HomeMy WebLinkAboutItem 1f: Purchase Agreement with Sungard Pentamation for Financial System Software MainteanceDate: May 4, 2010
To: Mayor and City Council
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STAFF REPORT
Administrative Services Department
From: Hue C. Quach, Administrative Services Director
Shannon Huang, Financial Services Manager /City Tr asurer�` -�
Subject: Authorize the City Manager to enter into a purchase agreement with
Sungard Pentamation for financial system software maintenance in an
amount not to exceed $32,100.
Recommendation: Approve
SUMMARY
Staff is recommending the City Council authorize the City Manager to enter into an
agreement for the City's financial system software maintenance in the amount not to
exceed $32,100. The City currently utilizes a proprietary financial system software
developed and solely supported by Sungard Pentamation and is the only viable solution
at this time.
DISCUSSION
The City requested proposals and awarded a contract for financial software to Sungard
Pentamation in 1999. This financial system software supports the entire City's
accounting information including financial reporting, payroll, accounts payable, general
ledger, cash receipts, accounts receivable, budget preparation and purchasing. It is
recommended the City continue utilizing Sungard Pentamation financial system
software as staff has been satisfied with the product. In addition, a change in software
is expensive, extremely time consuming and a system change is not warranted at this
time. The annual maintenance and support for the period from April 2010 to March
2011 is $32,100. Sungard Pentamation is a proprietary application and is the sole
source provider of support.
FISCAL IMPACT
The total cost of the proposed maintenance agreement is $32,100. Funds for this
annual maintenance costs are included in the budget.
RECOMMENDATION
It is recommended the City Council:
Authorize the City Manager to enter into a purchase agreement with Sungard
Pentamation for financial system software maintenance in an amount not to
exceed $32,100.
Approved: <..O , -aQ Pa.,.,r,+M.*--J
Donald Penman, City Manager
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