he expressed appreciation to all the volunteers who participated in the Foothill Unity Christmas Food Drive; and asked the City Council to support the Los Angeles County Arboretum. 01 -19 -10 REPORTS FROM THE MAYOR, CITY COUNCIL AND CITY CLERK In response to a comment made by Mr. Nunez during public comment period, Council Member Kovacic invited Jason Kruckeberg, Assistant City Manager /Development Services Director to provide a brief report. Mr. Kruckeberg responded that the Draft General Plan will be available in the spring; that the draft plan has been reviewed by the Citizen's Advisory Committee which Mr. Nunez sat on; and that staff and the consultant are working on the Environmental Impact Report which will be included in the Draft General Plan. He added that when the plan in ready there will be an opportunity for public involvement and as well as the Planning Commission and City Council. Mr. Kovacic remembered the victims of the Haiti earthquake and provided information on ways to help and make donations; he discussed the importance of 2010 U.S. Census and encouraged everyone to participate in the census by filling out the census form. Mayor Pro Tem Amundson commented on the report given last week by Chief Sanderson regarding the release of prisoners; he expressed appreciation for Supervisor Antonovich's involvement in helping the City shift the maintenance of the roads of Chantry Flats Road to Los Angeles County instead of spending citizen tax money; he commented on an application on file with the County to open a medical marijuana dispensary in the County portion of Live Oak Avenue and requested this item be placed in a future agenda for City Council consideration. The City Council concurred. Mayor Wuo invited the public to attend the joint meeting with the City Council and Arcadia Unified School District Board of Education on January 26, 2010; he encouraged everyone to drive carefully in the rain; and announced that he will be presenting a certificate to Ms. Eleanor Powers, an Arcadia resident, who will be turning 105 years old on January 21st. City Clerk Barrows had nothing to report. 1. CONSENT CALENDAR REDEVELOPMENT AGENCY ITEMS: a. Approve the Meeting Minutes of January 5, 2010. Recommended Action: Approve 52:0012 b. Request for an appropriation of $20,000 from Arcadia Redevelopment Agency Unprogrammed Reserves to settle the case of April Verlato, et al. v. City of Arcadia, et al. Recommended Action: Approve CITY COUNCIL ITEMS: c. Approve the Meeting Minutes of January 5, 2010. Recommended Action: Approve 4 01 -19 -10 52:0013 It was moved by Council /Agency Member Kovacic, seconded by Council /Agency Member Amundson and carried on roll call vote to approve Consent Calendar items 1.a through 1.c. AYES: Council /Agency Member Kovacic, Amundson and Wuo NOES: None ABSENT: Council /Agency Member Chandler and Harbicht 2. CITY MANAGER ITEMS: a. Authorize the City Manager to execute a Professional Services Agreement with WLC Architects, Inc. for the Design and Development of the City Hall Energy Efficiency Retrofits Proiect in the amount of $42,145. Recommended Action: Approve Tom Tait, Public Works Services Director reported that the American Recovery and Reinvestment Act of 2009 appropriated $3.2 billion for energy efficiency improvements nationwide; that cities with a population of at least 35,000 were eligible for Energy Efficiency and Conservation Block Grant (EECBG) funding; and noted that in August 2009, the U.S. Department of Energy (DOE) approved the City of Arcadia's EECBG application and was awarded $534,700 for energy efficiency retrofits to City Hall. Carmen Trujillo, Management Aide in the Public Works Services Department, reported that City Hall is over sixty (60) years old and was not built to incorporate energy efficiency standards during construction; that upper City Hall air conditioning equipment is very old and in poor condition and lacks the proper air flow to properly cool and heat the building; that both upper and lower City Hall have single glazed windows that have no insulation to reduce outside temperatures because the glazing compound that provides insulation deteriorated and does not allow the building to maintain heating or cooling temperatures. She further reported that staff has determined that an upgrade to the existing HVAC system and replacement of windows with energy efficient windows at City Hall would be the best project that met all the requirements for EECBG funding. Ms. Trujillo also noted that the DOE Grant requires that energy efficiency retrofits be completed in three (3) years from the time the Grant was awarded. She reported that proposals were received to provide design engineering for the City Hall energy efficiency retrofits; that staff reviewed the proposals and determined that WLC Architects, Inc. can perform the work and recommended that the City Council direct WLC Architects Inc. to proceed with schematic design and preliminary engineering of the City Hall Energy Efficiency Retrofits Project. It was moved by Council Member Kovacic, seconded by Council Member Amundson and carried on roll call vote to authorize the City Manager to execute a Professional Services Agreement with WLC Architects, Inc. for the Design and Development of the City Hall Energy Efficiency Retrofits Project in the amount of $42,145; and authorize the City Manager and City Clerk to execute a contract in a form approved by the City Attorney. AYES: Council Member Kovacic, Amundson and Wuo NOES: None ABSENT: Council Member Chandler and Harbicht 5 01 -19 -10 52:0014 b. Accept the Historical Museum Commission's recommendation to authorize the City Manager to use $2,650 from the Historical Museum's Gilb Memorial Fund for the payment for additional architectural services and approve contribution levels for naming rights for the Museum Education Center. Recommended Action: Approve Council Member Kovacic announced that he is a member of the Historical Commission, in a non compensated capacity, and asked the City Attorney if there is a conflict. City Attorney Ballinger cited the definition of Government Code Section 1090 and recommended the item be continued to February 2, 2010 meeting. c. Report, discussion and direction regarding Gold Line Planning and Construction issues. Recommended Action: Provide Direction Phil Wray, Deputy Director of Development Services reported that the Gold Line Foothill Extension Construction Authority has been closely working with the Los Angeles County Metropolitan Transportation Authority for the transfer of Measure R funds, which was approved by the voters on November 2008, to implement the next phase of Gold Line construction (phase 2A) from Pasadena to the Azusa Pacific /Citrus College Station. Mr. Wray provided a power point project update regarding the physical and aesthetic impacts of the project and potential betterments relating to the areas known as The Garden, Newcastle Park, Colorado Bridge, Santa Anita Grade Separation, the parking structure, the Huntington Bridge and the Bonita Park; and discussed the impacts the projects will have in Arcadia, including noise, landscape removal and replacement, bridge design, abutments walls and treatment, station design and parking structure. He explained that based on the Authority's project schedule, it is critical for the City to identify physical and aesthetic impacts of the project so that possible mitigations and /or betterments can be included in the design /build bid specifications. Mr. Wray noted that tonight's report is informational only and that staff will bring back to the City Council the mitigation and betterments in more detail with cost estimates in late March or early April for consideration. ADJOURNMENT The City Council /Redevelopment Agency adjoumed 8:35 p.m. to Tuesday, February 2, 2010, 5:30 p.m. in the City Council Chamber Conference Room located at 240 W. Huntington Drive, Arcadia. By: 6 James H. Barrows, City Clerk (L. s4, Lisa Mussenden Chief Deputy City Clerk/Records Manager 01 -19 -10