HomeMy WebLinkAboutItem 1b: Resolution 6725 (Budget for FY 2010-11) and 6726 (Capital Improvement & Equipment Plan for FY 2010-11 through 2014-2015)^ <s� iic4,?��
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STAFF REPORT
Office of the City Manager
DATE: June 15, 2010
TO: Mayor and City Council
FROM: Donald Penman, City Manager`*
Hue Quach, Administrative Services Director wi
SUBJECT: APPROVE THE BUDGET FOR FISCAL YEAR 2010 -2011 A
CAPITAL IMPROVEMENT AND EQUIPMENT PLAN FOR
FISCAL YEAR 2010 -2011 THROUGH 2014 -2015 BY
ADOPTING THE FOLLOWING RESOLUTIONS:
RESOLUTION NO. 6725 AUTHORIZING A BUDGET FOR
FISCAL YEAR 2010 -2011
Recommendation: Adopt
RESOLUTION NO. 6726 OUTLINING A CAPITAL
IMPROVEMENT AND EQUIPMENT PLAN FOR FISCAL
YEAR 2010 -2011 THROUGH 2014 -2015
Recommendation: Adopt
SUMMARY
By City Charter, the City Council must annually give notice and hold a public hearing for
consideration for the proposed Operating Budget and Capital Improvement Program for
the ensuing fiscal year, and consider resolutions adopting an Operating Budget and
Capital Plan. The Charter requires that the Budget be adopted on or before July 1 of
each year for the ensuing fiscal year. The recommended actions are necessary to
implement the budget for Fiscal Year 2010 -2011.
BACKGROUND
Sections 1204 and 1205 of the Arcadia City Charter require a public notice and a public
hearing for consideration of the proposed Operating Budget and five year Capital
Program. Notice has been given and the public hearing is designed to seek community
input on the proposed budget and program of services for the upcoming year. The five -
year capital improvement and equipment plan is also presented for approval. The
Capital Plan is not a budget, but rather a general financial plan for improvements and
acquisitions, and the proposed means of financing them.
Mayor and City Council — Budget for FY2010 -11
June 15, 2010
Page 2
DISCUSSION
Although general economic indicators are showing improvements and overall
sentiments are that the recession has bottomed, there are still concerns and varying
predictions of how quickly we can expect the recovery to take place. Unfortunately, one
safe presumption is that this recovery will not bring about the revenue levels that were
seen during the Fiscal Year 2006 -2007, just before the recession started to emerge. As
we began to prepare this upcoming year's budget, our outlook was fairly optimistic that
we can expect a better forecast of revenue than what was seen in the Fiscal Year 2009-
2010.
Overall, staff's projection provides for revenue improvement of 4.5% in comparison to
the Fiscal Year 2009 -2010 estimated revenues. However, despite a slight growth in
revenues, the City still faces challenges as increase personnel service costs are driven
from the implementation of the fourth year of Police Officers Association labor contract,
increase charges from Cal PERS, and inclusion back into the budget the one year
deferrals from employees in Fiscal Year 2009 -2010. It is interesting to note that actual
supplies and non - employee expenses for 2010 -11 are down 2.8% over the prior year.
Employee related services represent 76.3% of the General Fund.
The budget does anticipate the passage of the property owner mail ballot measure in
June for continuation of the Street Lighting Assessment District. Should this measure
fail then there would be $428,000 less revenue to contribute for street lighting. The
Budget also includes an added $500,000 Gas Tax transfer to the General Fund. Again,
there is no slurry seal program proposed in the Fiscal Year 2001 -2011 Budget.
Despite the City's success in effectively managing the impacts of the recession these
past two years, Fiscal Year 2010 -11 will once again present an equal or even greater
challenge. The Preliminary Budget submitted to Council was out of balance by
$1,069,725, approximately 2.3% of the operating budget. This despite the fact that
many of the positions that were frozen this past year will once again is proposed to
remain unfilled, including eight police officers, one library technician, one maintenance
worker, and a part time staff person in the City Attorney's Office. The City is also re-
employing some retired non - management employees in some areas which results in
some savings.
As a result of the shortfall, each General Fund department was asked to prepare,
similar to the previous year, a "reverse priority" list of cuts totaling 2.3% of their
operating budget to be utilized in balancing the budget. The cuts from this list totaled
$1,242,615. While additional cuts in these areas will achieve some savings, to realize
the full $1 million plus reduction, service reductions would be necessary in a number of
areas. Although some of these items were discussed at the Budget Study Session on
May 17, Council did not take any action on these alternatives at the meeting. However,
what resulted from the study session was a list of ideas generated from City Council
Mayor and City Council — Budget for FY2010 -11
June 15, 2010
Page 3
and staff as alternative to the "reverse priority" that would have minimal impact to City
services. This list included using interest earnings in some of the unrestricted funds
(Capital and Equipment), generating interest income through a loan to the
Redevelopment Agency, using over funded reserves in the Life Insurance Fund and
lowering reserves in the Liability and Workers Compensation Fund (but still within
acceptable limits); as well as implementing the "960" plan which is a rehiring of retirees
and thus generate savings by not having to pay benefit and related PERS costs. The
Council and staff discussed and acknowledged that these would be "one time"
approaches to balancing the budget.
