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HomeMy WebLinkAboutPreliminary Capital Improvement PlanPRELIMINARY CAPITAL IMPROVEMENT AND EQUIPMENT PLAN 2010-2015 MAY 17, 2010 CITY OF ARCADIA FIVE YEAR CAPITAL IMPROVEMENT AND EQUIPMENT ACQUISITION PLAN FISCAL YEARS 2010 -2015 TABLE OF CONTENTS Page FIVE -YEAR CAPITAL IMPROVEMENT PROGRAM 2010 -11 Schedules and Detail Descriptions 1 2011 -12 Schedules and Detail Descriptions 99 2012 -13 Schedules 171 2013 -14 Schedules 173 2014 -15 Schedules 175 FIVE -YEAR EQUIPMENT ACQUISITION PLAN 2010 -11 Schedules and Detail Descriptions 177 2011 -12 Schedules and Detail Descriptions 229 2012 -13 Schedules 265 2013 -14 Schedules 267 2014 -15 Schedules 269 SUMMARY OF PROPOSED FIVE -YEAR CAPITAL PLAN Capital Outlay Fund 271 State Gas Tax Fund 272 Prop C Local Return Fund 273 Transportation Impact Fund 274 Sewer System Service Fund 275 Park and Recreation Fund 276 Equipment Replacement Fund 277 Water Fund — Facility Reserve 278 Water Fund — Equipment Reserve 279 THIS PAGE INTENTIONALLY LEFT BLANK OTHER Restoration Fund Prop -40 State Grant V1W 0800 MTA/TRANSPORTATION IMPACT FEES 009'Z I. 1.99'68£ 261,000 000'06 1,500,000 705 REDEVELOPMENT 50,000 50,000 000'009 000'001. 118 SOLID WASTE 25,000 520 WATER 250,000 000 000 000'L 1. 000'01. 0017'8 000'91. 009'17 320,000 000'09Z 150,000 000 000 37,500 50,000 H3M3S LZ9 000'01. 000'01. 000'£ 22,000 000 157 PROP C 000'009 50,000 000'1.9 000 107 PARKS 750,000 55,700 142 GAS TAX 82,000 000'0£ I. 302 CAPITAL 000'6 009'91. 000'96 514,700 009'L 65,000 000'L 70,000 000'01. 25,000 OL9'1.£1. 000 35,000 000'01. 6££'09£ 25,000 REQUESTING DEPARTMENT Public Works Public Works Public Works Public Works Public Works Public Works Public Works Public Works Public Works Public Works Public Works Public Works Public Works Public Works Public Works Public Works Public Works Public Works Public Works Public Works Public Works Public Works Public Works Public Works Public Works Public Works Public Works Public Works Public Works Public Works Public Works Public Works Development Development Development Development Development Development Development Development PROJECT DESCRIPTION Annual Meter Replacement Program SCADA System Upgrades and Computerized Utilities System Mapping Valve Replacement Program Greenscape Maintenance and Irrigation Upgrades for Water Conservation Replacement of Calsense Irrigation Controller Components Metals Total Maximum Daily Load (Metals TMDL) Special Studiies Trash Total Maximum Daily Load (TMDL) - Catch Basin Devices Annual Replacement of HVAC Rooftop Units City Hall Maintenance Improvements Public Works Facility Improvements Community Center Facility Improvements Fire Station 106 HVAC Relocation Library Facility Improvements Police Department Facility Maintenance Improvements Crown Restoration of City Trees Colorado Transmission Main Chapman Baldwin Pressure Reducing Station from Zone 2 to Zone 2A Bridge Repairs Torrey Pines Reservoir Recoatinq Annual Sewer Inspections and CCTV Data Review Baldwin Avenue Sewer Pipeline Project - Construction Water Main Replacement Update Urban Water Management Plan Rehab Streets with Stone Pine Trees Arcadia High School Track Resurfacing St. Joseph VOC /Nitrate Treatment Study - Design Historical Museum Facility Improvements Police Repeater Station Emergency Generator Replacement NEPA /CEQA Studies for STAG Grant Eisenhower Park Bridge Improvement City Hall Soccer Field Replacement with Synthetic Turf Project Arcadia High School Musco Sport Field Lighting Project Huntington Drive W/B Rehabilitation Gold Line Transit Plaza Bikeway Master Plan ITS Arterial Development Sidewalk Accessibility / Handicap Ramp Project Miscellaneous Traffic Signal Improvements Huntington Drive Capacity Improvements Overflow Parking Lot on Live Oak Avenue 3OVd CO N I W 1.1. £1. S1. L1. 61. 1.Z £Z SZ LZ 6Z CC S£ L£ 6£ 1.17 £b 917 Lb 617 1.9 £S SS LS 6S 1.9 £9 S9 L9 69 1.L £L SL LL 6L 1.8 2 g 0 Q a- 0 O w oN a2a awa a > w C o J F Q n i ri 2 g 0 Q a- • 0 Uw o N a2a ¢ wa a > w C F C ri I. PROJECT TITLE: Annual Meter Replacement Program LOCATION: DEPT: II. LOCATION MAP Various PUBLIC WORKS SERVICES V ESTIMATED TOTAL COST CAPITAL REQUEST: CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM Locations LABOR SOURCE: City Employees 250,000 CONTACT PERSON: Craig Clark Multi -year Funding Cycle S 0 U R C E FY 2010 2011 250,000 250.000 FY 2011 2012 250,000 FY 2012, 2013 250,000 FY 2013 2014 250,000 FY 2014 2015 250,000 E timated Total 1,250,000 1,250,000 Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other Previously Programmed Project FY On -Going Project New Project Map Not Applicable 3 First and Last Name Contract Services 2009 2010 / 2011 (YEAR) III. IMPROVEMENT DESCRIPTION Annual program to replace approximately 1,000 to 1,200 5/8 to 2 inch meters that are beyond their useful lives with meters that are able to be read via radio frequency. City crews will replace these meters. This program also includes larger meters that are not radio read but have reached their useful lives. 5/8" meters 217 EA x $ 197 = $ 42,749 3 /4" x 1" meters 206 EA x $ 230 = $ 47,380 3 /4" meters 150 EA x $ 232 = $ 34,800 1" meters 199 EA x $ 263 = $ 52,337 1.5" meters 122 EA x $ 435 = $ 53,070 2 " meters 21 EA x $ 542 = $ 11,382 The total cost is $ 241,718; total budget will be $250,000. The total number of meters ordered is 1,015. IV. IMPROVEMENT JUSTIFICATION Accurate meter measurements and correct readings are vital to maintaining the revenue of the City's water system. The systems' aging water meters must be replaced with new meters that are capable of being read via radio frequency. This allows the City to capture precise measurements and readings while drastically reducing labor costs. Aside from the elimination of misreads, these meters would include leak detection and data logging functions that would enable us to alert our citizens for possible leaks on their properties and assist them with high bill inquiries and water usage patterns. The cities of Chino Hills and Ontario have successfully implemented this type of radio read metering systems and are now reaping the benefits. It would take approximately 15 years to replace the entire system with a total project cost of $2,400,000. By going with this system this would allow us to move one of the meter reading positions to assist with Sewer and Storm Drain Crew. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Land Appraisals Land Acquisition Plans, Specs. /Engineering Construction Inspection & Contingencies Other (please describe): Purchase Water Meters Total Capital $ Capital Outlay CO $ Gas Tax GT $ Parks P $ Prop C PC $ Sewer S $ 250,000 Water W Solid Waste SW Redevelopment R Other .lease describe : 0 $ 250;000 Funding: 4 Total Capital $ 250,000 250, 000 I. PROJECT TITLE: SCADA System Upgrades and Computerized Utilities System Mapping LOCATION: DEPT: PUBLIC WORKS SERVICES ESTIMATED TOTAL COST LABOR SOURCE: City Employees CAPITAL REQUEST: II. LOCATION MAP Various Locations CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM S 0 U R C E FY 2010 2011 40,000',, W 30.000 10,000 FY 2011 2012 40,000 FY 2012 2013 40,000 FY 2013 2014 40,000 FY 2014 2015 40,000 Estimated Total 200,000 150,000 50,000 Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other CONTACT PERSON: Craig Clark Multi -year Funding Cycle X' Previously Programmed Project FY On -Going Project New Project Map Not Applicable 5 First and Last Name Contract Services 2009 2010 / 2011 (YEAR) III. IMPROVEMENT DESCRIPTION 1. SCADA System Upgrades - improve the current SCADA systems capability that would produce and store reports detailing well production and water level history by individual well and by entire zone. This type of information would also assist in system maintenance and overall system planning and support. ($15,000) 2. Computerized Utilities System Mapping - the work consists of digitizing new sewer, water and storm drain atlas maps using the Los Angeles County's parcel maps as a base. The database would include system information such as pipe material, diameter, and slope; date of installation, inspections and cleaning and the location of physical features established using the Microsoft Access database software. The database records would be linked with the features on the map and this system would be available electronically or by hard copy to engineering and field staff. The new digital data is easy to edit and update. Additionally, the sewer atlas map would be converted to Map Guide SDF format (manholes and 2 layers for lines).($25,000; TOTAL = $40,000 IV. IMPROVEMENT JUSTIFICATION 1. SCADA is a computer based automated system that operates the City's water system. Its continued operation and maintenance are vital to the operation and control of the City's water system. Periodic and timely upgrades of equipment, battery back -up systems, and software are necessary to maintain dependable water production and distribution to the citizens o: Arcadia. 2. The new system would replace the existing outdated sewer and water atlas maps. Existing atlases are difficult to update because the lined originals are in poor condition and tear easily. Office staff is not able to support field crews with adequate sewer /water maps and data information. Also a storm drain system atlas is not complete at this time. Assistant Engineers and interns would be digitizing maps and inputting data in close cooperation with field crews. The quality control and product cost with this arrangement is much more favorable than contracting work with a private engineer. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Funding: Land Appraisals $ Capital Outlay CO Land Acquisition $ Gas Tax GT Plans, Specs. /Engineering $ 40,000 Parks P Construction $ Prop C PC Inspection & Contingencies $ Sewer S Other .lease describe : $ Water W Solid Waste SW Redevelopment R Other .lease describe : 0 Total Capital $ 40,000 6 Total Capital $ 10,000 $ 30,000 40,000' LOCATION: Various Locations DEPT: PUBLIC WORKS SERVICES ESTIMATED TOTAL COST $ 200,000 CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM 1. PROJECT TITLE: Valve Replacement Program CONTACT PERSON: Craig Clark First and Last Name Multi-year Funding Cycle 2010 / 2011 (YEAR) • 0 R C E FY 2010 2011 40,000 40,000 FY 2011 2012 40,000 W $ 40,000 FY 2012 2013 40,000 W $ 40,000 FY 2013 2014 40,000 W $ 40,000 FY 2014 2015 40,000 W $ 40,000 Estimated Total 200,000 W $ 200,000 - $ - $ - Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other LABOR SOURCE: City Employees X CAPITAL REQUEST: X Previously Programmed Project FY 2009 On-Going Project New Project II. LOCATION MAP Map Not Applicable 7 Contract Services III. IMPROVEMENT DESCRIPTION Valves which have been identified during regular inspection as being broken will be replaced by City crews or contract crews. The work will involve excavating in the street or right -of -way to expose the valve, temporarily shutting down the water main, anc removing the broken valve. The new valve will be installed, the watermain turned back on and tested, and the street backfilled and the asphalt paving repaired. Work locations include the following: San Simeon and Old Ranch 2- 10" and 1 -6" Murietta and Old Ranch 2- 10" and 1 - 8" Murietta and Vaquero 2 - 8" and 2 - 6" IV. IMPROVEMENT JUSTIFICATION Valves in the water main distribution system are important because they allow crews the ability to isolate sections of the system in order to perform maintenance, repair pipe breaks, or make additions to the system. However, many of the valves in the system are 50 years or older, and some are broken or stuck in either the open or closed position. This was discovered during routine inspections as the crews were verifying if the valves were operating correctly. The 2008 Water Master Plan also identifies the need for these valves to be replaced and allows for a certain budget each year to perform this task. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Land Appraisals $ Capital Outlay CO Land Acquisition $ Gas Tax GT Plans, Specs. /Engineering $ 3,200 Parks P Construction $ 32,000 Prop C PC Inspection & Contingencies $ 4,800 Sewer S Other .lease describe : $ Water W Solid Waste SW Redevelopment R Other .lease describe : 0 Total Capital $ 40,000 Funding: 8 Total Capital $ 40,000 40,000' I. PROJECT TITLE: Greenscape Maintenance and Irrigation Upgrades for Water Conservation LOCATION: Various DEPT: PUBLIC WORKS SERVICES V 2010 ESTIMATED TOTAL COST FY 20 26,000'; II. LOCATION MAP CAPITAL REQUEST: CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM 201 FY 2012 LABOR SOURCE: City Employees 26,000 2012 CONTACT PERSON: David Thompson FY Multi -year Funding Cycle 2013 26,000 9 2013 $ Previously Programmed Project FY X' On -Going Project New Project First and Last Name FY 2014 26,000 Contract Services 2014 2009 FY 2010 / 2011 (YEAR) 2015 26,000 Estimated Total 130, 000', CO $ 45,000 W $ 85,000 Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other Map Not Applicable III. IMPROVEMENT DESCRIPTION Scope of work includes the following: FY 2010 -12: 1. Removal of existing dead oleanders along city thoroughfares, and replacement of a comparable hardy shrub along with irrigation installation ($9,000 each year). The locations for shrub replacement are as follows: Foothill west of Santa Anita Ave 2. Huntington Drive irrigation upgrades (Huntington Drive between Michillinda and Holly). Installation of new Hunter rotors or Toro pop -up heads to irrigate the median lawn surfaces in place of the existing brass pop - ups. ($10,000 each year). Transfer of landscaping from lawns to efficient water saving irrigation programs and plants. 3. First Avenue irrigation and landscape upgrades (First Avenue between California and Wheeler) Installation of new drip system in planter areas to replace spray heads and replace landscape with drought tolerant plant species to increase water use efficiency ($7,000 each year). IV. IMPROVEMENT JUSTIFICATION 1. Oleanders have provided greenscape screen walls for the busy streets of Arcadia for many years. Unfortunately, the oleanders have been dying off for the last several years due to a bacterial infection caused by the bite of the sharpshooter beetle. As a result, the unsightly dead shrubs are needed to be removed and replaced by a new viable shrub. 2. The existing brass pop -ups do not pop up high enough to clear the lawn elevation; thus causing water to bounce back from the grass blades and onto the curb and concrete street paving, and causing the roads to become wet while irrigation occurs. The brass pop -ups were set at the curb height level while the top of grass has elevated due to years of earth upheaval. The new rotors would be set at the existing grass height allowing minimal backsplash. In addition, the new irrigation heads would allow for more efficient lawn coverage during irrigation and thus generate water savings. 3. The existing spray heads in the planters on First Avenue waste excess water due to run off. The new drip system will eliminate any runoff and prevent excess water from running onto the pavement. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Land Appraisals $ Capital Outlay CO Land Acquisition $ Gas Tax GT Plans, Specs. /Engineering $ Parks P Construction $ 26,000 Prop C PC Inspection & Contingencies $ Sewer S Other .lease describe : $ Water W Solid Waste SW Redevelopment R Other .lease describe : 0 Total Capital $ 26,000 Funding: 10 Total Capital $ 9,000 $ 17,000 26,000' I. PROJECT TITLE: Replacement of Calsense Irrigation Controller Components LOCATION: Various Locations DEPT: PUBLIC WORKS SERVICES ■ ESTIMATED COST CAPITAL REQUEST: II. LOCATION MAP CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM LABOR SOURCE: City Employees 0,000 CONTACT PERSON: David Thompson Multi -year Funding Cycle Previously Programmed Project FY On -Going Project New Project 11 First and Last Name S 0 U R C E FY 2010 '; 2011 1 0,000 W 10.000 FY 2011 2012 10,000 FY 2012 2013 0,000 FY 2014 10,000 FY 2014 2015 0,000 E: imated Total 50,000 $ W $ - Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other Contract Services 2008 2010 / 2011 (YEAR) Map Not Applicable III. IMPROVEMENT DESCRIPTION Calsense Irrigation Controller equipment replacement components need to be installed due to failures or and to remain up to date with the current technology. The components are controller boards, local radios, transformers, surge protectors, enclosures, and hand held transmitters. IV. IMPROVEMENT JUSTIFICATION Almost all of our existing Calsense Irrigation Controllers have been in operation in the City for about eight (8) years, with some controllers as long as ten (10) years. Since then, technology has surpassed the usefulness of our existing controllers. In addition, due to natural deterioration of equipment from use and aging, some components of the irrigation equipment are now beginning to fail. In order to keep the centrally controlled irrigation system functioning effectively, the equipment fails and is in need of replacement to continue the ability to communicate with the system as a centralized system. The controllers at Las Tunas and Longley and Las Tunas and the lower Y were installed in the year 2000, they will be upgraded from the older ET1 model to the newer ET2000 model. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Funding: Land Appraisals $ Capital Outlay CO Land Acquisition $ Gas Tax GT Plans, Specs. /Engineering $ - Parks P Construction $ 10,000 Prop C PC Inspection & Contingencies $ - Sewer S Other •lease describe : $ - Water W Solid Waste SW Redevelopment R Other •lease describe : 0 Total Capital 10,000 Total Capital 12 10,000 10,000 LOCATION: Various Locations throughout City DEPT: PUBLIC WORKS SERVICES V ESTIMATED TOTAL COST LABOR SOURCE: City Employees CAPITAL REQUEST: II. LOCATION MAP CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM I. PROJECT TITLE: Metals Total Maximum Daily Load (Metals TM DL) Special Studiies 75,000 CONTACT PERSON: Carmen Trujillo Multi -year Funding Cycle X' Previously Programmed Project FY On -Going Project New Project 13 First and Last Name Contract Services 2010 / 2011 (YEAR) S 0 U R C E FY 2010 2011 25,000 ',, FY 2011 2012 25,000 FY 2012 2013 25,000 FY 2013 2014 FY 2014 2015' Estimated Total CO $ 49,800 W 200 Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other 2009 Sierra Madre Glendale Pasadena o a N Arcadia Q vQ G Q Los Ang tiles QU South El Monte LO q It F`FS a Q' O South Gate le Downey Compton o zu 2 1 i NORTH LOCATION: Various Locations throughout City DEPT: PUBLIC WORKS SERVICES V ESTIMATED TOTAL COST LABOR SOURCE: City Employees CAPITAL REQUEST: II. LOCATION MAP CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM I. PROJECT TITLE: Metals Total Maximum Daily Load (Metals TM DL) Special Studiies 75,000 CONTACT PERSON: Carmen Trujillo Multi -year Funding Cycle X' Previously Programmed Project FY On -Going Project New Project 13 First and Last Name Contract Services 2010 / 2011 (YEAR) S 0 U R C E FY 2010 2011 25,000 ',, FY 2011 2012 25,000 FY 2012 2013 25,000 FY 2013 2014 FY 2014 2015' Estimated Total CO $ 49,800 W 200 Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other 2009 III. IMPROVEMENT DESCRIPTION The Los Angeles River Metals Total Maximum Daily Load (TMDL) was adopted by the Los Angeles Regional Water Quality Control Board in 2006. As part of the LA River watershed, the City of Arcadia is required to participate in special scientific studies related to the Los Angeles River TMDLs. The special studies will consist of a WER /Recalculation Study and will be divided into four tasks. This study is projected to require 35 months to complete. Task one (1) will include water sampling and laboratory testing. Task two (2) will be a copper WER calculation and lead recalculation. Task three (3) will focus on the development of the Basin Plan amendment for consideration by the Regional Water Quality Control Board. Task four (4) will include project management cost. A scientific advisor will assist in the development of the special studies and the Gateway Cities Council of Governments will serve as the fiduciary agent for the special studies. IV. IMPROVEMENT JUSTIFICATION A TMDL is a calculation of the maximum amount of a specific pollutant that a body of water can receive without negatively impacting its beneficial uses. The Los Angeles River is listed as an impaired water body because it does not meet the water quality standards as a result of pollution. For this reason, the Los Angeles Metals TMDL was approved as an amendment to the Regional Water Quality Control Plan for the Los Angeles Region (Basin Plan). The Special Scientific Studies (WER /Recalculation Study for lead and copper) are necessary to evaluate the uncertainties and assumptions made in the development of the Metals TMDL for the LA River and will help determine how to cost effectively implement the Metals TMDL. The Special Studies will be completed in 2013. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Land Appraisals Land Acquisition Plans, Specs. /Engineering Construction Inspection & Contingencies Other (please describe): Special studies will be conducted by a scientific lab and consultants. Project oversight will be handled by a third party agency. Total Capital $ 25,000 $ 2,000 Funding: Capital Outlay Gas Tax Parks Prop C Sewer Water Solid Waste Redevelopment Other .lease describe 14 Total Capital CO GT P PC S W SW R 0 $ 16,600 $ 8,400 25,000' I. PROJECT TITLE: Trash Total Maximum Daily Load (TM LOCATION: Various Locations throughout City DEPT: PUBLIC WORKS SERVICES ESTIMATED TOTAL COST CAPITAL REQUEST: II. LOCATION MAP LABOR SOURCE: City Employees CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM 25,000 DL) - Catch Basin Devices CONTACT PERSON: Carmen Trujillo Multi -year Funding Cycle S 0 U R C E FY 2010 2011 25,000 ',, FY 2011 2012 FY 2012 2013 FY 2013 2014 FY 2014 2015 Estimated Total SW $ 25,000 «` Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other X' Previously Programmed Project FY On -Going Project New Project Map Not Applicable 15 First and Last Name Contract Services 2009 2010 / 2011 (YEAR) III. IMPROVEMENT DESCRIPTION In August 2007, the Regional Water Quality Control Board (RWQCB) adopted the Trash Total Maximum Daily Load (TMDL). This TMDL sets a numeric limit of zero trash being discharged into the water conveyance system. Complying with the Trash TMDL requires the City to install certified 100% full capture catch basin devices in 297 catch basins owned by the City. The City has installed approximately 219 full capture devices and will install full capture devices in the remaining catch basins. IV. IMPROVEMENT JUSTIFICATION In August 2007, the RWQCB adopted the Trash TMDL. On September 23, 2008, the Trash TMDL became effective under Resolution No. 2007 -012. The Metals TMDL sets a numeric limit of zero for trash being discharged into the receiving water bodies from the storm drain system by the 2013 -14 rainy season and required the City of Arcadia to attain water quality standards by reducing the amount of trash discharged to the watershed by 40% in 2008 followed thereafter by ten percent annual increments. To meet the numeric target of zero trash, the City of Arcadia is required to implement end -full capture structural controls (full capture devices) by the 2013/14 rainy season. The inserts must be of a design that is certified as being 100% full capture by the Regional Board. Installing full capture devices in all City owned catch basin will achieve the 100% compliance with the LA River Trash TMDL. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Land Appraisals $ Capital Outlay CO Land Acquisition $ Gas Tax GT Plans, Specs. /Engineering $ Parks P Construction $ 25,000 Prop C PC Inspection & Contingencies $ Sewer S Other .lease describe : $ Water W Solid Waste SW Redevelopment R Other .lease describe : 0 Total Capital $ 25,000 Funding: 16 Total Capital $ 25,000 25,000' LOCATION: DEPT: PUBLIC WORKS SERVICES ESTIMATED TOTAL COST LABOR SOURCE: City Employees CAPITAL REQUEST: II. LOCATION MAP CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM I. PROJECT TITLE: Annual Replacement of HVAC Rooftop Units Various Facilities 280,000 CONTACT PERSON: Dave McVey Funding Cycle S 0 U R C E FY 2010 2011 120,000 ', FY 2011 2012 40,000 FY 2012 2013 40,000 FY 2013 2014 40,000 FY 2014 2015' 40,000 Estimated Total 280,000 $ 255,000 W $ 15,000 $ 10,000 Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, Waste, (W) Water, (0) Other (S) Sewer, (SW) Solid x` Previously Programmed Project FY X' On -Going Project New Project Map Not Applicable 17 First and Last Name Contract Services 2009 2010 / 2011 (YEAR) III. IMPROVEMENT DESCRIPTION 1. Replace rooftop unit #12 Library ($12,500) 2. Replace rooftop HVAC unit for the Council Chambers computer Server Room ($18,000) 3. Replace rooftop HVAC unit #6 for the Community Center. ($19,500) 4. Replace rooftop units (2) over the Building and Planning Departments ($40,000) 5. Install new HVAC system for Public Works Services Computer Server Room ($30,000) Enterprise funds will be supplementing $25,000 TOTAL = $120,000 IV. IMPROVEMENT JUSTIFICATION 1. The existing unit at the Library is 14 yrs. old. It operates on an average of 15 hrs. a day six days a week. Motor bearings, condenser fan motors and the need for Freon charging wear out prematurely due to constant use of the equipment. 2. The existing pump cooling unit that cools the City Server room to a constant 68 degrees is over 15 yrs. old. The unit is specifically designed to cool the computer main server room. The unit runs 24 hrs. seven days a week. 3. The existing HVAC unit at the Community Center is over 14 yrs. old with a life expectancy of 12 -15 yrs. The unit operates on an average of 15 hr. a day six to seven days a week and is critical to the operation of the facility cooling the rooms used by the senior citizens. 4. The units (2) that condition Building and Planning departments are over 16 yrs. old. The life expectancy is 12 -15 yrs. for these units. Units provide cooling for employees and the public. 5. The computer server room at the Service Center shares cooling with office area's. The server room is unable to maintain a constant temperature of 68 degrees. At times the room will get to 74 degrees which could cause servers to burn up. New system will be dedicated for the server room allowing for a constant cooling temperature of 68 degrees. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Land Appraisals $ Capital Outlay CO Land Acquisition $ Gas Tax GT Plans, Specs. /Engineering $ 5,000 Parks P Construction $ 105,000 Prop C PC Inspection & Contingencies $ 10,000 Sewer S Other .lease describe : $ Water W Solid Waste SW Redevelopment R Other .lease describe : 0 Total Capital 120.000 Funding: 18 Total Capital $ 95,000 $ 10,000 $ 15,000 $ ;120,000 PROJECT TITLE: City Hall Maintenance Improvements LOCATION: City Hall DEPT: ESTIMATED TOTAL COST LABOR SOURCE: City Employees CAPITAL REQUEST: II. LOCATION MAP PUBLIC WORKS SERVICES V CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM 025'',,100 CONTACT PERSON: Dave McVey Multi -year Funding Cycle S 0 U R C E FY 2010 2011 514,700 FY 2011 2012 510,400 FY 2012 2013 FY 2013 2014 FY 2014 2015 Esti i ted To 1,025,100 CO $ 1,025,100 «` Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other Previously Programmed Project FY On -Going Project New Project First and Last Name Contract Services 2009 2010 / 2011 (YEAR) Map Not Applicable 19 III. IMPROVEMENT DESCRIPTION 2009 -10 CIP of $820,000 has been carried over to 2010 -11. Listed below is the continuation of the City Hall Improvements using both Stimulus and City Capitol Improvement monies. 1. Construction project management for project of Upper and Lower City Hall remodel ($100,000) 2. Asbestos and lead abatement Lower City Hall ($34,000) 3 Install fire suppression system Upper and Lower City Hall ($230,000) 4. Install new R -30 ceiling insulation Upper and Lower City Hall ($20,700) 5. Interior wall remodel /ADA Counters($30,000) 6. Employee relocation ($100,000) TOTAL = $514,700 IV. IMPROVEMENT JUSTIFICATION 1. Construction management for the project will be necessary to maintain prevailing wage records, Federal Stimulus document records, contractors licensing credentials and performing the day to day construction management of the project. 2. Abatement in the area's of construction will be performed for both upper and lower city hall. 3. Both upper and lower city hall will require fire suppression in the basement and all floor levels. New T -bar ceiling will be installed for both upper and lower city hall to accommodate new window design. The metal grid 4. R -30 insulation will be installed above the new upper and lower t -bar ceilings. 5. Interior walls, doors will be either installed or eliminated due to the change of floor plans over the years. Service counters must be ADA accessible by law. 6. During the construction phase, employees will have to be temporarily housed in portable trailers. Trailers will require the contract services of electrical, phone and computer personnel to install the infrastructure required for day to day operations. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Land Appraisals $ - Capital Outlay CO Land Acquisition $ - Gas Tax GT Plans, Specs. /Engineering $ - Parks P Construction $ 514,700 Prop C PC Inspection & Contingencies $ - Sewer S Other •lease describe • $ - Water W Solid Waste SW Redevelopment R Other •lease describe : 0 Total Capital Funding: $ 514,700 514,700 Total Capital $ 514,700 20 I. PROJECT TITLE: Public Works Facility Improvements LOCATION: Public Works Services Center DEPT: PUBLIC WORKS SERVICES V ESTIMATED TOTAL COST CAPITAL REQUEST: II. LOCATION MAP CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM LABOR SOURCE: City Employees 75,000 CONTACT PERSON: Dave McVey Funding Cycle Previously Programmed Project FY On -Going Project X' New Project 21 First and Last Name 2010 / 2011 (YEAR) Contract Services 2009 S 0 U R C E FY 2010 2011 15,000 ',', FY 2011 2012 15,000 FY 2012 2013 1 000 FY 2013 2014 1 000 FY 2014 2015' 1 000 Estimated Total CO $ 37,500 w $ 22,500 S' $ 15,000 Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other Map Not Applicable III. IMPROVEMENT DESCRIPTION 1. Cleaning of light fixtures and installation of new generation lamps from 32w to 25w. ($3,000) 2. VCT flooring repairs ($2,000) 3. Annual exterior /interior painting of facility ($3,000) 4. Installation of new commercial grade carpet tiles in the Administration front office ($7,000) TOTAL = $15,000 IV. IMPROVEMENT JUSTIFICATION 1. The existing lighting is the old T -8 generation of lamps. New T -8 lamps use less wattage. The wattage reduction from 40w to 25w will decrease the lighting loads energy cost for the facility substantially. 2. Flooring tiles are starting to crack and break away due to the heavy traffic in the front lobby and kitchen area's of the facility. Defective tiles will be removed and replaced. 3. Annual painting of exterior metal fascia which is peeling. The fascia was painted 15yrs. ago and is in need of coating. The interior walls of the kitchen and main Admin. area's are stained and are in need of painting. 4. The existing carpet in the Admin. area is 20yrs. old and in need of replacement. Due to the high traffic in the area the existing carpet will be removed and commercial grade carpet tiles will be installed. Tiles can be moved when wear patterns start to show. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Land Appraisals $ Capital Outlay CO Land Acquisition $ Gas Tax GT Plans, Specs. /Engineering $ Parks P Construction $ 15,000 Prop C PC Inspection & Contingencies $ Sewer S Other .lease describe : $ Water W Solid Waste SW Redevelopment R Other .lease describe : 0 Total Capital 15,000 Funding: 22 Total Capital $ 7,500 $ 3,000 $ 4,500 15,000' I. PROJECT TITLE: Community Center Facility Improvements LOCATION: Community Center / Recreation DEPT: PUBLIC WORKS SERVICES V ESTIMATED TOTAL COST LABOR SOURCE: City Employees CAPITAL REQUEST: II. LOCATION MAP CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM CONTACT PERSON: Dave McVey Funding Cycle Previously Programmed Project FY On -Going Project X' New Project 23 First and Last Name Contract Services 2009 2010 / 2011 (YEAR) S 0 U R C E FY 2010 2011 65,000 ',, FY 2011 2012 15,000 FY 2012 2013 80,000 FY 2013 2014 1 000 FY 2014 2015' 1 000 Estimated Total 190,000 90,000 «` Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other Map Not Applicable III. IMPROVEMENT DESCRIPTION 1. Annual program to replace ceiling tiles ($10,000) 2. Annual lamp and ballast replacement and cleaning of fixtures ($5,000) 3. Install new commercial grade carpet squares in all covered area's of Community Center and Recreation Departments. ($50,000) TOTAL = $65,000 IV. IMPROVEMENT JUSTIFICATION 1. This is the second phase of ceiling tile replacement. The existing ceiling tiles are either damaged or stained due to the roof leaks over the years. New tiles will be installed to replace the discolored ceiling tiles. 2. This is the second year for replacing lamps that are over 4 yrs. old. New lamps will be energy efficient reducing the wattage from 40w to 25w. Lighting fixture housings will also be cleaned. 3. Install new carpet squares will help alleviate torn seams and minimize wear patterns in the carpet. The existing carpet seams are separating and pulling away from the fabric. Permanent stains and tears are prevalent in the dinning area and hallways. Carpet squares can be moved so existing less worn squares can replace damaged squares . Carpet squares show no seam joints and do not unravel under heavy traffic. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Land Appraisals $ Capital Outlay CO Land Acquisition $ Gas Tax GT Plans, Specs. /Engineering $ Parks P Construction $ 65,000 Prop C PC Inspection & Contingencies $ Sewer S Other .lease describe : $ Water W Solid Waste SW Redevelopment R Other .lease describe : 0 Total Capital $ 65,000 Funding: 24 Total Capital $ 65,000 65,000' I. PROJECT TITLE: Fire Station 106 HVAC Relocation LOCATION: Fire Station 106 DEPT: PUBLIC WORKS SERVICES V ESTIMATED TOTAL COST LABOR SOURCE: City Employees CAPITAL REQUEST: II. LOCATION MAP CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM CONTACT PERSON: Dave McVey Funding Cycle Previously Programmed Project FY On -Going Project New Project 25 First and Last Name S 0 U R C E FY 2010 2011 7,000 FY 2011 2012 7,000 FY 2012 2013 7,000 FY 2013 2014 $ 7,000 FY 2014 2015 7,000 Estimated Total CO 35,000 «` Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other Contract Services 2009 2010 / 2011 (YEAR) III. IMPROVEMENT DESCRIPTION In 2006 -07 the design for this project was completed. The plan was to relocate the existing HVAC equipment from the enclosed attic area. The equipment will be relocated to a concrete enclosure outside the building. In the meantime if premature failure of a compressor occurs money is set aside every year to cover the cost of replacement if it should happen. IV. IMPROVEMENT JUSTIFICATION The existing HVAC equipment is in an enclosed room at the Fire Station. Air flow is not sufficient to cool the compressors and condensing coils of the units. Therefore, it causes the 16 ton condensing units to operate under discharged pre heated air that is circulating in the room. As outdoor temperature increases the condenser and compressor increases with head pressure which could cause a shut down or premature failure of the equipment. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Land Appraisals $ Capital Outlay CO Land Acquisition $ Gas Tax GT Plans, Specs. /Engineering $ Parks P Construction $ 7,000 Prop C PC Inspection & Contingencies $ Sewer S Other .lease describe : $ Water W Solid Waste SW Redevelopment R Other .lease describe : 0 Total Capital Funding: $ 7,000 7,000 Total Capital $ 7,000 26 LOCATION: Library DEPT: PUBLIC WORKS SERVICES V ESTIMATED TOTAL COST LABOR SOURCE: City Employees CAPITAL REQUEST: II. LOCATION MAP CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM I. PROJECT TITLE: Library Facility Improvements 230,000 CONTACT PERSON: Dave McVey Funding Cycle S 0 U R C E FY 2010 2011 70,000 ',, FY 2011 2012 40,000 FY 2012 2013 40,000 FY 2013 2014 40,000 FY 2014 2015 40,000 Estimated Total 230,000 $ 230,000 Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other Previously Programmed Project FY On -Going Project X' New Project 27 First and Last Name Contract Services 2009 2010 / 2011 (YEAR) Map Not Applicable III. IMPROVEMENT DESCRIPTION 1. Annual interior /exterior painting of facility. This the fifth year of a multi -year improvement for the Library. ($5,000) 2. Replacement of broken ceramic tiles in the main women and men restrooms. ($5,000) 3. Repair raised area's of the main roof cap sheet ($40,000) 4. Annual ceiling tile replacement ($5,000) 5. Annual carpet tile replacement and relocation Children's area ($15,000) TOTAL = $70,000 IV. IMPROVEMENT JUSTIFICATION 1. The walls in the staff area, break room and restroom are in need of repairs and paint due to the extensive traffic in the areas. 2. Existing ceramic tiles are chipped or broken in the main restrooms located around the sinks. Old tiles will be removed and new tiles to match existing will be installed. 3. The existing roof cap sheet is starting to deteriorate due to moisture collecting under the roofing membrane. There are about 20 areas that have raised and are in jeopardy of tearing allowing rain water to infiltrate the underlayment of the roof. This is a preventative procedure to alleviate the problem before the membrane and roof insulation gets damp which could result in a total reroof of the building. The cost for a total reroof would cost about $200,000. 4. This is the second year of the ceiling tile replacement project. Ceiling tiles are purchased from the vendor and installed by city personnel. Discolored, broken and stained tiles need to be replaced with new acoustic ceiling tiles. 5. The annual carpet tile replacement is performed in the high traffic area's of the facility. Worn carpet is replaced with new carpet tiles closely matching the existing squares. Carpet squares can easily be moved from worn areas and replaced with existing better conditioned tiles. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Land Appraisals $ Capital Outlay CO Land Acquisition $ Gas Tax GT Plans, Specs. /Engineering $ Parks P Construction $ 70,000 Prop C PC Inspection & Contingencies $ Sewer S Other .lease describe : $ Water W Solid Waste SW Redevelopment R Other .lease describe : 0 Total Capital $ 70,000 Funding: 28 Total Capital $ 70,000 70,000', CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM I. PROJECT TITLE: Police Department Facility Maintenance Improvements LOCATION: Police Department DEPT: PUBLIC WORKS SERVICES V ESTIMATED TOTAL COST LABOR SOURCE: City Employees CAPITAL REQUEST: II. LOCATION MAP 50 ,000 _', CONTACT PERSON: Dave McVey Funding Cycle X' Previously Programmed Project FY On -Going Project New Project 29 First and Last Name 2010 / 2011 (YEAR) S 0 U R C E FY 2010 2011 10,000 ', FY 2011 2012 20,000 FY 2012 2013 10,000 FY 2013 2014 $ 0,000 FY 2014 2015 10,000 Estimated Total CO 60,000 «` Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other Contract Services 2009 III. IMPROVEMENT DESCRIPTION The scope of work involves the following: 1. This is the third year of a multi -year improvement for the Police Department (a) Paint break room and restrooms. ($5,000) 2. Repair roof leaks. This is an ongoing repair due to the expansion and contraction of the roofing membrane along the southwest corner of the building. ($5,000) IV. IMPROVEMENT JUSTIFICATION 1. The walls in the break room and restroom areas of the facility are in need of repairs and paint. 2. Roof leaks have been predominant in the southwest side of the building due to the contraction and expansion of the roofing material. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Land Appraisals $ Capital Outlay CO Land Acquisition $ Gas Tax GT Plans, Specs. /Engineering $ Parks P Construction $ 10,000 Prop C PC Inspection & Contingencies $ Sewer S Other .lease describe : $ Water W Solid Waste SW Redevelopment R Other .lease describe : 0 Total Capital 10,000 Funding: 30 Total Capital $ 10,000 10,000 I. PROJECT TITLE: Crown Restoration of City Trees LOCATION: Highland Oaks, Canyon, and Louise DEPT: PUBLIC WORKS SERVICES ESTIMATED TOTAL COST CAPITAL REQUEST: II. LOCATION MAP LABOR SOURCE: City Employees CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM CONTACT PERSON: Dave Thompson Multi -year Funding Cycle S 0 U R C E FY 2010 2011 25,000 ',, FY 2011 2012 25,000 FY 2012 2013 25,000 FY 2013 2014 25,000 FY 2014 2015' 25,000 Estimated Total 125,000 25,000 «` Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other Previously Programmed Project FY On -Going Project New Project 31 First and Last Name Contract Services 2009 2010 / 2011 (YEAR) III. IMPROVEMENT DESCRIPTION This project will utilize a crown restoration method of pruning to help reduce the number of potential limbs from falling from some of the older trees in the City and provide for a healthy and vigorous future for these majestic trees. IV. IMPROVEMENT JUSTIFICATION Many of the existing large Stone Pine and Ash trees are losing limbs due to the age of the trees. A pruning method known as Crown Restoration will help alleviate the loss of large limbs and preserve the health of these large aging trees. Crown restoration will also reduce the potential for legal claims due to large tree limbs falling. Additionally, this pro- active approach will cut down on potential legal claims, and give residents comfort that these trees are being trimmed in this manner. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Land Appraisals $ Capital Outlay CO Land Acquisition $ Gas Tax GT Plans, Specs. /Engineering $ Parks P Construction $ 25,000 Prop C PC Inspection & Contingencies $ Sewer S Other .lease describe : $ Water W Solid Waste SW Redevelopment R Other .lease describe : 0 Total Capital $ 25,000 Funding: 32 Total Capital $ 25,000 25,000 I. PROJECT TITLE: Colorado Transmission Main Chapman Baldwin LOCATION: Colorado Boulevard From Altura to Vaquero DEPT: PUBLIC WORKS SERVICES ESTIMATED TOTAL COST CAPITAL REQUEST: II. LOCATION MAP CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM LABOR SOURCE: City Employees CONTACT PERSON: Tiffany Lee Multi -year Funding Cycle X' Previously Programmed Project FY On -Going Project New Project 33 First and Last Name Contract Services 2009 2010 / 2011 (YEAR) S 0 U R C E FY 2010 2011 20,000 FY 2011 2012 FY 2012 2013 FY 2013 2014 FY 2014 2015 Estimated Total 000 W $ 320,000 Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other PROJECT LOCATION z FOOTHILL w ce N 0 w 0U VOLANTE CATALPA COLORADO oa RD o O URIETTA z 0 O ST 0 NORTH III. IMPROVEMENT DESCRIPTION Provide 12" DIP (Ductile- Iron -Pipe) connection along Colorado Street from Altura Road to Vaquero Road and also connect the new pipeline to intersection of Catalpa Road and Monte Vista Road with 10" DIP. IV. IMPROVEMENT JUSTIFICATION Substandard water network design is causing low water pressures along Colorado Street, Altura Road and Catalpa Road. Project will increase water pressures in the area to improve supply to residences as well as water hydrants fire flows for fire protection. