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HomeMy WebLinkAboutItem 1b: Resolution 6725 (Budget for FY 2010-11) and 6726 (Capital Improvement & Equipment Plan for FY 2010-11 through 2014-2015)^ <s� iic4,?�� E STAFF REPORT Office of the City Manager DATE: June 15, 2010 TO: Mayor and City Council FROM: Donald Penman, City Manager`* Hue Quach, Administrative Services Director wi SUBJECT: APPROVE THE BUDGET FOR FISCAL YEAR 2010 -2011 A CAPITAL IMPROVEMENT AND EQUIPMENT PLAN FOR FISCAL YEAR 2010 -2011 THROUGH 2014 -2015 BY ADOPTING THE FOLLOWING RESOLUTIONS: RESOLUTION NO. 6725 AUTHORIZING A BUDGET FOR FISCAL YEAR 2010 -2011 Recommendation: Adopt RESOLUTION NO. 6726 OUTLINING A CAPITAL IMPROVEMENT AND EQUIPMENT PLAN FOR FISCAL YEAR 2010 -2011 THROUGH 2014 -2015 Recommendation: Adopt SUMMARY By City Charter, the City Council must annually give notice and hold a public hearing for consideration for the proposed Operating Budget and Capital Improvement Program for the ensuing fiscal year, and consider resolutions adopting an Operating Budget and Capital Plan. The Charter requires that the Budget be adopted on or before July 1 of each year for the ensuing fiscal year. The recommended actions are necessary to implement the budget for Fiscal Year 2010 -2011. BACKGROUND Sections 1204 and 1205 of the Arcadia City Charter require a public notice and a public hearing for consideration of the proposed Operating Budget and five year Capital Program. Notice has been given and the public hearing is designed to seek community input on the proposed budget and program of services for the upcoming year. The five - year capital improvement and equipment plan is also presented for approval. The Capital Plan is not a budget, but rather a general financial plan for improvements and acquisitions, and the proposed means of financing them. Mayor and City Council — Budget for FY2010 -11 June 15, 2010 Page 2 DISCUSSION Although general economic indicators are showing improvements and overall sentiments are that the recession has bottomed, there are still concerns and varying predictions of how quickly we can expect the recovery to take place. Unfortunately, one safe presumption is that this recovery will not bring about the revenue levels that were seen during the Fiscal Year 2006 -2007, just before the recession started to emerge. As we began to prepare this upcoming year's budget, our outlook was fairly optimistic that we can expect a better forecast of revenue than what was seen in the Fiscal Year 2009- 2010. Overall, staff's projection provides for revenue improvement of 4.5% in comparison to the Fiscal Year 2009 -2010 estimated revenues. However, despite a slight growth in revenues, the City still faces challenges as increase personnel service costs are driven from the implementation of the fourth year of Police Officers Association labor contract, increase charges from Cal PERS, and inclusion back into the budget the one year deferrals from employees in Fiscal Year 2009 -2010. It is interesting to note that actual supplies and non - employee expenses for 2010 -11 are down 2.8% over the prior year. Employee related services represent 76.3% of the General Fund. The budget does anticipate the passage of the property owner mail ballot measure in June for continuation of the Street Lighting Assessment District. Should this measure fail then there would be $428,000 less revenue to contribute for street lighting. The Budget also includes an added $500,000 Gas Tax transfer to the General Fund. Again, there is no slurry seal program proposed in the Fiscal Year 2001 -2011 Budget. Despite the City's success in effectively managing the impacts of the recession these past two years, Fiscal Year 2010 -11 will once again present an equal or even greater challenge. The Preliminary Budget submitted to Council was out of balance by $1,069,725, approximately 2.3% of the operating budget. This despite the fact that many of the positions that were frozen this past year will once again is proposed to remain unfilled, including eight police officers, one library technician, one maintenance worker, and a part time staff person in the City Attorney's Office. The City is also re- employing some retired non - management employees in some areas which results in some savings. As a result of the shortfall, each General Fund department was asked to prepare, similar to the previous year, a "reverse priority" list of cuts totaling 2.3% of their operating budget to be utilized in balancing the budget. The cuts from this list totaled $1,242,615. While additional cuts in these areas will achieve