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HomeMy WebLinkAboutItem 1c: Accept All Work by Gentry Brothers for Road Rehabilitation of Santa Anita Avenue from Grandview to Foothill as CompleteSUMMARY DISCUSSION STAFF REPORT Public \'Forks Services Department DATE: May 4, 2010 TO: Mayor and City Council FROM: Jason Kruckeberg, Assistant City Manager /Development Services Director 5 1 Philip A. Wray, Deputy Director of Development Services /City Engineer', Prepared by: Mark Rynkiewicz, Associate Engineer SUBJECT: ACCEPT ALL WORK PERFORMED BY GENTRY BROTHERS, INC. FOR THE ROAD REHABILITATION OF SANTA ANITA AVENUE FROM GRAND VIEW AVENUE TO FOOTHILL BOULEVARD PROJECT AS COMPLETE AND AUTHORIZE THE FINAL PAYMENT TO BE MADE IN ACCORDANCE WITH THE CONTRACT DOCUMENTS Recommendation: Approve On November 17, 2009, the City Council awarded a contract to Gentry Brothers, Inc. in the amount of $646,115, plus a 10% contingency, for the construction of the Road Rehabilitation of Santa Anita Avenue from Grand View Avenue to Foothill Boulevard. The terms and conditions of this project have been complied with and the work has been performed to staff's satisfaction for a total project cost of $740,696.58. This amount reflects the original contract amount of $646,115 plus changes totaling $94,581.58 or 14.6% above the original contract amount. Staff recommends that the City Council accept all work performed by Gentry Brothers, Inc. as complete and authorize the final payment to be made in accordance with the contract documents. On February 17, 2009, the President signed into law the American Recovery and Reinvestment Act of 2009 (ARRA). ARRA provides $27.5 billion supplemental funding to Federal Highway Administration (FHWA) projects to be apportioned to the states and cities. City staff has submitted applications for various road improvement projects to the California Department of Transportation (CALTRANS) and have received approvals. Staff Report May 4, 2010 Page 2 On November 17, 2009, the City Council awarded a contract to Gentry Brothers, Inc. in the amount of $646,115, plus a 10% contingency, for the construction of the Road Rehabilitation of Santa Anita Avenue from Grand View Avenue to Foothill Boulevard. The terms and conditions of this contract have been complied with and the work has been performed to staff's satisfaction. Therefore, staff recommends that the City Council accept all work performed by Gentry Brothers, Inc. as complete and authorize the final payment to be made in accordance with the contract documents, subject to retention of $74,069. In addition to the work originally covered by the contract, there were four (4) contract change orders (CCO). The following reflects the change orders associated with the project: CCO # 1 2 3 4 Description Amount Street Striping Additional Barrier Rail Repair unstable roadway section Additional contract work including extra pavement repairs $ 5,924.00 $ 3,800.00 $30,695.33 $54,162.25 Total Change Orders $94,581.58 The street striping, CCO #1, was left out of the original bid due to alternatives still being considered at the time of the bid opening. The total striping scope was presented to the contractor during construction and the final price of $5,924 was negotiated. CCO #2 was for a safety barrier to be installed at the terminus of Orange Grove Avenue at Santa Anita Avenue. CCO #3 and #4 were for additional road paving and sub -grade repairs. Unstable sub - grade materials were encountered along Santa Anita Avenue between Ontare Road and Sierra Madre Boulevard. These unstable soils were removed and stabilization fabric and rock base were placed to bridge these areas. At other locations additional pavement repairs were added to correct pavement failures exposed by the removals. The cost of sub -grade stabilization (CCO #3) and additional pavement repairs (CCO #4) amounted to $30,695.33 and $54,162.25 respectively. The final contract amount has been determined to be $740,696.58. This amount reflects the original contract amount of $646,115 plus changes totaling $94,581.58. Prior to approval of the final invoice, representatives from the Federal Highway Administration performed an audit of the construction documents. Upon their audit, it was discovered that the contractor did not properly assign and report certain elements of work covered under his Disadvantaged Business Enterprise goals. Funds will be withheld from the retention payment until the contractor can resolve this issue. Staff Report May 4, 2010 Page 3 FISCAL IMPACT The total budget for this project is $857,000 with $757,000 in Federal ARRA funds and $100,000 in Proposition C funds. The total construction cost is $740,696.58. There is sufficient funding to cover all project costs and the City will be reimbursed the $757,000 Federal ARRA funds. RECOMMENDATION That the City Council accept all work performed by Gentry Brothers, Inc. for the Road Rehabilitation of Santa Anita Avenue from Grand View Avenue to Foothill Boulevard as complete and authorize the final payment to be made in accordance with the contract documents, subject to retention of $74,696.58. Approved by: J K: PAW:MR:pa Donald Penman, City Manager