HomeMy WebLinkAboutItem 1d: Accept All Work by D & J Foothill Electrical Contractors for Installation of Lighting at First Avenue Middle School as CompleteSUMMARY
DISCUSSION
Page 1 of 2
STAFF REPORT
Public Works Services Department
DATE: May 4, 2010
TO: Mayor and City Council
FROM: Tom Tait, Public Works Services Director 9
Prepared by: Dave McVey, General Services Superintendent
SUBJECT: ACCEPT ALL WORK PERFORMED BY D &J FOOTHILL ELECTRICAL
CONTRACTORS, INC FOR THE INSTALLATION OF ELECTRICAL
LIGHTING AND EQUIPMENT AT FIRST AVENUE MIDDLE SCHOOL
AS COMPLETE AND AUTHORIZE THE FINAL PAYMENT TO BE MADE
IN ACCORDANCE WITH THE CONTRACT DOCUMENTS
Recommendation: Approve
On March 16, 2010, the City Council awarded a contract to D &J Foothill Electrical
Contractors, Inc. in the amount of $79,945 for the installation of electrical lighting and
equipment at First Avenue Middle School. The terms and conditions of this project have
been complied with and the work has been performed to staff's satisfaction for a total
project cost of $79,945. Therefore, staff recommends that the City Council accept all
work performed by D &J Foothill Electrical Contractors, Inc. for the installation of
electrical lighting and equipment as complete and authorize the final payment to be
made in accordance with the contract documents.
The athletic field lighting at First Avenue Middle School was inadequate and did not
allow for the full use of the field surface without the risk of children being hurt because
they could not see. As a result, the Recreation Commission recommended that the City
add new lights to better illuminate the field. As part of the renovation work being done
at school facilities, the turf at First Avenue Middle School was recently replaced and a
new track was put in. To ensure that the turf stays in good condition, the School District
had told the City that it would close the field periodically allowing recovery from the wear
and tear brought on by activity. With the installation of additional lights, this would allow
more teams to use the field at one time.
The Public Works Services Department has a project in the Capital Improvement
Program which includes the installation of one (1) new light pole with lights; and the
installation of additional lights on an existing light pole at First Avenue Middle School's
Mayor and City Council
May 4, 2010
athletic field. The new electrical lighting and equipment system would be controlled by
a Musco energy efficient system through a smart controller which could reduce the
existing energy costs for the field by 40% or approximately $700 per year.
The terms and conditions of this contract had been complied with and the work had
been performed to staff's satisfaction with no contract change orders. Therefore, staff
recommends that the City Council accept all work performed by D &J Foothill Electrical
Contractors, Inc. as complete and authorize the final payment to be made in
accordance with the contract documents, subject to retention of $7,994.50.
FISCAL IMPACT
Funds in the amount of $100,000 have been budgeted in the 2009 -10 Capital
Improvement Plan for this project.
RECOMMENDATION
1. Accept all work performed by D &J Foothill Contractors, Inc. for the
installation of electrical lighting and equipment at First Avenue Middle as
complete.
2. Authorize final payment to be made in accordance with the contract
documents, subject to a retention of $7,994.50
TT: D M
Approved by: , v 1 4- 0-'12. ; '
Donald Penman, City Manager
Page 2 of 2