some savings, to realize the full $1 million plus reduction, service reductions would be necessary in a number of areas. Although some of these items were discussed at the Budget Study Session on May 17, Council did not take any action on these alternatives at the meeting. However, what resulted from the study session was a list of ideas generated from City Council Mayor and City Council — Budget for FY2010 -11 June 15, 2010 Page 3 and staff as alternative to the "reverse priority" that would have minimal impact to City services. This list included using interest earnings in some of the unrestricted funds (Capital and Equipment), generating interest income through a loan to the Redevelopment Agency, using over funded reserves in the Life Insurance Fund and lowering reserves in the Liability and Workers Compensation Fund (but still within acceptable limits); as well as implementing the "960" plan which is a rehiring of retirees and thus generate savings by not having to pay benefit and related PERS costs. The Council and staff discussed and acknowledged that these would be "one time" approaches to balancing the budget. At the second study session on June 1 staff presented the Capital Improvement and Equipment Plan, Redevelopment Agency budget and other non - General Fund budgets. Additionally, staff presented and revisited with Council the list of "Budget Deficit Reduction Options." With Council direction from the May 17 study session, staff also looked further to find additional reductions in expenses to lessen the General Fund shortfall. Each department was asked to determine if there were other potential retirees who could be hired back under the "960" plan thus generating additional savings. The Fire Department identified possible savings from this program of $85,248 by hiring back the Deputy Fire Chief, Battalion Chief and one Firefighter for a maximum of 960 hours each in the next fiscal year. All departments also looked at their operating budgets to determine if further trimming of expenses and /or freezing vacant positions could generate additional savings without imposing on services. In total staff could generate additional savings of about $25,000 without affecting existing programs in any significant manner. At the conclusion of the June 1 Budget Study Session, Council authorized staff to implement the Budget Deficit Reduction Options with the understanding that it is a one- time use of the options presented. Together with the additional savings from the Fire Department's "960" hiring, the General Fund will achieve a balance budget with a projected net surplus of $82,329 for the Fiscal Year 2010 -2011 Operating Budget. Economic Uncertainties The difficulty of estimating revenues for the upcoming year is still present even though there seems to be a consensus that we are on the road to recovery. The pace of recovery is still in question and while there have been many positive signals, the degree of concerns with high unemployment and State fiscal issues are equally troublesome for cities as our revenues are affected by consumer spending and confidence as well negative impacts from the State's budget deficit. The uncertainty is clouded by actions or no action from the State of California as they contemplate solutions to address a $19.9 billion projected budget gap. As typically the case staff has no idea at this time what the State may do that would financially impact the City. Most of the time the state adopts their budget very late in the fiscal year or Mayor and City Council — Budget for FY2010 -11 June 15, 2010 Page 4 even after July 1 which doesn't allow the City an opportunity to analyze any impacts as part of our review process and make needed adjustments. As of this writing, these are the things we know that will impact the City: ➢ On May 4, 2010, a court ruled in favor of the State which allows them to take redevelopment tax increment monies from local agencies. The decision created a lost of revenue for the Redevelopment Agency of $1,549,000 in Fiscal Year 2009 -2010 and another $318,000 in Fiscal Year 2010 -2011. While this will not directly impact General Fund operations today, it will impair our ability to implement effective economic development activities that would improve our overall fiscal health. Of equal concern is that this may further empower the State to continue to see local government and our revenues as a solution to their budget problems. We have factored into our Redevelopment Agency budget the $318,000 take away for Fiscal Year 2010 -2011. ➢ Highway User's Tax (Gas Tax) —Similar to the actions in Fiscal