HomeMy WebLinkAboutItem 3b: Agreement with IBI Group for Design Services for Santa Anita Grade Separation Bridge ConceptsSUMMARY
BACKGROUND
STAFF REPORT
Development Services Department
DATE: March 16, 2010
TO: Mayor and City Council
FROM: Jason Kruckeberg, Assistant City Manager /Development Services Director Y
Philip A. Wray, Deputy Director of Development Services /City Engineerl\
SUBJECT: AUTHORIZE THE CITY MANAGER TO ENTER INTO A PROFESSIONAL
SERVICES AGREEMENT WITH IBI GROUP TO PROVIDE DESIGN
SERVICES FOR THE SANTA ANITA GRADE SEPARATION BRIDGE
CONCEPTS IN THE AMOUNT OF $19,000
Recommended Action: Approve
At the City Council meeting of February 16, 2010, staff presented to the Council the
opportunity to consider additional improvements on elements of the Gold Line Foothill
Extension Phase 2A through Arcadia. The presentation was made with the
understanding that any additional costs associated with the improvements are the
responsibility of the City. The elements presented by staff were the Santa Anita Avenue
Grade Separation, various retaining walls and the station. The Council expressed
interest in exploring improvements to the bridge design and gave staff direction to
prepare design concepts based on some general guidelines. The Council requested
that a concept design be brought back to them for their review and approval.
In order to obtain the conceptual bridge design, staff retained the services of the IBI
Group to provide the requested services. The IBI Group has provided past assistance
to the City on various tasks associated with the Gold Line project. IBI Group is a large
planning, engineering and architectural firm with experience in large transportation
projects including bridges and is qualified to perform these services.
Staff requests that the City Council authorize the City manager to enter into a
Professional Services Agreement with the IBI Group for Conceptual Bridge Designs in
the amount of $19,000.
The Gold Line Foothill Extension Construction Authority (Construction Authority) is
currently preparing a detailed project scope and bid documents for the next phase of the
Gold Line construction (Phase 2A) from Pasadena to the Azusa Pacific /Citrus College
Staff Report
March 16, 2010
Page 3
and previous knowledge of the project make them a good candidate for these services
and they are prepared to begin immediately. The IBI Group has submitted a proposal in
the amount of $19,000 to prepare conceptual bridge design concepts and to prepare a
photo - simulation. The breakdown is as follows:
Draft Bridge concepts $ 7,959
Final Bridge Concept $ 4.344
Photo - Simulation $ 6,969
Total $19,000
The cost is reasonable to perform these services and IBI is able to begin immediately.
Again, in the interest of time, staff has given them a notice to proceed with the first task
listed above and they are currently performing the work.
Staff requests that the City Council authorize the City manager to enter into a
Professional Services Agreement with the IBI Group for Conceptual Bridge Designs in
the amount of $19,000. Any requested modifications or changes will be finalized with
the consultant.
With Council approval, the consultant will proceed to complete two draft concepts. A
study session with the City Council is being planned for the upcoming weeks to present
the draft concepts and receive input. Upon input from the Council a final concept will be
prepared.
FISCAL IMPACT
The Fiscal Year 2009/10 Capital Improvement Program included a project for Gold Line
betterment Design in the amount of $100,000. The Professional Services Agreement
with IBI Group will be paid for out of this budget.
RECOMMENDATION
Authorize the City Manager to enter into a Professional Services Agreement with IBI
Group to provide design services for the Santa Anita Grade Separation Bridge
Concepts in the amount of $19,000.
Approved: �eQ
JK:PAW:LH:pa
Donald Penman, City Manager