Loading...
HomeMy WebLinkAboutItem 3m: Accept Work Performed by CJ Construction for 2009/10 Annual Asphalt and Concrete Program as CompleteDATE: June 15, 2010 TO: Mayor and City Council SUMMARY BACKGROUND Page 1 of 2 STAFF REPORT Public Works Services Department FROM: Tom Tait, Public Works Services Director Prepared by: Ken Herman, Deputy Public Works Services Director Mark Rynkiewicz, Associate Civil Engineer SUBJECT: ACCEPT ALL WORK PERFORMED BY CJ CONSTRUCTION, INC. FOR THE 2009/10 ANNUAL ASPHALT AND CONCRETE PROGRAM AS COMPLETE AND AUTHORIZE THE FINAL PAYMENT TO BE MADE IN ACCORDANCE WITH THE CONTRACT DOCUTMENTS Recommendation: Approve On March 2, 2010, the City Council awarded a contract to CJ Construction, Inc. in the amount of $98,670 for the construction of the 2009/10 Annual Asphalt and Concrete Program. The terms and conditions of this project have been complied with and the work has been performed to staffs satisfaction for a total project cost of $95,498.89. This amount reflects the original contract amount of $98,670.00 minus quantity changes totaling $3,171.11 below the original contract amount. Staff recommends that the City Council accept all work performed by CJ Construction, Inc., as complete and authorize the final payment to be made in accordance with the contract documents, subject to retention of $9,549.89. The Public Works Services Department is responsible for the maintenance and repair of approximately 147 miles of pavement within the community. In 1999, as part of the Pavement Management Program, staff prioritized the condition of all City streets and established a program to slurry seal streets within the City based on a pavement condition index. As part of the work, adjacent damaged concrete curbs and gutters are repaired to correct safety and drainage problems. The 2009/10 Capital Improvement Program includes the Annual Asphalt and Concrete Program for this work. The 2009/2010 Capital Improvement Program budget provided $500,000 of Gas Tax Funds for the Annual Asphalt and Concrete Program. However, due to budget Mayor and City Council June 15, 2010 Page 2 shortfalls, the City Council directed staff to postpone the slurry seal program and continue with the concrete repair program in the amount of $142,500. The terms and conditions of this contract have been complied with and the work has been performed to staff's satisfaction. Concrete repairs were conducted on various streets as identified on the attached location map (Attachment). The Annual Concrete Program is awarded in an amount based on the engineer's estimate of quantities and the low bidder's unit bid prices. The final contract amount is based on actual installed quantities based on specific field conditions. Therefore, the awarded contract amount and final contract amounts vary. Staff recommends that the City Council accept all work performed by CJ Construction, Inc., as complete and authorize the final payment to be made in accordance with the contract documents, subject to retention of $9,549.89. This amount reflects the original contract amount of $98,670 minus quantity changes totaling $3,171.11, below the original contract amount. ENVIRONMENTAL IMPACT This project is categorically exempt per Section 15301 (c) of the Guidelines for Implementation of the California Environmental Quality Act. FISCAL IMPACT The 2009/2010 Capital Improvement Program budgeted $500,000 for the Annual Asphalt and Concrete Program. RECOMMENDATION 1. Accept all work performed by CJ Construction, Inc. for the 2009/10 Annual Asphalt and Concrete Program as complete. 2. Authorize final payment to be made in accordance with the contract documents, subject to a retention of $9,549.89. TT:KH:MR Attachment: Location Map — Exhibit "A" Approved by: ,D3y, Page 2 of 2 Don Penman, City Manager 09/10 CONCRETE REPAIR PROJECT NORTH CITY OF ARCADIA LOCATION MAP NOT TO SCALE PROJECT LOCATION