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Land Appraisals $ Capital Outlay CO Land Acquisition $ Gas Tax GT Plans, Specs. /Engineering $ 25,600 Parks P Construction $ 256,000 Prop C PC Inspection & Contingencies $ 38,400 Sewer S Other .lease describe : $ Water W Solid Waste SW Redevelopment R Other .lease describe : 0 Total Capital $ 320,000 Funding: 34 Total Capital $ 320,000 320,000' DEPT: PUBLIC WORKS SERVICES V ESTIMATED TOTAL COST LABOR SOURCE: City Employees CAPITAL REQUEST: II. LOCATION MAP CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM I. PROJECT TITLE: Pressure Reducing Station from Zone 2 to Zone 2A LOCATION: Colorado Place north of San Juan Drive 200,000 CONTACT PERSON: Ken, Herman Multi -year Funding Cycle X' Previously Programmed Project FY On -Going Project New Project 35 First and Last Name 2010 / 2011 (YEAR) S 0 U R C E FY 2010 2011 260,000 FY 2011 2012 FY 2012 2013 FY 2013 2014 FY 2014 2010 Estimated Total 260,000 W $ 260,000 «` Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other Contract Services 2009 III. IMPROVEMENT DESCRIPTION Design and construct an alternate pressure sustaining system for pressure zone 2A that would act as a secondary source of supply for Zone 2A in the event of a failure of the existing pressure reducing valve. This alternate system would consist of either pressure reducing valves to lower the pressure from Zone 2 to Zone 2A, or a small booster pump station to raise the pressure from Zone 3 to Zone 2A. The decision of which system to use would be determined by studying the cost and system advantages of each approach during the design process. Either system would be constructed in an underground vault located in the parkway, with a combination telecommunications and electrical cabinet located nearby. IV. IMPROVEMENT JUSTIFICATION Pressure Zone 2A is currently supplied by a single source of supply from the higher pressure Zone 2 at Colorado Blvd. Any disruption of service along the section of mainline pipe on Colorado Place or Colorado Blvd., cuts off the flow of water to Zone 2A and makes this zone vulnerable to shut -downs or loss of pressure for residents above Colorado Blvd. These disruptions can either occur by a system failure, such as a pipe break, or maintenance needs, such as replacement of a valve. In order to avoid any disruption of service, the Water Master Plan has identified the need to provide a secondary source of supply to Zone 2A. This can either be accomplished by adding a second pressure reducing station, or by installing a small booster pump station that would supply water from Zone 3, which is at a lower pressure, and pumping it into Zone 2A at a higher pressure. The benefit of this additional source of supply would be an increase in the system reliability available to the residents of Zone 2A. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Land Appraisals $ Capital Outlay CO Land Acquisition $ Gas Tax GT Plans, Specs. /Engineering $ 20,800 Parks P Construction $ 208,000 Prop C PC Inspection & Contingencies $ 31,200 Sewer S Other .lease describe : $ Water W Solid Waste SW Redevelopment R Other .lease describe : 0 Total Capital 260,000 Funding: 36 Total Capital $ 260,000 $ 260,000', I. PROJECT TITLE: Bridge Repairs LOCATION: DEPT: PUBLIC WORKS SERVICES ESTIMATED TOTAL COST CAPITAL REQUEST: II. LOCATION MAP Sierra Madre Boulevard at Sierra Madre Wash CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM LABOR SOURCE: City Employees 82,000 CONTACT PERSON: Mark Rynkiewicz Multi -year Funding Cycle S 0 U R C E FY 2010 2011 82,000 FY 2011 2012 FY 2012 2013 FY 2013 2014 FY 2014 2015 Estimated Total 82,000 GT $ 82,000 Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other X' Previously Programmed Project FY On -Going Project New Project 37 First and Last Name Contract Services 2009 2010 / 2011 (YEAR) P R ❑- ❑ ❑C ❑TI ❑❑ ECT RAND VIEW i I o 'E BL o SIE' °A M P9 v s�nnoN �,b < ¢ ORANGE GROVE — F[>OTHII L BL N anreK I Imo, vrei +wEa ore - --,-- COLORADO ST — l r `t —_ L \ BL G COLOR A Irq �' 'pq1 4 11110 — ■ ANTAI _- \L \\ HUNTING ON R I. PROJECT TITLE: Bridge Repairs LOCATION: DEPT: PUBLIC WORKS SERVICES ESTIMATED TOTAL COST CAPITAL REQUEST: II. LOCATION MAP Sierra Madre Boulevard at Sierra Madre Wash CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM LABOR SOURCE: City Employees 82,000 CONTACT PERSON: Mark Rynkiewicz Multi -year Funding Cycle S 0 U R C E FY 2010 2011 82,000 FY 2011 2012 FY 2012 2013 FY 2013 2014 FY 2014 2015 Estimated Total 82,000 GT $ 82,000 Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other X' Previously Programmed Project FY On -Going Project New Project 37 First and Last Name Contract Services 2009 2010 / 2011 (YEAR) III. IMPROVEMENT DESCRIPTION Repair minor concrete spalling which has exposed reinforcing steel to weather. Remove existing lead based paint, primer and paint all steel elements of bridge supporting structure. IV. IMPROVEMENT JUSTIFICATION In 2009, the Los Angeles County Department of Public Works inspected the bridge at Sierra Madre Boulevard over Sierra Madre Wash. The bridge was classified in "Good" condition overall, however, the inspection noted that there was minor scaling of the bridge deck (roadway) surface, minor concrete spalls in the side rails, some exposed reinforcing steel which showed initial signs of rust, and freckled rust over the entire length of the steel support girders. County personnel indicated that the bridge has lead based paint and removal of the paint will require lead abatement. The bridge was constructed in 1953 and there is no record of the bridge ever being repainted. While the condition of the bridge is currently good, corrosion is evident on the steel girders and it is apparent that the original paint no longer acts to protect the steel from weather. Corrosion of the steel starts slowly but will increase more rapidly over time and the effects will be irreversible. Therefore it is prudent to address the maintenance of the steel girders now, in order to protect its future integrity. This project was originally considered in the FY 2009 -10 CIP, however it was delayed to the current FY 2010 -11 CIP. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Land Appraisals $ Capital Outlay CO Land Acquisition $ Gas Tax GT Plans, Specs. /Engineering $ 6,560 Parks P Construction $ 65,600 Prop C PC Inspection & Contingencies $ 9,840 Sewer S Other .lease describe : $ Water W Solid Waste SW Redevelopment R Other .lease describe : 0 Total Capital $ 82,000 Funding: 38 Total Capital $ 82,000 82,000' I. PROJECT TITLE: Torrey Pines Reservoir Recoating DEPT: PUBLIC WORKS SERVICES V ESTIMATED TOTAL COST LABOR SOURCE: City Employees CAPITAL REQUEST: II. LOCATION MAP CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM LOCATION: Torrey Pines Reservoir Facility CONTACT PERSON: Mark','Rynkiewicz Multi -year Funding Cycle X' Previously Programmed Project FY On -Going Project New Project 39 First and Last Name S 0 U R C E FY 2010 2011 150,000 ',': FY 2011 2012 FY 2012 2013 FY 2013 2014 FY 2014 2015 Estimated Total 150,000 Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other Contract Services 2009 2010 / 2011 (YEAR) Map Not Applicable III. IMPROVEMENT DESCRIPTION Torrey Pines facility steel reservoirs were completed in 1994. The tanks are under regular facility maintenance schedule. These are the only two bolted steel tanks in the system. A detailed inspection of outside and inside surfaces is necessary to recommend recoating procedure. Based on inspections, recoating is necessary for the facility. IV. IMPROVEMENT JUSTIFICATION Torrey Pines reservoirs are the only reservoirs that provide domestic water and fire system for the Whispering Pines Development facility. It is mandatory to maintain Torrey Pines tanks in top condition. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Land Appraisals $ Capital Outlay CO Land Acquisition $ Gas Tax GT Plans, Specs. /Engineering $ 12,000 Parks P Construction $ 120,000 Prop C PC Inspection & Contingencies $ 18,000 Sewer S Other .lease describe : $ Water W Solid Waste SW Redevelopment R Other .lease describe : 0 Total Capital 0.000 Funding: 40 Total Capital $ 150,000 $ _150,000 `; I. PROJECT TITLE: Annual Sewer Inspections and CCTV Data Review LOCATION: ESTIMATED TOTAL COST CAPITAL REQUEST: II. LOCATION MAP CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM Various Locations DEPT: PUBLIC WORKS SERVICES V S 0 U R C E FY 2010 2011 22,000 S 22,000 ''' FY 2011 2012 22,000 22,000 FY 2012 2013 22,000 22,000 FY 2013 2014 22,000 22,000 FY 2014 2015 22,000 22,000 '? Estimated Total 000 110,000 Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other LABOR SOURCE: City Employees Multi -year Funding Cycle X' Previously Programmed Project FY On -Going Project New Project CONTACT PERSON: Tiffany Lee 41 First and Last Name Contract Services 2008 2010 / 2011 (YEAR) Map Not Applicable III. IMPROVEMENT DESCRIPTION The scope of work includes the following: 1. Sewer pipe line cleaning, closed- circuit TV (CCTV), and video taping inspections on areas identified by field crews. ($22,000) IV. IMPROVEMENT JUSTIFICATION It is necessary to provide positive and reliable information regarding the status of the City's sanitary sewer collection system to decrease the occurrence of an overflow. The federal government mandates sewer system inspections and these improvements had been identified by the Sewer Master Plan. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Funding: Land Appraisals $ Capital Outlay CO Land Acquisition $ Gas Tax GT Plans, Specs. /Engineering $ Parks P Construction $ Prop C PC Inspection & Contingencies $ 22,000 Sewer S Other •lease describe : $ Water W Solid Waste SW Redevelopment R Other •lease describe : 0 Total Capital 22,000 42 $ 22,000 Total Capital $ 22,000 CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM I. PROJECT TITLE: Baldwin Avenue Sewer Pipeline Project - Construction LOCATION: Baldwin Avenue between Huntington Drive and Fairview` Ave. DEPT: PUBLIC WORKS SERVICES V ESTIMATED TOTAL COST CAPITAL REQUEST: II. LOCATION MAP LABOR SOURCE: City Employees 446,000 CONTACT PERSON: Tiffany Lee Multi -year Funding Cycle X' Previously Programmed Project FY On -Going Project New Project 43 First and Last Name 2010 / 2011 (YEAR) S 0 U R C E FY 2010 2011 446,000' FY 2011 2012 FY 2012 2013 FY 2013 2014 FY 2014 2015 Estimated Total 446,000 S' $ 446,000 Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other Contract Services 2009 III. IMPROVEMENT DESCRIPTION Construct sewer system improvement on Baldwin Avenue between Huntington Drive and Duarte Road. The existing sewer pipe was found to be deficient for peak flows and design of the project was completed in FY 2009 -10. The improvement is recommended from the manhole number 309MH030 on Baldwin Avenue to the manhole number 310MH044 in the intersection of Baldwin Avenue and Faiview Avenue. The existing 12 -inch pipe line will be replaced with a 15 -inch pipe line. IV. IMPROVEMENT JUSTIFICATION The Arcadia Sewer Master Plan and Hydraulic Modeling 2005 recommends this improvement and the Arcadia Sewer Maintenance personnel placed this as high on the priority list. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Land Appraisals $ Capital Outlay CO Land Acquisition $ Gas Tax GT Plans, Specs. /Engineering $ Parks P Construction $ 446,000 Prop C PC Inspection & Contingencies $ Sewer S Other .lease describe : $ Water W Solid Waste SW Redevelopment R Other .lease describe : 0 Total Capital 446,000 Funding: 44 Total Capital $ 446,000 $ 446,000', I. PROJECT TITLE: Water Main Replacement LOCATION: Various Locations DEPT: PUBLIC WORKS SERVICES V ESTIMATED TOTAL COST LABOR SOURCE: City Employees CAPITAL REQUEST: II. LOCATION MAP CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM 1,100,000 CONTACT PERSON: Tiffany Lee Multi -year Funding Cycle Previously Programmed Project FY On -Going Project New Project 45 First and Last Name Contract Services 2009 2010 / 2011 (YEAR) S 0 U R C E FY 2010 2011 FY 2011 2012 400,000 FY 2012 2013 100,000 FY 2013 2014 100,000 FY 2014 2015 100,000 E timated Total 1 00,000 W $ 1,100,000 - $ Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other III. IMPROVEMENT DESCRIPTION Design and ocnstruct 8" doctile iron water main to replace existing 6" cast iron mains at Louise Ave north of Rodell PI and Santa Maria Rd north of Colorado Blvd due to frequent breaks, undersize, and recurring Teaks and inoperable gate valves. Louise Avenue north of RodellI Place Santa Maria Road north of Colorado Boulevard 900 LF $240,000 560 LF $160,000 Total $400,000 IV. IMPROVEMENT JUSTIFICATION The 2008 Water Master Plan Update recommends the replacement of older water mains and water mains that have recorded frequent leaks. In selecting pipelines for replacement , staff considers the number of leaks that have occurred on a section of pipe over a period of time, the material the pipe is made of, and the location of the pipe in relation to other street improvement projects. Many pipes in the City's distribution system are made ofcast iron. Prior to 1950, cast iron was the preferred material because it is stron and resists corrosion, but it is now becoming brittle. The current City Standard requires ductile iron pipe for distribution pipe. Cuctile iron pipe provides the same strenth and corrostion protection as cast iron but is more ductile. Projects are also determined by their location. The locations chosen for this fiscal year are related to frequent breaks along Louise Avenue and Santa Maria Road. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Land Appraisals $ Capital Outlay CO Land Acquisition $ Gas Tax GT Plans, Specs. /Engineering $ 40,000 Parks P Construction $ 300,000 Prop C PC Inspection & Contingencies $ 60,000 Sewer S Other .lease describe : $ Water W Solid Waste SW Redevelopment R Other .lease describe : 0 Total Capital $ 400,000 Funding: 46 Total Capital 400,000 400,000 I. PROJECT TITLE: Update Urban Water Management Plan LOCATION: Citywide DEPT: PUBLIC WORKS SERVICES ESTIMATED TOTAL COST CAPITAL REQUEST: II. LOCATION MAP LABOR SOURCE: City Employees CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM CONTACT PERSON: Marie Nguyen Multi -year Funding Cycle S 0 U R C E FY 2010 2011 20,000 ',, FY 2011 2012 FY 2012 2013 FY 2013 2014 FY 2014 201 b Estimated Total 20,000 Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other Previously Programmed Project FY On -Going Project X' New Project Map Not Applicable 47 First and Last Name Contract Services 2009 2010 / 2011 (YEAR) III. IMPROVEMENT DESCRIPTION The Urban Water Management Plan is due for an update as required by State law. A consultant will be hired to work with City staff to update and revise and current Urban Water Management Plan to address local water supply reliability as a result of new legislation and local, regional, state, and national water conditions. IV. IMPROVEMENT JUSTIFICATION In 1983, the California Legislature enacted the Urban Water Management Planning (UWMP) Act. The Act states that every urban water supplier that provides water to 3,000 or more customers or that provides over 3,000 acre -feet of water annually, shall prepare a UWMP and update this plan every five (5) years. The City is due for its update FY 2010 -11. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Land Appraisals $ Land Acquisition $ Plans, Specs. /Engineering $ Construction $ Inspection & Contingencies $ Other (please describe): $ 20,000 Report analysis and revisions Total Capital $ 20,000 Funding: Capital Outlay CO Gas Tax GT Parks P Prop C PC Sewer S Water W Solid Waste SW Redevelopment R Other .lease describe : 0 48 Total Capital $ 20,000 20,000' I. PROJECT TITLE: Rehab Streets with Stone Pine Trees DEPT: PUBLIC WORKS SERVICES ESTIMATED TOTAL COST LABOR SOURCE: City Employees CAPITAL REQUEST: II. LOCATION MAP CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM LOCATION: Various locations north of Grand View Avenue S 0 U R C E FY 2010 2011 130,000 FY 2011 2012 130,000 FY 2012 2013 130,000 FY 2013 2014 FY 2014 201 SI Estimated Total 390,000 GT $ 390,000 «` Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other CONTACT PERSON: Mark Rynkiewicz Multi -year Funding Cycle Previously Programmed Project FY On -Going Project X! New Project 49 First and Last Name Contract Services 2009 2010 / 2011 (YEAR) PP❑CECT C❑C NTI ❑N )," a RAND VIEW a E BL SIER a Q S=ON m ORANGE GROVE r \ n FOOTHILL 51 EL l _. - pa COLORADO ST �� COLOR NM ARK 446 ' "" NTA . r S H �„ No ON • R S., I. PROJECT TITLE: Rehab Streets with Stone Pine Trees DEPT: PUBLIC WORKS SERVICES ESTIMATED TOTAL COST LABOR SOURCE: City Employees CAPITAL REQUEST: II. LOCATION MAP CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM LOCATION: Various locations north of Grand View Avenue S 0 U R C E FY 2010 2011 130,000 FY 2011 2012 130,000 FY 2012 2013 130,000 FY 2013 2014 FY 2014 201 SI Estimated Total 390,000 GT $ 390,000 «` Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other CONTACT PERSON: Mark Rynkiewicz Multi -year Funding Cycle Previously Programmed Project FY On -Going Project X! New Project 49 First and Last Name Contract Services 2009 2010 / 2011 (YEAR) III. IMPROVEMENT DESCRIPTION This project consists of the repair of damaged concrete curb and gutter, and the repair of damaged asphalt pavement caused by roots from Stone Pine trees at various locations north of Grand View Avenue. Many cases it may be necessary to remove the stone pine trees due to the health of the tree or due to an instability of the tree after the roots causing damage to the roadway have been removed. All work concerning the threes will be under the direction of a licensed arborist familiar with stone pines and their characteristics in Ciy right - of -way applications. New oak trees will be replaced at all locations where stone pine trees are removed. Depending on the severity of the damage to the roadway and the structural stability of the tree as determined by an Arborist following the removal of necessary roots. There are 40 locations that are currently affected by tree roots. For budgeting purposes it is assumed that all 40 locations would require repair of the curb and gutter and asphalt paving, half (20) of the locations would keep the tree in place, cut back the roots, install root barrier at the curb, and use a pavement reinforcing fabric to provide additional resistance to payment upheaval;at the remaining 20 locations the stone pines would be removed and replaced with a coast live oak. The project is spread over three years to reduce the impact on the asthetics of the neighborhoods. Each year some or all of the activities described below would occur: 1. Removal and replacement of broken curb, gutter, and asphalt paving, (13 Locations) $176/LF $91,500 2. Additional installation of a 4' deep root barrier to prevent surface roots from migrating into the roadway, (7 Locations) $31 /LF $ 9,000 3. Addition of reinforced pavement netting over the roadway subgrade to resist isolated lifting of the roadway surface. (7 Locations) $3 /SF $14,500 4. Removal of roots, unhealthy or unstable stone pine tree, and replacement with new 24" box Coast Live Oak tree. (6 Locations) $2,500 /ea $15,000 IV. IMPROVEMENT JUSTIFICATION Stone pines near the northernmost portion of the city are causing major damage to Concrete and pavement. The powerful roots displace adjacent concrete as much as 1 foot resulting in unsafe conditions in the forms of uneven pavement, bumps in the road, drainage disruptions, and uneven walking surfaces. The natural force exhibited by the roots is extremely dificult to resist and removal of the roots in many cases results in making the tree unstable and at risk of falling over. A licensed arborist familiar with stone pines and their characteristics in Ciy right -of -way applications will evaluate each location andassess the current health of the tree and will provide the City with an evaluation as to whetehr or not the tree will be required to be removed. Staff will determine the appropriate course of action based on the arborists assessment. The goal will be to ensure public safety in the roadway, to adjacent property, and to protect the asthetic value of the neighborhood as much as reasonably possible. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Land Appraisals $ Capital Outlay CO Land Acquisition $ Gas Tax GT Plans, Specs. /Engineering $ 10,400 Parks P Construction $ 104,000 Prop C PC Inspection & Contingencies $ 15,600 Sewer S Other .lease describe : $ Water W Solid Waste SW Redevelopment R Other .lease describe : 0 Total Capital 0.000 Funding: 50 Total Capital $ 130,000 $ _ 130,000 `; I. PROJECT TITLE: Arcadia High School Track Resurfacing LOCATION: Arcadia High School Track DEPT: PUBLIC WORKS SERVICES V ESTIMATED TOTAL COST LABOR SOURCE: City Employees CAPITAL REQUEST: II. LOCATION MAP CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM CONTACT PERSON: Dave McVey Funding Cycle Previously Programmed Project FY On -Going Project X' New Project 51 First and Last Name S 0 U R C E FY 2010 2011 131,670' FY 2011 2012 FY 2012 2013 FY 2013 2014 FY 2014 2015 Estimated Total 1,670 CO 31 670 Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other Contract Services 2009 2010 / 2011 (YEAR) Map Not Applicable III. IMPROVEMENT DESCRIPTION City of Arcadia cost allocation for the construction of new all weather track. ($131,670) IV. IMPROVEMENT JUSTIFICATION The City of Arcadia along with the School District and other user groups will contribute each $131,670 for the rehabilitation of the High School track. All three groups City, School and Organizations use the track for various functions during the year. The track is in need of resurfacing due to age and constant use by the public and scheduled events between the various organizations. The total hard and soft costs for the project is $915,040. The City is sharing 1/3 of the cost with the school district. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Land Appraisals $ Capital Outlay CO Land Acquisition $ Gas Tax GT Plans, Specs. /Engineering $ Parks P Construction $ 131,670 Prop C PC Inspection & Contingencies $ Sewer S Other .lease describe : $ Water W Solid Waste SW Redevelopment R Other .lease describe : 0 Total Capital ,670 Funding: 52 Total Capital $ 131,670 $ _131,670 `; 1. PROJECT TITLE: St. Joseph VOC/Nitrate Treatment Study - Design LOCATION: St. Joseph Well No .2 DEPT: PUBLIC WORKS SERVICES V LABOR SOURCE: City Employees CAPITAL REQUEST: II. LOCATION MAP ESTIMATED TOTAL COST $ 50,000 CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM CONTACT PERSON: Ken Herman Multi-year Funding Cycle Previously Programmed Project FY On-Going Project X New Project 53 First and Last Name Contract Services x 2010 / 2011 (YEAR) 0 R C E FY 2010 2011 50,000 FY 2011 2012 FY 2012 2013 FY 2013 2014 FY 2014 2015 Estimated Total 50,000 W $ 37,500 $ 12,500 - $ Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other _A PORTE DR OSEP WHEELER ST ST AV HUNTINGTON COLORADO BL AV 0 ■11 SANTA CLAR 1 DR PROJECT LOCATIONS NORTH III. IMPROVEMENT DESCRIPTION Study available options for the treatment of VOC's and nitrates at the St. Joseph Well No.2 and design a treatment system to be constructed at a later date. IV. IMPROVEMENT JUSTIFICATION Historically the St. Joseph Well No.2 has produced water with concentrations of nitrates that have required the water to be blended with system water to reduce the overall concentration of nitrates in the water that is relaesed to the system. This process is controlled through a blending plan approved by the California Department of Public Health and is monitored regularly by staff. Recently, concentrations of Volatile Organic Comp[ounds (VOC) have been measured in the water from this well. Staff has added the blending of VOC to the blending plan approved by CDPH. If concentrations continue to rise, however, alternative approaches to reduce the total VOC concentration should be addressed. In January of 2010 The San Gabriel Basin Water Quality Authority (WQA) awarded the City grant funding of 25% of the total capital cost for the design and construction of a treatment facility up to a maximum of $1,300,000. The project would be broken down into three phases. Phase I - Study and Design Phase II - Construction of VOC Treatment Facility Phase III - Construction of Nitrate Facility The project considered for FY 2010 -11 is Phase I only $ 50,000 $ 2,600,000 $ 2,600,000 V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Land Appraisals Land Acquisition Plans, Specs. /Engineering Construction Inspection & Contingencies Other .lease describe : Total Capital $ 50,000 50.000 Funding: Capital Outlay Gas Tax Parks Prop C Sewer Water Solid Waste Redevelopment Other (please describe): U.S. Bureau of Reclamation - Restoration Fund 54 Total Capital CO GT P PC S W SW R 0 $ 37,500 $ 12,500 50,000 I. PROJECT TITLE: Historical Museum Facility Improvements LOCATION: Historical Building DEPT: PUBLIC WORKS SERVICES ESTIMATED TOTAL COST CAPITAL REQUEST: II. LOCATION MAP LABOR SOURCE: City Employees CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM CONTACT PERSON: Dave McVey Funding Cycle S 0 U R C E FY 2010 2011 30,000 ',, FY 2011 2012 55,000 FY 2012 2013 5,000 FY 2013 2014 5,000 FY 2014 2015' 5,000 Estimated Total 100,000 00,000 «` Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other Previously Programmed Project FY On -Going Project New Project Map Not Applicable 55 First and Last Name Contract Services 2009 2010 / 2011 (YEAR) III. IMPROVEMENT DESCRIPTION 1. First phase of interior /exterior painting ($10,000) 2. Repairs of concrete flooring and refinishing of floor and benches ($20,000) TOTAL = $30,000 IV. IMPROVEMENT JUSTIFICATION 1. The existing wall area in the workroom, lobby and bathrooms are in need of repair and painting. Over the years the walls have discolored and faded. The existing finish has not been re- painted sine the building was opened. 2. The existing finished concrete floor is cracking due to settlement on the building. Cracks will be enlarged and new concrete will repair the deficiencies. Floors will be sealed to help protect the surface. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Land Appraisals $ Capital Outlay CO Land Acquisition $ Gas Tax GT Plans, Specs. /Engineering $ 5,000 Parks P Construction $ 20,000 Prop C PC Inspection & Contingencies $ 5,000 Sewer S Other .lease describe : $ Water W Solid Waste SW Redevelopment R Other .lease describe : 0 Total Capital Funding: $ 30,000 30,000 Total Capital $ 30,000 56 I. PROJECT TITLE: Police Repeater Station Emergency Generator Replacement LOCATION: Mountain Ridge DEPT: PUBLIC WORKS SERVICES ESTIMATED TOTAL COST CAPITAL REQUEST: II. LOCATION MAP CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM LABOR SOURCE: City Employees CONTACT PERSON: Dave McVey Funding Cycle Previously Programmed Project FY On -Going Project New Project 57 First and Last Name S 0 U R C E FY 2010 2011 35,000 ',, FY 2011 2012 FY 2012 2013 FY 2013 2014 FY 2014 2015' Estimated Total CO $ 35,000 Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other Contract Services 2009 2010 2011 (YEAR) Map Not Applicable III. IMPROVEMENT DESCRIPTION 1. Replace existing Emergency generator and electrical switchgear ($35,000) IV. IMPROVEMENT JUSTIFICATION 1. The existing emergency generator and electrical switchgear is the original equipment formerly used by the radio ham operators before the City of Arcadia purchased the site from the US Forest Service. The site has been upgraded to incorporate the radio communications systems for all of Police and Public Works communications as a back up system in case main system fails. The existing generator is over 30 yrs. old and replacement parts are no longer available. Last year the contractor had to manufacture parts to keep the unit running in case of emergency. New generator and switchgear will be fully automated in case main communication systems fail in the city facility. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Land Appraisals $ Capital Outlay CO Land Acquisition $ Gas Tax GT Plans, Specs. /Engineering $ Parks P Construction $ 35,000 Prop C PC Inspection & Contingencies $ Sewer S Other .lease describe : $ Water W Solid Waste SW Redevelopment R Other .lease describe : 0 Total Capital 35,000 Funding: 58 Total Capital $ 35,000 35,000' I. PROJECT TITLE: NEPA/CEQA Studies for STAG Grant LOCATION: Various DEPT: PUBLIC WORKS SERVICES ESTIMATED TOTAL COST CAPITAL REQUEST: II. LOCATION MAP LABOR SOURCE: City Employees CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM CONTACT PERSON: Ken Herman Multi -year Funding Cycle S 0 U R C E FY 2010 2011 50,000 ', FY 2011 2012 FY 2012 2013 FY 2013 2014 FY 2014 2015 Estimated Total 50,000 Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other Previously Programmed Project FY On -Going Project X' New Project Map Not Applicable 59 First and Last Name Contract Services 2010 / 2011 (YEAR) III. IMPROVEMENT DESCRIPTION Preparation of Notice of Exemptions (NOE) documents under California Environmental Quality Act (CEQA) and Finding of No Significant Impact (FONSI) documents under National Environmental Policy Act (NEPA) for projects planned for submission for Federal grants in FY 2011 -12 and which qualify for cartagorical excemptions under CEQA/NEPA regulations. IV. IMPROVEMENT JUSTIFICATION Each year the City submits several projects to be considered for federal funding. In FY 2011 -12 three projects will be submitted. They are: Orange Grove Blending Analysis Longden Booster Replacement Watermain Replacement The requirements for submitting projects to be considered for fFederal funding under such programs as the Environmental Protection Act have been increased to include all projects to have already completed and filed all environmental studies prior to authorization of the grant. Many projects which are funded by these grants can be classified as catagorically exemopt under CEQA /NEPA regulations becuase they involve the replacement or minor modification of existing facilities wiothout significantly expanding the use of the facility. CEQA notices of exemption can typically be prepared by staff and filed with the County Clerk. NEPA FONSIE's require a more extensive process to prepare and file the appropriet documents and this work is typically performed by consultants. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Land Appraisals Land Acquisition Plans, Specs. /Engineering Construction Inspection & Contingencies Other .lease describe : Total Capital $ 50,000 50.000 Funding: Capital Outlay Gas Tax Parks Prop C Sewer Water Solid Waste Redevelopment Other (please describe): U.S. Bureau of Reclamation - Restoration Fund 60 Total Capital CO GT P PC S W SW R 0 $ 50,000 50,000 I. PROJECT TITLE: Eisenhower Park Bridge Improvement LOCATION: Eisehnower Park Crossing Santa Anita Wash DEPT: PUBLIC WORKS SERVICES ESTIMATED TOTAL COST LABOR SOURCE: City Employees CAPITAL REQUEST: II. LOCATION MAP CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM S 0 U R C E FY 2010 2011 10,000 ',': FY 2011 2012 FY 2012 2013 FY 2013 2014 FY 2014 2015 Estimated Total CO $ 10,000 Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other CONTACT PERSON: Mark Rynkiewicz Multi -year Funding Cycle Previously Programmed Project FY On -Going Project X' New Project First and Last Name Contract Services 2009 2010 / 2011 (YEAR) 61 III. IMPROVEMENT DESCRIPTION Repair of the pedestrian bridge at Eisenhower Park: reconstruct all of the wood elements on the existing bridge. IV. IMPROVEMENT JUSTIFICATION The current pedestrian bridge the crosses the channel at Eisehower Park to the Dog Park is reaching the end of its service life. The bridge has dry rot and termite damage to the wood. The walking planks are a potential hazard and could break when someone walks, runs, or jumps on the bridge. This bridge is used daily by the community to access the dog park. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Land Appraisals $ Capital Outlay CO Land Acquisition $ Gas Tax GT Plans, Specs. /Engineering $ Parks P Construction $ 10,000 Prop C PC Inspection & Contingencies $ Sewer S Other .lease describe : $ Water W Solid Waste SW Redevelopment R Other .lease describe : 0 Total Capital 10,000 Funding: 62 Total Capital $ 10,000 10,000 I. PROJECT TITLE: City Hall Soccer Field Replacement with Synthetic Turf Project LOCATION: City Hall Athletic Field DEPT: PUBLIC WORKS SERVICES V ESTIMATED TOTAL COST CAPITAL REQUEST: II. LOCATION MAP CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM 1, 500,000 LABOR SOURCE: City Employees CONTACT PERSON: Dave McVey Multi -year Funding Cycle Previously Programmed Project FY On -Going Project New Project 63 First and Last Name 2010 2011 (YEAR) S 0 U R C E FY 2010 2011 00,000 FY 2011 2012 FY 2012 2013 FY 2013 2014 FY 2014 2015 E timated Total ,500,000 360, 39 CO $ 3 O' $ 389,661 P $ ',750,000' Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other Contract Services 2009 Map Not Applicable III. IMPROVEMENT DESCRIPTION 1. Professional services related to site assessment and preparation of all necessary documents for the replacement and construction of a new synthetic turf soccer field. The project team will include a variety of architectural staff and consulting engineers who have been carefully selected and are uniquely qualified in field design. The team will propose design solutions that are practical, functional, durable and maintainable. ($125,600) 2. Construction ($1,374,400) IV. IMPROVEMENT JUSTIFICATION The Parks Master Plan identifies the City Hall Soccer Field as a priority facility that needs to be improved in order to enhance the Recreation Programs in the City. The existing grass City Hall Soccer field provides a natural turf playing surface for a variety of sporting events. The field is used by the Public, City recreational programs, AYSO, High School and adult soccer organizations. Due to the constant use of the field throughout the year, it isn't given the correct amount of time to properly re- seed or rehabilitate the natural turf. During the year the field playing surface is mostly barren with grass growing only on the outer edges of the field. Attempts have been made every year to replant natural grass but after a short period of time the field will return to its original condition of dirt and mud. By installing a synthetic turf it will eliminate the coats for re- sodding the playing surface, eliminate the daily watering of the field and eliminate the costs of landscaping and maintenance of the site. The current annual cost to maintain the natural turf field is $20,000 per year. Synthetic turf will allow usage of the soccer field all year long. Currently, the field is inoperable 12 weeks out of the year to allow rehabilitation of the field. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Total Capital $ 1,500,000 Funding: Land Appraisals $ Capital Outlay CO Land Acquisition $ - Gas Tax GT Plans, Specs. /Engineering $ 125,600 Parks P Construction $ 1,310,400 Prop C PC Inspection & Contingencies $ 64,000 Sewer S Other .lease describe : $ Water W Solid Waste SW Redevelopment R Other (please describe): 0 Prop -40 State Grant 64 Total Capital $ 360,339 $ 750,000 $ 389,661 1, 500,000 CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM I. PROJECT TITLE: Arcadia High School Musco Sport Field Lighting Project LOCATION: Arcadia High School Football Stadium DEPT: PUBLIC WORKS SERVICES ESTIMATED TOTAL COST CAPITAL REQUEST: II. LOCATION MAP LABOR SOURCE: City Employees CONTACT PERSON: Dave McVey Funding Cycle S 0 U R C E FY 2010 2011 55,700 FY 2011 2012 FY 2012 2013 FY 2013 2014 FY 2014 2015 Estimated Total 55,700 Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other Previously Programmed Project FY On -Going Project X' New Project Map Not Applicable 65 First and Last Name Contract Services 2009 2010 / 2011 (YEAR) III. IMPROVEMENT DESCRIPTION City of Arcadia cost allocation for the installation of new Musco lighting system for the Arcadia High School Football Stadium. ($55,700) IV. IMPROVEMENT JUSTIFICATION The City of Arcadia will contribute $55,700 or 1/3 the cost for the installation of new field lighting for the football and track surfaces of the stadium. The stadium is used by both the School and City for various athletic functions and events. The existing lighting is over 20 yrs old and lighting fixtures are unable to be adjusted for better field illumination and coverage. The existing lighting system consists of sodium vapor lamps which are very inefficient and expensive to operate. The new Musco (green light system) is an energy efficient lighting system with fully adjustable fixtures and mast arms for better positioning of lighting levels for the field. The system is fully automated to monitor Kwh's of fixtures and lamps, and completely programmable for event and sporting activities. The new lighting system comes with a 25 year warranty on all lamps and ballast components. Musco arranges the replacement of lamps through their sub contractor which illuminates the maintenance costs of renting high lift equipment to repair lights every year. The Musco lighting system reduces energy consumption by incorporating high discharge lamps, ballasts and fixture reflective shield photometrics. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Land Appraisals $ Capital Outlay CO Land Acquisition $ Gas Tax GT Plans, Specs. /Engineering $ Parks P Construction $ 55,700 Prop C PC Inspection & Contingencies $ Sewer S Other .lease describe : $ Water W Solid Waste SW Redevelopment R Other .lease describe : 0 Total Capital 55,700 Funding: 66 Total Capital $ 55,700 55,700 I. PROJECT TITLE: Huntington Drive W/B Rehabilitation LOCATION: From Holly to Baldwin DEPT: DEVELOPMENT SERVICES V ESTIMATED TOTAL COST S 0 U R C E FY 2010 2011 600,000 $ 600,000 FY 2011 2012 FY 2012 2013 FY 2013 2014 FY 2014 2015 Estimated Total 600,000 $ 600,000 «` Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other LABOR SOURCE: City Employees CAPITAL REQUEST: II. LOCATION MAP CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM CONTACT PERSON: Tim Kelleher Funding Cycle x` Previously Programmed Project FY On -Going Project New Project 67 First and Last Name Contract Services 2010 2010 / 2011 (YEAR) NORTH PROJECT LOCATION Z z WESTFIELD SANTA ANITA MALL HUNTINGTON DR FAIRVIEW AVE P RVADIA AV SANTA ANITA PARK w S J UNT CAMPUS RD DuART� o oS COMMUNITY CENTER —FAIRV1EVV AVE III. IMPROVEMENT DESCRIPTION The project involves grinding the street and installing 2 -inch rubberize overlay, AC patching, construction of new curb ramps per ADA standards, miscellaneous concrete work, traffic loops installation and striping. IV. IMPROVEMENT JUSTIFICATION Huntington Drive is a major arterial which connects cities in the San Gabriel Valley. Huntington Drive between Holly Avenue and Baldwin Avenue is showing a considerable amount of stress, cracking, roadway section failure and the development of many potholes. According to the arterial Pavement Management Program, this section of Huntington Drive has a very low pavement Pavement Condition Index (PCI) and is one of the highest priorities for pavement rehabilitation. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Land Appraisals $ Capital Outlay CO Land Acquisition $ Gas Tax GT Plans, Specs. /Engineering $ 50,000 Parks P Construction $ 500,000 Prop C PC Inspection & Contingencies $ 50,000 Sewer S Other .lease describe : $ Water W Solid Waste SW Redevelopment R Other .lease describe : 0 Total Capital 600,000 Funding: 68 Total Capital $ 600,000 $ 600,000' I. PROJECT TITLE: Gold` Line Transit Plaza DEPT: II. LOCATION MAP DEVELOPMENT SERVICES V ESTIMATED TOTAL COST LABOR SOURCE: City Employees CAPITAL REQUEST: CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM LOCATION: Northwest Corner of First Avenue and Santa Clara Street 50,000 CONTACT PERSON: Phil Wray First and Last Name Multi -year Funding Cycle Previously Programmed Project FY On -Going Project New Project 69 Contract Services 2010 2010 / 2011 (YEAR) NORTH PROJECT LOCATION FY 2011 � O /2 FY 2012 2013 FY 2013 2014 FY 2014 2015 Estimated Total $ l F,Q Si. $ $ $ ST JOSEPH ST Lu _ 3AV VIIN N O ti 1- R $ 50,000 $ w. Q SANTA CLARA ST SANTA CLARA ST Q , H Z $ > Q 1— LI ScR i t q �'R, c ° <o p z O co $ - WHEELER ST X 44 . Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other HUNTINGTON DR I. PROJECT TITLE: Gold` Line Transit Plaza DEPT: II. LOCATION MAP DEVELOPMENT SERVICES V ESTIMATED TOTAL COST LABOR SOURCE: City Employees CAPITAL REQUEST: CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM LOCATION: Northwest Corner of First Avenue and Santa Clara Street 50,000 CONTACT PERSON: Phil Wray First and Last Name Multi -year Funding Cycle Previously Programmed Project FY On -Going Project New Project 69 Contract Services 2010 2010 / 2011 (YEAR) 2010 FY 2011 FY 2011 2012 FY 2012 2013 FY 2013 2014 FY 2014 2015 Estimated Total $ 50,000 $ $ $ $ $ 50,000 cn OD ow R $ 50,000 $ > $ $ > $ R $ 50,000 $ $ - $ $ '' $ - - $ - Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other I. PROJECT TITLE: Gold` Line Transit Plaza DEPT: II. LOCATION MAP DEVELOPMENT SERVICES V ESTIMATED TOTAL COST LABOR SOURCE: City Employees CAPITAL REQUEST: CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM LOCATION: Northwest Corner of First Avenue and Santa Clara Street 50,000 CONTACT PERSON: Phil Wray First and Last Name Multi -year Funding Cycle Previously Programmed Project FY On -Going Project New Project 69 Contract Services 2010 2010 / 2011 (YEAR) III. IMPROVEMENT DESCRIPTION This project will conceptually design the Gold Line Transit Plaza located at the northwest corner of First Ave. and Santa Clara St. The Gold Line Authority will use the design as a basis for their base line improvements. The City will follow the Gold Line construction with a project to add enhancements to the transit plaza to upgrade the quality. IV. IMPROVEMENT JUSTIFICATION The purpose of the conceptual design is for the Gold Line Authority to use as a basis for their construction. They will be responsible for minimal base line improvements. The City will be able to use the Gold Line Authority's Plan as a base to design enhancements with minimal removals or reconstruction in the future. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Total Capital Funding: Land Appraisals $ Capital Outlay CO Land Acquisition $ Gas Tax GT Plans, Specs. /Engineering $ 50,000 Parks P Construction $ Prop C PC Inspection & Contingencies $ Sewer S Other .lease describe : $ Water W Solid Waste SW Redevelopment R Other .lease describe : 0 70 $ 50,000 50,000 Total Capital $ 50,000 I. PROJECT TITLE: Bikeway Master Plan LOCATION: Various DEPT: II. LOCATION MAP DEVELOPMENT SERVICES V ESTIMATED TOTAL COST CAPITAL REQUEST: CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM LABOR SOURCE: City Employees 50,000 CONTACT PERSON: Phil Wray First and Last Name Multi -year Funding Cycle Previously Programmed Project FY On -Going Project New Project 71 Contract Services 2010 / 2011 (YEAR) Map Not Applicable 2010 FY 2011 FY 2011 2012 FY 2012 2013 FY 2015 2014 FY 2014 2015 Estimated Total $ 50,000 $ $ $ $ $ 50,000 O D W O w PC $ 50,000 $ $ $ '' $ PC $ 50,000' $ $ - $ $ '' $ - - $ Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other I. PROJECT TITLE: Bikeway Master Plan LOCATION: Various DEPT: II. LOCATION MAP DEVELOPMENT SERVICES V ESTIMATED TOTAL COST CAPITAL REQUEST: CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM LABOR SOURCE: City Employees 50,000 CONTACT PERSON: Phil Wray First and Last Name Multi -year Funding Cycle Previously Programmed Project FY On -Going Project New Project 71 Contract Services 2010 / 2011 (YEAR) Map Not Applicable III. IMPROVEMENT DESCRIPTION This is for the preparation of a Bikeway Master Plan for the City. The Master Plan will include a priority list of projects for the City to consider as funding becomes available. IV. IMPROVEMENT JUSTIFICATION The City's General Plan recommends the adoption of a Bikeway Master Plan to begin to implement bike lanes on City streets. Grants are regularly offered for bikeway improvements, however, the completion of a Master Plan is typically a requirement of the various grant programs. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Land Appraisals $ Capital Outlay CO Land Acquisition $ Gas Tax GT Plans, Specs. /Engineering Parks P Construction $ Prop C PC Inspection & Contingencies $ Sewer S Other .lease describe : $ 50,000 Water W Study Total Capital Funding: Solid Waste SW Redevelopment R Other .lease describe : 0 50,000 50,000 Total Capital $ 50,000 72 I. PROJECT TITLE: ITS Arterial Development LOCATION: Various DEPT: II. LOCATION MAP DEVELOPMENT SERVICES V ESTIMATED TOTAL COST CAPITAL REQUEST: CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM LABOR SOURCE: City Employees 12,000 CONTACT PERSON: Kevin Merrill `I First and Last Name Multi -year Funding Cycle Previously Programmed Project FY On -Going Project New Project 73 Contract Services 2010 / 2011 (YEAR) Map Not Applicable 2010 FY 2011 FY 2011 2012 2012 FY 2013 FY 2013 2014 FY 2014 2015 Estimated Total $ 312,000 $ 893,000' $ 1,610,000 $ $ $ 2,815,000' O D W O w PC $ 51,000 PC $ ;' 128,000 PC $ 660,000 C $ '' C $ PC $ 839,000 O $ 261,000 O $ 765,000 O $ 950,000 O $ '' O $ - 0 '', $ 1,976,000 $ - $ - Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other I. PROJECT TITLE: ITS Arterial Development LOCATION: Various DEPT: II. LOCATION MAP DEVELOPMENT SERVICES V ESTIMATED TOTAL COST CAPITAL REQUEST: CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM LABOR SOURCE: City Employees 12,000 CONTACT PERSON: Kevin Merrill `I First and Last Name Multi -year Funding Cycle Previously Programmed Project FY On -Going Project New Project 73 Contract Services 2010 / 2011 (YEAR) Map Not Applicable III. IMPROVEMENT DESCRIPTION This project will expand the City's traffic signal control system by interconnecting several more signalized intersections with the City's Traffic Management Center, additional conduit and fiber optic lines, CCTV cameras and vehicle monitoring stations. IV. IMPROVEMENT JUSTIFICATION This project is Phase 2 of the City's ITS Master Plan and it received an MTA Call- for - Projects Grant for a share of the funding. It will expand the City's ITS system to traffic signals beyond the Phase 1 coverage area. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Funding: Land Appraisals $ Capital Outlay CO Land Acquisition $ Gas Tax GT Plans, Specs. /Engineering $ 312,000 Parks P Construction $ Prop C PC Inspection & Contingencies $ Sewer S Other .lease describe : $ Water W Solid Waste SW Redevelopment R Other (please describe): 0 Total Capital 312,000 Call for Projects $261,000 74 $ 51,000 $ 261,000 Total Capital $ 312,000 LOCATION: Alice and Lucile Streets DEPT: DEVELOPMENT SERVICES V ESTIMATED TOTAL COST LABOR SOURCE: City Employees CAPITAL REQUEST: II. LOCATION MAP CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM I. PROJECT TITLE: Sidewalk Accessibility / Handicap Ramp`, Project 90,000 CONTACT PERSON: Tim Kelleher First and Last Name Multi -year Funding Cycle Previously Programmed Project FY On -Going Project New Project 75 Contract Services 2010 / 2011 (YEAR) NIORTb CAMPUS DR FANO ST • my ALI w co co w w PROJECT LOCATIONS SANTA ANITA AV 2010 FY 2011 FY 2011 2012 FY 2012 2013 FY 2013 2014 FY 2014 2015 Estimated Total $ 90,000 $ $ $ $ $ 90,000 (O D W O w 0 $ 90,000 $ $ $ '' $ 0 $ 90,000 $ $ $ '' $ - - $ - Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other LOCATION: Alice and Lucile Streets DEPT: DEVELOPMENT SERVICES V ESTIMATED TOTAL COST LABOR SOURCE: City Employees CAPITAL REQUEST: II. LOCATION MAP CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM I. PROJECT TITLE: Sidewalk Accessibility / Handicap Ramp`, Project 90,000 CONTACT PERSON: Tim Kelleher First and Last Name Multi -year Funding Cycle Previously Programmed Project FY On -Going Project New Project 75 Contract Services 2010 / 2011 (YEAR) NIORTb CAMPUS DR FANO ST • my ALI w co co w w PROJECT LOCATIONS SANTA ANITA AV 0 z 0 0 w co LOCATION: Alice and Lucile Streets DEPT: DEVELOPMENT SERVICES V ESTIMATED TOTAL COST LABOR SOURCE: City Employees CAPITAL REQUEST: II. LOCATION MAP CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM I. PROJECT TITLE: Sidewalk Accessibility / Handicap Ramp`, Project 90,000 CONTACT PERSON: Tim Kelleher First and Last Name Multi -year Funding Cycle Previously Programmed Project FY On -Going Project New Project 75 Contract Services 2010 / 2011 (YEAR) NIORTb CAMPUS DR FANO ST • my ALI w co co w w PROJECT LOCATIONS SANTA ANITA AV III. IMPROVEMENT DESCRIPTION This project includes the construction of missing sections of sidewalk and new handicap ramp along Alice Street and Lucile Street between Santa Anita Avenue and Second Avenue. IV. IMPROVEMENT JUSTIFICATION This project is part of the Citywide ADA Master Plan. The City receives CDBG funds for the construction of accessibility projects. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Funding: Land Appraisals $ Capital Outlay CO Land Acquisition $ Gas Tax GT Plans, Specs. /Engineering $ 5,000 Parks P Construction $ 75,000 Prop C PC Inspection & Contingencies $ 10,000 Sewer S Other .lease describe : $ Water W Solid Waste SW Redevelopment R Other (please describe): 0 Total Capital CDBG $90,000 76 90,000 90,000 Total Capital $ 90,000 I. PROJECT TITLE: Miscellaneous Traffic Signal Improvements LOCATION: Various DEPT: II. LOCATION MAP DEVELOPMENT SERVICES V ESTIMATED TOTAL COST CAPITAL REQUEST: CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM LABOR SOURCE: City Employees 75,000 CONTACT PERSON: Ramiro Gonzalez First and Last Name Multi -year Funding Cycle Previously Programmed Project FY On -Going Project New Project 77 Contract Services 2010 / 2011 (YEAR) Map Not Applicable 2010 FY 2011 FY 2011 2012 FY 2012 2013 FY 2013 2014 FY 2014 2015 Estimated Total $ 75,000 $ $ $ $ $ 75,000 O D W O w R $ 50,000 $ $ $ '' $ R $ 50,000' CO $ 25,000 $ - $ - $ '' $ - CO $ 25,000 Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other I. PROJECT TITLE: Miscellaneous Traffic Signal Improvements LOCATION: Various DEPT: II. LOCATION MAP DEVELOPMENT SERVICES V ESTIMATED TOTAL COST CAPITAL REQUEST: CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM LABOR SOURCE: City Employees 75,000 CONTACT PERSON: Ramiro Gonzalez First and Last Name Multi -year Funding Cycle Previously Programmed Project FY On -Going Project New Project 77 Contract Services 2010 / 2011 (YEAR) Map Not Applicable III. IMPROVEMENT DESCRIPTION This project is intended to fund traffic signal improvements within the redevelopment area and citywide. In the redevelopment area, as part of the City Traffic Signal Improvement Master Plan, this project will install interconnection and communication upgrades to First Avenue between Wheeler Avenue and Santa Clara Street, install a flashing crosswalk at Santa Anita Avenue and Alta Street, add protected /permissive left turn phases at Second Avenue and Huntington Drive, installing a new controller and cabinet at Second Avenue and Santa Clara Street and other miscellaneous communication upgrades. Other traffic signal improvements are necessary citywide as a result of the Traffic Advisory Committee's actions. The TAC has been considering placing solar - powered radar speed display signs as well as other signing and striping traffic control measures. These measures are intended to be funded out of this project budget IV. IMPROVEMENT JUSTIFICATION These improvements have been identified in the City's ongoing Traffic Signal Improvement and Maintenance Master Plan or are recommended by the City's Traffic Advisory Committee. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Land Appraisals $ Capital Outlay CO Land Acquisition $ Gas Tax GT Plans, Specs. /Engineering $ 5,000 Parks P Construction $ 65,000 Prop C PC Inspection & Contingencies $ 5,000 Sewer S Other .lease describe : $ Water W Solid Waste SW Redevelopment R Other .lease describe : 0 Total Capital Funding: $ 25,000 $ 50,000 75,000 Total Capital $ 75,000 78 DEPT: ESTIMATED TOTAL COST LABOR SOURCE: City Employees CAPITAL REQUEST: II. LOCATION MAP DEVELOPMENT SERVICES V CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM I. PROJECT TITLE: Huntington Drive Capacity Improvements LOCATION: Huntington Drive @ Santa Anita Ave., Santa Clara St, & Colorado Place 2,500,000 Multi -year Funding Cycle Previously Programmed Project FY On -Going Project New Project 79 CONTACT PERSON: Tim Kelleher First and Last Name Contract Services 2008 2010 / 2011 (YEAR) 2010 FY 2011 FY 2011 2012 FY 2012 2013 FY 2013 2014 FY 2014 2015 Estimated Total $ 2,500,000 $ $ $ -' $ - $ 2,500,000 O D W O w O $ 1,500,000 $ $ $ '' $ 0 $ 1,500,000 R $ 600,000 $ - $ - $ '' $ - R $ 600,000 PC $ 400,000 $ $ $ >' $ PC $ 400,000 Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other DEPT: ESTIMATED TOTAL COST LABOR SOURCE: City Employees CAPITAL REQUEST: II. LOCATION MAP DEVELOPMENT SERVICES V CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM I. PROJECT TITLE: Huntington Drive Capacity Improvements LOCATION: Huntington Drive @ Santa Anita Ave., Santa Clara St, & Colorado Place 2,500,000 Multi -year Funding Cycle Previously Programmed Project FY On -Going Project New Project 79 CONTACT PERSON: Tim Kelleher First and Last Name Contract Services 2008 2010 / 2011 (YEAR) III. IMPROVEMENT DESCRIPTION The project involves reconstruction /widening of Huntington Drive between Colorado Place and Santa Anita Avenue to provide: 1) a third travel lane in the westbound Huntington Drive approach at Colorado Place. 2) add a right turn lane in the northbound approach of Huntington Drive at Santa Clara Street, and 3) a second left turn lane on both northbound and southbound approaches of Santa Anita Avenue at Huntington Drive and reconstruction of median and channelization islands and traffic signal modification. IV. IMPROVEMENT JUSTIFICATION Huntington Drive is a major east -west corridor that provides an altenative route to the 1 -210 (Foothill) Freeway through Arcadia and Monrovia, and serves regional commuter traffic between Downtown Los Angeles and several jurisdictions and communities to the east. Huntington Drive is also a major connector to both passenger and truck vehicles using this eastern segment San Gabriel Valley to access between Los Angeles and cities to the east. Improvements to this segment of Huntington Drive will enhance regional mobility and will offer congestion relief in this highly used region of the City. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Land Appraisals Land Acquisition Plans, Specs. /Engineering Construction Inspection & Contingencies Other .lease describe : Total Capital $ 200,000 $ 2,200,000 $ 100,000 Funding: Capital Outlay Gas Tax Parks Prop C Sewer Water Solid Waste Redevelopment Other (please describe): Call For Projects $1,000,000 Transportation Impact Fees $500,000 CO GT P PC S W SW R 0 $ - $ - $ - $ 400,000 $ - $ 600,000 $ 1,500,000 2;500,000 Total Capital $ 2;500,000 80 I. PROJECT TITLE: Overflow Parking Lot on Live Oak Avenue LOCATION: North of the Par 3 Golf Course Parking Lot on Live Oak Avenue DEPT: DEVELOPMENT SERVICES V ESTIMATED TOTAL COST CAPITAL REQUEST: II. LOCATION MAP CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM LABOR SOURCE: City Employees CONTACT PERSON: Tim Kelleher Funding Cycle Previously Programmed Project FY On -Going Project X' New Project 81 First and Last Name S 0 u R C E FY 2010 2011 100,000 ',': FY 2011 2012 FY 2012 2013 FY 2013 2014 FY 2014 2015 Estimated Total 100,000 Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other Contract Services 2010 / 2011 (YEAR) III. IMPROVEMENT DESCRIPTION The project will construct an asphalt parking lot at the new Church in Arcadia project located just north of the golf course parking lot. IV. IMPROVEMENT JUSTIFICATION This parking lot is required as part of the redevelopment project to relocate the Church in Arcadia.The parking lot is currently in poor condition. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Land Appraisals $ Capital Outlay CO Land Acquisition $ Gas Tax GT Plans, Specs. /Engineering $ 10,000 Parks P Construction $ 80,000 Prop C PC Inspection & Contingencies $ 10,000 Sewer S Other .lease describe : $ Water W Solid Waste SW Redevelopment R Other .lease describe : 0 Total Capital $ 1 00,000 Funding: 82 $ 100,000 Total Capital $ 100,000 I. PROJECT TITLE: Transportation Impact Fee Study Update LOCATION: Various DEPT: ESTIMATED TOTAL COST LABOR SOURCE: City Employees CAPITAL REQUEST: II. LOCATION MAP DEVELOPMENT SERVICES V CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM 00,000 CONTACT PERSON: Phil Wray First and Last Name Multi -year Funding Cycle Previously Programmed Project FY On -Going Project New Project 83 Contract Services 2010 / 2011 (YEAR) Map Not Applicable 2010 FY 2011 FY 2011 2012 FY 2012 2013 FY 2013 2014 FY 2014 2015 Estimated Total $ 100,000 $ $ $ $ $ 100,000 O D W O w O $ 100,000 $ $ $ '' $ 0 $ 100,000 $ $ - $ $ '' $ - - $ - Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other I. PROJECT TITLE: Transportation Impact Fee Study Update LOCATION: Various DEPT: ESTIMATED TOTAL COST LABOR SOURCE: City Employees CAPITAL REQUEST: II. LOCATION MAP DEVELOPMENT SERVICES V CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM 00,000 CONTACT PERSON: Phil Wray First and Last Name Multi -year Funding Cycle Previously Programmed Project FY On -Going Project New Project 83 Contract Services 2010 / 2011 (YEAR) Map Not Applicable III. IMPROVEMENT DESCRIPTION As part of the City Transportation Master Plan, this project will update the City's Transportation Impact Fee program. IV. IMPROVEMENT JUSTIFICATION The Transportation Impace Fee Program recommends that the Transportation Master Plan be updated every five years. The Master Plan and Fee Program were originally prepared in 2005 and adopted by the City Council in 2006. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Land Appraisals $ Capital Outlay CO Land Acquisition $ Gas Tax GT Plans, Specs. /Engineering $ Parks P Construction $ Prop C PC Inspection & Contingencies $ Sewer S Other .lease describe : $ 100,000 Water W Study Total Capital Funding: Solid Waste SW Redevelopment R Other (please describe): 0 Transportation Impact Fee 100,000 100,000 Total Capital $ 100,000 84 CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM I. PROJECT TITLE: Duarte Road Rehabilitation Project LOCATION: From Santa Anita Avenue to Fifth Avenue DEPT: DEVELOPMENT SERVICES ESTIMATED TOTAL COST CAPITAL REQUEST: II. LOCATION MAP S 0 u R C E FY 2010 2011 770,000',': FY 2011 2012 FY 2012 2013 FY 2013 2014 FY 2014 2015' Estimated Total 770,000 $ 120,000 «` 0 $ 650,000 Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other LABOR SOURCE: City Employees 770,000 CONTACT PERSON: Tim Kelleher Multi -year Funding Cycle X' Previously Programmed Project FY On -Going Project New Project 85 First and Last Name Contract Services 2009 2010 / 2011 (YEAR) III. IMPROVEMENT DESCRIPTION The project involves grinding the entire street and installing 2 -inch rubberize overlay, AC patching, construction of new Curb Ramp per ADA standards, miscellaneous concrete work, traffic loops installation and striping. IV. IMPROVEMENT JUSTIFICATION Duarte Road is a an arterial which connects cities in the San Gabriel Valley. Duarte Road between Santa Anita Avenue and Fifth Avenue is showing a considerable amount of stress, cracking, roadway section failure and the development of many potholes. According to the arterial Pavement Management Program, this section of Duarte Road has a very low pavement Pavement Condition Index (PSI) of 54 and is one of the highest priorities for pavement rehabilitation. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Land Appraisals $ Capital Outlay CO Land Acquisition $ Gas Tax GT Plans, Specs. /Engineering $ 50,000 Parks P Construction $ 670,000 Prop C PC Inspection & Contingencies $ 50,000 Sewer S Other .lease describe : $ Water W Solid Waste SW Redevelopment R Other .lease describe : 0 Total Capital Funding: 770,000 Total Capital 86 $ 120,000 $ 650,000 $ 770,000 I. PROJECT TITLE: Sidewalk Gap Closure LOCATION: EIS Sunset from Portola to Balboa DEPT: DEVELOPMENT SERVICES V ESTIMATED TOTAL COST LABOR SOURCE: City Employees CAPITAL REQUEST: II. LOCATION MAP CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM 90,000 CONTACT PERSON: Tim Kelleher First and Last Name Multi -year Funding Cycle Previously Programmed Project FY On -Going Project New Project 87 Contract Services 2010 / 2011 2010 FY 2011 FY 2011 2012 FY 2012 2013 FY 2013 2014 FY 2014 2015 Estimated Total $ 90,000 $ $ $ $ 90,000 O D W O w 0 $ 90,000 $ $ $ '' $ 0 $ 90,000 $ $ $ '' $ - - $ - Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other I. PROJECT TITLE: Sidewalk Gap Closure LOCATION: EIS Sunset from Portola to Balboa DEPT: DEVELOPMENT SERVICES V ESTIMATED TOTAL COST LABOR SOURCE: City Employees CAPITAL REQUEST: II. LOCATION MAP CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM 90,000 CONTACT PERSON: Tim Kelleher First and Last Name Multi -year Funding Cycle Previously Programmed Project FY On -Going Project New Project 87 Contract Services 2010 / 2011 III. IMPROVEMENT DESCRIPTION This project consists of installation of sidewalk and parkway restoration along Sunset Boulevard from Portola Drive to Balboa Drive. IV. IMPROVEMENT JUSTIFICATION Currently, this segment is lacking sidewalk making it necessary for pedestrians to either negotiate the parkway or walk in the street. The City receives Transportation Development Act (TDA) Article 3 funding annually for these types of projects. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Land Appraisals $ Capital Outlay CO Land Acquisition $ Gas Tax GT Plans, Specs. /Engineering $ 5,000 Parks P Construction $ 80,000 Prop C PC Inspection & Contingencies $ 5,000 Sewer S Other .lease describe : $ Water W Solid Waste SW Redevelopment R Other lease describe : 0 Total Capital 90,000 Funding: TDA Article 3 88 Total Capital 90,000 90,0001s I. PROJECT TITLE: Counter Expansion, ADA Compliance LOCATION: DEPT: DEVELOPMENT SERVICES ESTIMATED TOTAL COST LABOR SOURCE: City Employees CAPITAL REQUEST: II. LOCATION MAP CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM 9,400 Building, Planning, Business License CONTACT PERSON: James Kasama Multi -year Funding Cycle Previously Programmed Project FY On -Going Project New Project 89 First and Last Name 2010 / 2011 (YEAR) S 0 u R C E FY 2010 '; 2011 9,400 FY 2011 2012 FY 2012 2013 FY 2013 2014 FY 2014 2015 Estim; ted Total ,400 400 Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other Contract Services Map Not Applicable III. IMPROVEMENT DESCRIPTION Expand public counter in Building, Planning, Business License. Install approx. 10' of new base cabinet, install new laminate countertop, replace existing countertops to match. Provide new ADA compliant counter. Face public side of cabinets with laminate to match counters. IV. IMPROVEMENT JUSTIFICATION More counter space needed to serve the public; bring public counter into ADA compliance. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Land Appraisals $ Land Acquisition $ Plans, Specs. /Engineering $ Construction $ Inspection & Contingencies $ Other (please describe): $ 9,400 Cabinets $2,000 Laminate work $2,500 Paint $1,500 Demo $1,500 P.O. 20% $1,900 Total Capital 9,400 Funding: Capital Outlay CO Gas Tax GT Parks P Prop C PC Sewer S Water W Solid Waste SW Redevelopment R Other .lease describe : 0 90 Total Capital $ 9,400 9,400 I. PROJECT TITLE: Low Energy Swing Doors LOCATION: Community Center Restrooms DEPT: RECREATION AND COMMUN ESTIMATED TOTAL COST CAPITAL REQUEST: II. LOCATION MAP CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM LABOR SOURCE: City Employees CONTACT PERSON: Sara Somogyi Multi -year Funding Cycle Previously Programmed Project FY On -Going Project New Project 91 First and Last Name Contract Services 2010 / 2011 (YEAR) S 0 U R C E FY 2010 2011 12,000 ',': FY 2011 2012 FY 2012 2013 FY 2013 2014 FY 2014 2015 Estimated Total CO $ 12,000 Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other Map Not Applicable III. IMPROVEMENT DESCRIPTION Install low energy swing doors in restrooms at community center which would assist the senior population and those using wheelchairs and walkers to gain access to the restrooms. IV. IMPROVEMENT JUSTIFICATION The doors would accommodate the population utilizing the community center. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Funding: Land Appraisals $ Capital Outlay CO Land Acquisition $ Gas Tax GT Plans, Specs. /Engineering $ Parks P Construction $ Prop C PC Inspection & Contingencies $ Sewer S Other .lease describe : $ 12,000 Water W Swing doors Total Capital 12,000 Solid Waste SW Redevelopment R Other .lease describe : 0 92 Total Capital $ 12,000 12,000 I. PROJECT TITLE: Vehicle Exhaust Extraction System LOCATION: Fire station 106, 630 S. Baldwin Avenue DEPT: FIRE ESTIMATED TOTAL COST LABOR SOURCE: City Employees CAPITAL REQUEST: II. LOCATION MAP CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM CONTACT PERSON: Dave Haney Multi -year Funding Cycle S 0 u R C E FY 2010 2011 100,000 ',': FY 2011 2012 FY 2012 2013 FY 2013 2014 FY 2014 2015 Estimated Total 100,000 $ 60,000 0 $ 40,000 Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other Previously Programmed Project FY On -Going Project X' New Project First and Last Name Contract Services 2009 2010 / 2011 (YEAR) 93 III. IMPROVEMENT DESCRIPTION This request is for the purchasing and installation of a vehicle exhaust extraction system for the engine room at Station 106. The current vehicle exhaust extraction system at Station 106 is passive in nature and allows for harmful vehicle emissions to enter into the habitable areas of the station. An updated, active vehicle exhaust extraction system as requested connects directly to the vehicles' exhaust system. Not only will the new system protect the health and safety of firefighting personnel, it will also be in compliance with the 2007 edition of the National Fire Protection Association (NFPA) 1500 Section 9.1.6, the International Mechanical Code (IMC), and the National Institute of Occupational Safety and Health (NIOSH) requirements. The cost of the system is estimated not to exceed $100,000. Staff applied for and was subsequently awarded the 2009 Assistance to Firefighters Grant, managed by the Federal Emergency Management Agency and the Department of Homeland Security. The grant award amount is $40,000, which means the City's cost share for the project will not exceed $60,000. IV. IMPROVEMENT JUSTIFICATION The current vehicle exhaust extraction system at Fire Station 106 was installed in 1994 when the fire station was constructed. The 16- year -old system needs to be modernized because it does not remove vehicle emissions in a timely fashion, and it allows for harmful diesel emissions to remain in the building structure for an extended time. Installation of a new vehicle exhaust extraction system that is up to current standards will reduce the possibility of cross - contamination of vehicle exhaust particulate matters on firefighters' uniforms, personal protective equipment, supplies and equipment stored on the apparatus, in the station, in apparatus bays, in offices and living quarters, and in public meeting rooms. Changes in health and safety standards have identified vehicle exhaust emissions as human carcinogen that can potentially create health problems. Installation of an updated vehicle exhaust extraction is an proactive approach to protect the health and safety of firefighters and the general public visiting our stations by reducing as much of their exposure to harmful vehicle pollutants as possible. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Land Appraisals $ Capital Outlay CO Land Acquisition $ Gas Tax GT Plans, Specs. /Engineering $ Parks P Construction $ 100,000 Prop C PC Inspection & Contingencies $ Sewer S Other .lease describe : $ Water W Solid Waste SW Redevelopment R Other .lease describe : 0 Total Capital $ 100,000 Funding: Federal Grant 94 Total Capital $ 60,000 $ 40,000 $ 100,000', DEPT: FIRE ESTIMATED TOTAL COST LABOR SOURCE: City Employees CAPITAL REQUEST: II. LOCATION MAP CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM I. PROJECT TITLE: Fire Station Maintenance Program LOCATION: All Arcadia Fire Facilities 75,000 CONTACT PERSON: Rick D. Braun Multi -year Funding Cycle S 0 u R C E FY 2010 2011 15,000 15.000 FY 2011 2012 15,000 FY 2012 2013 1 000 FY 2013 2014 $ 5,000 FY 2014 2015' 1 000 Estimated Total CO 75,000 Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other X' Previously Programmed Project FY X' On -Going Project New Project 95 First and Last Name Contract Services 2009 2010 / 2011 (YEAR) III. IMPROVEMENT DESCRIPTION The Fire Station Maintenance Program provides for the following: - interior and exterior painting of all Fire facilities every six (6) years or as needed. - replacement of carpet at all Fire facilities every ten (10) years or as needed. - replacement of window coverings at all Fire facilities every ten (10) years or as needed. - replacement of office furniture as needed. - replacement of household appliances as needed. - other miscellaneous repair and replacement of items to maintain the quality of all Fire facilities. IV. IMPROVEMENT JUSTIFICATION The Fire Station Maintenance Program allows for planned, systematic replacement and upgrades to vital components within the fire stations. Preventive maintenance, taking place on a periodical basis, controls and reduces costs, enhances staff efficiency, allows for quality Fire facilities, and ensures fiscal responsibility for the community. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Land Appraisals $ Capital Outlay CO Land Acquisition $ Gas Tax GT Plans, Specs. /Engineering $ Parks P Construction $ 15,000 Prop C PC Inspection & Contingencies $ Sewer S Other .lease describe : $ Water W Solid Waste SW Redevelopment R Other .lease describe : 0 Total Capital 15,000 Funding: 96 Total Capital $ 15,000 15,000' I. PROJECT TITLE: Migrate Integrated Library System to Open Source Software LOCATION: Library DEPT: LIBRARY ESTIMATED TOTAL COST CAPITAL REQUEST: II. LOCATION MAP CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM LABOR SOURCE: City Employees 44,500 CONTACT PERSON: Carolyn Garner- Reagan Multi -year Funding Cycle S 0 u R C E FY 2010 2011 44,500 ',, FY 2011 2012 FY 2012 2013 FY 2013 2014 FY 2014 2015' Estimated Total CO $ 14,500 O' $ 30,000 Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other Previously Programmed Project FY On -Going Project X' New Project 97 First and Last Name Contract Services 2009 2010 / 2011 (YEAR) Map Not Applicable III. IMPROVEMENT DESCRIPTION The Library will migrate to a new integrated library system using Koha, an open source software. Open Source software is essentially free software which is developed, tested, or improved through public collaboration and distributed with the idea that it must be shared with others. The Library is eligible for a grant of $30,000 from the Southern California Library Cooperative (SCLC) and the Library Services and Technology Act which will cover the cost of consultant assistance to install the Koha software, migrate our current data from our legacy system, SirsiDynix's Symphony, to a new server at the Library. This will lead to testing the new system, customize it for Arcadia Public Library users, and then training staff for operations. To be eligible for the grant, the Library must cover the cost of a new Linux server, training, and the annual support and agree to provide staff time for the project, something that would be necessary without the grant. Staff will also share information about the process and expertise gained with the other 44 libraries that are members of SCLC. Support from the consultant hired through the grant will allow Information Technology staff to learn the new system plus handle the other information systems issues that occur at the Library. New Linux server: $4,000 (one time cost) Training for staff: $2,700 (one time cost) Koha Support: $6,500 (yearly cost) Linux Support: $1,300 (first year; will be less in subsequent years) IV. IMPROVEMENT JUSTIFICATION Currently the Library is using SirsiDynix's Symphony software for its integrated library system (online public access catalog, circulation and cataloging). This software is proprietary for which there are no other vendors that maintain or upgrade the system. This allows SirsiDynix to charge high fees yearly for its maintenance costs or for adding new enhancements. In 2010- 2011, the maintenance charges alone are projected to be: $28,594. This is a 7% increase over 2009 -2010. By remaining with our current vendor, we have no recourse since they are the only vendor to maintain this software. We expect the costs to continue to increase each year. By migrating to Koha, an open source software, the initial year could be expensive since there are costs for purchasing a new server, and contracting for services to customize, install, and migrate and convert data from our old system to the new, customize, and train staff. However, by participating in the grant, we save $30,000 of the total initial cost of $44,500. For the future years, the cost for maintenance and support is $6,500 a year. The City would recoup the costs for the initial investment in less than two years. We expect that our Information Technology needs would not be increased with this change. Since Koha is not proprietary software, there are several consultants to turn to for support so it would be possible to change if service or costs charged by the initial consultant proved to be unacceptable. While the costs are less, we expect to have the same functionality with the new system. Moreover, staff would be able to add new modules at no additional cost that would improve and enhance services to the public. These modules are too costly with SirsiDynix's Symphony. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Land Appraisals $ Land Acquisition $ Plans, Specs. /Engineering $ Construction $ Inspection & Contingencies $ Other (please describe): $ 44,500 Hardware, support, training Total Capital 44,500 Funding: Capital Outlay CO Gas Tax GT Parks P Prop C PC Sewer S Water W Solid Waste SW Redevelopment R Other .lease describe : 0 Grant 98 Total Capital $ 14,500 $ 30,000 44,500 Q cc (7 O N Q cc • 7 o ci L N ▪ >d' • L w } 1 Q ri cl (7 O N d Q • Z O ci N cc • W Q W >- O a U U � L.L H d U uJ W 2 H O w Lu N 0) O N- 1D O a a c Q N H O a M 0 w a o N a O O O O N E 0 0 0 0 0 N 0 rn m O O O N O O Eft O O O O O Eft O O O 0) Ln O 0 0 0) Eft 0) Ln 03 Eft I. PROJECT TITLE: Annual Asphalt and Concrete Programs LOCATION: Various Street Locations Within the City DEPT: PUBLIC WORKS SERVICES CAPITAL REQUEST: II. LOCATION MAP CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM ESTIMATED TOTAL COST $ 2,500,000 LABOR SOURCE: City Employees CONTACT PERSON: Mark',Rynkiewicz Multi -year Funding Cycle X Previously Programmed Project FY On -Going Project New Project 101 First and Last Name S 0 U R C E FY 2011 2012 500,000 FY 2012 2013 500,000 FY 2013 2014 500,000 FY 2014 2015 500,000 FY 2015'; 2016 500,000 Estimated Total 2,500,000 GT $ 2,500,000 Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other Contract Services 2010 2011 / 2012 (YEAR) PROJECT LOCATION I MENIEM F, rArparil Hill . aR., al + =�aMa��o�q ® � aw a� 1' �� �ro�o ' ATeso ; r • •-• 4 , 0 01-w44-- RV. °P- ...-_,•,,t-awr 1.p ,,_, w41 • trej T e 4 1 or r.:w irr A_ - j ,,d i • , _,,,,,11 ,,, Opo 1 ,,,ii— coo* rie 01,1 / K,--( .,04/ NORTH I1 s , I. PROJECT TITLE: Annual Asphalt and Concrete Programs LOCATION: Various Street Locations Within the City DEPT: PUBLIC WORKS SERVICES CAPITAL REQUEST: II. LOCATION MAP CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM ESTIMATED TOTAL COST $ 2,500,000 LABOR SOURCE: City Employees CONTACT PERSON: Mark',Rynkiewicz Multi -year Funding Cycle X Previously Programmed Project FY On -Going Project New Project 101 First and Last Name S 0 U R C E FY 2011 2012 500,000 FY 2012 2013 500,000 FY 2013 2014 500,000 FY 2014 2015 500,000 FY 2015'; 2016 500,000 Estimated Total 2,500,000 GT $ 2,500,000 Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other Contract Services 2010 2011 / 2012 (YEAR) III. IMPROVEMENT DESCRIPTION The work involves removal and replacement of deficient concrete sidewalk, concrete driveways, concrete curbs and gutters, construction of new handicap ramps, crack sealing, slurry sealing, restriping and painting all pavement markings on various streets within the community in order to maintain the street pavement integrity and increase the life of the asphalt and concrete This work may also include the removal of excessively large trees that may become laterally unstable due to the repair work. Also regulatory signs will be installed in conjunction with this project ($6,000). IV. IMPROVEMENT JUSTIFICATION The existing sidewalk, curbs, gutters and handicap ramps may be raised, depressed, buckled, cracked or missing due to adverse weather conditions, protruding tree roots or poor soil conditions. Repairs will improve uneven walking surfaces, correct drainage flow within the gutter and remove tripping conditions that may exist. Slurry sealing and repainting traffic markings have been an ongoing maintenance program in the City in to maintain the integrity of asphalt pavement and to increase the life of the pavement surface by rejuvenating the existing asphalt pavement. This is part of an Eight (8) -year program with 1 /8th of the City being slurry sealed per year as scheduled by the Pavement Management System (PMS). Zone 8 of 8 will be the area for this year's program. Also installation of regulatory signs will be done to replace damaged signs. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Land Appraisals $ Capital Outlay CO Land Acquisition $ Gas Tax GT Plans, Specs. /Engineering $ 48,000 Parks P Construction $ 380,000 Prop C PC Inspection & Contingencies $ 72,000 Sewer S Other .lease describe : $ Water W Solid Waste SW Redevelopment R Other .lease describe : 0 Total Capital $ 500;000 Funding: 102 $ 500,000 Total Capital $ 500,000 I. PROJECT TITLE: Annual Meter Replacement Program LOCATION: DEPT: II. LOCATION MAP Various PUBLIC WORKS SERVICES V ESTIMATED TOTAL COST CAPITAL REQUEST: CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM Locations LABOR SOURCE: City Employees 250,000 CONTACT PERSON: Craig Clark Multi -year Funding Cycle S 0 U R C E FY 2011 2012 250,000 250.000 FY 2012 2013 250,000 FY 2013 2014 250,000 FY 2014 '; 2015 250,000 FY 2015 2016 250,000 E timated Total 1,250,000 1,250,000 Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other Previously Programmed Project FY On -Going Project New Project Map Not Applicable 103 First and Last Name Contract Services 2010 2011 / 2012 (YEAR) III. IMPROVEMENT DESCRIPTION Annual program to replace approximately 1,000 to 1,200 5/8 to 2 inch meters that are beyond their useful lives with meters that are able to be read via radio frequency. City crews will replace these meters. This program also includes larger meters that are not radio read but have reached their useful lives. 5/8" meters 217 EA x $ 197 = $ 42,749 3 /4" x 1" meters 206 EA x $ 230 = $ 47,380 3 /4" meters 150 EA x $ 232 = $ 34,800 1" meters 199 EA x $ 263 = $ 52,337 1.5" meters 122 EA x $ 435 = $ 53,070 2 " meters 21 EA x $ 542 = $ 11,382 The total cost is $ 241,718; total budget will be $250,000. The total number of meters ordered is 1,015. IV. IMPROVEMENT JUSTIFICATION Accurate meter measurements and correct readings are vital to maintaining the revenue of the City's water system. The systems' aging water meters must be replaced with new meters that are capable of being read via radio frequency. This allows the City to capture precise measurements and readings while drastically reducing labor costs. Aside from the elimination of misreads, these meters would include leak detection and data logging functions that would enable us to alert our citizens for possible leaks on their properties and assist them with high bill inquiries and water usage patterns. The cities of Chino Hills and Ontario have successfully implemented this type of radio read metering systems and are now reaping the benefits. It would take approximately 15 years to replace the entire system with a total project cost of $2,400,000.13! going with this system this would allow us to move one of the meter reading positions to assist with Sewer and Storm Drain Crew. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Land Appraisals Land Acquisition Plans, Specs. /Engineering Construction Inspection & Contingencies Other (please describe): Purchase Water Meters Total Capital $ Capital Outlay CO $ Gas Tax GT $ Parks P $ Prop C PC $ Sewer S $ 250,000 Water W Solid Waste SW Redevelopment R Other .lease describe : 0 $ 250;000 Funding: 104 Total Capital $ 250,000 250, 000 LOCATION: DEPT: PUBLIC WORKS SERVICES ESTIMATED TOTAL COST LABOR SOURCE: City Employees CAPITAL REQUEST: II. LOCATION MAP CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM I. PROJECT TITLE: Annual Replacement of HVAC Rooftop Units Various Facilities CONTACT PERSON: Dave McVey Funding Cycle S 0 U R C E FY 2011 2012 40,000',, FY 2012 '; 2013 40,000 FY 2013 2014 40,000 FY 2014 2015 40,000 FY 2015 2016' 40,000 Estimated Total 200,000 $ 200,000 Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other Previously Programmed Project FY On -Going Project New Project Map Not Applicable 105 First and Last Name Contract Services 2010 2011 / 2012 (YEAR) III. IMPROVEMENT DESCRIPTION 1. Replace rooftop unit #13 Library ($20,000) 2. Replace rooftop HVAC unit #7 for the Community Center. ($20,000) TOTAL = $40,000 IV. IMPROVEMENT JUSTIFICATION The existing unit at the Library is 15 yrs. old. It operates on an average of 15 hrs. a day six days a week. Motor bearings, condenser fan motors and the need for Freon charging wear out prematurely due tot use of the equipment. The existing HVAC unit at the Community Center is over 15 yrs. old with a life expectancy of 12 -15 yrs. The unit operates on an average of 15 hr. a day six to seven days a week and is critical to the operation of the facility cooling the rooms used by the senior citizens. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Land Appraisals $ Capital Outlay CO Land Acquisition $ Gas Tax GT Plans, Specs. /Engineering $ Parks P Construction $ 40,000 Prop C PC Inspection & Contingencies $ Sewer S Other .lease describe : $ Water W Solid Waste SW Redevelopment R Other .lease describe : 0 Total Capital $ 40,000 Funding: 106 Total Capital $ 40,000 40,000' CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM I. PROJECT TITLE: Annual Sewer Inspections and CCTV Data Review LOCATION: DEPT: PUBLIC WORKS SERVICES V ESTIMATED TOTAL COST LABOR SOURCE: City Employees CAPITAL REQUEST: II. LOCATION MAP Various Locations CONTACT PERSON: Tiffany Lee Multi -year Funding Cycle X' Previously Programmed Project FY On -Going Project New Project 107 First and Last Name 2011 / 2012 (YEAR) S 0 U R C E FY 2011 2012 22,000 S 22,000 $?' FY 2012 '; 2013 22,000 22,000 FY 2013 2014 22,000 22,000 FY 2014 2015 22,000 22,000 FY 2015 2016' 22,000 22,000 '? Estimated Total 000 110,000 Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other Contract Services 2008 Map Not Applicable III. IMPROVEMENT DESCRIPTION The scope of work includes the following: 1. Sewer pipe line cleaning, closed- circuit TV (CCTV), and video taping inspections on areas identified by field crews. ($22,000) IV. IMPROVEMENT JUSTIFICATION It is necessary to provide positive and reliable information regarding the status of the City's sanitary sewer collection system to decrease the occurrence of an overflow. The federal government mandates sewer system inspections and these improvements had been identified by the Sewer Master Plan. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Funding: Land Appraisals $ Capital Outlay CO Land Acquisition $ Gas Tax GT Plans, Specs. /Engineering $ Parks P Construction $ Prop C PC Inspection & Contingencies $ 22,000 Sewer S Other •lease describe : $ Water W Solid Waste SW Redevelopment R Other •lease describe : 0 Total Capital 22,000 108 $ 22,000 Total Capital $ 22,000 I. PROJECT TITLE: City Hall Maintenance Improvements LOCATION: City Hall DEPT: PUBLIC WORKS SERVICES ESTIMATED TOTAL COST ■ S 0 U R C E FY 2011 2012 510,400 FY 2012, 2013 FY 2013 2014 FY 2014 2015 FY 2015 2016 Estii ited To 510,400 CO 510,400 Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other LABOR SOURCE: City Employees CAPITAL REQUEST: II. LOCATION MAP CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM 510',,400 CONTACT PERSON: Dave McVey Multi -year Funding Cycle X Previously Programmed Project FY X On -Going Project New Project 109 First and Last Name Contract Services 2010 2011 / 2012 (YEAR) Map Not Applicable III. IMPROVEMENT DESCRIPTION Listed below is the continuation of the City Hall Improvements: 1. Paint interior walls both upper and lower City Hall ($40,000) 2. Paint exterior of building Upper and Lower City Hall ($100,000) 3. Install new HVAC equipment and zone control ($150,000) 4. Install carpet and tile in Upper /Lower City Hall ($150,000) TOTAL = $440,000 IV. IMPROVEMENT JUSTIFICATION 1. Walls in the upper and lower city hall are in need of painting and wall paper removal. 2. The exterior of the building has not been refinished in over 30 years. Paint is peeling and stucco finish is stained. Building will be sand blasted and new elasticomeric finish will applied. 3. New air handler with multiple zone capacity for Lower City Hall will replace existing limited zone capacity air handler. The new air handler, VAV boxes and ducting will greatly increase the climate control for both North and South wings of lower City Hall. The North currently has one zone to cool /heat all offices. New zoning equipment will be able to increase from one to five zones in the North wing and add additional four zones to the south side of the building. New return ducting will greatly increase the cfm required for proper cooling for both the North and South wings. 