Loading...
HomeMy WebLinkAboutItem 3n: Contract Extension to Waterline Technologies for Purchase of Sodium Hypochlorite to Disinfect City's Domestic Water SupplyPage 1 of 2 STAFF REPORT Public Works Services Department DATE: June 15, 2010 TO: Mayor and City Council FROM: Tom Tait, Public Works Services Director Prepared by: Craig Clark, Utilities Superintendent SUBJECT: AWARD A ONE (1) YEAR PURCHASE ORDER CONTRACT EXTENSION TO WATERLINE TECHNOLOGIES, INC. IN THE AMOUNT OF $45,000 FOR THE PURCHASE AND DELIVERY OF SODIUM HYPOCHLORITE TO BE USED FOR THE DISINFECTION OF THE CITY'S MUNICIPAL WATER SUPPLY Recommendation: Approve SUMMARY On July 15, 2008, the City Council approved a one (1) year purchase order agreement with optional annual extensions with Waterline Technologies, Inc. for the purchase and delivery of sodium hypochlorite used to disinfect the City's municipal water supply. The annual contract extensions are not to exceed three (3) additional years. Waterline Technologies, Inc is reaching the end of their first year contract extension and has submitted a written offer to extend the existing contract for an additional one (1) year in accordance with the existing agreement. In their submittal, Waterline Technologies has agreed to hold their unit price agreed to in the original purchase order Agreement in 2008 and all other conditions of the agreement are to remain in effect. Based on the excellent service provided by Waterline Technologies, Inc. during the previous years and their agreement to maintain the current unit price for the product, staff recommends that the City Council award a one (1) year purchase order contract extension to Waterline Technologies, Inc. in the amount of $45,000 for the purchase and delivery of sodium hypochlorite to be used for the disinfection of the City's municipal water supply. DISCUSSION The disinfection of drinking water by public water agencies is essential in eliminating water quality problems. Chlorination is an accepted method of water disinfection for Mayor and City Council June 15, 2010 municipal water supplies as specified by the water purveyors permit issued by the California Department of Public Health. Gaseous chlorine had been the standard for municipal water disinfection for many years. However, safety concerns related to the hazardous and corrosive nature of chlorine gas prompted the Public Works Services Department to convert our system over to liquid sodium hypochiorite solution. Liquid sodium hypochiorite (commonly referred to as chlorine bleach) is much less hazardous to work with than gaseous chlorine and has the same effect and residual protection as chlorine gas. The sodium hypochiorite is delivered in bulk to the well sites and stored onsite where it is then injected into the distribution system using precision metering devices to assure the proper concentration of disinfectant. These concentrations are monitored on a daily basis by staff technicians. On July 15, 2008, the City Council approved a one (1) year purchase order agreement with optional annual extensions with Waterline Technologies, Inc. for the purchase and delivery of sodium hypochlorite used to disinfect the City's municipal water supply. The annual contract extensions are not to exceed three (3) additional years. Waterline Technologies, Inc is reaching the end of their first year contract extension and has submitted a written offer to renew their existing purchase order in accordance with the existing contract agreement without a cost increase. All other conditions of the agreement are to remain the same. Staff recommends that the City Council award a one (1) year purchase order contract extension to Waterline Technologies, Inc. in the amount of $45,000, for the purchase and delivery of sodium hypochlorite to be used for the disinfection of the City's municipal water supply. FISCAL IMPACT Sufficient funds have been budgeted in the FY 2010 -11 Water Fund for the purchase of sodium hypochiorite. RECOMMENDATION Award a one (1) year purchase order contract extension to Waterline Technologies, Inc. in the amount of $45,000, for the purchase and delivery of sodium hypochiorite to be used for the disinfection of the City's municipal water supply. TT:KH:CC Approved by: .,.7t *..-/.0 Page 2of2 Donald Penman, City Manager