HomeMy WebLinkAboutItem 2g: Contract Extension to 10-8 Retrofit for Emergency Equipment in City VehiclesSUMMARY
DISCUSSION
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STAFF REPORT
Public Works Services Department
DATE: July 6, 2010
TO: Mayor and City Council
FROM: Tom Tait, Public Works Services Director
Prepared by: Dave McVey, General Services Superintendent
SUBJECT: AWARD A ONE (1) YEAR PURCHASE ORDER CONTRACT
EXTENSION TO 10 -8 RETROFIT INC. FOR THE INSTALLATION OF
EMERGENCY - RELATED EQUIPMENT AND ACCESSORIES FOR
CITY VEHICLES IN THE AMOUNT OF $35,000
Recommendation: Approve
On August 18, 2009 the City Council approved a one (1) year purchase order
Agreement with optional contract extensions to 10 -8 Retrofit Inc. for the installation of
emergency - related equipment and accessories for City vehicles. The contractor, 10 -8
Retrofit Inc., is reaching the end of their purchase order Agreement and has submitted a
written offer to extend the existing contract for an additional one (1) year in accordance
with the existing Agreement. The contractor's offer of extension does not reflect a
change in price and all other conditions of the Agreement are to remain in effect.
Based on the excellent service provided by 10 -8 retrofit Inc. from the previous year, staff
recommends that the City Council award a one (1) year purchase order contract
extension to 10 -8 Retrofit Inc. in the amount of $35,000 for the installation of emergency
related equipment and accessories for city vehicles.
When new police vehicles, trucks and cars have been purchased and delivered to the
Fleet Maintenance Section for final inspection, they are then sent out to an outside
contractor for the installation of all related emergency equipment. The process for Police
cars involves removing existing emergency lighting and computer equipment from the
designated replacement vehicle and installing into the new vehicle per the specifications
of the Arcadia Police Communications radio technician. The Police vehicles are also
outfitted with a state of the art wiring harness, prisoner seat, acrylic partition, push bar,
and gun mounts. After the contractor has installed all related equipment the vehicle is
ready for first line duty.
Mayor and City Council
July 6, 2010
All trucks and other non emergency vehicles are equipped with emergency lights,
fabrication of light bars, and two -way radio.
On August 18, 2009 the City Council approved a one (1) year purchase order
Agreement with optional contract extensions to 10 -8 Retrofit Inc. The contractor is
reaching the end of their purchase order Agreement and has submitted a written offer to
extend the existing contract for an additional one (1) year in accordance with the
existing Agreement. The contractor's offer of extension does not reflect a change in
price and all other conditions of the Agreement are to remain in effect.
The contractor, 10 -8 Retrofit Inc., has provided excellent service to the City during the
past year and has been very responsive and timely in scheduling work for the City.
Therefore, staff recommends that the City Council award a one (1) year purchase order
contract extension to 10 -8 Retrofit Inc. for the installation of emergency lighting,
communication equipment and interior accessories in the amount of $35,000.
FISCAL IMPACT
Sufficient funds are budgeted in the 2010 -2011 Capital Improvement and Equipment
Plan.
RECOMMENDATION
TT:DM
1. Award a one (1) year purchase order contract extension to 10 -8 Retrofit
Inc. for the installation of emergency - related equipment and accessories
to city vehicles in the amount of $35,000.
2. Authorize the City Manager and City Clerk to execute a contract in a
form approved by the City Attorney.
Approved by: J ar . O
Donald Penman, City Manager
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