HomeMy WebLinkAboutItem 2g: Grant Application for Receipt of Federal Funds Requiring Matching Funds for Water System ImprovementsSUMMARY
DISCUSSION
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STAFF REPORT
Public Works Services Department
DATE: March 16, 2010
TO: Mayor and City Council
FROM: Tom Tait, Public Works Services Director
Prepared by: Maria A. Taylor, Senior Management Analyst
SUBJECT: AUTHORIZE THE CITY MANAGER TO EXECUTE A GRANT
APPLICATION FOR RECEIPT OF FY 2010 FEDERAL FUNDS
REQUIRING CITY MATCHING FUNDS FOR WATER SYSTEM
IMPROVEMENTS
Recommendation: Approve
The City of Arcadia has jointly pursued federal grant funds with the City of Sierra Madre
over the past fourteen (14) years. The cities have been successful in receiving federal
grant funds for planning, design and construction of water system improvements to
upgrade the cities' water system to reduce detrimental impacts due to major seismic
events.
This year the City of Arcadia has again received a federal grant in the amount of
$242,500 through the U.S. Environmental Protection Agency (EPA). As a condition of
the grant, the EPA requires that the City provide matching funds in the amount of
$198,409 and complete an Application for Federal Assistance to release the grant
funds. The submittal of this application and subsequent award of funds by the EPA,
commits the City of Arcadia to provide the required matching funds.
Staff recommends that the City Council authorize the City Manager to execute the
Application for Federal Assistance committing the City to its participation in the grant
program and to set aside the required matching funds ($198,409) in order to release the
FY 2010 federal grant funds.
Over the past decade the Cities of Arcadia and Sierra Madre have jointly received
numerous federal grant funds for water system infrastructure. Since 1996, the cities
have received a combined total of over $16 million in federal funds for planning, design
and construction of water system improvements, resulting in nearly $9.6 million for the
City of Arcadia.
Mayor and City Council
March 16, 2010
The EPA currently notified staff that FY 2010 federal grant funds ($485,000) are
available for award to the cities from the EPA's State and Tribal Assistance Grant
(STAG) program for water system improvements. The City of Arcadia's share is 50% or
$242,500. These federal funds have become available through the assistance and
cooperation of key members of the California Congressional delegation in concert with
City staff and the City's legislative advocate.
As part of the grant agreement terms, the City of Arcadia must provide local matching
funds of $198,409. Therefore, the total amount (federal + City match) for expenditure
by the City of Arcadia under the FY 2010 grant program is $440,909. These funds will
be applied to the Baldwin Reservoir Facility Project for a total project cost of $938,000.
This project has been budgeted in the 2009 -10 Capital Improvement Plan. Inspection of
the reservoir has identified areas where small pieces of concrete have broken away
around roof supports and minor cracks are evident in some interior concrete columns.
Though the reservoir is capable of performing safely under normal conditions, a
structural analysis of the reservoir has identified some areas that do not meet current
seismic design criteria and could lead to problems in the event of a major seismic event.
As a result, this project will repair the connection points between the roof and the
supporting walls and add structural reinforcing to the columns.
As a part of the EPA process to release the FY 2010 federal grant funds, the City is
required to complete an Application for Federal Assistance, including project budget
data, description of the projects, program plan, description of program tasks, program
plan schedule and assurance certifications. The submittal of this application and
subsequent award of funds by the EPA, commits the City of Arcadia to providing the
required matching funds in accordance with the terms and conditions of the grant.
As indicated, the City's matching funds are $198,409 over the course of the grant
period. The EPA grant funds for FY 2010 will become available upon completion of the
application process and final award by EPA (estimated time is October 2010).
ENVIRONMENTAL IMPACT
Based upon the environmental analysis conducted in accordance with CEQA and
NEPA, there are no significant impacts associated with the renovation of the reservoir.
FISCAL IMPACT
Sufficient funds are in the Water Facilities Replacement Fund for the required grant
matching funds to complete the water well project.
RECOMMENDATION
Authorize the City Manager to execute and sign on behalf of the City of Arcadia a
Grant Application for Receipt of FY 2010 Federal Funds Requiring City Matching
Funds for Water System Improvements
Approved by:�•- L�_i�cJ
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Donald Penman, City Manager