HomeMy WebLinkAboutItem 3r: Agreement with All City Management Services for Crossing Guard ServicesDATE:
TO:
June 15, 2010
Mayor and Members of the City Council
STAFF REPORT
Police Department
FROM: Robert P. Sanderson, Chief of Police ?
By: Nancy Chik, Senior Management Analyst : SZT
SUBJECT: Renewal of Professional Services Agreement — Crossing Guard
Services
Recommendation: Authorize the City Manager to renew the annual
professional services agreement with All City Management
Services for crossing guard services in the amount of $151,868.
SUMMARY
The City has a professional services agreement with All City Management
Services for crossing guard services, and the current agreement will expire on
June 30, 2010. The Police Department administers the agreement on behalf of
the City and recommends the renewal from July 1, 2010, to June 30, 2011, at a
cost of $151,868.
BACKGROUND & DISCUSSION
In 2000, as a Tong -term cost savings strategy, the City opted to enter into a
professional services agreement with All City Management Services to provide
crossing guards for the City of Arcadia. Since the adoption of the agreement, All
City Management Services has adhered to all conditions and has proven to be a
responsible service provider.
Prior to acquiring the crossing guard services, the Police Department was
continually using staff members, including police officers, to fill vacant posts that
occurred as a result of sickness or injury to crossing guards. During the past
nine years the Department has not had to use any staff, nor been required to
provide oversight to crossing guard operations, other than designating a staff
member to monitor agreement compliance. Further, the City has recognized a
cost savings in the area of worker's compensation insurance and liability
management.
All City Management Services provides crossing guard services to over 70 cities
and school districts throughout the State. They are the only company with
proven experience and the infrastructure to provide such service. Thus, the
Police Department considers that they are a sole source provider for crossing
guards.
All City Management has indicated that there will be no price increase for FY
2010 -2011 since there was 4.5% cost increase in FY 2009 -2010, so the amount
of the contract will remain at $151,868.
FISCAL IMPACT
Renewal of the professional services agreement will cost $151,868, and the
amount has been budgeted in the City's Operating Budget.
RECOMMENDATION
Authorize the City Manager to renew the annual professional services
agreement, from July 1, 2010, to June 30, 2011, with All City Management
Services for crossing guard services in the amount of $151,868.
Approved:
Donald Penman, City Manager