4. Existing carpet is in need of repair. Carpet is over twenty years old. Entrance into the main lobby are will covered with tile due to the high traffic in the area. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Land Appraisals $ - Capital Outlay CO Land Acquisition $ - Gas Tax GT Plans, Specs. /Engineering $ 23,500 Parks P Construction $ 440,000 Prop C PC Inspection & Contingencies $ 46,900 Sewer S Other .lease describe : $ - Water W Solid Waste SW Redevelopment R Other .lease describe : 0 Total Capital Funding: $ 510,400 510',,400 Total Capital $ 510,400 110 I. PROJECT TITLE: Public Works Facility Improvements LOCATION: Public Works Services Center DEPT: PUBLIC WORKS SERVICES ESTIMATED TOTAL COST S 0 U R C E FY 2011 2012 15,000 ',', FY 2012 '; 2013 15,000 FY 2013 2014 1 000 FY 2014 2015 1 000 FY 2015 2016' 1 000 Estimated Total CO $ 37,500 w $ 22,500 S' $ 15,000 Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other LABOR SOURCE: City Employees CAPITAL REQUEST: II. LOCATION MAP CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM 75 CONTACT PERSON: Dave McVey Funding Cycle Previously Programmed Project FY On -Going Project X' New Project Map Not Applicable 111 First and Last Name Contract Services 2010 2011 / 2012 (YEAR) III. IMPROVEMENT DESCRIPTION 1. Second phase of annual cleaning of light fixtures and installation of new generation lamps from 32w to 25w. ($3,000) 2. Second phase of annual VCT flooring repairs ($2,000) 3. Second phase annual exterior /interior painting of facility ($3,000) 4. Installation of new commercial grade carpet tiles in the Admin. conference room ($7,000) TOTAL = $15,000 IV. IMPROVEMENT JUSTIFICATION 1. The existing lighting is the old T -8 generation of lamps. New T -8 lamps use less wattage. The wattage reduction from 40w to 25w will decrease the lighting loads energy cost for the facility substantially. 2. Flooring tiles are starting to crack and break away due to the heavy traffic in the front lobby and kitchen area's of the facility. Defective tiles will be removed and replaced with new. 3. Annual painting of exterior metal fascia which is peeling. The fascia was painted 15yrs. ago and is in need of coating. The interior walls of the offices area's are stained and are in need of painting. 4. The existing carpet in the Conference room area is 20yrs. old and in need of replacement. Due to the high traffic in the area the existing carpet will be removed and commercial grade carpet tiles will be installed. Tiles can be moved when wear patterns start to show. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Land Appraisals $ Capital Outlay CO Land Acquisition $ Gas Tax GT Plans, Specs. /Engineering $ Parks P Construction $ 15,000 Prop C PC Inspection & Contingencies $ Sewer S Other .lease describe : $ Water W Solid Waste SW Redevelopment R Other .lease describe : 0 Total Capital 15,000 Funding: 112 Total Capital $ 7,500 $ 3,000 $ 4,500 15,000' CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM I. PROJECT TITLE: Community Center Facility Improvements LOCATION: Community Center / Recreation DEPT: PUBLIC WORKS SERVICES ESTIMATED TOTAL COST LABOR SOURCE: City Employees CAPITAL REQUEST: II. LOCATION MAP CONTACT PERSON: Dave McVey Funding Cycle S 0 U R C E FY 2011 2012 15,000 ',', FY 2012 '; 2013 80,000 FY 2013 2014 1 000 FY 2014 2015 $ 5,000 FY 2015 2016' 1 000 Estimated Total 140,000 40,000 «` Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other Previously Programmed Project FY X' On -Going Project New Project Map Not Applicable 113 First and Last Name Contract Services 2010 2011 / 2012 (YEAR) III. IMPROVEMENT DESCRIPTION 1. Annual program to replace ceiling tiles ($10,000) 2. Annual lamp and ballast replacement and cleaning of fixtures ($5,000) TOTAL = $15,000 IV. IMPROVEMENT JUSTIFICATION 1. This is the third phase of ceiling tile replacement. The existing ceiling tiles are either damaged or stained due to the roof leaks over the years. New tiles will be installed to replace the discolored ceiling tiles. This is the third year for replacing lamps that are over 5 yrs. old. New lamps will be energy efficient reducing the wattage from 40w to 25w. Lighting fixture housings will also be cleaned. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Land Appraisals $ Capital Outlay CO Land Acquisition $ Gas Tax GT Plans, Specs. /Engineering $ Parks P Construction $ 15,000 Prop C PC Inspection & Contingencies $ Sewer S Other .lease describe : $ Water W Solid Waste SW Redevelopment R Other .lease describe : 0 Total Capital 15,000 Funding: 114 Total Capital $ 15,000 15,000' I. PROJECT TITLE: Crown Restoration of City Trees LOCATION: Louise and Norman DEPT: PUBLIC WORKS SERVICES ESTIMATED TOTAL COST LABOR SOURCE: City Employees CAPITAL REQUEST: II. LOCATION MAP CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM CONTACT PERSON: Dave Thompson Multi -year Funding Cycle S 0 U R C E FY 2011 2012 25,000 ',, FY 2012 '; 2013 25,000 FY 2013 2014 25,000 FY 2014 2015 25,000 FY 2015 2016' 25,000 Estimated Total 125,000 25,000 «` Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other Previously Programmed Project FY On -Going Project New Project First and Last Name Contract Services 2010 2011 / 2012 (YEAR) 115 III. IMPROVEMENT DESCRIPTION This project will utilize a crown restoration method of pruning to help reduce the number of potential limbs from falling from some of the older trees in the City and provide for a healthy and vigorous future for these majestic trees. IV. IMPROVEMENT JUSTIFICATION Many of the existing large Stone Pine and Ash trees are losing limbs due to the age of the trees. A pruning method known as Crown Restoration will help alleviate the loss of large limbs and preserve the health of these large aging trees. Crown restoration will also reduce the potential for legal claims due to large tree limbs falling. Additionally, this pro- active approach will cut down on potential legal claims, and give residents comfort that these trees are being trimmed in this manner. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Land Appraisals $ Capital Outlay CO Land Acquisition $ Gas Tax GT Plans, Specs. /Engineering $ Parks P Construction $ 25,000 Prop C PC Inspection & Contingencies $ Sewer S Other .lease describe : $ Water W Solid Waste SW Redevelopment R Other .lease describe : 0 Total Capital $ 25,000 Funding: 116 Total Capital $ 25,000 25,000 CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM I. PROJECT TITLE: East Raymond Basin Water Resources Program LOCATION: Various Locations DEPT: PUBLIC WORKS SERVICES V ESTIMATED TOTAL COST LABOR SOURCE: City Employees CAPITAL REQUEST: II. LOCATION MAP 237,000 CONTACT PERSON: Ken Herman Multi -year Funding Cycle Previously Programmed Project FY On -Going Project New Project 117 First and Last Name 2011 / 2012 (YEAR) Contract Services 2009 Map Not Applicable 2011 FY 2012 2012 FY 2013 2013 FY 2014 2014 FY 2015 2015 FY 2016 Estimated Total $ 215,000 $ 763,000 $ 597,000 $ 327,000 $', 335,000 $ 2,237,000 O D W O w W $ 215,000 W $ 763,000 W $ 597,000 $ 327,000 W $ '' 335,000 W $ 2 „237,000',' $ $ $ $'' $ Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM I. PROJECT TITLE: East Raymond Basin Water Resources Program LOCATION: Various Locations DEPT: PUBLIC WORKS SERVICES V ESTIMATED TOTAL COST LABOR SOURCE: City Employees CAPITAL REQUEST: II. LOCATION MAP 237,000 CONTACT PERSON: Ken Herman Multi -year Funding Cycle Previously Programmed Project FY On -Going Project New Project 117 First and Last Name 2011 / 2012 (YEAR) Contract Services 2009 Map Not Applicable III. IMPROVEMENT DESCRIPTION Provide funding of the Arcadia share of local funding established in the Cooperative Agreement with the Los Angeles County Flood Control District and the City of Sierra Madre for the East Raymond Basin Water Resources Program (ERBWRP). Projects Identified in the ERBWRP in which the City of Arcadia is involved are: Santa Anita Debris Basin Rehab $ 51,500 $ 774,600 Santa Anita Spreading Grounds Rehab $ 96,700 $ 96,700 Santa Anita Dam Rehab $ 0 $ 329,700 Arcadia Extraction Well $ 0 $ 385,500 Water and Recycled Water System reliability Projects $ 66,800 $ 650,500 Arcadia Cost -Share Total 2010/2011 Expeditture $ 215,000 2010 -2014 Total Expenditure $2,237,000 IV. IMPROVEMENT JUSTIFICATION Growing electricity prices are most pronounced in the high energy demanding water pumping. Green energy projects by the East Raymond Basin Water Resources Program (ERBWRP) was developed as a part of the Water System Reliability Program (WSRP) study conducted through the US Army Corps of Engineers in order to find ways to increase water storage and production in the East Raymond Basin.The total cost of the ERBWRP is $26.7 million, of which the federal govermnment will provide $20 million through the Water Resources Development Act. The Cities of Arcadia, Sierra Madre, and the County of Los Angeles Flood Control District will fund the remaining $6.7 million through a Cooperative Agreement approved by the City Council on April 7, 2009. Implementation of the ERBWRP is dependent on final appropriation of the $20 million in funding approved under the WRDA. The East Raymond Basin Water Resources Program (ERBWRP) has identified five (5) projects in which the City of Arcadia would participate in cost - sharing in cooperation with the City of Sierra Madre and the Los Angeles County Flood Control District. The purpose of these projects is to increase water storage in the East Raymond Basin through retention of storm runoff from the Santa Anita watershed, extraction of ground water from one new well, and the implementation of water and recycled water system reliability projects. The East Raymond Basin has historically accounted for 15 % -28% of the total groundwater pumped by the City. This contribution dropped dramatically in 2008 due to low groundwater levels in the basin and the City is at risk of losing this basin as a source of supply if the climate and recharging methods are not improved. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Funding: Land Appraisals $ Capital Outlay CO Land Acquisition $ Gas Tax GT Plans, Specs. /Engineering $ Parks P Construction $ Prop C PC Inspection & Contingencies $ Sewer S Other .lease describe : $ 215,000 Water W Solid Waste SW Redevelopment R Other .lease describe : 0 Total Capital $ 215,000 215,000 Total Capital $ 215,000 118 I. PROJECT TITLE: Fire Station Relocation Fire Station 106 DEPT: PUBLIC WORKS SERVICES V ESTIMATED TOTAL COST II. LOCATION MAP CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM CAPITAL REQUEST: LABOR SOURCE: City Employees CONTACT PERSON: Dave McVey Funding Cycle Previously Programmed Project FY On -Going Project X' New Project 119 First and Last Name S 0 U R C E FY 2011 2012 7,000 FY 2012 '; 2013 7,000 FY 2013 2014 7,000 FY 2014 2015 $ 7,000 FY 2015 2016' 7,000 Estimated Total CO 35,000 «` Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other Contract Services 2010 2011 / 2012 (YEAR) Map Not Applicable III. IMPROVEMENT DESCRIPTION This a place holder for the installation of a HVAC compressor due to catastrophic failure. ($7,000) IV. IMPROVEMENT JUSTIFICATION The existing HVAC equipment is in the enclosed room at the Fire Station. Air condensing coils of the units. Therefore it causes the 16ton condensing units circulating in the room. As outdoor temperature increases the condenser and funds are available to relocate all equipment money will be budgeted in case flow is not sufficient to cool the compressors and to operate under discharged preheated air that is compressors increases with heat pressure. Until compressors fail due to over heating. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Total Capital 7.000 Funding: Land Appraisals $ Capital Outlay Land Acquisition $ Gas Tax Plans, Specs. /Engineering $ Parks Construction $ 7,000 Prop C Inspection & Contingencies $ Sewer Other .lease describe : $ Water Solid Waste Redevelopment Other .lease describe 120 Total Capital CO GT P PC S W SW R 0 $ 7,000 7,000 I. PROJECT TITLE: Greenscape Maintenance and Irrigation Upgrades for Water Conservation LOCATION: Various DEPT: PUBLIC WORKS SERVICES V ESTIMATED TOTAL COST CAPITAL REQUEST: II. LOCATION MAP 2012 FY CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM 201 26,000 LABOR SOURCE: City Employees 201 CONTACT PERSON: David Thompson Multi -year Funding Cycle FY 2014 26,000 121 FY 2014 $ Previously Programmed Project FY X' On -Going Project New Project First and Last Name 2015 26,000 2015 Contract Services 2010 FY 2011 / 2012 (YEAR) 2016 26,000 Estimated Total 130, 000', CO $ 45,000 W $ 85,000 Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other Map Not Applicable III. IMPROVEMENT DESCRIPTION Scope of work includes the following: FY 2010 -12: 1. Removal of existing dead oleanders along city thoroughfares, and replacement of a comparable hardy shrub along with irrigation installation ($6,000 each year). The locations for shrub replacement are as follows: Colorado parkway north side from Michillinda to Baldwin Avenue 2. Santa Anita Avenue irrigation upgrades (Santa Anita Avenue between Duarte and Live Oak). Installation of new Hunter rotors or Toro pop -up heads to irrigate the median lawn surfaces in place of the existing brass pop - ups. ($5,000 each year). 3. Huntington Drive irrigation and landscape upgrades (Huntington Drive between Fifth Ave and Santa Clara) Installation of new drip system in planter areas to replace spray heads and replace landscape with drought tolerant plant species ($15,000 each year). IV. IMPROVEMENT JUSTIFICATION 1. Oleanders have provided greenscape screen walls for the busy streets of Arcadia for many years. Unfortunately, the oleanders have been dying off for the last several years due to a bacterial infection caused by the bite of the sharpshooter beetle. As a result, the unsightly dead shrubs need to be removed and replaced by a new viable shrub. 2. The existing brass pop -ups do not pop up high enough to clear the lawn elevation; thus causing water to bounce back from the grass blades and onto the curb and concrete street paving, and causing the roads to become wet while irrigation occurs. The brass pop -ups were set at the curb height level while the top of grass has elevated due to years of earth upheaval. The neon rotors would be set at the existing grass height allowing minimal backsplash. In addition, the new irrigation heads would allow for more efficient lawn coverage during irrigation and thus generate water savings. 3. The existing spray heads in the planters on Huntington Drive waste excess water due to run off. The new drip system will eliminate any runoff and prevent excess water from running onto the pavement. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Land Appraisals $ Capital Outlay CO Land Acquisition $ Gas Tax GT Plans, Specs. /Engineering $ Parks P Construction $ 26,000 Prop C PC Inspection & Contingencies $ Sewer S Other .lease describe : $ Water W Solid Waste SW Redevelopment R Other .lease describe : 0 Total Capital $ 26,000 Funding: 122 Total Capital $ 9,000 $ 17,000 26,000' LOCATION: Library DEPT: PUBLIC WORKS SERVICES V ESTIMATED TOTAL COST CAPITAL REQUEST: II. LOCATION MAP CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM I. PROJECT TITLE: Library Facility Improvements LABOR SOURCE: City Employees CONTACT PERSON: Dave McVey Funding Cycle Previously Programmed Project FY On -Going Project X' New Project 123 First and Last Name 2011 / 2012 (YEAR) S 0 U R C E FY 2011 2012 30,000 ',, FY 2012 '; 2013 40,000 FY 2013 2014 40,000 FY 2014 2015 40,000 FY 2015 2016' 40,000 Estimated Total 190,000 90,000 «` Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other Contract Services 2010 Map Not Applicable III. IMPROVEMENT DESCRIPTION 1. Annual interior /exterior painting of facility. This the sixth year of a multi -year improvement for the Library. ($5,000) 2. Annual eplacement of broken ceramic tiles in the main women and men restrooms. ($5,000) 3. Annual ceiling tile replacement ($5,000) 5. Annual carpet tile replacement and relocation ($15,000) TOTAL = $30,000 IV. IMPROVEMENT JUSTIFICATION 1. The walls in the main library area are in need of repairs and paint due to the extensive traffic in the area's. 2. Existing ceramic tiles are chipped or broken in the main restrooms located around the base of the walls. Old tiles will be removed and new tiles to match existing will be installed. 3. This is the third year of the ceiling tile replacement project. Ceiling tiles are purchased from the vendor and installed by city personnel. Discolored, broken and stained tiles need to be replaced with new acoustic ceiling tiles. 5. The annual carpet tile replacement is performed in the high traffic area's of the facility. Worn carpet is replaced with new carpet tiles closely matching the existing squares. Carpet squares can easily be moved from worn area's and replaced with existing better conditioned tiles. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Land Appraisals $ Capital Outlay CO Land Acquisition $ Gas Tax GT Plans, Specs. /Engineering $ Parks P Construction $ 30,000 Prop C PC Inspection & Contingencies $ Sewer S Other .lease describe : $ Water W Solid Waste SW Redevelopment R Other .lease describe : 0 Total Capital Funding: $ 30,000 30,000 Total Capital $ 30,000 124 LOCATION: Various Locations throughout City DEPT: PUBLIC WORKS SERVICES V ESTIMATED TOTAL COST LABOR SOURCE: City Employees CAPITAL REQUEST: II. LOCATION MAP CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM I. PROJECT TITLE: Metals Total Maximum Daily Load (Metals TM DL) Special Studiies CONTACT PERSON: Carmen Trujillo Multi -year Funding Cycle X' Previously Programmed Project FY On -Going Project New Project 125 First and Last Name 2011 / 2012 (YEAR) S 0 U R C E FY 2011 2012 25,000 ',, FY 2012 '; 2013 25,000 FY 2013 2014 FY 2014 2015 FY 2015 2016' Estimated Total CO $ 33,200 W $ 16,800 Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other Contract Services 2010 Sierra Madre Arcadia o a � = z v Q z c d - F o South El Monte 1 i NORTH Pasadena Glen Los Angeles LOS .14, QOQ' A South Gate a Downey CZ le Compton to LOCATION: Various Locations throughout City DEPT: PUBLIC WORKS SERVICES V ESTIMATED TOTAL COST LABOR SOURCE: City Employees CAPITAL REQUEST: II. LOCATION MAP CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM I. PROJECT TITLE: Metals Total Maximum Daily Load (Metals TM DL) Special Studiies CONTACT PERSON: Carmen Trujillo Multi -year Funding Cycle X' Previously Programmed Project FY On -Going Project New Project 125 First and Last Name 2011 / 2012 (YEAR) S 0 U R C E FY 2011 2012 25,000 ',, FY 2012 '; 2013 25,000 FY 2013 2014 FY 2014 2015 FY 2015 2016' Estimated Total CO $ 33,200 W $ 16,800 Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other Contract Services 2010 III. IMPROVEMENT DESCRIPTION The Los Angeles River Metals Total Maximum Daily Load (TMDL) was adopted by the Los Angeles Regional Water Quality Control Board in 2006. As part of the LA River watershed, the City of Arcadia is required to participate in special scientific studies related to the Los Angeles River TMDLs. The special studies will consist of a WER /Recalculation Study and will be divided into four tasks. This study is projected to require 35 months to complete. Task one (1) will include water sampling and laboratory testing. Task two (2) will be a copper WER calculation and lead recalculation. Task three (3) will focus on the development of the Basin Plan amendment for consideration by the Regional Water Quality Control Board. Task four (4) will include project management cost. A scientific advisor will assist in the development of the special studies and the Gateway Cities Council of Governments will serve as the fiduciary agent for the special studies. IV. IMPROVEMENT JUSTIFICATION A TMDL is a calculation of the maximum amount of a specific pollutant that a body of water can receive without negatively impacting its beneficial uses. The Los Angeles River is listed as an impaired water body because it does not meet the water quality standards as a result of pollution. For this reason, the Los Angeles Metals TMDL was approved as an amendment to the Regional Water Quality Control Plan for the Los Angeles Region (Basin Plan). The Special Scientific Studies (WER /Recalculation Study for lead and copper) are necessary to evaluate the uncertainties and assumptions made in the development of the Metals TMDL for the LA River and will help determine how to cost effectively implement the Metals TMDL. The Special Studies will be completed in 2013. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Land Appraisals Land Acquisition Plans, Specs. /Engineering Construction Inspection & Contingencies Other (please describe): Special studies will be conducted by a scientific lab and consultants. Project oversight will be handled by a third party agency. Total Capital $ 25,000 $ 2,000 Funding: Capital Outlay Gas Tax Parks Prop C Sewer Water Solid Waste Redevelopment Other .lease describe 126 Total Capital CO GT P PC S W SW R 0 $ 16,600 $ 8,400 25,000' I. PROJECT TITLE: Police Department Facility Maintenance Improvements LOCATION: Police Department DEPT: PUBLIC WORKS SERVICES ESTIMATED TOTAL COST CAPITAL REQUEST: II. LOCATION MAP CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM LABOR SOURCE: City Employees S 0 U R C E FY 2011 2012 20,000 ',, FY 2012 '; 2013 10,000 FY 2013 2014 10,000 FY 2014 2015 $ 0,000 FY 2015 2016' 10,000 Estimated Total CO 60,000 «` Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other CONTACT PERSON: Dave McVey Funding Cycle Previously Programmed Project FY On -Going Project X' New Project First and Last Name Contract Services 2010 2011 / 2012 (YEAR) Map Not Applicable 127 III. IMPROVEMENT DESCRIPTION 1. This is the forth year of a multi year improvement for painting interior /exterior of the Police Department ($5,000) 2. Repair minor roof leaks. This is an ongoing repair due to the expansion and contraction of the roofing membrane along the southwest corner of the building ($5,000) 3. Replacement of chilled water pipe installation located in the ceilings of the facility ($10,000) TOTAL = $20,000 IV. IMPROVEMENT JUSTIFICATION 1. The walls in the Detective area are in need of painting due to color fade and marks on the walls. 