Year 2009 -2010, the State will delay Highway User's Tax payment to Cities until May 2011 in order to deal with their cash flow troubles. This payment is approximately $560,000 that would be used for improvement and maintenance of public streets. ➢ SB625 - Potential On -Line Hotel Tax Loss: League staff was alerted of plans to amend SB 625 by Sen. Rod Wright (D -Los Angeles) on Thursday, May 27, with language aimed at thwarting cities ability to collect the full TOT due to cities from online travel companies. While League staff obtained a confidential copy of the planned amendment it was not placed into the bill - due perhaps to the rapid response of cities and others calling and faxing their legislators. Major litigation is pending in California and in other states over a practice engaged in by online travel companies (OTC's), such as Expedia, Hotels.com and Travelocity, which results in less tax being remitted to local agencies than would be otherwise owed. The controversy stems from a practice by OTC's that make arrangements to purchase rooms from hotels at a discounted "wholesale" rate and then market the room over the internet at a higher price. Under what is know as the "merchant model" the OTC's sell the room to the customer at an advertized rate, then collect "fees and taxes" of an amount that is roughly equivalent to the TOT that would be otherwise due. However, online travel companies only remit to the hotel the TOT based upon a wholesale rate that may be up to 40 percent less that the amount paid by the customer; then they pocket the rest, thereby shortchanging local governments and keeping the difference for profit. Even though there is the significant uncertainty as to what the State will do, staff recommends that the City Council proceed with budget adoption. If the State unilaterally passes legislation to take local monies we can return to City Council with Mayor and City Council — Budget for FY2010 -11 June 15, 2010 Page 5 recommendations on how to respond. Furthermore, if the economy worsens and as part of our monitoring of revenues the City does not meet revenue projections, staff will report to Council and further alternatives can be considered. This could include some of the items in the "reverse priority" list that the Council did not act on and these would likely impact service levels. The budget does include increasing the part time position in Business License to full time and unfreezing the vacant Planner position. It is projected that fees will cover the added cost of these positions. Attachment "A" is the Budget Summaries that reflect the proposed budget presented to and modified by the City Council at the study sessions. Additionally the savings achieved by Fire Department's "960" hiring is reflected in the overall balances. Attachment "B" is the list of Budget Deficit Reduction Options that were implemented in balancing the operating budget. Attachment "C" summarizes the proposed five -year Capital and Equipment Plan. Like other public agencies, Arcadia is affected by the recession but has weathered it better than many agencies due to our fiscally responsible approach in managing the budget and continuing to focus on providing core City services commensurate with the public's expectations. Fiscal Year 2010 -2011 will be a challenging one from a fiscal standpoint. Regardless of the solution or combination of alternatives the Council may select, the City will use this next year to look to develop a long range financial plan with focus on the services we provide, how they are provided an what our ability is to maintain that level of service. As we address these upcoming challenges and opportunities, staff is prepared to work closely with the City Council to continue to maintain Arcadia as one of the premier communities in California. RECOMMENDATION It is recommended that the City Council: 1. Adopt Resolution No. 6725 a Resolution of the City Council of the City of Arcadia, California, adopting a budget for Fiscal Year 2010 -2011 and appropriating the amounts specified therein as expenditures from the funds indicated; and 2. Adopt Resolution No. 6726 a Resolution of the City Council of the City of Arcadia, California, adopting a Capital Improvement and Equipment Plan for the Fiscal Years 2010 -2011 through 2014 -2015, and finds that the Capital Improvement Program adoption is exempt from the requirements of the California Environmental Quality Act (as specified in Title 14, Section 15273 of the California Administrative Code). Mayor and City Council — Budget for FY2010 -11 June 15, 2010 Page 6 3. Authorize the City