At the second study session on June 1 staff presented the Capital Improvement and
Equipment Plan, Redevelopment Agency budget and other non - General Fund budgets.
Additionally, staff presented and revisited with Council the list of "Budget Deficit
Reduction Options." With Council direction from the May 17 study session, staff also
looked further to find additional reductions in expenses to lessen the General Fund
shortfall. Each department was asked to determine if there were other potential retirees
who could be hired back under the "960" plan thus generating additional savings. The
Fire Department identified possible savings from this program of $85,248 by hiring back
the Deputy Fire Chief, Battalion Chief and one Firefighter for a maximum of 960 hours
each in the next fiscal year. All departments also looked at their operating budgets to
determine if further trimming of expenses and /or freezing vacant positions could
generate additional savings without imposing on services. In total staff could generate
additional savings of about $25,000 without affecting existing programs in any
significant manner.
At the conclusion of the June 1 Budget Study Session, Council authorized staff to
implement the Budget Deficit Reduction Options with the understanding that it is a one-
time use of the options presented. Together with the additional savings from the Fire
Department's "960" hiring, the General Fund will achieve a balance budget with a
projected net surplus of $82,329 for the Fiscal Year 2010 -2011 Operating Budget.
Economic Uncertainties
The difficulty of estimating revenues for the upcoming year is still present even though
there seems to be a consensus that we are on the road to recovery. The pace of
recovery is still in question and while there have been many positive signals, the degree
of concerns with high unemployment and State fiscal issues are equally troublesome for
cities as our revenues are affected by consumer spending and confidence as well
negative impacts from the State's budget deficit.
The uncertainty is clouded by actions or no action from the State of California as they
contemplate solutions to address a $19.9 billion projected budget gap. As typically the
case staff has no idea at this time what the State may do that would financially impact
the City. Most of the time the state adopts their budget very late in the fiscal year or
Mayor and City Council — Budget for FY2010 -11
June 15, 2010
Page 4
even after July 1 which doesn't allow the City an opportunity to analyze any impacts as
part of our review process and make needed adjustments.
As of this writing, these are the things we know that will impact the City:
➢ On May 4, 2010, a court ruled in favor of the State which allows them to take
redevelopment tax increment monies from local agencies. The decision created
a lost of revenue for the Redevelopment Agency of $1,549,000 in Fiscal Year
2009 -2010 and another $318,000 in Fiscal Year 2010 -2011. While this will not
directly impact General Fund operations today, it will impair our ability to
implement effective economic development activities that would improve our
overall fiscal health. Of equal concern is that this may further empower the State
to continue to see local government and our revenues as a solution to their
budget problems. We have factored into our Redevelopment Agency budget the
$318,000 take away for Fiscal Year 2010 -2011.
➢ Highway User's Tax (Gas Tax) —Similar to the actions in Fiscal Year 2009 -2010,
the State will delay Highway User's Tax payment to Cities until May 2011 in order
to deal with their cash flow troubles. This payment is approximately $560,000
that would be used for improvement and maintenance of public streets.
➢ SB625 - Potential On -Line Hotel Tax Loss: League staff was alerted of plans to
amend SB 625 by Sen. Rod Wright (D -Los Angeles) on Thursday, May 27, with
language aimed at thwarting cities ability to collect the full TOT due to cities from
online travel companies. While League staff obtained a confidential copy of the
planned amendment it was not placed into the bill - due perhaps to the rapid
response of cities and others calling and faxing their legislators.
Major litigation is pending in California and in other states over a practice
engaged in by online travel companies (OTC's), such as Expedia, Hotels.com
and Travelocity, which results in less tax being remitted to local agencies than
would be otherwise owed. The controversy stems from a practice by OTC's that
make arrangements to purchase rooms from hotels at a discounted "wholesale"
rate and then market the room over the internet at a higher price. Under what is
know as the "merchant model" the OTC's sell the room to the customer at an
advertized rate, then collect "fees and taxes" of an amount that is roughly
equivalent to the TOT that would be otherwise due. However, online travel
companies only remit to the hotel the TOT based upon a wholesale rate that may
be up to 40 percent less that the amount paid by the customer; then they pocket
the rest, thereby shortchanging local governments and keeping the difference for
profit.
Even though there is the significant uncertainty as to what the State will do, staff
recommends that the City Council proceed with budget adoption. If the State
unilaterally passes legislation to take local monies we can return to City Council with
Mayor and City Council — Budget for FY2010 -11
June 15, 2010
Page 5
recommendations on how to respond. Furthermore, if the economy worsens and as
part of our monitoring of revenues the City does not meet revenue projections, staff will
report to Council and further alternatives can be considered. This could include some of
the items in the "reverse priority" list that the Council did not act on and these would
likely impact service levels.
The budget does include increasing the part time position in Business License to full
time and unfreezing the vacant Planner position. It is projected that fees will cover the
added cost of these positions.
Attachment "A" is the Budget Summaries that reflect the proposed budget presented to
and modified by the City Council at the study sessions. Additionally the savings
achieved by Fire Department's "960" hiring is reflected in the overall balances.
Attachment "B" is the list of Budget Deficit Reduction Options that were implemented in
balancing the operating budget. Attachment "C" summarizes the proposed five -year
Capital and Equipment Plan.
