HomeMy WebLinkAboutItem 3l: Revised Classification Specifications for Police Cadet and Library TechnicianDATE: June 15, 2010
TO: Mayor and City Council
SUMMARY
BACKGROUND
STAFF REPORT
Administrative Services Department
FROM: Hue Quach, Administrative Services Director r%
Michael A. Casalou, Human Resources Administ = r';
Prepared by: Jeannette Flores, Human Resources Analyst'E
SUBJECT: REVISED CLASSIFICATION SPECIFICATIONS FOR POLICE CADET
(PART -TIME) AND LIBRARY TECHNICIAN I /11.
Recommendation: Approve
It is recommended that the City Council approve the revisions to the existing
classification specifications for Police Cadet (Part-time) and Library Technician I /II.
Periodically, classification specifications are revised to insure employees for the City are
meeting and performing duties accurately reflected in their job specifications. Staff is
recommending relatively minor adjustments to the classification specifications
presented in this report.
The classification specifications were approved by the Human Resources Commission
on May 13, 2010. In addition, representatives from the Arcadia City Employees
Association (ACEA) have agreed to the changes to the existing Library Technician I /II
job specification.
DISCUSSION
Police Cadet (Part-Time)
The Police Cadet (Part-Time) classification has been used in the Police Department as
a trainee program designed for career development into the law enforcement field as a
Police Officer. In preparation for this career, a Police Cadet performs duties throughout
the Police Department such as Records, Investigations, queries on law enforcement
computer systems, cite verifications, etc.
Mayor and City Council
June 15, 2010
Page 2 of 2
Due to the accessibility of safety sensitivity information, the Department would like to
revise the classification specification to include the minimum age requirement of
eighteen (18) years of age or older and to maintain the training program's objective by
including additional requirements for college level course work in an accredited college or
university.
Library Technician I /II
The Library Technician I /II position is a flexible staffing position in the Library and
Museum Services Department. Flexible staffing classifications allow department heads
to advance employees from the entry-level classification in a flexible staffing series to a
higher - classification without conducting a recruitment process. To advance within the
classification, the employee must meet certain education and training requirements
found within the specification.
The Library Technician I /II classification specification allows employees at the Library
Technician I level to promote to the Library Technician II level by obtaining three years
of library experience. Along with the experience requirement, the Department has long
required employees to have consistent positive evaluations. The current classification
specification does not include this requirement and the Department would like to revise
the classification specification to include this and a few other minor revisions to the
existing job specification.
FISCAL IMPACT
The proposed changes to the classification specifications have no fiscal impact.
RECOMMENDATION
It is recommended that the City Council:
Approve the attached classification specifications for Police Cadet (Part -time)
and Library Technician I /11.
APPROVED:
,%.u.c.Q
Donald Penman, City Manager
CITY OF ARCADIA
POLICE CADET (PART -TIME)
DEFINITION
Under immediate to general supervision, to perform duties throughout the Police Department,
including Records, Parking Enforcement, Property and } `udence,and Investigations.
SUPERVISION EXERCISED
Exercises no supervision.
EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES
Perform clerical assignments including typing; answer telephone requests for police services;
query law enforcement computer systems for information.
Operate business office machines; process reports and maintain records and files; collect
information from the public for the purpose of generating reports; perform cite verifications.
Perform data entry of persons, vehicles, and addresses into RMS and State and Federal
databases.
Maintain all office supplies, including report forms, for the Department.
Perform fingerprinting services for the public.
Assist the public with reporting of lost /stolen property in misdemeanor cases.
Transport TOPEK money, bail and miscellaneous receipts to City Hall;
Verify vehicle corrections performed and authorize citation issued.
Process requests by mail for copies of police reports; process requests by fax from other law
enforcement agencies for reports.
Provide information and assistance to the public at the front counter.
Provide clerical support for Department personnel.
Scan and index reports to optical disks for maintenance and retrieval.
Assist with the transport of property, signaling devices, and other items.
Collect monies for public requests of documents.
City of Arcadia
Police Cadet Part -Time (Continued)
OTHER JOB RELATED DUTIES
Perform related duties and responsibilities as assigned.
JOB RELATED AND ESSENTIAL QUALIFICATIONS
Knowledge of:
Modern offices practices, methods, and computer equipment.
English usage, spelling, vocabulary, grammar, and punctuation.
Basic mathematical principles.
Safe driving principles and practices.
Skill to:
Type and enter data at a speed necessary for successful job performance.
Operate modern office equipment including computer equipment.
Operate a motor vehicle safely.
Ability to:
Learn Pertinent Federal, State, and local laws, codes and regulations including
administrative and departmental policies and procedures and police terminology.
Maintain files alphabetically, numerically, or by subject matter.
Maintain files alphabetically, numerically, or by subject matter.
Handle multiple concurrent tasks with numerous interruptions.
Utilize independent judgment involving the interpretation of instructions and performance
of assigned duties.
Assist the public with diplomacy and tact.
Deal constructively with conflict.
City of Arcadia
Police Cadet Part- Time (Continued)
Communicate clearly and concisely, both orally and in writing.
Establish, maintain, and foster positive and harmonious working relationships with those
contacted in the course of work.
Minimum Qualifications:
Experience:
No experience is required.
Training:
Equivalent to the completion of the twelfth grade or currently enrolled in last year
of high school. tWulf c.ptnhlc,tiont c<tntluige ntu.t ctlrtentl }c.nlctlled
but accredited college or university or ssess tBachelor's degree from an
accredited college or university.
License or Certificate:
Possession of, or ability to obtain, an appropriate, valid driver's license.
gc ltecftureinent.: • I Formatted: Font: sold
I l
.
htcen (18) years o'f aLle. oroldel at the time of appointment. appointment. t.
