HomeMy WebLinkAboutItem 3m: Accept Work Performed by CJ Construction for 2009/10 Annual Asphalt and Concrete Program as CompleteDATE: June 15, 2010
TO: Mayor and City Council
SUMMARY
BACKGROUND
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STAFF REPORT
Public Works Services Department
FROM: Tom Tait, Public Works Services Director
Prepared by: Ken Herman, Deputy Public Works Services Director
Mark Rynkiewicz, Associate Civil Engineer
SUBJECT: ACCEPT ALL WORK PERFORMED BY CJ CONSTRUCTION, INC. FOR
THE 2009/10 ANNUAL ASPHALT AND CONCRETE PROGRAM AS
COMPLETE AND AUTHORIZE THE FINAL PAYMENT TO BE MADE IN
ACCORDANCE WITH THE CONTRACT DOCUTMENTS
Recommendation: Approve
On March 2, 2010, the City Council awarded a contract to CJ Construction, Inc. in the
amount of $98,670 for the construction of the 2009/10 Annual Asphalt and Concrete
Program. The terms and conditions of this project have been complied with and the
work has been performed to staffs satisfaction for a total project cost of $95,498.89.
This amount reflects the original contract amount of $98,670.00 minus quantity changes
totaling $3,171.11 below the original contract amount.
Staff recommends that the City Council accept all work performed by CJ Construction,
Inc., as complete and authorize the final payment to be made in accordance with the
contract documents, subject to retention of $9,549.89.
The Public Works Services Department is responsible for the maintenance and repair of
approximately 147 miles of pavement within the community. In 1999, as part of the
Pavement Management Program, staff prioritized the condition of all City streets and
established a program to slurry seal streets within the City based on a pavement
condition index. As part of the work, adjacent damaged concrete curbs and gutters are
repaired to correct safety and drainage problems. The 2009/10 Capital Improvement
Program includes the Annual Asphalt and Concrete Program for this work.
The 2009/2010 Capital Improvement Program budget provided $500,000 of Gas Tax
Funds for the Annual Asphalt and Concrete Program. However, due to budget
Mayor and City Council
June 15, 2010
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shortfalls, the City Council directed staff to postpone the slurry seal program and
continue with the concrete repair program in the amount of $142,500.
The terms and conditions of this contract have been complied with and the work has
been performed to staff's satisfaction. Concrete repairs were conducted on various
streets as identified on the attached location map (Attachment). The Annual Concrete
Program is awarded in an amount based on the engineer's estimate of quantities and
the low bidder's unit bid prices. The final contract amount is based on actual installed
quantities based on specific field conditions. Therefore, the awarded contract amount
and final contract amounts vary.
Staff recommends that the City Council accept all work performed by CJ Construction,
Inc., as complete and authorize the final payment to be made in accordance with the
contract documents, subject to retention of $9,549.89. This amount reflects the original
contract amount of $98,670 minus quantity changes totaling $3,171.11, below the
original contract amount.
ENVIRONMENTAL IMPACT
This project is categorically exempt per Section 15301 (c) of the Guidelines for
Implementation of the California Environmental Quality Act.
FISCAL IMPACT
The 2009/2010 Capital Improvement Program budgeted $500,000 for the Annual
Asphalt and Concrete Program.
RECOMMENDATION
1. Accept all work performed by CJ Construction, Inc. for the 2009/10 Annual
Asphalt and Concrete Program as complete.
2. Authorize final payment to be made in accordance with the contract
documents, subject to a retention of $9,549.89.
TT:KH:MR
Attachment: Location Map — Exhibit "A"
Approved by: ,D3y,
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Don Penman, City Manager
09/10 CONCRETE REPAIR PROJECT
NORTH
CITY OF ARCADIA
LOCATION MAP
NOT TO SCALE
PROJECT
LOCATION