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HomeMy WebLinkAboutItem 3l: Revised Classification Specifications for Police Cadet and Library TechnicianDATE: June 15, 2010 TO: Mayor and City Council SUMMARY BACKGROUND STAFF REPORT Administrative Services Department FROM: Hue Quach, Administrative Services Director r% Michael A. Casalou, Human Resources Administ = r'; Prepared by: Jeannette Flores, Human Resources Analyst'E SUBJECT: REVISED CLASSIFICATION SPECIFICATIONS FOR POLICE CADET (PART -TIME) AND LIBRARY TECHNICIAN I /11. Recommendation: Approve It is recommended that the City Council approve the revisions to the existing classification specifications for Police Cadet (Part-time) and Library Technician I /II. Periodically, classification specifications are revised to insure employees for the City are meeting and performing duties accurately reflected in their job specifications. Staff is recommending relatively minor adjustments to the classification specifications presented in this report. The classification specifications were approved by the Human Resources Commission on May 13, 2010. In addition, representatives from the Arcadia City Employees Association (ACEA) have agreed to the changes to the existing Library Technician I /II job specification. DISCUSSION Police Cadet (Part-Time) The Police Cadet (Part-Time) classification has been used in the Police Department as a trainee program designed for career development into the law enforcement field as a Police Officer. In preparation for this career, a Police Cadet performs duties throughout the Police Department such as Records, Investigations, queries on law enforcement computer systems, cite verifications, etc. Mayor and City Council June 15, 2010 Page 2 of 2 Due to the accessibility of safety sensitivity information, the Department would like to revise the classification specification to include the minimum age requirement of eighteen (18) years of age or older and to maintain the training program's objective by including additional requirements for college level course work in an accredited college or university. Library Technician I /II The Library Technician I /II position is a flexible staffing position in the Library and Museum Services Department. Flexible staffing classifications allow department heads to advance employees from the entry-level classification in a flexible staffing series to a higher - classification without conducting a recruitment process. To advance within the classification, the employee must meet certain education and training requirements found within the specification. The Library Technician I /II classification specification allows employees at the Library Technician I level to promote to the Library Technician II level by obtaining three years of library experience. Along with the experience requirement, the Department has long required employees to have consistent positive evaluations. The current classification specification does not include this requirement and the Department would like to revise the classification specification to include this and a few other minor revisions to the existing job specification. FISCAL IMPACT The proposed changes to the classification specifications have no fiscal impact. RECOMMENDATION It is recommended that the City Council: Approve the attached classification specifications for Police Cadet (Part -time) and Library Technician I /11. APPROVED: ,%.u.c.Q Donald Penman, City Manager CITY OF ARCADIA POLICE CADET (PART -TIME) DEFINITION Under immediate to general supervision, to perform duties throughout the Police Department, including Records, Parking Enforcement, Property and } `udence,and Investigations. SUPERVISION EXERCISED Exercises no supervision. EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES Perform clerical assignments including typing; answer telephone requests for police services; query law enforcement computer systems for information. Operate business office machines; process reports and maintain records and files; collect information from the public for the purpose of generating reports; perform cite verifications. Perform data entry of persons, vehicles, and addresses into RMS and State and Federal databases. Maintain all office supplies, including report forms, for the Department. Perform fingerprinting services for the public. Assist the public with reporting of lost /stolen property in misdemeanor cases. Transport TOPEK money, bail and miscellaneous receipts to City Hall; Verify vehicle corrections performed and authorize citation issued. Process requests by mail for copies of police reports; process requests by fax from other law enforcement agencies for reports. Provide information and assistance to the public at the front counter. Provide clerical support for Department personnel. Scan and index reports to optical disks for maintenance and retrieval. Assist with the transport of property, signaling devices, and other items. Collect monies for public requests of documents. City of Arcadia Police Cadet Part -Time (Continued) OTHER JOB RELATED DUTIES Perform related duties and responsibilities as assigned. JOB RELATED AND ESSENTIAL QUALIFICATIONS Knowledge of: Modern offices practices, methods, and computer equipment. English usage, spelling, vocabulary, grammar, and punctuation. Basic mathematical principles. Safe driving principles and practices. Skill to: Type and enter data at a speed necessary for successful job performance. Operate modern office equipment including computer equipment. Operate a motor vehicle safely. Ability to: Learn Pertinent Federal, State, and local laws, codes and regulations including administrative and departmental policies and procedures and police terminology. Maintain files alphabetically, numerically, or by subject matter. Maintain files alphabetically, numerically, or by subject matter. Handle multiple concurrent tasks with numerous interruptions. Utilize independent judgment involving the interpretation of instructions and performance of assigned duties. Assist the public with diplomacy and tact. Deal constructively with conflict. City of Arcadia Police Cadet Part- Time (Continued) Communicate clearly and concisely, both orally and in writing. Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work. Minimum Qualifications: Experience: No experience is required. Training: Equivalent to the completion of the twelfth grade or currently enrolled in last year of high school. tWulf c.ptnhlc,tiont c<tntluige ntu.t ctlrtentl }c.nlctlled but accredited college or university or ssess tBachelor's degree from an accredited college or university. License or Certificate: Possession of, or ability to obtain, an appropriate, valid driver's license. gc ltecftureinent.: • I Formatted: Font: sold I l . htcen (18) years o'f aLle. oroldel at the time of appointment. appointment. t. Special Requirements: Essential duties require the following physical skills and work environment: Ability to sit, stand, walk; exposure to cold, heat, noise, outdoors, vibration, and Mechanical hazards; ability to travel to different sites and locations; availability for shift work, on -call, and stand -by. Effective Date: December, 1992 Revised:, Deleted: Preferably currently enrolled in a recognize college and working 1 . . towards a degree with course work in law enforcement. • Deleted: October, 2009 DEFINITION Under immediate supervision (Library Technician I) or general supervision (Library Technician II) to perform a variety of clerical work in support of the various library services and functions; and to provide general assistance to patrons. DISTINGUISHING CHARACTERISTICS Library Technician I - -This is the entry level in the Library Technician class series. Positions at this level usually perform most of the duties required of the positions at the Library Technician II level, but are not expected to function at the same skill level and usually exercise less independent discretion and judgment in matters related to work procedures and methods. Work is usually supervised while in progress and fits an established structure or pattern. Exceptions or changes in procedures are explained in detail as they arise. Since this class is often used as a training class, employees may have only limited or no directly related work experience. Library Technician II- -This is the full journey level in the Library Technician class series. Positions at this level are distinguished from the Library Technician I level by the performance of the full range of duties as assigned, working independently and exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit. Positions in this class series are flexibly staffed and positions at the Library Technician II level are normally filled by advancement from the Library Technician I level with three years of experience and successful performance reviews. SUPERVISION EXERCISED Exercises no supervision. CITY OF ARCADIA LIBRARY TECHNICIAN I LIBRARY TECHNICIAN II Library Technician I Library Technician II May exercise technical and functional supervision over less experienced staff or volunteers. 700 I Deleted: When filled from the outside, the employee is required to have prior related experience which 1 allows the employee to meet the qualification standards for the Library Technician II level. EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES rr:ff an\ pubiic. service desk, ,a.ssist the public in making the most effective use of the library including answering directional and basic informational questions; explain and demonstrate library policies, procedures and facilities to patrons. Assist patrons with the operation of computers and other equipment. Operate the circulation desk; register aatrons for library cards; check materials in and out; retrieve and check -in library materials from exterior drop boxes; maintain statistics of library activity. Compile overdue material lists; send notices; establish fines in accordance with Library practices; collect fines and charges for overdue and lost materials, postage, and accompanying paperwork, and requested materials from other libraries. Process new books, magazines, paperbacks, and other materials; add new materials to the current computer database; print labels for,spines. Delete old, outdated, or damaged material from collection. Prepare displays. Assist patrons in locating materials in the library and placing reserves on materials. Prepare books for repair or shipment for bindery. Assist in designing, planning, and presenting a variety of age- appropriate specialty programs including literature presentations, storytimes, crafts, games, contests, and other activities Design and create flyers, posters, and a wide variety of program support materials. Perform a variety of library clerical duties; type, sort, duplicate, and file cards and other materials; maintain a variety of records. Operate a variety of office machines including computers, typewriters, cosh r eo!sae s and copiers. OTHER JOB RELATED DUTIES Perform related duties and responsibilities as required. JOB RELATED AND ESSENTIAL QUALIFICATIONS 701 Deleted: A Deleted: pockets and Deleted: Staff the Children's Services Information Desk.¶ IT Library Technician 1 Knowledge of: Basic filing procedures. Basic mathematical principles. English usage, spelling, grammar and punctuation. Skill to: Operate modern office equipment including computer. Type and enter data at a speed of 35 words per minute p .t a speed necessary for successful job performance. Operate a variety of audio- visual and specialty equipment including projection system, poster printer, die -cut machine, label- maker, laminator, and specialty cutters. Ability to: Learn library services, procedures and functions. Learn Dewey Decimal system. Perform routine clerical library work with speed and accuracy. Provide general assistance to patrons. Understand and follow oral and written instructions. Communicate clearly and concisely, both orally and in writing. Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work. Minimum Qualifications: Experience: Some experience working in a library is desirable. Training: Equivalent to the completion of the twelfth grade. 702 Deleted: and enter dat Deleted: a Special Requirements: Essential duties require the following physical abilities and work environment: Ability to sit, stand, walk, kneel, crouch, stoop, squat, crawl, twist, and lift, carry, push, and pull 20 -30 lbs. Library Technician 11 In addition to the qualifications for Library Technician I: Knowledge of: Library services, procedures and functions. Dewey Decimal system. Ability to: Interpret and explain library policies and procedures. Accurately determine the nature of patron needs and requests. Minimum Qualifications: Experience: Three years of library experience al a Library Technician level or eaulvaient Position with C. ":nsisten ?t positive evaluations., Training: Equivalent to the completion of the twelfth grade. Special Requirements: Essential duties require the following physical abilities and work environment: Ability to sit, stand, walk, kneel, crouch, stoop, squat, crawl, twist, and lift, carry, push, and pull 20 -30 lbs. Effective Date: January, 1999 ■-e',:lcelc Date. 703 Deleted: clerical Deleted:.