Like other public agencies, Arcadia is affected by the recession but has weathered it
better than many agencies due to our fiscally responsible approach in managing the
budget and continuing to focus on providing core City services commensurate with the
public's expectations. Fiscal Year 2010 -2011 will be a challenging one from a fiscal
standpoint. Regardless of the solution or combination of alternatives the Council may
select, the City will use this next year to look to develop a long range financial plan with
focus on the services we provide, how they are provided an what our ability is to
maintain that level of service.
As we address these upcoming challenges and opportunities, staff is prepared to work
closely with the City Council to continue to maintain Arcadia as one of the premier
communities in California.
RECOMMENDATION
It is recommended that the City Council:
1. Adopt Resolution No. 6725 a Resolution of the City Council of the City of
Arcadia, California, adopting a budget for Fiscal Year 2010 -2011 and
appropriating the amounts specified therein as expenditures from the funds
indicated; and
2. Adopt Resolution No. 6726 a Resolution of the City Council of the City of
Arcadia, California, adopting a Capital Improvement and Equipment Plan for
the Fiscal Years 2010 -2011 through 2014 -2015, and finds that the Capital
Improvement Program adoption is exempt from the requirements of the
California Environmental Quality Act (as specified in Title 14, Section 15273
of the California Administrative Code).
Mayor and City Council — Budget for FY2010 -11
June 15, 2010
Page 6
3. Authorize the City Manager to execute a promissory note approving a loan of
$3.5 million to the Arcadia Redevelopment Agency; including an interest rate
of 8% compounded annually, due and payable to the City of Arcadia upon
notice by the City.
Attachment: Resolution No. 6725 and Resolution No. 6726
Exhibit A — General Fund Budget Summary
Exhibit B — Budget Deficit Reduction Options
Exhibit C — Five Year Capital and Equipment Plan
EXHIBIT A
General Fund
09 -10 10 -11 11 -12
Estimates Budget Budget
Beginning Fund Balance
Estimated Revenue:
Revenues
Transfers -In from other funds
Total Revenues
Proposed Expenditures:
Transfers -Out to other funds
Expenditures
Total Expenditures
Revenue Over Expenditure
Ending Fund Balance
5,280,000 5,781,288 5,863,617
39,277,020 41,475,435 42,304,710
4,816,966 5,363,494 4,654,470
44,093,986 46,838,929 46,959,180
746,288
738,730
747,180
42,846,410
46,017,870
47,556,936
43,592,698
46,756,600
48,304,116
501,288 82,329 (1,344,936)
5,781,288 5,863,617 4,518,681
* This projected surplus balance for Fiscal Year 2009 -10 includes the additional Gas Tax Fund transfer of
$350,000 for supplementary and qualifying operating expense budgeted in the General Fund.
EXHIBIT A
GENERAL FUND
ESTIMATED REVENUES BY SOURCE
08 -09 09 -10 09 -10 10 -11 11 -12
Revenue Source Actual Budget Estimated Budget Budget
Taxes
27,314,957
27,792,000
26,270,600
27,370,000
28,276,100
License & Permits
3,223,518
3,102,580
3,326,095
3,564,000
3,682,100
Fines & Penalties
516,856
495,000
531,710
610,000
620,500
Use Money & Property
1,311,355
1,392,000
1,295,000
1,734,000
1,362,000
Revenue Other Agency
4,558,604
4,616,000
4,610,530
4,691,100
4,783,000
Charge Current Services
2,422,971
2,288,100
2,320,900
2,186,800
2,192,900
Library
95,299
91,820
81,730
73,000
75,275
Recreation
774,325
824,480
800,555
897,835
962,635
Other Revenue
2,701,764
123,860
39,900
348,700
350,200
Transfer -In
4,166,853
4,380,610
4,816,966
5,363,494
4,654,470
Total Revenues Subtotal
47,086,502
45,106,450
44,093,986
46,838,929
46,959,180
Transfer -Out
(3,193,023)
(655,770)
(746,288)
(738,730)
(747,180)
Total Revenues
43,893,479
44,450,680
43,347,698
46,100,199
46,212,000
E3 Transfer -In
11%
® License & Permits
8% FY10 -11 BUDGET
EXHIBIT A
GENERAL FUND
ESTIMATED REVENUES BY OBJECT
Revenue Source
08 -09
Actual
09 -10
Budget
09 -10
Estimated
10 -11
Budget
11 -12
