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HomeMy WebLinkAboutItem 3q: Approve Tom's Uniforms, West End Uniforms and Galls-Long Beach Uniform as Uniform Vendors for Police DepartmentDATE: June 15, 2010 TO: Mayor and Members of the City Council FROM: Robert P. Sanderson, Chief of Police By: Nancy Chik, Senior Management Ana ly STAFF REPORT Police Department SUBJECT: Uniform Vendors — Police Department Recommendation: Waive the formal bid process and approve Tom's Uniforms, West End Uniforms, and Galls -Long Beach Uniform as uniform vendors for the Police Department. SUMMARY The Police Department budget allocated $57,000 to purchase uniforms, leather gear, and related support equipment for employees, reserve officers, and volunteers. The Department uses Tom's Uniforms, West End Uniforms, and Galls -Long Beach Uniform as vendors. The City of Arcadia's purchasing guidelines require City Council approval for open purchase order expenditures exceeding $5,000 with any single vendor. Because each of the aforementioned uniform vendors generally exceeds that threshold on an annual basis, the Police Department requests approval to use these vendors for Fiscal Year 2010 -2011. BACKGROUND AND DISCUSSION The Police Department has used Tom's Uniforms in Alhambra and West End Uniforms in Montclair as uniform vendors for the past 17 . years. Galls -Long Beach Uniform is a relatively new uniform vendor that the Department has used the past two year because of their wide selection in police academy uniforms, equipment, and competitive pricing. Our experience with all these suppliers has been very good. Although the amount of money expended with each vendor varies from year to year, each vendor generally receives a minimum of $5,000 in expenditures that are paid through pre - approved open purchase orders. Expenditures made with each vendor are dependent upon what specific items are needed and whether certain items are routinely available through the vendor. A number of variables affect which vendor officers and employees select, and some factors include: uniform material, size, selection, proximity to the officers' homes, and hours of operation. The current practice of using multiple vendors to meet the uniform needs of the Police Department has been cost effective and efficient from an operational standpoint. In previous cost comparisons, the prices of items were all competitive between the vendors. FISCAL IMPACT The amount of $57,000 has been allocated in the Police Department budget for uniforms and related support equipment for FY 2010 -2011. RECOMMENDATION Waive the formal bid process and approve Tom's Uniforms, West End Uniforms, and Galls -Long Beach Uniform as uniform vendors for Police Department uniforms. Approved: Donald Penman, City Manager