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HomeMy WebLinkAboutItem 2e: Contract with D & J Foothill Electrical Contractors for Installation of Lighting and Equipment at First Avenue Middle SchoolSUMMARY DISCUSSION Page 1 of 2 STAFF REPORT Public Works Services Department DATE: March 16, 2010 TO: Mayor and City Council FROM: Tom Tait, Public Works Services Director Prepared by: Dave McVey, General Services Superintendent Maria A. Taylor, Senior Management Analyst SUBJECT: AUTHORIZE THE CITY MANAGER TO EXECUTE A CONTRACT WITH D & J FOOTHILL ELECTRICAL CONTRACTORS INC. FOR THE INSTALLATION OF ELECTRICAL LIGHTING AND EQUIPMENT AT FIRST AVENUE MIDDLE SCHOOL IN THE AMOUNT OF $79,945 Recommendation: Approve The Public Works Services Department has a project in the Capital Improvement Program budget to add new electrical lighting and equipment at First Avenue Middle School's athletic field. The existing lighting is inadequate to fully illuminate the athletic field. More importantly, the additional lights will enable more teams to use the field at night. Staff recommends that the City Council authorize the City Manager to execute a contract with D & J Foothill Electrical Contractors Inc., for the for the installation of electrical lighting and equipment at First Avenue Middle School in the amount of $79,945. The athletic field lighting at First Avenue Middle School is inadequate and does not allow for the full use of the field surface without the risk of children being hurt because they cannot see. As a result, the Recreation Commission recommended that the City add new lights to better illuminate the field. As part of the renovation work being done at school facilities, the turf at First Avenue Middle School was recently replaced and a new track was put in. To ensure that the turf stays in good condition, the School District has told the City that it will close the field periodically allowing recovery from the wear and tear brought on by activity. With the installation of additional lights, this will allow more teams to use the field at one time. The Public Works Services Department has a project in the Capital Improvement Program which includes the installation of one (1) new light pole with lights; and the installation of additional lights on an existing light pole at First Avenue Middle School's Mayor and City Council March 16, 2010 athletic field. The new electrical lighting and equipment system will be controlled by a Musco energy efficient system through a smart controller which can reduce the existing energy costs for the field by 40% or approximately $700 per year. Notice inviting bids was published in the adjudicated paper and bid packages were distributed to area contractors. The City Clerk publicly opened seven (7) sealed bids on February 16, 2010, with the following results: Bidder D & J Foothill Electrical Contractors, Inc. McKoy Electric Company Berg Electric, Inc. Christopher Morales, Inc. Xpress Electric Company Silver Creek Industries, Inc. Malibu Pacific Staff has reviewed the bid documents for content and investigated the contractor's background and their recent projects for competency. It is staff's opinion that D & J Foothill Electrical Contractorc, Inc. can satisfactorily perform the work required and recommends that the City Council award a contract in the amount of $79,945 for the installation of electrical lighting and equipment at First Avenue Middle School in the amount of $79,945. FISCAL IMPACT Funds in the amount of $100,000 have been budgeted in the 2009 -10 Capital Improvement Plan for this project. RECOMMENDATION TT: D M La Verne, CA Los Angeles, CA Los Angeles, CA San Dimas, CA North Hollywood, CA Perris, CA Westlake Village, CA 1. Award a contract to D & J Foothill Electrical Contractors, Inc. for the installation of electrical lighting and equipment at First Avenue Middle School in the amount of $79,945. 2. Waive any informality in the bid or bidding process. 3. Authorize the City Manager to execute a contract in a form approved by the City Attorney. Approved by: Dr/i -x4) Donald Penman, City Manager Page 2 of 2 Location Amount $ 79,945 $ 85,000 $ 89,494 $ 94,949 $107,353 $108,720 $115,800