Budget
Taxes
469,700
550,000
555,500
5,970
5,000
Property Taxes
8,958,472
9,102,000
9,143,000
9,300,000
9,486,000
Public Safety Augmentation Fund
381,003
390,000
307,000
310,000
316,200
Franchises
1,077,046
1,100,000
1,058,100
1,100, 000
1,100,000
Sales Taxes
9,024,834
9,189,000
8,007,500
8,700,000
9,135,000
Transient Taxes
2,428,763
2,495,000
2,120,000
2,225,000
2,335,200
Property Transfer
316,057
216,000
335,000
335,000
341,700
Utility Taxes
5,128,782
5,300,000
5,300,000
5,400,000
5,562,000
Total
27,314,957
27,792,000
26,270,600
27,370,000
28,276,100
License & Permits
Business License
938,278
961,580
1,033,000
1,131,300
1,156,400
Parking Permit
255,678
275,000
256,555
260,000
260,000
Plan Check Fees
530,319
535,000
575,000
605,000
635,000
Building Permit Fee
717,160
680,000
731,000
767,000
805,000
Mech. Elect, Permit
195,294
163,000
180,000
198,000
208,000
Home Occupation Permit
12,630
13,000
14,000
15,000
16,000
Misc. Permit Fee
6,224
7,000
7,500
7,000
7,000
Planning Application
177,360
170,000
182,000
251,000
260,000
Fire Plan Check
171,232
135,000
148,000
135,000
135,000
Fire Permit Fees
125,728
95,000
106,000
95,000
95,000
Engineer Permit Fee
21,846
20,000
45,000
45,000
50,000
Fire Code Special Inspections
63,524
43,000
35,000
43,000
43,000
Storm Water Plan Check Fees
1,496
5,000
1,500
1,500
1,500
SB1473 Building Permit
130
0
200
200
200
Off -Site Improvement
6,620
0
11,340
10,000
10,000
Total
3,223,518
3,102,580
3,326,095
3,564,000
3,682,100
Fines & Penalties
Miscellaneous Fines
Parking Citations
Code Enforcement
Fire Citations
Total
Use of Money & Property
Investment Earnings
Interests on ARA loan
Interest transfers from Capital and Equipment
Funds
Unrealized Gain /loss
Rents & Royalties
Community Center
Total
66,028
50,000
51,000
50,000
50,000
425,475
430,000
469,700
550,000
555,500
5,970
5,000
8,010
5,000
10,000
19,383
10,000
3,000
5,000
5,000
516,856
495,000
531,710
610,000
620,500
329,935
240,000
240,000
186,000
280,000
0
0
0
280,000
0
0
0
0
186,000
0
150,681
0
0
0
0
780,620
1,100,000
1,005,000
1,030,000
1,030,000
50,120
52,000
50,000
52,000
52,000
1,311,355
1,392,000
1,295,000
1,734,000
1,362,000
EXHIBIT A
GENERAL FUND
ESTIMATED REVENUES BY O BJECT
08 -09 09 -10 09 -10 10 -11 11 -12
Revenue Source Actual Budget Estimated Budget Budget
Revenue from Other Agencies
Motor Vehicle License
Homeowner Exemption
State Post
SB 90 Reimbursements
State STC Program
Prop A Maint & Service
Total
Charges for Current Services
Maps & Publications
Strike Team Reimbursement
Police Services
Park Lights
Engineering Charges
Street Sidewalk Curb
Ambulance Charges
Subdivision Fees
Police Service DUI
Police Service Inmate
Security Alarm /Annual Permits
Police Svs /False Alarms
Fire False Alarm
Public Works Service
Address Change Fee
Vehicle Impounds
Fire Services Filming
Police Services Filming
Public Works Inspections
Fire Inspection Fees
Attorney Fees
Paramedic Subscription
Fire Donation /Reimbursement
Total
Library
Art & Lecture Room
Lost Books
Fines
Donations /Reimbursed
Total
4,433,640
4,526,000
4,486,400
4,576,100
4,668,000
75,189
50,000
50,000
50,000
50,000
43,890
20,000
20,000
20,000
20,000
0
0
12,660
5,000
5,000
5,885
0
1,470
0
0
0
20,000
40,000
40,000
40,000
4,558,604 4,616,000 4,610,530 4,691,100 4,783,000
8,456
5,000
6,000
6,000
6,000
441,696
100,000
170,000
100,000
100,000
38,402
75,000
100,000
95,000
95,000
12,600
11,600
10,500
10,500
11,600
121,823
100,000
100,000
100,000
100,000
1,683
1,600
1,600
1,600
1,600
1,032,628
900,000
1,100,000
1,000,000
1,000,000
900
700
700
700
700
7,650
20,000
15,000
15,000
20,000
6,975
0
0
0
0
120,402
160,000
160,000
160,000
160,000
26,800
65,000
60,000
60,000
60,000
(5,441)
15,000
15,000
15,000
15,000
50,365
75,000
75,000
75,000
75,000
1,000
5,000
1,000
0
0
78,850
100,000
120,000
120,000
120,000
38,514
35,000
20,000
35,000
35,000
31,313
30,000
30,000
30,000
30,000
54,735
177,200
4,000
20,000
20,000
115,432
200,000
170,000
180,000
180,000
86,150
50,000
100
1,000
1,000
