HomeMy WebLinkAboutItem 2g: Contract to SirsiDynix for Support of Library's Integrated Library SystemSUMMARY
BACKGROUND
STAFF REPORT
Library and Museum Services Department
July 20, 2010
TO: Mayor and City Council
FROM: Carolyn Garner - Reagan, Director of Library and Museum Services CA6P----
Prepared by Jackie Faust - Moreno, Library Services Manager ,
SUBJECT: Authorize the City Manager to award a purchase order contract to
SirsiDynix for maintenance and support for the Library's integrated library
system in the amount of $30, 529.45.
Recommendation: Approve
Staff is recommending the City Council waive the formal bidding process and award a sole
source purchase order contract to SirsiDynix, for online support and maintenance of the
Library's integrated library system, and subscription for catalog enriched content. Sufficient
funds are available in the City's General Fund.
The Library proposes to renew the software and hardware maintenance for its integrated
library system along with a third party subscription for enriched content for our catalog. This
enriched content includes pictures of book covers, content synopsis, reviews, and best selling
titles.
The integrated library system is used both by the public and the staff. All patron circulation
records and material data are included in this system. For the public, this system includes the
total online catalog of the Library's material. Patrons are able to access the Library's holdings
in the Library and from their homes and offices. The catalog allows patrons to access their own
accounts, place holds on materials that they want, and renew their checked -out material.
Through this system, the Library is able to notify patrons by email three days before their items
are due. Holds, overdue notices, and invoices are coordinated with the system. This system is
available to our patrons at least twenty hours of the day and night, seven days a week.
Without such a system, the Library would not know what is available at the Library. Our
current system is sole source since SirsiDynix is the only vendor that offers this product.
FISCAL IMPACT
A total of $30,530.00 has been budgeted from the City of Arcadia Budget of 2010 -2011 for the
purchase of this maintenance and support for the integrated library system.
RECOMMENDATION
Authorize the City Manager to waive the formal bidding process and award a purchase order
contract to SirsiDynix for the purchase for online support and maintenance of the Library's
integrated library system.
Approved by: a,,N 1 )
Don Penman, City Manager