HomeMy WebLinkAboutItem 2l: Accept Work by SJ Grigolla Construction as Complete for Second Avenue Accessibility ProjectSUMMARY
BACKGROUND
STAFF REPORT
Development Services Department
DATE: July 6, 2010
TO: Mayor and City Council
FROM: Jason Kruckeberg, Assistant City Manager /Development Services Director 3 7 X ---
Philip A. Wray, Deputy Director of Development Services /City Engineer! \�13
Prepared by: Tim Kelleher, Assistant Engineer
SUBJECT: ACCEPT ALL WORK PERFORMED BY S. J. GRIGOLLA
CONSTRUCTION INC. FOR THE SECOND AVENUE ACCESSIBILITY
PROJECT AS COMPLETE AND AUTHORIZE THE FINAL PAYMENT TO
BE MADE IN ACCORDANCE WITH THE CONTRACT DOCUMENTS
Recommended Action: Approve
On March 16, 2010 the City Council awarded a contract to S. J. Grigolla Construction,
Inc. in the amount of $58,367.25 for the Second Avenue Accessibility Project. There
was one (1) change order for extra work, but with the final adjustment for actual
quantities, the contract decreased by $3,533.75.
The terms and conditions of this project have been complied with and the required work
has been performed to staff's satisfaction for a final cost of $54,833.50. Staff is
recommending that the City Council accept the project as complete and authorize the
final payment in accordance with the approved contract documents.
The City of Arcadia receives an annual allotment of Community Development Block
Grant (CDBG) funds from the U.S. Department of Housing and Urban Development
(HUD). The allotment is based on a formula and fluctuates; however, it amounts to
approximately $400,000 per year. The funds can be used for a variety of programs and
projects that meet HUD's broad objective of providing decent housing and a suitable
living environment. How and where the funds are used are largely at the discretion of
individual agencies. To this end, a "Statement of Objectives and Projects for Use of
CDBG Funds" is annually approved by the City Council.
A portion of the total annual allotment may be appropriated for community development
improvements such as curb ramps and sidewalks. On January 6, 2009 the City Council
approved the "Statement of Objectives and Projects" which included $90,000 for a
Staff Report
July 6, 2010
Page 2
sidewalk and curb ramp project. This particular project constructed sidewalks, drive
approaches, and curb ramps that comply with the Americans with Disabilities Act
standards. The project concentrated on Second Avenue between Duarte Road and
Huntington Drive. A location map is attached for reference.
The project was advertised in January 2010 and bids opened on February 25, 2010 with
S. J. Grigolla Construction, Inc. as the low bidder. A contract in the amount of
$58,367.25 was awarded by the City Council on March 16, 2010.
DISCUSSION
The project area, Second Avenue between Duarte Road and Huntington Drive, is a
busy and narrow road. Prior to this project there was only sidewalk on the west side with
intermittent segments on the east side. It was staff's opinion considering the level of
pedestrian traffic that a continuous American with Disabilities Act (ADA) compliant
sidewalk needed to be constructed on the eastside. The goal of this project was to
construct that sidewalk utilizing 100% of CDBG funds.
Construction began April 19, 2010 and was complete May 13, 2010. The project
eliminated handicap barriers by constructing curb ramps at intersections and re-
constructing non - standard driveway approaches to meet ADA requirements.
Additionally, the project constructed sidewalk connecting the intermittent segments
creating a continuous walkway from Duarte Road to Huntington Drive.
There was one change order for extra work in the amount of $870.00. The extra work
involved the construction of retaining curb not accounted for on the plans. After
adjusting for final quantities the final contract price is $54,833.50 which is $3,533.75
Tess than the original contract price.
FISCAL IMPACT
Funds in the amount of $90,000 from Community Development Block Grant funds were
budgeted in the 2009 -10 Capital Improvement Program for this project. The cost of the
construction contract is $54,833.50. CDBG funds are available to cover all costs.
RECOMMENDATION
That the City Council accepts all work performed by S. J. Grigolla Construction Inc. as
complete and authorize the final payment to be made in accordance with the contract
documents.
Approved by:
Donald Penman, City Manager
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Attachment: Second Avenue Accessibility Project Map
WHEELER
ALTA ST
BONITA ST
1ST AVENUE JR HS
1ST AVENUE
JR H S
ELDORADO
FANO ST
111
GENOA ST
ALICE ST
CALIFORNIA ST
DIAMOND ST
LUCILE S •
CHRISTINA ST
WHEELER
HUN t ING
ALTA ST
BONG* ST
DI MON
CALIFORNIA
ELbORADU
PROJECT LOCATION
GREENFIELD PL
ELLEN WY
LAND WY
DIAMOND ST
ELDORADO
ROBBINS DR
SECOND AVE
ACCESSIBILITY
ENGINEER: TIM KELLEHER
CONSTRUCTION START DATE:
SCALE: NTS
44
NORTH
ATTACHMENT