HomeMy WebLinkAboutItem 1b: Reject All Bids for the 2009-2010 Water Main Replacement ProjectDATE: May 4, 2010
TO: Mayor and City Council
FROM: Tom Tait, Public Works Services Director
Prepared by: Ken Herman, Acting Principal Civil Engineer
Tiffany Lee, Assistant Civil Engineer
STAFF REPORT
Public Works Services Department
SUBJECT: REJECT ALL BIDS FOR THE 2009 -10 WATER MAIN REPLACEMENT
PROJECT
Recommendation: Approve
SUMMARY
The City of Arcadia's Water Main Replacement Program is designed to replace aged
and deteriorating water main pipes throughout the City's water distribution system. The
existing eight -inch (8 ") water main along Monte Verde Drive was installed in 1944 and is
made of cast iron, which is brittle and susceptible to leaks and breaks. Numerous
breaks have taken place in this stretch of pipeline in the past. The project also includes
the replacement of the existing eight -inch (8 ") water main at Highland Vista Drive north
of Highland Oaks Drive due to a recent major break. In the past, water main breaks at
Highland Vista Drive have caused roadway damage, water service disruptions, and
excessive repair costs. The replacement of the existing eight -inch (8 ") cast iron pipe
with ductile iron pipe will lessen the potential for future water main breaks.
Due to clerical errors in the bids, staff recommends that the City Council reject all bids
for the 2009 -10 Water Main Replacement Project and direct staff to re- advertise the
project.
DISCUSSION
The eight -inch (8 ") water main along Monte Verde Drive was installed in 1944 and is
made of cast iron, which is brittle and susceptible to leaks and breaks. City crews have
frequently made emergency repairs to this stretch of pipeline. The work also involves
replacement and installation of additional fire hydrants on Monte Verde Drive to meet
current fire protection requirements.
The replacement of the existing eight -inch (8 ") cast iron water main along Highland
Vista Drive north of Highland Oaks Drive was added to the project due to a recent major
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Mayor and City Council
May 4, 2010
break, which was the second break along this section of mainline in the past several
years. The recent water main break at this location caused roadway damage, water
service disruptions, and excessive repair costs.
Cast iron material is brittle and susceptible to Teaks and breaks therefore limiting its
durability and reliability. Regular pressure fluctuations combined with minor geological
movement and settlement can cause cracks that eventually result in catastrophic failure.
Ductile iron, which replaced cast -iron as the industry standard for water pipe, has the
corrosion resistance and strength characteristics of cast iron, but can tolerate more
movement or deflection without developing cracks. The replacement of cast iron pipe
with ductile iron pipe will lessen the potential for future water main breaks, which will
improve the overall reliability of the City's water system in the event of a seismic event.
Notice inviting bids was published in the adjudicated paper and bid packages were
acquired by area contractors. The City Clerk publicly opened thirteen (13) sealed bids
on April 6, 2010 with the following results:
RANK FIRM
1 Garcia Juarez Construction, Inc.
2 TTS Engineering
3 E &R Construction, Inc.
4 J.A. Salazar Construction & Supply
5 BBS Construction, Inc.
6 T. Majich & Sons, Inc.
7 General Underground Fire Protection
8 Mike Bubalo Construction
9 T.B.U., Inc.
10 J F Bruce Construction
11 J. De Sigio Construction, Inc.
12 Gentry Brothers, Inc.
13 Bali Construction, Inc.
LOCATION
Brea
Huntington Beach
San Dimas
La Habra
Arcadia
South Pasadena
Anaheim
Baldwin Park
Beaumont
Alta Loma
Baldwin Park
Irwindale
South El Monte
BID AMOUNT
$249,378.00
$250,299.59
$252,789.00
$261,058.00
$263,015.00
$269,367.00
$269,893.10
$285,505.00
$322,568.00
$309,019.00
$354,255.00
$359,748.00
$401,998.75
During the bid evaluation process, staff identified mathematical errors in bids from the
three lowest bidders. Correction of the discrepancies identified would have resulted in
E &R Construction submitting the lowest bid; however, the bid documents do not allow
for the City to make corrections in bids submitted. Staff met with the City Attorney to
verify that due to the errors identified in the three (3) lowest bids submitted, it was
acceptable to reject all bids received and to re- advertise the project.
Therefore, staff recommends that the City Council reject all bids for the 2009 -10 Water
Main Replacement Project and direct staff to re- advertise the project.
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Mayor and City Council
May 4, 2010
ENVIRONMENTAL ANALYSIS
This project consists of the replacement and minor alteration of an existing utility system
with no expansion of the system and therefore qualifies as a Class 2 categorical
exemption per 15302 (c) of the California Environmental Quality Act.
FISCAL IMPACT
Funds in the amount of $300,000 have been budgeted as a part of the 2009 -10 Capital
Improvement Program for the Water Main Replacement Project. $270,000 is available
from that budget for construction and inspection of the work.
RECOMMENDATIONS
1. Reject all bids for the 2009 -10 Water Main Replacement Project.
2. Instruct staff to re -bid the project
TT:KH:TL
Attachment
Approved by:
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Donald Penman, City Manager
WATER MAIN REPLACEMENT PROJECT AT VARIOUS STREETS
NORTH
CITY OF ARCADIA
PROJECT LOCATION
MONTE VERDE DR
FROM GOLDEN WEST TO
ALTURA RD
ORANGE GROVE
PROJECT LOCATION
HIGHLAND VISTA DR
NORTH OF
HIGHLAND VISTA DR
LOCATION MAP
NOT TO SCALE