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HomeMy WebLinkAboutItem 1a: Contract with Instituform TechnologiesDATE: May 4, 2010 TO: Mayor and City Council FROM: Tom Tait, Public Works Services Director Prepared by: Ken Herman, Acting Principal Civil Engineer Tiffany Lee, Assistant Civil Engineer SUMMARY DISCUSSION Page 1 of 3 STAFF REPORT Public Works Services Department SUBJECT: AUTHORIZE THE CITY MANAGER TO EXECUTE A CONTRACT WITH INSITUFORM TECHNOLOGIES, INC. FOR THE SEWER RELINING PROJECT IN THE AMOUNT OF $56,900 Recommendation: Approve The Sewer Master Plan adopted by the City Council recommends sewer pipe improvement projects for various sewer pipes within the City of Arcadia. The lines recommended for rehabilitation are based on cracks in the pipe, root intrusion, historical backups, and other defects. Sewer lines along Balboa Drive, Third Avenue, Alta Oaks Avenue, and Sharon Road are in need of rehabilitation. The current condition does not warrant the complete removal and replacement, however, mitigation steps are necessary to stop further pipe deterioration, root intrusion and to eliminate the potential for structural failure. The construction of the eight inch (8 ") cured -in -place pipe (CIPP) sewer liner along Balboa Drive, Third Avenue, Alta Oaks Avenue, and Sharon Road will economically rehabilitate the existing lines while minimizing the impact on traffic and trench cuts in the streets. Staff recommends that the City Council authorize the City Manager to execute a contract with Insituform Technologies, Inc. for the Sewer Relining Project in the amount of $56,900. An update of the Sewer Master Plan and Hydraulic Modeling Report was adopted by the City Council on May 16, 2006. This Sewer Master Plan evaluated the adequacy of the City's wastewater collection system through the year 2026. The scope of this Sewer Master Plan is comprised of hydraulic modeling, identification of capital improvement projects, evaluation of operation and maintenance, and development of the sewer rate Mayor and City Council May 4, 2010 structure, which are all requirements of the State's Sewer System Management Program (SSMP) mandate. The Sewer Master plan has identified improvements to the sewer system on Balboa Drive, Third Avenue, Alta Oaks Avenue, and Sharon Road. Closed circuit television (CCTV) inspection of the sewer lines has identified sections with pipe cracks, root intrusion or deterioration which are in need of rehabilitation. Removal and replacement is too expensive and would cause excessive disruption and inconvenience to residents and commuters. The use of sewer pipe liner is the most effective method to rehabilitate the pipe. Notices inviting bids were published in the adjudicated paper and bid packages were distributed to area contractors. The City Clerk publicly opened three (3) sealed bids on April 6, 2010. The following bid results are listed for the City Council's review and consideration: RANK FIRM 1 Insituform Technologies, Inc. Chesterfield, MO $56,900 2 REPIPE- California, Inc. Ontario, CA $57,025 3 Sancon Engineering, Inc. Huntington Beach, CA $69,230 Staff has reviewed the bid documents for content and investigated the contractors' background and recent projects for competency. Staff has concluded that Insituform Technologies, Inc. is the lowest responsible bidder to perform the construction of this project. Staff recommends that the City Council award a contract to Insituform Technologies, Inc. for the Sewer Relining Project in the amount of $56,900. ENVIRONMENTAL ANALYSIS FISCAL IMPACT LOCATION BASE BID AMOUNT This project consists of the repair of existing utility systems with no expansion of use beyond the present use which qualifies as a Class 1 categorical exemption per Section 15301 (b) of the California Environmental Quality Act. The 2009 -10 Capital Improvement Program has allocated a total budget of $97,000 for the Structural Damage Relining Project to cover the cost of construction for pipe repair and relining, inspection, project administration, and contingencies. The sewer relining portion of this project has an allowable construction budget of $64,500. Page 2 of 3 Mayor and City Council May 4, 2010 RECOMMENDATIONS 1. Award a Contract in the amount of $56,900 to Insituform Technologies, Inc. for the Sewer Relining Project. 2. Authorize the City Manager and City Clerk to execute a contract in a form approved by the City Attorney. 3. Waive any informality in the bid or bidding process. PM:KH:TL Attachment Approved by: Donald Penman, City Manager Page 3 of 3 SEWER RELINING PROJECT PROJECT LOCATION THIRD AVE FROM COYLE AVE TO LONGDEN AVE LOCATION MAP NOT TO SCALE