Manager to execute a promissory note approving a loan of $3.5 million to the Arcadia Redevelopment Agency; including an interest rate of 8% compounded annually, due and payable to the City of Arcadia upon notice by the City. Attachment: Resolution No. 6725 and Resolution No. 6726 Exhibit A — General Fund Budget Summary Exhibit B — Budget Deficit Reduction Options Exhibit C — Five Year Capital and Equipment Plan EXHIBIT A General Fund 09 -10 10 -11 11 -12 Estimates Budget Budget Beginning Fund Balance Estimated Revenue: Revenues Transfers -In from other funds Total Revenues Proposed Expenditures: Transfers -Out to other funds Expenditures Total Expenditures Revenue Over Expenditure Ending Fund Balance 5,280,000 5,781,288 5,863,617 39,277,020 41,475,435 42,304,710 4,816,966 5,363,494 4,654,470 44,093,986 46,838,929 46,959,180 746,288 738,730 747,180 42,846,410 46,017,870 47,556,936 43,592,698 46,756,600 48,304,116 501,288 82,329 (1,344,936) 5,781,288 5,863,617 4,518,681 * This projected surplus balance for Fiscal Year 2009 -10 includes the additional Gas Tax Fund transfer of $350,000 for supplementary and qualifying operating expense budgeted in the General Fund. EXHIBIT A GENERAL FUND ESTIMATED REVENUES BY SOURCE 08 -09 09 -10 09 -10 10 -11 11 -12 Revenue Source Actual Budget Estimated Budget Budget Taxes 27,314,957 27,792,000 26,270,600 27,370,000 28,276,100 License & Permits 3,223,518 3,102,580 3,326,095 3,564,000 3,682,100 Fines & Penalties 516,856 495,000 531,710 610,000 620,500 Use Money & Property 1,311,355 1,392,000 1,295,000 1,734,000 1,362,000 Revenue Other Agency 4,558,604 4,616,000 4,610,530 4,691,100 4,783,000 Charge Current Services 2,422,971 2,288,100 2,320,900 2,186,800 2,192,900 Library 95,299 91,820 81,730 73,000 75,275 Recreation 774,325 824,480 800,555 897,835 962,635 Other Revenue 2,701,764 123,860 39,900 348,700 350,200 Transfer -In 4,166,853 4,380,610 4,816,966 5,363,494 4,654,470 Total Revenues Subtotal 47,086,502 45,106,450 44,093,986 46,838,929 46,959,180 Transfer -Out (3,193,023) (655,770) (746,288) (738,730) (747,180) Total Revenues 43,893,479 44,450,680 43,347,698 46,100,199 46,212,000 E3 Transfer -In 11% ® License & Permits 8% FY10 -11 BUDGET EXHIBIT A GENERAL FUND ESTIMATED REVENUES BY OBJECT Revenue Source 08 -09 Actual 09 -10 Budget 09 -10 Estimated 10 -11 Budget 11 -12 Budget Taxes 469,700 550,000 555,500 5,970 5,000 Property Taxes 8,958,472 9,102,000 9,143,000 9,300,000 9,486,000 Public Safety Augmentation Fund 381,003 390,000 307,000 310,000 316,200 Franchises 1,077,046 1,100,000 1,058,100 1,100, 000 1,100,000 Sales Taxes 9,024,834 9,189,000 8,007,500 8,700,000 9,135,000 Transient Taxes 2,428,763 2,495,000 2,120,000 2,225,000 2,335,200 Property Transfer 316,057 216,000 335,000 335,000 341,700 Utility Taxes 5,128,782 5,300,000 5,300,000 5,400,000 5,562,000 Total 27,314,957 27,792,000 26,270,600 27,370,000 28,276,100 License & Permits Business License 938,278 961,580 1,033,000 1,131,300 1,156,400 Parking Permit 255,678 275,000 256,555 260,000 260,000 Plan Check Fees 530,319 535,000 575,000 605,000 635,000 Building Permit Fee 717,160 680,000 731,000 767,000 805,000 Mech. Elect, Permit 195,294 163,000 180,000 198,000 208,000 Home Occupation Permit 12,630 13,000 14,000 15,000 16,000 Misc. Permit Fee 6,224 7,000 7,500 7,000 7,000 Planning Application 177,360 170,000 182,000 251,000 260,000 Fire Plan Check 171,232 135,000 148,000 135,000 135,000 Fire Permit Fees 125,728 95,000 106,000 95,000 95,000 Engineer Permit Fee 21,846 20,000 45,000 45,000 50,000 Fire Code Special Inspections 63,524 43,000 35,000 43,000 43,000 Storm Water Plan Check Fees 1,496 5,000 1,500 1,500 1,500 SB1473 Building Permit 130 0 200 200 200 Off -Site Improvement 6,620 0 11,340 10,000 10,000 Total 3,223,518 3,102,580 3,326,095 3,564,000 3,682,100 Fines & Penalties Miscellaneous Fines Parking Citations Code Enforcement Fire Citations Total Use of Money & Property Investment Earnings Interests on ARA loan Interest transfers from Capital and Equipment Funds Unrealized Gain /loss Rents & Royalties Community Center Total 66,028 50,000 51,000 50,000 50,000 425,475 430,000 469,700 550,000 555,500 5,970 5,000 8,010 5,000 10,000 19,383 10,000 3,000 5,000 5,000 516,856 495,000 531,710 610,000 620,500 329,935 240,000 240,000 186,000 280,000 0 0 0 280,000 0 0 0 0 186,000 0 150,681 0 0 0 0 780,620 1,100,000 1,005,000 1,030,000 1,030,000 50,120 52,000 50,000 52,000 52,000 1,311,355 1,392,000 1,295,000 1,734,000 1,362,000 EXHIBIT A GENERAL FUND ESTIMATED REVENUES BY O BJECT 08 -09 09 -10 09 -10 10 -11 11 -12 Revenue Source Actual Budget Estimated Budget