Special Requirements:
Essential duties require the following physical skills and work environment:
Ability to sit, stand, walk; exposure to cold, heat, noise, outdoors, vibration, and
Mechanical hazards; ability to travel to different sites and locations; availability for shift
work, on -call, and stand -by.
Effective Date: December, 1992
Revised:,
Deleted: Preferably currently enrolled
in a recognize college and working 1
. . towards a degree with course work
in law enforcement.
• Deleted: October, 2009
DEFINITION
Under immediate supervision (Library Technician I) or general supervision (Library
Technician II) to perform a variety of clerical work in support of the various library services
and functions; and to provide general assistance to patrons.
DISTINGUISHING CHARACTERISTICS
Library Technician I - -This is the entry level in the Library Technician class series. Positions
at this level usually perform most of the duties required of the positions at the Library
Technician II level, but are not expected to function at the same skill level and usually
exercise less independent discretion and judgment in matters related to work procedures and
methods. Work is usually supervised while in progress and fits an established structure or
pattern. Exceptions or changes in procedures are explained in detail as they arise. Since
this class is often used as a training class, employees may have only limited or no directly
related work experience.
Library Technician II- -This is the full journey level in the Library Technician class series.
Positions at this level are distinguished from the Library Technician I level by the performance
of the full range of duties as assigned, working independently and exercising judgment and
initiative. Positions at this level receive only occasional instruction or assistance as new or
unusual situations arise, and are fully aware of the operating procedures and policies of the
work unit. Positions in this class series are flexibly staffed and positions at the Library
Technician II level are normally filled by advancement from the Library Technician I level with
three years of experience and successful performance reviews.
SUPERVISION EXERCISED
Exercises no supervision.
CITY OF ARCADIA
LIBRARY TECHNICIAN I
LIBRARY TECHNICIAN II
Library Technician I
Library Technician II
May exercise technical and functional supervision over less experienced staff or volunteers.
700
I Deleted: When filled from the
outside, the employee is required to
have prior related experience which
1 allows the employee to meet the
qualification standards for the Library
Technician II level.
EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES
rr:ff an\ pubiic. service desk, ,a.ssist the public in making the most effective use of the library
including answering directional and basic informational questions; explain and demonstrate
library policies, procedures and facilities to patrons.
Assist patrons with the operation of computers and other equipment.
Operate the circulation desk; register aatrons for library cards; check materials in and out;
retrieve and check -in library materials from exterior drop boxes; maintain statistics of library
activity.
Compile overdue material lists; send notices; establish fines in accordance with Library
practices; collect fines and charges for overdue and lost materials, postage, and
accompanying paperwork, and requested materials from other libraries.
Process new books, magazines, paperbacks, and other materials; add new materials to the
current computer database; print labels for,spines.
Delete old, outdated, or damaged material from collection.
Prepare displays.
Assist patrons in locating materials in the library and placing reserves on materials.
Prepare books for repair or shipment for bindery.
Assist in designing, planning, and presenting a variety of age- appropriate specialty programs
including literature presentations, storytimes, crafts, games, contests, and other activities
Design and create flyers, posters, and a wide variety of program support materials.
Perform a variety of library clerical duties; type, sort, duplicate, and file cards and other
materials; maintain a variety of records.
Operate a variety of office machines including computers, typewriters, cosh r eo!sae s and
copiers.
OTHER JOB RELATED DUTIES
Perform related duties and responsibilities as required.
JOB RELATED AND ESSENTIAL QUALIFICATIONS
701
Deleted: A
Deleted: pockets and
Deleted: Staff the Children's
Services Information Desk.¶
IT
Library Technician 1
Knowledge of:
Basic filing procedures.
Basic mathematical principles.
English usage, spelling, grammar and punctuation.
Skill to:
Operate modern office equipment including computer.
Type and enter data at a speed of 35 words per minute p .t a speed necessary for
successful job performance.
Operate a variety of audio- visual and specialty equipment including projection system,
poster printer, die -cut machine, label- maker, laminator, and specialty cutters.
Ability to:
Learn library services, procedures and functions.
Learn Dewey Decimal system.
Perform routine clerical library work with speed and accuracy.
Provide general assistance to patrons.
Understand and follow oral and written instructions.
Communicate clearly and concisely, both orally and in writing.
Establish, maintain, and foster positive and harmonious working relationships with
those contacted in the course of work.
Minimum Qualifications:
Experience:
Some experience working in a library is desirable.
Training:
Equivalent to the completion of the twelfth grade.
702
Deleted: and enter dat
Deleted: a
Special Requirements:
Essential duties require the following physical abilities and work environment:
Ability to sit, stand, walk, kneel, crouch, stoop, squat, crawl, twist, and lift, carry, push,
and pull 20 -30 lbs.
Library Technician 11
In addition to the qualifications for Library Technician I:
Knowledge of:
Library services, procedures and functions.
Dewey Decimal system.
Ability to:
Interpret and explain library policies and procedures.
Accurately determine the nature of patron needs and requests.
Minimum Qualifications:
Experience:
Three years of library experience al a Library Technician level or eaulvaient
Position with C. ":nsisten ?t positive evaluations.,
Training:
Equivalent to the completion of the twelfth grade.
Special Requirements:
Essential duties require the following physical abilities and work environment:
Ability to sit, stand, walk, kneel, crouch, stoop, squat, crawl, twist, and lift, carry, push,
and pull 20 -30 lbs.
Effective Date: January, 1999
■-e',:lcelc Date.
703
Deleted: clerical
Deleted:.