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HomeMy WebLinkAboutItem 3r: Agreement with All City Management Services for Crossing Guard ServicesDATE: TO: June 15, 2010 Mayor and Members of the City Council STAFF REPORT Police Department FROM: Robert P. Sanderson, Chief of Police ? By: Nancy Chik, Senior Management Analyst : SZT SUBJECT: Renewal of Professional Services Agreement — Crossing Guard Services Recommendation: Authorize the City Manager to renew the annual professional services agreement with All City Management Services for crossing guard services in the amount of $151,868. SUMMARY The City has a professional services agreement with All City Management Services for crossing guard services, and the current agreement will expire on June 30, 2010. The Police Department administers the agreement on behalf of the City and recommends the renewal from July 1, 2010, to June 30, 2011, at a cost of $151,868. BACKGROUND & DISCUSSION In 2000, as a Tong -term cost savings strategy, the City opted to enter into a professional services agreement with All City Management Services to provide crossing guards for the City of Arcadia. Since the adoption of the agreement, All City Management Services has adhered to all conditions and has proven to be a responsible service provider. Prior to acquiring the crossing guard services, the Police Department was continually using staff members, including police officers, to fill vacant posts that occurred as a result of sickness or injury to crossing guards. During the past nine years the Department has not had to use any staff, nor been required to provide oversight to crossing guard operations, other than designating a staff member to monitor agreement compliance. Further, the City has recognized a cost savings in the area of worker's compensation insurance and liability management. All City Management Services provides crossing guard services to over 70 cities and school districts throughout the State. They are the only company with proven experience and the infrastructure to provide such service. Thus, the Police Department considers that they are a sole source provider for crossing guards. All City Management has indicated that there will be no price increase for FY 2010 -2011 since there was 4.5% cost increase in FY 2009 -2010, so the amount of the contract will remain at $151,868. FISCAL IMPACT Renewal of the professional services agreement will cost $151,868, and the amount has been budgeted in the City's Operating Budget. RECOMMENDATION Authorize the City Manager to renew the annual professional services agreement, from July 1, 2010, to June 30, 2011, with All City Management Services for crossing guard services in the amount of $151,868. Approved: Donald Penman, City Manager