Budget Revenue from Other Agencies Motor Vehicle License Homeowner Exemption State Post SB 90 Reimbursements State STC Program Prop A Maint & Service Total Charges for Current Services Maps & Publications Strike Team Reimbursement Police Services Park Lights Engineering Charges Street Sidewalk Curb Ambulance Charges Subdivision Fees Police Service DUI Police Service Inmate Security Alarm /Annual Permits Police Svs /False Alarms Fire False Alarm Public Works Service Address Change Fee Vehicle Impounds Fire Services Filming Police Services Filming Public Works Inspections Fire Inspection Fees Attorney Fees Paramedic Subscription Fire Donation /Reimbursement Total Library Art & Lecture Room Lost Books Fines Donations /Reimbursed Total 4,433,640 4,526,000 4,486,400 4,576,100 4,668,000 75,189 50,000 50,000 50,000 50,000 43,890 20,000 20,000 20,000 20,000 0 0 12,660 5,000 5,000 5,885 0 1,470 0 0 0 20,000 40,000 40,000 40,000 4,558,604 4,616,000 4,610,530 4,691,100 4,783,000 8,456 5,000 6,000 6,000 6,000 441,696 100,000 170,000 100,000 100,000 38,402 75,000 100,000 95,000 95,000 12,600 11,600 10,500 10,500 11,600 121,823 100,000 100,000 100,000 100,000 1,683 1,600 1,600 1,600 1,600 1,032,628 900,000 1,100,000 1,000,000 1,000,000 900 700 700 700 700 7,650 20,000 15,000 15,000 20,000 6,975 0 0 0 0 120,402 160,000 160,000 160,000 160,000 26,800 65,000 60,000 60,000 60,000 (5,441) 15,000 15,000 15,000 15,000 50,365 75,000 75,000 75,000 75,000 1,000 5,000 1,000 0 0 78,850 100,000 120,000 120,000 120,000 38,514 35,000 20,000 35,000 35,000 31,313 30,000 30,000 30,000 30,000 54,735 177,200 4,000 20,000 20,000 115,432 200,000 170,000 180,000 180,000 86,150 50,000 100 1,000 1,000 151,138 160,000 160,000 160,000 160,000 900 2,000 2,000 2,000 2,000 2,422,971 2,288,100 2,320,900 2,186,800 2,192,900 4,650 2,020 4,530 3,000 3,000 6,317 7,000 5,100 5,000 5,000 84,167 82,800 66,000 65,000 67,275 165 0 6,100 0 0 95,299 91,820 81,730 73,000 75,275 EXHIBIT A GENERAL FUND ESTIMATED REVENUES BY OBJECT Revenue Source 08 -09 Actual 09 -10 Budget 09 -10 Estimated 10 -11 Budget 11 -12 Budget Recreation 10,247 60,000 6,000 6,000 6,000 Fees & Charges 402,475 400,000 409,910 421,510 421,510 Nature 14,755 14,740 17,000 19,000 19,000 Playgrounds 9,638 16,420 11,920 13,420 13,420 Sr. Citizen 127,279 127,140 108,570 110,250 110,250 Camping 122,116 144,600 147,200 162,600 162,600 Aquatics 67,953 85,200 85,205 85,205 85,205 Youth Master 21,509 27,280 12,450 12,350 12,350 Dana Gymnasium 0 0 0 65,200 130,000 Special Event Cleaning 8,600 9,100 8,300 8,300 8,300 Total 774,325 824,480 800,555 897,835 962,635 Other Revenues Miscellaneous Revenue 407,557 40,360 2,200 13,200 13,200 Cost Reimbursement 10,247 60,000 6,000 6,000 6,000 Court Appearance 2,887 3,000 1,700 1,500 3,000 Appeal Hearing 460 500 0 0 0 Sale of Property 2,280,613 20,000 30,000 20,000 20,000 PERS Savings 0 0 0 308,000 308,000 Total 2,701,764 123,860 39,900 348,700 350,200 Total Outside Source Revenue 42,919,650 40,725,840 39,277,020 41,475,435 42,304,710 Transfers from Other Funds Cost Allocation 1,657,902 1,722,020 1,722,020 1,723,400 1,780,200 Capital Fund reimbursement - Race Track 165,000 171,380 155,000 170,000 170,000 Life Insurance 0 0 0 199,894 0 Traffic Safety 319,920 270,000 320,000 320,000 320,000 Gas Tax 798,468 1,063,250 1,465,996 1,564,390 1,089,440 Solid Waste 0 200,000 200,000 300,000 300,000 Equipment Replacement 1,225,562 953,960 953,950 1,085,810 994,830 Total Transfers -In 4,166,853 4,380,610 4,816,966 5,363,494 4,654,470 Total Revenues Subtotal 47,086,502 45,106,450 44,093,986 46,838,929 46,959,180 Local Law Enforcement (78,133) (77,070) (67,578) (81,610) (84,920) Liability Fund (346,082) 0 0 0 0 Lighting Districts (521,808) (578,700) (507,170) (643,000) (646,700) COPS fund 0 0 (17,980) (14,120) (15,560) Capital Outlay Fund 0 0 (153,560) - - Equipment Replacement (1,123,500) 0 0 0 0 Emergency Reserve (1,123,500) 0 0 O 0 Total Transfers -Out (3,193,023) (655,770) (746,288) (738,730) (747,180) Total Revenues 43,893,479 44,450,680 43,347,698 46,100,199 46,212,000 EXHIBIT A CENERALFUND EXPENDITURE SUMMARY Adjusted 08 -09 09 -10 09 -10 10 -11 11 -12 Expenditure Actual Budget Estimated Budget Budget Employee Services 32,938,486 33,771,450 32,756,905 35,155,840 36,429,772 Supplies & Services 11,392,814 11,381,820 10,089,505 10,862,030 11,127,164 Total Appropriation 44,331,300 45,153,270 42,846,410 46,017,870 47,556,936 EEXHIBIT A GENERAL FUND DEPARTMENT SUMMARY s Police 36% sIopment ;rvices 5% Recreation & nmunity Services 5% & Museum :rvices 7% 070 08 -09 09 -10 09 -10 10 -11 11 -12 Expenditure Actual Budget