HomeMy WebLinkAboutItem 2a: Contract: John L. Hunter for Municipal Stormwater and Industrial Waste ProgramDATE: January 5, 2010
TO: Mayor and City Council
FROM: Tom Tait, Public Works Services Director
Prepared by: Carmen Trujillo, Management Aide
SUMMARY
DISCUSSION
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STAFF REPORT
Public Works Services Department
SUBJECT: AUTHORIZE THE CITY MANAGER TO EXECUTE A ONE (1) ONE
YEAR CONTRACT EXTENSION WITH JOHN L. HUNTER AND
ASSOCIATES, INC. FOR ADMINISTRATION AND MONITORING OF
THE MUNICIPAL STORMWATER (NPDES) AND INDUSTRIAL WASTE
PROGRAMS IN THE AMOUNT OF $85,041
Recommendation: Approve
The Clean Water Act established regulations setting forth NPDES requirements for
storm water discharge. This mandate requires all public agencies to implement
programs and activities that reduce the discharge of pollutants found in storm water
from entering U.S. Waters. On February 19, 2008, the City Council awarded a one (1)
year Professional Services Agreement with optional extensions to John L. Hunter and
Associates, Inc. (JLH) for administration and monitoring of the City's stormwater and
industrial waste programs. JLH is reaching the end of their Agreement and has
submitted a written offer to extend the existing Agreement for one (1) additional year
with no increase in pricing. The existing agreement also includes a seven percent (7 %)
reduction or $6,400 from last years total contract cost as part of the City's mid -year
budget reductions.
Therefore, staff recommends that the City Council authorize the City Manager to
execute a one (1) year professional services agreement extension to John L. Hunter
and Associates for the administration and monitoring of the municipal stormwater
(NPDES) and industrial waste programs in the amount of $85,041.
Over the years, City staff has assumed increased responsibility with both programs,
thereby reducing the scope of services offered by our consulting contractor. The
anticipated contract will include routine field inspections, monitoring and plan checking
services for both programs. The Clean Water Act (Act) mandates local jurisdictions to
Mayor and City Council
January 5, 2010
implement water pollution control programs. The National Pollutant Discharge
Elimination System (NPDES) permit is a key provision of the Act. However, due to the
complexity of State mandates for the NPDES Stormwater Permit and Industrial Waste
Programs, it is necessary to retain an environmental consultant with the expertise and
experience to support the City with implementation of Best Management Practices,
reporting requirements, and administration of the following three required programs:
1. Identify Illegal Connections and Discharges to Storm Drains
2. Development Planning and Development Construction Plan Checks
3. Perform Commercial and Industrial Inspections
As part of mid -year budget reductions, John L. Hunter and Associates were agreeable
to reducing their contract by seven percent (7 %) or $6,400 from the initial contract cost.
Approximately $52,000 of the contract is recovered through permitting fees, plan check
fees, and inspection fees paid to the City by developers, which are pass thru fees.
Additionally, when possible, inspection requirements of the NPDES Stormwater
Program can be combined with the elements of the Industrial Waste program, which
reduces costs for the City.
Therefore, staff recommends that the City Council authorize the City Manager to enter
into a one (1) year Professional Services Agreement with John L. Hunter and
Associates, Inc. for administration and monitoring of the Municipal Stormwater and
Industrial Waste Programs in the amount of $85,041
FISCAL IMPACT
Sufficient funds have been designated for these services in the 2009 -2010 Operating
Budget for Stormwater and Sewer.
RECOMMENDATIONS
TT: CT
1. Award a one (1) year Professional Services Agreement extension to
John L. Hunter and Associates, Inc. for administration and monitoring
of the municipal stormwater and industrial waste programs in the
amount of $85,041
2. Authorize the City Manager and City Clerk to execute a contract in a
form approved by the City Attorney.
Approved by: 3)
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Donald Penman, City Manager