HomeMy WebLinkAboutItem 3i: Contract Extension with Great Cleaning Service, Inc. for Janitorial and Porter Services for City FacilitiesDATE: June 15, 2010
TO: Mayor and City Council
FROM: Tom Tait, Public Works Services Director
SUMMARY
DISCUSSION
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STAFF REPORT
Public Works Services Department
I9
Prepared by: Dave Thompson, Maintenance Contracts Officer
SUBJECT: AUTHORIZE THE CITY MANAGER TO EXECUTE A ONE (1) YEAR
CONTRACT EXTENSION WITH GREAT CLEANING SERVICE, INC.
(GCS) FOR JANITORIAL AND PORTER SERVICES AT VARIOUS CITY
FACILITIES IN THE AMOUNT OF $229,173
Recommendation: Approve
On July 21, 2009, the City Council approved a one -year contract with optional annual
extensions with Great Cleaning Services, Inc. (GCS) for $229,173 to perform janitorial
and porter services at City facilities. Great Cleaning Services, Inc. is reaching the end
of their one year contract and has submitted a written offer to extend the contract for
one (1) year in accordance with the existing Agreement. The contractor's offer of
extension does not reflect a change in price and all other conditions of the Agreement
are to remain in effect.
Based on the excellent level of janitorial and porter services provided by GCS, staff
recommends that the City Council approve a one -year contract extension with GCS,
Inc. for janitorial and porter services at various City facilities in the amount of $229,173.
The Public Works Services Department (PWSD) is responsible for maintaining all City
facilities. Contract services are utilized to provide janitorial and porter services to keep
all facilities clean and tidy for general use by both the public and city employees.
Janitorial services include cleaning all common areas, restrooms, and offices at City
Hall, Community Center, Museum, Library, and the Public Works Service Center.
Porter services are performed at City Hall, Library, Community Center, Fire Station 105
and the Police Department whose services include cleaning light fixtures, public
Mayor and City Council
June 15, 2010
restrooms, and helping office staff with routine services that includes setting up for
special events and cleaning and stocking public restrooms.
In April 2009 the City terminated the janitorial and porter services contract with Grace
Building Maintenance Company because they failed to pay their employees, which
resulted in the employee's failure to clean City facilities. Consequently, in May 2009 the
City went out to bid for janitorial and porter services for City facilities. However, the City
Council rejected bids in June 2009 because the bids received exceeded the amount
budgeted for these services. As a result, staff revised the specifications of the contract
without compromising the cleanliness of facilities nor the quality of porter services and
solicited formal bids again. At the July 2009 City Council meeting the Council awarded
a contract to Great Cleaning Service Inc. in the amount of $229,173 with optional
annual extensions for janitorial and porter services.
Great Cleaning Services, Inc. is reaching the end of their one year contract and has
submitted a written offer to extend the contract for one (1) year in accordance with the
existing Agreement. The contractor's offer of extension does not reflect a change in
price and all other conditions of the Agreement are to remain in effect. Based on the
excellent level of janitorial and porter services provided by GCS, staff recommends that
the City Council approve a one -year contract extension with GCS, Inc. for janitorial and
porter services at various City facilities in the amount of $229,173.
FISCAL IMPACT
Sufficient funds are budgeted in the 2010 -11 Operating Budget.
RECOMMENDATION
1. Award a one -year contract extension to Great Cleaning Services, Inc. for
janitorial and porter services at various City facilities in the amount of
$229,173.
2. Authorize the City Manager and City Clerk to execute a contract in a form
approved by the City Attorney.
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Approved by: , Derit-c.Q
Donald Penman, City Manager
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