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HomeMy WebLinkAboutItem 2i: Contract with Beacon Media for Legal Advertising ServicesTO: Honorable Mayor and City Council By: Lisa Mussenden, Chief Deputy City Clerk/Records Manager—) Y � p tY Y g FROM: James Barrows, City Clerk SUMMARY DISCUSSION STAFF REPORT Office of the City Clerk Date: July 20, 2010 SUBJECT: AUTHORIZE THE CITY MANAGER TO EXECUTE A CONTRACT WITH BEACON MEDIA, INC. FOR LEGAL ADVERTISING SERVICES FOR FISCAL YEAR 2010 -2011 IN THE AMOUNT NOT TO EXCEED $8,000. Recommended Action: Approve At the beginning of each fiscal year, the City is required to solicit bids and contract with a newspaper of general circulation in the City for the publication of all legal notices and other matter required to be published. Pursuant to City Charter Section 420, prior to the beginning of each fiscal year, the City shall solicit bids and contract with a newspaper of general circulation for the publication of all legal notices and other materials. The City advertised and received only one (1) proposal from Beacon Media, Inc., who has been the City's newspaper of general circulation for the past six (6) years. The proposal was reviewed by the Purchasing Officer and was found to be satisfactory. Mayor and City Council July 20, 2010 Page 2 FISCAL IMPACT Approximately $8,000 has been budgeted in the City Clerk's operating budget for Fiscal Year 2010.2011 for these services. Special and capital improvement projects are paid directly from that specific project fund. RECOMMENDATION That the City Council authorize the City Manager to execute a contract with Beacon Media, Inc. for Legal Advertising Services for Fiscal Year 2010 -2011 in the amount not to exceed $8,000. Approved: LM Donald Penman City Manager