Estimated Budget Budget City Council 199,482 221,820 212,650 227,660 229,870 City Manager 632,426 707,390 682,340 729,370 737,700 City Clerk 295,257 335,043 312,942 347,940 353,380 City Attorney 527,256 496,380 343,944 395,340 394,840 General City 1,213,095 1,440,671 1,286,172 1,366,270 1,404,007 Administrative Services 2,284,453 2,450,090 2,287,855 2,469,670 2,443,765 Police 15,234,648 15,544,667 14,968,470 16,505,300 17,222,075 Fire 11,741,723 11,698,470 11,575,677 12,052,650 12,444,100 Public Works Services 4,061,724 4,027,946 3,703,519 3,820,530 4,045,680 Development Services 2,913,150 2,774,364 2,191,897 2,504,240 2,521,458 Recreation & Community Services 2,270,556 2,374,620 2,272,650 2,464,110 2,554,847 Library & Museum Services 2,957,530 3,081,809 3,008,294 3,134,790 3,205,214 Total 44,331,300 45,153,270 42,846,410 46,017,870 47,556,936 s Police 36% sIopment ;rvices 5% Recreation & nmunity Services 5% & Museum :rvices 7% 070 EXHIBIT A FULL TIME P ERSONNEL BY DEPARTMENT * Part Time employees are not included. 08 -09 09 -10 09 -10 10 -11 11 -12 Budget Budget Actual Budget Budget General Fund City Council 6.00 6.00 6.00 6.00 6.00 City Manager 3.60 3.60 3.60 3.60 3.60 City Clerk 4.00 3.00 3.00 3.00 3.00 City Attorney 1.00 0.00 0.00 0.00 0.00 General City 0.35 0.35 0.35 0.35 0.35 Admin. Services 13.75 14.15 14.15 14.15 14.15 Police 103.00 98.00 98.00 98.00 98.00 Fire 57.00 57.00 57.00 57.00 57.00 Public Works Services 24.37 24.71 22.71 23.73 23.73 Development Services 19.65 19.20 19.20 20.10 20.10 Recreation & Community Services 8.00 8.00 8.00 9.00 9.00 Library & Museum Services 20.00 19.00 19.00 19.00 19.00 Total General Fund 260.72 253.01 251.01 253.93 253.93 Narcotic Seizure State 1.00 0.00 0.00 1.00 1.00 COPS SLESF AB3229 1.00 1.00 1.00 1.00 1.00 Local Law Enforcement Block Grant 0.00 1.00 1.00 1.00 1.00 Liability/Workers' Compensation 0.90 1.50 1.50 1.50 1.50 Solid Waste 1.75 1.75 1.75 1.75 1.75 CDBG 0.45 0.50 0.50 0.50 0.50 Arcadia Transit 1.45 1.45 1.45 1.45 1.45 Measure R 0.00 0.00 0.00 0.10 0.10 Proposition A & C 1.60 1.70 1.70 1.70 1.70 Lighting Maintenance Districts A -E 2.14 2.65 2.65 2.65 2.65 Public Services Water 26.79 26.24 26.24 26.07 26.07 Public Services Sewer 7.00 6.80 6.80 6.95 6.95 Redevelopment Agency 2.20 2.40 2.40 2AC 2.40 Total Personnel 307.00 300.00 298.00 302.00 302.00 * Part Time employees are not included. EXHIBIT A SUMMARY BY FUND SOURCES OF FUNDS Fund Beginning fund FY10 -11 Outside Sources Transfer In Total General Fund 5,781,288 41,475,435 5,363,494 52,620,217 Narcotic Seizure Federal 977,580 32,000 0 1,009,580 COPS 0 114,120 0 114,120 Local Law Enforcement 0 50,000 81,610 131,610 Medical /Dental 80,478 3,590,000 0 3,670,478 Worker Compensation /Liability 1,080,031 0 1,542,330 2,622,361 State Library Grant 209,563 42,700 0 252,263 Misc. P.E.R.S. Employee Retirement Fund 2,703,000 0 0 2,703,000 Life Insurance 379,894 0 0 379,894 Emergency Reserve 8,368,742 0 0 8,368,742 Parks & Recreation 1,199,000 1,164,661 0 2,363,661 Traffic Safety 0 320,000 0 320,000 Solid Waste 1,044,877 521,300 0 1,566,177 State Gas Tax 1,253,249 1,480,395 0 2,733,644 Air Quality Management District 107,401 52,000 0 159,401 Community Development Block Grant 0 459,478 0 459,478 Transit 0 1,502,200 1,092,919 2,595,119 Proposition 895,810 782,000 0 1,677,810 Measure R 290,932 474,000 0 764,932 Proposition C 963,739 918,000 0 1,881,739 Santa Anita Grade Separation 6,282,372 120,000 0 6,402,372 TDA Article 3 Bikeway 34,400 64,000 0 98,400 STPL & ITS Special Fund 0 650,000 0 650,000 Transportation Impact Fund 429,857 1,195,000 0 1,624,857 Capital Outlay 2,807,924 2,136,000 0 4,943,924 Lighting Maintenance 0 428,638 642,957 1,071,595 Parking Districts 84,959 2,600 0 87,559 Water Fund 30,016,253 10,682,500 0 40,698,753 Sewer Fund 2,521,144 1,298,000 0 3,819,144 Equipment Replacement 5,351,176 132,000 0 5,483,176 Redevelopment Agency 3,191,289 250,000 3,520,000 6,961,289 Redevelopment Low & Moderate Housing 5,465,303 180,000 892,032 6,537,335 Redevelopment Debt Service 1,845,771 36,000 1,641,560 3,523,331 General Obligation Debt Service 556,283 516,550 0 1,072,833 Total 83,922,314 70,669,577 14,776,902 169,368,793 EXHIBIT A, SUMMARY BY FUND SOURCES OF FUNDS Appropriation Transfer Ending Fund Fund Out Total Balance FY10 -11 General Fund Narcotic Seizure COPS Local Law Enforcement Medical /Dental Worker Compensation /Liability State Library Grant Misc. P.E.R.S. Employee Retirement Fund Life Insurance Emergency Reserve Parks & Recreation Traffic Safety Solid Waste State Gas Tax Air Quality Management District Community Development Block Grant