151,138
160,000
160,000
160,000
160,000
900
2,000
2,000
2,000
2,000
2,422,971
2,288,100
2,320,900
2,186,800
2,192,900
4,650
2,020
4,530
3,000
3,000
6,317
7,000
5,100
5,000
5,000
84,167
82,800
66,000
65,000
67,275
165
0
6,100
0
0
95,299
91,820
81,730
73,000
75,275
EXHIBIT A
GENERAL FUND
ESTIMATED REVENUES BY OBJECT
Revenue Source
08 -09
Actual
09 -10
Budget
09 -10
Estimated
10 -11
Budget
11 -12
Budget
Recreation
10,247
60,000
6,000
6,000
6,000
Fees & Charges
402,475
400,000
409,910
421,510
421,510
Nature
14,755
14,740
17,000
19,000
19,000
Playgrounds
9,638
16,420
11,920
13,420
13,420
Sr. Citizen
127,279
127,140
108,570
110,250
110,250
Camping
122,116
144,600
147,200
162,600
162,600
Aquatics
67,953
85,200
85,205
85,205
85,205
Youth Master
21,509
27,280
12,450
12,350
12,350
Dana Gymnasium
0
0
0
65,200
130,000
Special Event Cleaning
8,600
9,100
8,300
8,300
8,300
Total
774,325
824,480
800,555
897,835
962,635
Other Revenues
Miscellaneous Revenue
407,557
40,360
2,200
13,200
13,200
Cost Reimbursement
10,247
60,000
6,000
6,000
6,000
Court Appearance
2,887
3,000
1,700
1,500
3,000
Appeal Hearing
460
500
0
0
0
Sale of Property
2,280,613
20,000
30,000
20,000
20,000
PERS Savings
0
0
0
308,000
308,000
Total
2,701,764
123,860
39,900
348,700
350,200
Total Outside Source Revenue
42,919,650
40,725,840
39,277,020
41,475,435
42,304,710
Transfers from Other Funds
Cost Allocation
1,657,902
1,722,020
1,722,020
1,723,400
1,780,200
Capital Fund reimbursement - Race Track
165,000
171,380
155,000
170,000
170,000
Life Insurance
0
0
0
199,894
0
Traffic Safety
319,920
270,000
320,000
320,000
320,000
Gas Tax
798,468
1,063,250
1,465,996
1,564,390
1,089,440
Solid Waste
0
200,000
200,000
300,000
300,000
Equipment Replacement
1,225,562
953,960
953,950
1,085,810
994,830
Total Transfers -In
4,166,853
4,380,610
4,816,966
5,363,494
4,654,470
Total Revenues Subtotal
47,086,502
45,106,450
44,093,986
46,838,929
46,959,180
Local Law Enforcement
(78,133)
(77,070)
(67,578)
(81,610)
(84,920)
Liability Fund
(346,082)
0
0
0
0
Lighting Districts
(521,808)
(578,700)
(507,170)
(643,000)
(646,700)
COPS fund
0
0
(17,980)
(14,120)
(15,560)
Capital Outlay Fund
0
0
(153,560)
-
-
Equipment Replacement
(1,123,500)
0
0
0
0
Emergency Reserve
(1,123,500)
0
0
O
0
Total Transfers -Out
(3,193,023)
(655,770)
(746,288)
(738,730)
(747,180)
Total Revenues
43,893,479
44,450,680
43,347,698
46,100,199
46,212,000
EXHIBIT A
CENERALFUND
EXPENDITURE SUMMARY
Adjusted
08 -09 09 -10 09 -10 10 -11 11 -12
Expenditure Actual Budget Estimated Budget Budget
Employee Services
32,938,486
33,771,450
32,756,905
35,155,840
36,429,772
Supplies & Services
11,392,814
11,381,820
10,089,505
10,862,030
11,127,164
Total Appropriation
44,331,300
45,153,270
42,846,410
46,017,870
47,556,936
EEXHIBIT A
GENERAL FUND
DEPARTMENT SUMMARY
s
Police
36%
sIopment
;rvices
5%
Recreation &
nmunity Services
5%
& Museum
:rvices
7%
070
08 -09
09 -10
09 -10
10 -11
11 -12
Expenditure
Actual
Budget
Estimated
Budget
Budget
City Council
199,482
221,820
212,650
227,660
229,870
City Manager
632,426
707,390
682,340
729,370
737,700
City Clerk
295,257
335,043
312,942
347,940
353,380
City Attorney
527,256
496,380
343,944
395,340
394,840
General City
1,213,095
1,440,671
1,286,172
1,366,270
1,404,007
Administrative Services
2,284,453
2,450,090
2,287,855
2,469,670
2,443,765
Police
15,234,648
15,544,667
14,968,470
16,505,300
17,222,075
Fire
11,741,723
11,698,470
11,575,677
12,052,650
12,444,100
Public Works Services
4,061,724
4,027,946
3,703,519
3,820,530
4,045,680
Development Services
2,913,150
2,774,364
2,191,897
2,504,240
2,521,458
Recreation & Community Services
2,270,556
2,374,620
2,272,650
2,464,110
2,554,847
Library & Museum Services
2,957,530
3,081,809
3,008,294
3,134,790
3,205,214
Total
44,331,300
45,153,270
42,846,410
46,017,870
47,556,936
s
Police
36%
sIopment
;rvices
5%
Recreation &
nmunity Services
5%
& Museum
:rvices
7%
070
EXHIBIT A
FULL TIME P ERSONNEL BY DEPARTMENT
* Part Time employees are not included.
