HomeMy WebLinkAboutItem 2f: Contract with E & R Construction for Water Main Replacement ProjectSTAFF REPORT
Public Works Services Department
DATE: July 6, 2010
TO: Mayor and City Council
FROM: Tom Tait, Public Works Services Director
Prepared by: Ken Herman, Deputy Public Works Services Director
Tiffany Lee, Assistant Civil Engineer
SUBJECT: AUTHORIZE THE CITY MANAGER TO EXECUTE A CONTRACT WITH
E &R CONSTRUCTION, INC. FOR THE WATER MAIN REPLACEMENT
PROJECT IN THE AMOUNT OF $271,356
Recommendation: Approve
SUMMARY
The City of Arcadia's Water Main Replacement Program is designed to replace aged
and deteriorating water main pipes throughout the City's water distribution system. The
water main replacement project identified as a part of the 2009 -10 Capital
Improvements Program includes the replacement of a portion of the water main and the
addition of fire hydrants on Monte Verde Drive, between Golden West Avenue and
Altura Drive and the replacement of the water main at Highland Vista Drive north of
Highland Oaks Drive. The replacement of the existing cast iron pipes with ductile iron
pipes will lessen the potential for future water main breaks.
Staff recommends that the City Council authorize the City Manager to execute a
contract with E &R Construction, Inc. for the 2009 -10 Water Main Replacement Project,
in the amount of $246,687 and issue a purchase order for the contract amount plus 10%
contingency, totaling $271,356.
DISCUSSION
The eight -inch (8 ") water main along Monte Verde Drive was installed in 1944 and is
made of cast iron, which is brittle and susceptible to Teaks and breaks. City crews have
frequently made emergency repairs to this stretch of pipeline. The work also involves
replacement and installation of additional fire hydrants on Monte Verde Drive to meet
current fire protection requirements.
Page 1 of 3
Mayor and City Council
July 6, 2010
The replacement of the existing eight -inch. (8 ") cast iron water main along Highland
Vista Drive north of Highland Oaks Drive was added to the project due to a recent major
break, which was the second break along this section of mainline in the past several
years. The recent water main break at this location caused roadway damage, water
service disruptions, and excessive repair costs.
Cast iron material is brittle and susceptible to leaks and breaks therefore limiting its
durability and reliability. Regular pressure fluctuations combined with minor geological
movement and settlement can cause cracks that eventually result in catastrophic failure.
Ductile iron, which replaced cast -iron as the industry standard for water pipe, has the
corrosion resistance and strength characteristics of cast iron, but can tolerate more
movement or deflection without developing cracks. The replacement of cast iron pipe
with ductile iron pipe will lessen the potential for future water main breaks, which will
improve the overall reliability of the City's water system in the event of a seismic event.
Notice inviting bids was published in the adjudicated paper and bid packages were
acquired by area contractors. The City Clerk publicly opened ten (10) sealed bids on
June 10, 2010 with the following results:
RANK
1
2
3
4
5
6
7
8
9
10
FIRM
E &R Construction, Inc.
BBS Construction, Inc.
TTS Engineering
Garcia Juarez Construction, Inc.
T. Majich & Sons, Inc.
J. De Sigio Construction, Inc.
J F Bruce Construction
Poppin Backhoe Sevices
Tomovich & Associates
Gentry Brothers
LOCATION
Baldwin Park
Arcadia
Huntington Beach
Brea
South Pasadena
Baldwin Park
Alta Loma
Long Beach
Pico Rivera
Irwindale
BID AMOUNT
$246,687.00
$248,150.00
$252,844.00
$254,378.00
$292,409.00
$296,764.00
$305,385.50
$308,244.00
$346,485.00
$399,330.00
Staff has reviewed the bid documents for content and investigated the contractors'
background and recent projects for competency. Staff has concluded that E &R
Construction, Inc. is the lowest responsible bidder to perform the construction of this
project. Staff recommends that the City Council award a contract to E &R Construction,
Inc. for the water Main Replacement Project in the amount of $246,687 and issue a
purchase order for the contract amount plus 10% contingency, totaling $271,356.
ENVIRONMENTAL ANALYSIS
This project consists of the replacement and minor alteration of an existing utility system
with no expansion of the system and therefore qualifies as a Class 2 categorical
exemption per 15302 (c) of the California Environmental Quality Act.
Page 2 of 3
Mayor and City Council
July 6, 2010
FISCAL IMPACT
Funds in the amount of $300,000 have been budgeted as a part of the 2009 -10 Capital
Improvement Program for the Water Main Replacement Project.
RECOMMENDATIONS
1. Award a Contract in the amount of $271,356.00 to E &R Construction, Inc.
for the Water Main Replacement.
2. Authorize the City Manager and City Clerk to execute a contract in a form
approved by the City Attorney.
3. Waive any informality in the bid or bidding process.
TT:KH:TL
Attachment
Approved by:
Page 3 of 3
Donald Penman, City Manager
WATER MAIN REPLACEMENT PROJECT AT VARIOUS STREETS
PROJECT LOCATION
MONTE VERDE DR
FROM GOLDEN WEST TO
ALTURA RD
PROJECT LOCATION
HIGHLAND VISTA DR
NORTH OF
HIGHLAND VISTA DR
LOCATION MAP
NOT TO SCALE