Transit Proposition A Mesure R Proposition C Santa Anita Grade Separation TDA Article 3 Bikeway STPL & ITS Special Fund Transportation Impact Fund Capital Outlay Lighting Maintenance Parking Districts Water Fund Sewer Fund Equipment Replacement Redevelopment Project Redevelopment Low & Moderate Housing Redevelopment Debt Service General Obligation Debt Service 46,017,870 738,730 46,756,600 5,863,617 168,824 0 168,824 840,756 114,120 0 114,120 0 131,610 0 131,610 0 3,574,000 15,610 3,589,610 80,868 1,722,318 0 1,722,318 900,043 45,000 0 45,000 207,263 0 0 0 2,703,000 0 0 0 379,894 0 0 0 8,368,742 1,195,361 0 1,195,361 1,168,300 0 320,000 320,000 0 699,210 0 699,210 866,967 212,000 1,564,390 1,776,390 957,254 131,350 0 131,350 28,051 459,478 0 459,478 0 2,595,119 0 2,595,119 0 169,950 1,092,919 1,262,869 414,941 18,930 0 18,930 746,002 1,570,720 0 1,570,720 311,019 0 0 0 6,402,372 90,000 0 90,000 8,400 650,000 0 650,000 0 1,600,000 0 1,600,000 24,857 1,830,089 0 1,830,089 3,113,835 1,071,595 0 1,071,595 0 23,890 0 23,890 63,669 11,971,960 0 11,971,960 28,726,793 1,492,850 0 1,492,850 2,326,294 1,205,810 0 1,205,810 4,277,366 4,176,883 0 4,176,883 2,784,406 232,940 0 232,940 6,304,395 1,677,560 0 1,677,560 1,845,771 516,550 0 516,550 556,283 Total 85,365,987 3,731,649 89,097,636 80,271,157 EXHIBIT A SUMMARY BY FUND SOURCES OF FUNDS Fund Beginning Fund Outside Transfer Total Balance 11 -12 Sources In General Fund 5,863,617 42,304,710 4,654,470 52,822,797 Narcotic Seizure Federal 840,756 30,000 0 870,756 COPS 0 115,560 0 115,560 Local Law Enforcement 0 50,000 84,920 134,920 Medical /Dental 80,868 3,675,000 0 3,755,868 Worker Compensation /Liability 900,043 0 1,749,530 2,649,573 State Library Grant 207,263 44,700 0 251,963 Misc. P.E.R.S. Employee Retirement Fund 2,703,000 0 0 2,703,000 Life Insurance 379,894 0 0 379,894 Emergency Reserve 8,368,742 0 0 8,368,742 Parks & Recreation 1,168,300 788,900 0 1,957,200 Traffic Safety 0 320,000 0 320,000 Solid Waste 866,967 521,300 0 1,388,267 State Gas Tax 957,254 1,470,395 0 2,427,649 Air Quality Management District 28,051 52,000 0 80,051 Community Development Block Grant 0 463,528 0 463,528 Transit 0 756,700 1,197,461 1,954,161 Proposition A 414,941 774,000 0 1,188,941 Measure R 746,002 474,000 0 1,220,002 Proposition C 311,019 1,403,000 0 1,714,019 Santa Anita Grade Separation 6,402,372 120,000 O 6,522,372 TDA Article 3 Bikeway 8,400 32,000 0 40,400 STPL & ITS Special Fund 0 0 O 0 Transportation Impact Fund 24,857 200,000 O 224,857 Capital Outlay 3,113,835 1,370,000 0 4,483,835 Lighting Maintenance 0 431,134 646,701 1,077,835 Parking Districts 63,669 2,400 0 66,069 Water Fund 28,726,793 10,625,000 0 39,351,793 Sewer Fund 2,326,294 1,362,000 0 3,688,294 Equipment Replacement 4,277,366 100,000 0 4,377,366 Redevelopment Project 2,784,406 262,500 3,555,200 6,602,106 Redevelopment Low & Moderate Housing 6,304,395 180,000 900,952 7,385,347 Redevelopment Debt Service 1,845,771 36,000 1,651,012 3,532,783 General Obligation Debt Service 556,283 518,760 0 1,075,043 Total 80,271,157 68,483,587 14,440,246 163,194,991 EXHIBIT A SUMMARY BY FUND USES OF FUNDS Fund Appropriations Transfer Out Total Ending Fund Balance FY11 -12 General Fund 47,556,936 747,180 48,304,116 4,518,681 Narcotic Seizure Federal 174,714 0 174,714 696,042 COPS 115,560 0 115,560 0 Local Law Enforcement 134,920 0 134,920 0 Medical /Dental 3,660,000 15,610 3,675,610 80,258 Worker Compensation /Liability 1,727,270 0 1,727,270 922,303 State Library Grant 45,000 0 45,000 206,963 Misc. P.E.R.S. Employee Retirement 0 0 0 2,703,000 Life Insurance 0 0 0 379,894 Emergency Reserve 0 0 0 8,368,742 Parks & Recreation 400,000 0 400,000 1,557,200 Traffic Safety 0 320,000 320,000 0 Solid Waste 683,570 0 683,570 704,697 State Gas Tax 655,000 1,089,440 1,744,440 683,209 Air Quality Manage. 31,350 0 31,350 48,701 Community Development 463,528 0 463,528 0 Transit 1,954,161 0 1,954,161 0 Proposition A 174,400 1,014,541 1,188,941 0 Measure R 19,220 0 19,220 1,200,782 Proposition C 1,408,160 0 1,408,160 305,859 Santa Anita Grade Separation 0 0 0 6,522,372 TDA Article 3 Bikeway 0 0 0 40,400 STPL & ITS Special Grant 0 0 0 0 Transportation Impact 0 0 0 224,857 Capital Outlay 850,500 171,380 1,021,880 3,461,955 Lighting Maintenance 1,077,835 0 1,077,835 0 Parking Districts 23,890 0 23,890 42,179 Water Fund 11,880,430 0 11,880,430 27,471,363 Sewer Fund 1,301,480 0 1,301,480 2,386,814 Equipment Replacement 994,833 0 994,833 3,382,533 Redevelopment Project 2,792,512 0 2,792,512 3,809,594 Redevelopment Low & Moderate Housing 238,130 0 238,130 7,147,217 Redevelopment Debt Services 1,687,012 0 1,687,012 1,845,771 General Obligation Debt Services 518,760 0 518,760 556,283 Total 80,569,171 3,358,151 83,927,322 79,267,669 j3 0 aZ m u U- 2 u. W p W W U� N Z O F- O Z O 0 W m W 0 W m O N O O N W Lf) v a O Iv 00 00 O O co o O Ol LO a ol c� N O 0 O r" 00 N 00 �r � N v O � ^ 0. N M 00 O C) Q N a� p a) a) U O p 0 N O L V O C C L N p Z) O _O •- a) `� c �a) a, o N a ° o o a) aa� m �.' a a) > c x �° o� a ° c U C N E C: �.0 4 a � ° o a �°� o L .