08 -09
09 -10
09 -10
10 -11
11 -12
Budget
Budget
Actual
Budget
Budget
General Fund
City Council
6.00
6.00
6.00
6.00
6.00
City Manager
3.60
3.60
3.60
3.60
3.60
City Clerk
4.00
3.00
3.00
3.00
3.00
City Attorney
1.00
0.00
0.00
0.00
0.00
General City
0.35
0.35
0.35
0.35
0.35
Admin. Services
13.75
14.15
14.15
14.15
14.15
Police
103.00
98.00
98.00
98.00
98.00
Fire
57.00
57.00
57.00
57.00
57.00
Public Works Services
24.37
24.71
22.71
23.73
23.73
Development Services
19.65
19.20
19.20
20.10
20.10
Recreation & Community Services
8.00
8.00
8.00
9.00
9.00
Library & Museum Services
20.00
19.00
19.00
19.00
19.00
Total General Fund
260.72
253.01
251.01
253.93
253.93
Narcotic Seizure State
1.00
0.00
0.00
1.00
1.00
COPS SLESF AB3229
1.00
1.00
1.00
1.00
1.00
Local Law Enforcement Block Grant
0.00
1.00
1.00
1.00
1.00
Liability/Workers' Compensation
0.90
1.50
1.50
1.50
1.50
Solid Waste
1.75
1.75
1.75
1.75
1.75
CDBG
0.45
0.50
0.50
0.50
0.50
Arcadia Transit
1.45
1.45
1.45
1.45
1.45
Measure R
0.00
0.00
0.00
0.10
0.10
Proposition A & C
1.60
1.70
1.70
1.70
1.70
Lighting Maintenance Districts A -E
2.14
2.65
2.65
2.65
2.65
Public Services Water
26.79
26.24
26.24
26.07
26.07
Public Services Sewer
7.00
6.80
6.80
6.95
6.95
Redevelopment Agency
2.20
2.40
2.40
2AC
2.40
Total Personnel
307.00
300.00
298.00
302.00
302.00
* Part Time employees are not included.
EXHIBIT A
SUMMARY BY FUND
SOURCES OF FUNDS
Fund
Beginning
fund FY10 -11
Outside
Sources
Transfer
In
Total
General Fund
5,781,288
41,475,435
5,363,494
52,620,217
Narcotic Seizure Federal
977,580
32,000
0
1,009,580
COPS
0
114,120
0
114,120
Local Law Enforcement
0
50,000
81,610
131,610
Medical /Dental
80,478
3,590,000
0
3,670,478
Worker Compensation /Liability
1,080,031
0
1,542,330
2,622,361
State Library Grant
209,563
42,700
0
252,263
Misc. P.E.R.S. Employee Retirement Fund
2,703,000
0
0
2,703,000
Life Insurance
379,894
0
0
379,894
Emergency Reserve
8,368,742
0
0
8,368,742
Parks & Recreation
1,199,000
1,164,661
0
2,363,661
Traffic Safety
0
320,000
0
320,000
Solid Waste
1,044,877
521,300
0
1,566,177
State Gas Tax
1,253,249
1,480,395
0
2,733,644
Air Quality Management District
107,401
52,000
0
159,401
Community Development Block Grant
0
459,478
0
459,478
Transit
0
1,502,200
1,092,919
2,595,119
Proposition
895,810
782,000
0
1,677,810
Measure R
290,932
474,000
0
764,932
Proposition C
963,739
918,000
0
1,881,739
Santa Anita Grade Separation
6,282,372
120,000
0
6,402,372
TDA Article 3 Bikeway
34,400
64,000
0
98,400
STPL & ITS Special Fund
0
650,000
0
650,000
Transportation Impact Fund
429,857
1,195,000
0
1,624,857
Capital Outlay
2,807,924
2,136,000
0
4,943,924
Lighting Maintenance
0
428,638
642,957
1,071,595
Parking Districts
84,959
2,600
0
87,559
Water Fund
30,016,253
10,682,500
0
40,698,753
Sewer Fund
2,521,144
1,298,000
0
3,819,144
Equipment Replacement
5,351,176
132,000
0
5,483,176
Redevelopment Agency
3,191,289
250,000
3,520,000
6,961,289
Redevelopment Low & Moderate Housing
5,465,303
180,000
892,032
6,537,335
Redevelopment Debt Service
1,845,771
36,000
1,641,560
3,523,331
General Obligation Debt Service
556,283
516,550
0
1,072,833
Total
83,922,314
70,669,577
14,776,902
169,368,793
EXHIBIT A,
SUMMARY BY FUND
SOURCES OF FUNDS
Appropriation Transfer Ending Fund
Fund Out Total Balance
FY10 -11
General Fund
Narcotic Seizure
COPS
Local Law Enforcement
Medical /Dental
Worker Compensation /Liability
State Library Grant
Misc. P.E.R.S. Employee Retirement Fund
Life Insurance
Emergency Reserve
Parks & Recreation
Traffic Safety
Solid Waste
State Gas Tax
Air Quality Management District
Community Development Block Grant
Transit
Proposition A
Mesure R
Proposition C
Santa Anita Grade Separation
TDA Article 3 Bikeway
STPL & ITS Special Fund
Transportation Impact Fund
Capital Outlay
Lighting Maintenance
Parking Districts
Water Fund
Sewer Fund
Equipment Replacement
Redevelopment Project
Redevelopment Low & Moderate Housing
Redevelopment Debt Service
General Obligation Debt Service
46,017,870
738,730
46,756,600
5,863,617
168,824
0
168,824
840,756
114,120
0
114,120
0
131,610
0
131,610
0
3,574,000
15,610
3,589,610
80,868
1,722,318
0
1,722,318
900,043
45,000
0
45,000
207,263
0
0
0
2,703,000
0
0
0
379,894
0
0
0
8,368,742
1,195,361
0
1,195,361
1,168,300
0
320,000
320,000
0
699,210
0
699,210
866,967
212,000
1,564,390
1,776,390
957,254
131,350
0
131,350
28,051
459,478
0
459,478
0
2,595,119
0
2,595,119
0
169,950
1,092,919
1,262,869
414,941
18,930
0
18,930
746,002
1,570,720
0
1,570,720
311,019
0
0
0
6,402,372
90,000
0
90,000
8,400
650,000
0
650,000
0
1,600,000
0
1,600,000
24,857
1,830,089
0
1,830,089
3,113,835
1,071,595
0
1,071,595
0
23,890
0
23,890
63,669
11,971,960
0
11,971,960
28,726,793
1,492,850
0
1,492,850
2,326,294
1,205,810
0
1,205,810
4,277,366
4,176,883
0
4,176,883
2,784,406
232,940
0
232,940
6,304,395
1,677,560
0
1,677,560
1,845,771
516,550
0
516,550
556,283
Total 85,365,987 3,731,649 89,097,636 80,271,157
EXHIBIT A
SUMMARY BY FUND
SOURCES OF FUNDS
Fund Beginning Fund Outside Transfer Total
Balance 11 -12 Sources In
General Fund
5,863,617
42,304,710
4,654,470
52,822,797
Narcotic Seizure Federal
840,756
30,000
0
870,756
COPS
0
115,560
0
115,560
Local Law Enforcement
0
50,000
84,920
134,920
Medical /Dental
80,868
3,675,000
0
3,755,868
Worker Compensation /Liability
900,043
0
1,749,530
2,649,573
State Library Grant
207,263
44,700
0
251,963
Misc. P.E.R.S. Employee Retirement Fund
2,703,000
0
0
2,703,000
Life Insurance
379,894
0
0
379,894
Emergency Reserve
8,368,742
0
0
8,368,742
Parks & Recreation
1,168,300
788,900
0
1,957,200
Traffic Safety
0
320,000
0
320,000
Solid Waste
866,967
521,300
0
1,388,267
State Gas Tax
957,254
1,470,395
0
2,427,649
Air Quality Management District
28,051
52,000
0
80,051
Community Development Block Grant
0
463,528
0
463,528
Transit
0
756,700
1,197,461
1,954,161
Proposition A
414,941
774,000
0
1,188,941
Measure R
746,002
474,000
0
1,220,002
Proposition C
311,019
1,403,000
0
1,714,019
Santa Anita Grade Separation
6,402,372
120,000
O
6,522,372
TDA Article 3 Bikeway
8,400
32,000
0
40,400
STPL & ITS Special Fund
0
0
O
0
Transportation Impact Fund
24,857
200,000
O
224,857
Capital Outlay
3,113,835
1,370,000
0
4,483,835
Lighting Maintenance
0
431,134
646,701
1,077,835
Parking Districts
63,669
2,400
0
66,069
Water Fund
28,726,793
10,625,000
0
39,351,793
Sewer Fund
2,326,294
1,362,000
0
3,688,294
Equipment Replacement
4,277,366
100,000
0
4,377,366
Redevelopment Project
2,784,406
262,500
3,555,200
6,602,106
Redevelopment Low & Moderate Housing
6,304,395
180,000
900,952
7,385,347
Redevelopment Debt Service
1,845,771
36,000
1,651,012
3,532,783
General Obligation Debt Service
556,283
518,760
0
1,075,043
Total 80,271,157 68,483,587 14,440,246 163,194,991
EXHIBIT A
SUMMARY BY FUND
USES OF FUNDS
Fund
Appropriations
Transfer
Out
Total
Ending Fund
Balance
FY11 -12
General Fund
47,556,936
747,180
48,304,116
4,518,681
Narcotic Seizure Federal
174,714
0
174,714
696,042
COPS
115,560
0
115,560
0
Local Law Enforcement
134,920
0
134,920
0
Medical /Dental
3,660,000
15,610
3,675,610
80,258
Worker Compensation /Liability
1,727,270
0
1,727,270
922,303
State Library Grant
45,000
0
45,000
206,963
Misc. P.E.R.S. Employee Retirement
0
0
0
2,703,000
Life Insurance
0
0
0
379,894
Emergency Reserve
0
0
0
8,368,742
Parks & Recreation
400,000
0
400,000
1,557,200
Traffic Safety
0
320,000
320,000
0
Solid Waste
683,570
0
683,570
704,697
State Gas Tax
655,000
1,089,440
1,744,440
683,209
Air Quality Manage.