- C o _�� p L c a) lL Oa)a) Q) .n X03 a)c '3 �� O cow Eo N O Oro .,_. C E p a) O Z) �_ — Q c a) Q �L a) Q O a) 4 - Q 0 L a O E D U ° c ° U � `� 0 U p ° ° E L p D 0 �a'� _� _p p pU U D C Q C C N p N 0) C _OU N U N p 3 N c 0 c U LL N c Q) U m O a) c � = C N a) m a) c > O O j a d O U J .]G 0) — L a) N N m _ O Q U c a) _� O _� _� CL ol C3 c L L -4-- a) a) .� O� W /) E a) co v . } Ln O c c C O O -0 - C, � O j 00 L O c • >, .9 .0 O U c a ° .� C C) j U U a) Q a) c c 0 N a) a U j C) _ °, L c D U- 64 N p O Q F- W O Q Q. p p a- a) p p 0 0 C) (D p ~ y ._ (n U- U L N fn W 0 EXHIBIT C CITY OF ARCADIA SUMMARY OF PROPOSED FIVE YEAR CAPITAL PROGRAMS FISCAL YEAR 2010 -11 THROUGH 2014 -15 ESTIMATED FUNDS 7/1/2010 ESTIMATED FIVE -YEAR REVENUE PROPOSED FIVE -YEAR EXPENDITURE ESTIMATED FUNDS 6/30/2015 CAPITAL OUTLAY FUND 2,807,924 6,460,000 (4,168,069) 5,099,855 GAS TAX FUND 1,253,249 7,328,975 (8,757,013) (174,789) PROP C FUND 963,739 5,323,000 (4,876,880) 1,409,859 TRANSPORTATION IMPACT FUND 429,857 2,080,000 (1,600,000) 909,857 SEWER FUND 2,521,144 7,110,000 (7,450,923) 2,180,221 EQUIPMENT FUND 5,351,176 280,000 (6,186,848) (555,672) WATER FAC. RESERVE 19,737,191 17,862,500 (14,405,200) 23,194,491 WATER EQUIP.RESERVE 2,100,753 1,255,000 (717,379) 2,638,374 RESOLUTION NO. 6725 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, ADOPTING A BUDGET FOR FISCAL YEAR 2010 -2011 AND APPROPRIATING THE AMOUNTS SPECIFIED THEREIN AS EXPENDITURES FROM THE FUNDS INDICATED WHEREAS, on June 15, 2010, the City Manager submitted to the City Council a proposed budget for fiscal year 2010 -2011, a copy of which is on file in the Office of the City Clerk; and WHEREAS, Section 1204 of the Arcadia City Charter requires notice and hearing for consideration of a proposed operating budget and its adoption by resolution; and WHEREAS, the aforementioned proposed Budget includes the budget for the ensuing fiscal year 2011 -2012; and WHEREAS, notice of the public hearing on the proposed budget and a summary of the proposed budget were published on June 3, 2010; and WHEREAS, the duly noticed public hearing was conducted by the City Council on June 15, 2010. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: 1 SECTION 1. That certain "City of Arcadia Budget, fiscal year 2010- 2011", as on file in the office of the City Clerk, together with any approved amendments thereto, is hereby adopted, in pertinent part, as the official budget of the City of Arcadia for the fiscal year 2010 -2011 and the amounts specified therein as expenditures from the funds indicated are hereby appropriated for the purposes specified therein. SECTION 2. The City Clerk shall certify to the adoption of this Resolution. Passed, approved and adopted this day of 5 2010. Mayor of the City of Arcadia ATTEST: City Clerk APPROVED AS TO FORM: Stephen P. Deitsch City Attorney 2 RESOLUTION NO. 6726 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, ADOPTING A CAPITAL IMPROVEMENT AND EQUIPMENT PLAN FOR FISCAL YEARS 2010 -2011 THROUGH 2014 -2015 WHEREAS, on June 15, 2010, the City Manager submitted to the City Council a proposed plan entitled, "Capital Improvement and Equipment Plan, fiscal years 2010- 2015 ", a copy of which is on file in the office of the City Clerk; WHEREAS, Section 1205 of the Arcadia City Charter requires notice and hearing for the consideration of a capital program and its adoption by resolution; and WHEREAS, notice of the public hearing on the proposed Capital Improvement and Equipment Plan was published on June 3, 2010; and WHEREAS, the duly noticed public hearing was conducted by the City Council on June 15, 2010. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: SECTION 1. That certain "Capital Improvement and Equipment Plan, fiscal years 2010 - 2015 ", as on file in the office of the City Clerk, together with any approved amendments thereto, is hereby adopted, in pertinent part, for fiscal year 2010 -11. SECTION 2. The City Clerk shall certify to the adoption of this Resolution. Passed, approved and adopted this day of 5 2010. Mayor of the City of Arcadia ATTEST: City Clerk APPROVED AS TO FORM: J LW'u/, Stephen P. Deitsch City Attorney E