31,350
0
31,350
48,701
Community Development
463,528
0
463,528
0
Transit
1,954,161
0
1,954,161
0
Proposition A
174,400
1,014,541
1,188,941
0
Measure R
19,220
0
19,220
1,200,782
Proposition C
1,408,160
0
1,408,160
305,859
Santa Anita Grade Separation
0
0
0
6,522,372
TDA Article 3 Bikeway
0
0
0
40,400
STPL & ITS Special Grant
0
0
0
0
Transportation Impact
0
0
0
224,857
Capital Outlay
850,500
171,380
1,021,880
3,461,955
Lighting Maintenance
1,077,835
0
1,077,835
0
Parking Districts
23,890
0
23,890
42,179
Water Fund
11,880,430
0
11,880,430
27,471,363
Sewer Fund
1,301,480
0
1,301,480
2,386,814
Equipment Replacement
994,833
0
994,833
3,382,533
Redevelopment Project
2,792,512
0
2,792,512
3,809,594
Redevelopment Low & Moderate Housing
238,130
0
238,130
7,147,217
Redevelopment Debt Services
1,687,012
0
1,687,012
1,845,771
General Obligation Debt Services
518,760
0
518,760
556,283
Total
80,569,171
3,358,151
83,927,322
79,267,669
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EXHIBIT C
CITY OF ARCADIA
SUMMARY OF PROPOSED FIVE YEAR CAPITAL PROGRAMS
FISCAL YEAR 2010 -11 THROUGH 2014 -15
ESTIMATED
FUNDS
7/1/2010
ESTIMATED
FIVE -YEAR
REVENUE
PROPOSED
FIVE -YEAR
EXPENDITURE
ESTIMATED
FUNDS
6/30/2015
CAPITAL OUTLAY FUND
2,807,924
6,460,000
(4,168,069)
5,099,855
GAS TAX FUND
1,253,249
7,328,975
(8,757,013)
(174,789)
PROP C FUND
963,739
5,323,000
(4,876,880)
1,409,859
TRANSPORTATION IMPACT FUND
429,857
2,080,000
(1,600,000)
909,857
SEWER FUND
2,521,144
7,110,000
(7,450,923)
2,180,221
EQUIPMENT FUND
5,351,176
280,000
(6,186,848)
(555,672)
WATER FAC. RESERVE
19,737,191
17,862,500
(14,405,200)
23,194,491
WATER EQUIP.RESERVE
2,100,753
1,255,000
(717,379)
2,638,374
RESOLUTION NO. 6725
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARCADIA, CALIFORNIA, ADOPTING A BUDGET
FOR FISCAL YEAR 2010 -2011 AND APPROPRIATING
THE AMOUNTS SPECIFIED THEREIN AS EXPENDITURES
FROM THE FUNDS INDICATED
WHEREAS, on June 15, 2010, the City Manager submitted to the City
Council a proposed budget for fiscal year 2010 -2011, a copy of which is on file in
the Office of the City Clerk; and
WHEREAS, Section 1204 of the Arcadia City Charter requires notice and
hearing for consideration of a proposed operating budget and its adoption by
resolution; and
WHEREAS, the aforementioned proposed Budget includes the budget for
the ensuing fiscal year 2011 -2012; and
WHEREAS, notice of the public hearing on the proposed budget and a
summary of the proposed budget were published on June 3, 2010; and
WHEREAS, the duly noticed public hearing was conducted by the City
Council on June 15, 2010.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF
ARCADIA, CALIFORNIA DOES HEREBY FIND, DETERMINE AND
RESOLVE AS FOLLOWS:
1
SECTION 1. That certain "City of Arcadia Budget, fiscal year 2010-
2011", as on file in the office of the City Clerk, together with any approved
amendments thereto, is hereby adopted, in pertinent part, as the official budget of
the City of Arcadia for the fiscal year 2010 -2011 and the amounts specified therein
as expenditures from the funds indicated are hereby appropriated for the purposes
specified therein.
SECTION 2. The City Clerk shall certify to the adoption of this
Resolution.
Passed, approved and adopted this day of
5 2010.
Mayor of the City of Arcadia
ATTEST:
City Clerk
APPROVED AS TO FORM:
Stephen P. Deitsch
City Attorney
2
RESOLUTION NO. 6726
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARCADIA, CALIFORNIA, ADOPTING A CAPITAL
IMPROVEMENT AND EQUIPMENT PLAN FOR FISCAL
YEARS 2010 -2011 THROUGH 2014 -2015
WHEREAS, on June 15, 2010, the City Manager submitted to the City
Council a proposed plan entitled, "Capital Improvement and Equipment Plan,
fiscal years 2010- 2015 ", a copy of which is on file in the office of the City Clerk;
WHEREAS, Section 1205 of the Arcadia City Charter requires notice and
hearing for the consideration of a capital program and its adoption by resolution;
and
WHEREAS, notice of the public hearing on the proposed Capital
Improvement and Equipment Plan was published on June 3, 2010; and
WHEREAS, the duly noticed public hearing was conducted by the City
Council on June 15, 2010.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF
ARCADIA, CALIFORNIA, DOES HEREBY FIND, DETERMINE AND
RESOLVE AS FOLLOWS:
SECTION 1. That certain "Capital Improvement and Equipment Plan,
fiscal years 2010 - 2015 ", as on file in the office of the City Clerk, together with any
approved amendments thereto, is hereby adopted, in pertinent part, for fiscal year
2010 -11.
SECTION 2. The City Clerk shall certify to the adoption of this
Resolution.
Passed, approved and adopted this day of
5 2010.
Mayor of the City of Arcadia
ATTEST:
City Clerk
APPROVED AS TO FORM:
J LW'u/,
Stephen P. Deitsch
City Attorney
E