2. Every year roof leaks have been predominate in the southwest side of the building due to the contraction and expansion of the building roofing material. Area's are cleaned and roofing mastic is applied. 3. The existing pipe insulation covering the chilled water lines from the central plant are in need of replacement due to the determination of insulation. Condensation develops and water gradually falls and damages office ceiling tiles. This is the second phase of the project. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Land Appraisals $ Capital Outlay CO Land Acquisition $ Gas Tax GT Plans, Specs. /Engineering $ Parks P Construction $ 20,000 Prop C PC Inspection & Contingencies $ Sewer S Other .lease describe : $ Water W Solid Waste SW Redevelopment R Other .lease describe : 0 Total Capital $ 20,000 Funding: 128 Total Capital $ 20,000 20,000 I. PROJECT TITLE: Replacement of Calsense Irrigation Controller Components LOCATION: Various Locations DEPT: PUBLIC WORKS SERVICES V ESTIMATED COST CAPITAL REQUEST: II. LOCATION MAP CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM LABOR SOURCE: City Employees 50,000 CONTACT PERSON: David Thompson Multi -year Funding Cycle Previously Programmed Project FY On -Going Project New Project 129 First and Last Name 2011 / 2012 (YEAR) S 0 U R C E FY 2011 2012 10,000 W 10.000 $I' FY 2012 2013 10,000 FY 2013 2014 0,000 FY 2015 10,000 FY 2015 2016 0,000 E: imated Total 50,000 W $50,000 $ $ - Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other Contract Services 2008 Map Not Applicable III. IMPROVEMENT DESCRIPTION Calsense Irrigation Controller equipment replacement components need to be installed due to failures or and to remain up to date with the current technology. The components are controller boards, local radios, transformers, surge protectors, enclosures, and hand held transmitters. IV. IMPROVEMENT JUSTIFICATION Almost all of our existing Calsense Irrigation Controllers have been in operation in the City for about ten (10) years. Since then, technology has surpassed the usefulness of our existing controllers. In addition, due to natural deterioration of equipment from use and aging, some components of the irrigation equipment are now beginning to fail. In order to keep the centrally controlled irrigation system functioning effectively, the equipment fails and is in need of replacement to continue the ability to communicate with the system as a centralized system. The controllers at Eisenhower and Hugo Reid Parks were installed in the year 2002, they will be upgraded from the older ET1 model to the newer ET2000 model. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Funding: Land Appraisals $ Capital Outlay CO Land Acquisition $ Gas Tax GT Plans, Specs. /Engineering $ - Parks P Construction $ 10,000 Prop C PC Inspection & Contingencies $ - Sewer S Other •lease describe : $ - Water W Solid Waste SW Redevelopment R Other •lease describe : 0 Total Capital 10,000 Total Capital 130 10,000 10,000 I. PROJECT TITLE: SCADA System Upgrades and Computerized Utilities System Mapping LOCATION: DEPT: PUBLIC WORKS SERVICES ESTIMATED TOTAL COST LABOR SOURCE: City Employees CAPITAL REQUEST: II. LOCATION MAP Various Locations CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM S 0 U R C E FY 2011 2012 40,000',, W 30.000 10,000 FY 2012 '; 2013 40,000 FY 2013 2014 40,000 FY 2014 2015 40,000 FY 2015 2016 40,000 Estimated Total 200,000 150,000 50,000 Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other CONTACT PERSON: Craig Clark Multi -year Funding Cycle X' Previously Programmed Project FY On -Going Project New Project Map Not Applicable 131 First and Last Name Contract Services 2010 2011 / 2012 (YEAR) III. IMPROVEMENT DESCRIPTION 1. SCADA System Upgrades - improve the current SCADA systems capability that would produce and store reports detailing well production and water level history by individual well and by entire zone. This type of information would also assist in system maintenance and overall system planning and support. ($15,000) 2. Computerized Utilities System Mapping - the work consists of digitizing new sewer, water and storm drain atlas maps using the Los Angeles County's parcel maps as a base. The database would include system information such as pipe material, diameter, and slope; date of installation, inspections and cleaning and the location of physical features established using the Microsoft Access database software. The database records would be linked with the features on the map and this system would be available electronically or by hard copy to engineering and field staff. The new digital data is easy to edit and update. Additionally, the sewer atlas map would be converted to Map Guide SDF format (manholes and 2 layers for lines).($25,000) TOTAL = $40,000 IV. IMPROVEMENT JUSTIFICATION 1. SCADA is a computer based automated system that operates the City's water system. Its continued operation and maintenance are vital to the operation and control of the City's water system. Periodic and timely upgrades of equipment, battery back -up systems, and software are necessary to maintain dependable water production and distribution to the citizens o Arcadia. 2. The new system would replace the existing outdated sewer and water atlas maps. Existing atlases are difficult to update because the lined originals are in poor condition and tear easily. Office staff is not able to support field crews with adequate sewer /water maps and data information. Also a storm drain system atlas is not complete at this time. A storm drain atlas and database are essential to the National Pollutant Discharge Elimination System (NPDES) permit compliance, i.e. catch basin numbering and maintenance. Once this system is complete, the City would be able to efficiently report activities to the Regional Water Quality Control Board (RWQCB). A sewer system closed- circuit TV inspection data would also be incorporated into the new database. Assistant Engineers and interns would be digitizing maps and inputting data in close cooperation with field crews. The quality control and product cost with this arrangement is much more favorable than contracting work with a private engineer. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Funding: Land Appraisals $ Capital Outlay CO Land Acquisition $ Gas Tax GT Plans, Specs. /Engineering $ 40,000 Parks P Construction $ Prop C PC Inspection & Contingencies $ Sewer S Other .lease describe : $ Water W Solid Waste SW Redevelopment R Other .lease describe : 0 Total Capital $ 40,000 132 Total Capital $ 10,000 $ 30,000 40,000' LOCATION: DEPT: ESTIMATED TOTAL COST LABOR SOURCE: City Employees CAPITAL REQUEST: II. LOCATION MAP CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM Sixth Avenue between Verner Circle and Live Oak Avenue I. PROJECT TITLE: Sixth Avenue Sewer Capacity Improvement Project 686,500 S 0 u R C E FY 2011 2012 86,500 FY 2012'; 2013 600,000 FY 2013 2014 FY 2014 2015 FY 2015 2016 Estimated Total': 686,500 686,500 Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other CONTACT PERSON: Mark Rynkiewicz Multi -year Funding Cycle Previously Programmed Project FY On -Going Project X' New Project 133 First and Last Name Contract Services 2010 2011 / 2012 (YEAR) AV Q 0 N CAMINO REAL Q P R C A C \ LONGDEN Q Z Q Q z Q M _ w O ,_ 0 AV LIVE A if \\ 11 LOCATION: DEPT: ESTIMATED TOTAL COST LABOR SOURCE: City Employees CAPITAL REQUEST: II. LOCATION MAP CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM Sixth Avenue between Verner Circle and Live Oak Avenue I. PROJECT TITLE: Sixth Avenue Sewer Capacity Improvement Project 686,500 S 0 u R C E FY 2011 2012 86,500 FY 2012'; 2013 600,000 FY 2013 2014 FY 2014 2015 FY 2015 2016 Estimated Total': 686,500 686,500 Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other CONTACT PERSON: Mark Rynkiewicz Multi -year Funding Cycle Previously Programmed Project FY On -Going Project X' New Project 133 First and Last Name Contract Services 2010 2011 / 2012 (YEAR) III. IMPROVEMENT DESCRIPTION Design a new replacement sewer line along Sixth Avenue between Verner Circle and Live Oak Avenue. IV. IMPROVEMENT JUSTIFICATION The City of Arcadia Sewer Master Plan indicated that the existing sewer line is not adequate to accommodate the current flow and is functioning above 100% capacity. Any further increase in flow or damage to this line could result in a significant sewer backup and possible spillage. The sewer master plan recommends replacement with a larger pipe. The construction of this larger line will alleviate the high demand on the existing sewer line and will significantly reduce the potential of spillage. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Funding: Land Appraisals $ Capital Outlay CO Land Acquisition $ Gas Tax GT Plans, Specs. /Engineering $ 86,500 Parks P Construction $ Prop C PC Inspection & Contingencies $ Sewer S Other .lease describe : $ Water W Solid Waste SW Redevelopment R Other .lease describe : 0 Total Capital $ 86,500 134 Total Capital $ 86,500 86,500' CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM I. PROJECT TITLE: > Valve Repair for Santa Anita and Second at Camino Real Ave. LOCATION: Santa Anita Ave./Camino Real Ave. and Second Ave./Camino Real Ave. DEPT: PUBLIC WORKS SERVICES V ESTIMATED TOTAL COST $ 200,000 CONTACT PERSON: Ken Herman Multi -year Funding Cycle First and Last Name 2011 / 2012 (YEAR) S 0 U R C E FY 2011 2012 200,000 FY 2012 2013 FY 2 2014 FY 2014 2015 FY 2015 2016 E ated Total 200,000 w $ 200,000 Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other LABOR SOURCE: City Employees CAPITAL REQUEST: II. LOCATION MAP Previously Programmed Project FY On -Going Project New Project 135 Contract Services 2010 AV ANITA INNIE TE Y AV AV RICHARD H DANA JR H S PAME ANITA TER E ON AV CA NO WINNIE A T C ST REAL z O ALTERN PAMELA AV DR Y NORMAN AV AV LUBEN LN T RD LEDA ALTERN ST WINNIE WY NORMAN ce ro EMON A STER STARIA DAN ERE NORTH III. IMPROVEMENT DESCRIPTION Existing broken water valves and abandoned pipe will be removed and replaced with new pipe and valves. Santa Anita Ave. - 4 Valves: $100,000 Second Ave. - 4 Valves: $100,000 IV. IMPROVEMENT JUSTIFICATION Valves in water transmission and distribution pipes are essential to the maintenance and operation of the system by allowing field crews to issolate relatively small areas in the event of leaks or scheduled maintenance. The intersections of Santa Anita and Camino Real and Second Ave and Camino Real have combinations of new pipes, abandoned pipes, new valves, and broken valves that were installed in the 1950's. These two intersecions have multiple pipe junctions in them and work as the hub for multiple shut -down scenrios. Without the ability to completely shut the valves off, crews are forced to shut down large areas when work is required. In the process of replacing the broken valves any interferring abandoned pipe will be removed, the pipe junctions will be reassembled to function more effeciently, and new valves will provide for positive closure at the pipe junction. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Land Appraisals $ - Capital Outlay CO Land Acquisition $ - Gas Tax GT Plans, Specs. /Engineering $ 24,000 Parks P Construction $ 160,000 Prop C PC Inspection & Contingencies $ 16,000 Sewer S Other .lease describe : $ - Water W Solid Waste SW Redevelopment R Other .lease describe : 0 Total Capital $ 200,000 Funding: 136 Total Capital $ 200,000 $ 200,000 LOCATION: DEPT: PUBLIC WORKS SERVICES V ESTIMATED TOTAL COST LABOR SOURCE: City Employees CAPITAL REQUEST: II. LOCATION MAP CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM I. PROJECT TITLE: Valve Replacement Program Various Locations CONTACT PERSON: Craig Clark Multi -year Funding Cycle X' Previously Programmed Project FY On -Going Project New Project 137 First and Last Name S 0 U R C E FY 2011 2012 40,000',, FY 2012 '; 2013 40,000 FY 2013 2014 40,000 FY 2014 2015 40,000 FY 2015 2016' 40,000 Estimated Total 200,000 W $ 200,000 Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other Contract Services 2010 2011 / 2012 (YEAR) Map Not Applicable III. IMPROVEMENT DESCRIPTION Valves which have been identified during regular inspection as being broken will be replaced by City crews or contract crews. The work will involve excavating in the street or right -of -way to expose the valve, temporarily shutting down the water main, anc removing the broken valve. The new valve will be installed, the watermain turned back on and tested, and the street backfilled and the asphalt paving repaired. Work locations include the following: San Simeon and Old Ranch 2- 10" and 1 -6" Murietta and Old Ranch 2- 10" and 1 - 8" Murietta and Vaquero 2 - 8" and 2 - 6" IV. IMPROVEMENT JUSTIFICATION Valves in the water main distribution system are important because they allow crews the ability to isolate sections of the system in order to perform maintenance, repair pipe breaks, or make additions to the system. However, many of the valves in the system are 50 years or older, and some are broken or stuck in either the open or closed position. This was discovered during routine inspections as the crews were verying if the valves were operating correctly. The 2008 Water Master Plan also identifies the need for these valves to be replaced and allows for a certain budget each year to perform this task. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Land Appraisals $ Capital Outlay CO Land Acquisition $ Gas Tax GT Plans, Specs. /Engineering $ 3,200 Parks P Construction $ 32,000 Prop C PC Inspection & Contingencies $ 4,800 Sewer S Other .lease describe : $ Water W Solid Waste SW Redevelopment R Other .lease describe : 0 Total Capital $ 40,000 Funding: 138 Total Capital $ 40,000 40,000' I. PROJECT TITLE: Water Main Replacement LOCATION: ESTIMATED TOTAL COST CAPITAL REQUEST: II. LOCATION MAP CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM Huntington Drive DEPT: PUBLIC WORKS SERVICES V S 0 U R C E FY 2011 2012 400,000 FY 2012 '; 2013 100,000 FY 2013 2014 100,000 _> FY 2014 2015 1', 00,000 FY 2015 2016' Estimated Total 000 W $ 700,000 Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other LABOR SOURCE: City Employees CONTACT PERSON: Tiffany Lee Multi -year Funding Cycle Previously Programmed Project FY On -Going Project X! New Project 139 First and Last Name Contract Services 2010 2011 / 2012 (YEAR) III. IMPROVEMENT DESCRIPTION Reline existing 16" steel pipeline in Huntington Drive between Holly Avenue and Santa Clara Street. The relining is recommended due to frequent breaks and difficult construction for the removal and replacement method. The existing pipeline is located in parkway west of west bound Huntington Drive. Huntington Drive from Holly Avenue to Santa Clara Street. 4680 LF $500,000 IV. IMPROVEMENT JUSTIFICATION The 2008 Water Master Plan Update recommends the replacement of older water mains and water mains that have recorded frequent leaks. In selecting pipelines for replacement , staff considers the number of leaks that have occurred on a section of pipe over a period of time, the material the pipe is made of, and the location of the pipe in relation to other street improvement projects. Many pipes in the City's distribution system are made of steel. Prior to 1950, steel was the preferred material for large pipe diameters. Projects are also determined by their location. The locations chosen for this fiscal year are related to frequent breaks along Huntington Drive. The steel pipe on Huntington Drive between Holly Avenue and Santa Clara Street was installed in 1936. It is recommended to reline the 16" pipeline to avoid difficult construction on Huntington Drive and is more cost - effective in the long run. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Land Appraisals $ Capital Outlay CO Land Acquisition $ Gas Tax GT Plans, Specs. /Engineering $ 40,000 Parks P Construction $ 300,000 Prop C PC Inspection & Contingencies $ 60,000 Sewer S Other .lease describe : $ Water W Solid Waste SW Redevelopment R Other .lease describe : 0 Total Capital 400.000 Funding: 140 Total Capital $ 400,000 $ 400,000 I. PROJECT TITLE: Wet Weather Flow Monitoring LOCATION: DEPT: PUBLIC WORKS SERVICES ESTIMATED TOTAL COST CAPITAL REQUEST: II. LOCATION MAP Various Locations CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM LABOR SOURCE: City Employees 74,000 CONTACT PERSON: Tiffany Lee Multi -year Funding Cycle Previously Programmed Project FY On -Going Project X' New Project 141 First and Last Name Contract Services 2010 2011 / 2012 (YEAR) S 0 U R C E FY 2011 2012 74,000 ',, FY 2012 '; 2013 FY 2013 2014 FY 2014 2015 FY 2015 2016 Estimated Total 74,000 Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other Map Not Applicable III. IMPROVEMENT DESCRIPTION Flow monitoring is performed at various locations during rainy season for 30 days. Data gathered will be used in the analysis of the collection system hydraulic capacity. IV. IMPROVEMENT JUSTIFICATION The Arcadia Sewer Master Plan and Hydraulic Modeling 2006 recommends that City should verify the accuracy of the flow in the pipes and the system configuration before the CIP projects based on the hydraulic method are implemented. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Land Appraisals $ Capital Outlay CO Land Acquisition $ Gas Tax GT Plans, Specs. /Engineering $ Parks P Construction $ 74,000 Prop C PC Inspection & Contingencies $ Sewer S Other .lease describe : $ Water W Solid Waste SW Redevelopment R Other .lease describe : 0 Total Capital $ 74,000 Funding: 142 Total Capital $ 74,000 74,000', I. PROJECT TITLE: Old Ranch Road Sewer Pipe Replacement Project LOCATION: Old Ranch Road DEPT: PUBLIC WORKS SERVICES ESTIMATED TOTAL COST CAPITAL REQUEST: II. LOCATION MAP CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM S 0 U R C E FY 2011 2012 130,000 FY 2012 '; 2013 FY 2013 2014 FY 2014 2015 FY 2015 2016 Estimated Total 0, 000 130,000 Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other LABOR SOURCE: City Employees CONTACT PERSON: Tiffany Lee Multi -year Funding Cycle Previously Programmed Project FY On -Going Project X! New Project 143 First and Last Name Contract Services 2010 2011 / 2012 (YEAR) III. IMPROVEMENT DESCRIPTION Design and construct sewer improvement on Old Ranch Road between Kingsley Drive and Balboa Drive. The existing sewer pipe was found to be deficient for peak flows. The improvement is recommended from the manhole number 309MH008 on Old Ranch Road to the manhole number 309MH005. The existing 10 -inch pipe line will be replaced with 12 -inch pipe. IV. IMPROVEMENT JUSTIFICATION The Arcadia Sewer Master Plan and Hydraulic Modeling 2006 recommends this improvement and the Arcadia Sewer Maintenance personnel placed this as high on the priority list. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Land Appraisals $ Capital Outlay CO Land Acquisition $ Gas Tax GT Plans, Specs. /Engineering $ 10,400 Parks P Construction $ 104,000 Prop C PC Inspection & Contingencies $ 15,600 Sewer S Other .lease describe : $ Water W Solid Waste SW Redevelopment R Other .lease describe : 0 Total Capital 0.000 Funding: 144 Total Capital $ 130,000 $ _130,000 `; I. PROJECT TITLE: Orange Grove Blending Analysis LOCATION: Orange Grove Water Facility DEPT: PUBLIC WORKS SERVICES ESTIMATED TOTAL COST CAPITAL REQUEST: II. LOCATION MAP CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM S 0 U R C E FY 2011 2012 28,000 ',, FY 2012 '; 2013 FY 2013 2014 FY 2014 2015 FY 2015 2016 Estimated Total 28,000 Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other LABOR SOURCE: City Employees 28,000 STATION SIERRA /PADRE ORANGE GROVE AV HIGHLAND OA ELEM Yc RKSHIRE ONTARE GE GROVE AV NORTH CONTACT PERSON: Ken Herman Multi -year Funding Cycle Previously Programmed Project FY On -Going Project X' New Project WOODLA'D AV 145 First and Last Name Contract Services 2010 2011 / 2012 (YEAR) III. IMPROVEMENT DESCRIPTION Staff will develop a computerized model of the piping system within the Orange Grove Water Facility in order to analyze water movement and blending throughout the facility under various scenarios. IV. IMPROVEMENT JUSTIFICATION The Orange Grove Water Facility is a vital component of the water transmission and distribution system, by serving as a supply of water from 4 on -site wells, providing direct storage for pressure zone #3, and transfer stroage and pumping to serve pressure zones 1, 1A, 2, 5, 6, and 7, or roughly 75% of the toatl water distribution system. Due to nitrates that are in the water coming from the on -site wells the Orange Grove Facility operates under a blending plan, approved by the California department of Public Health (CDPH). This plan makes certsain assumptions as to the movement of water from the wells, through the reservoirs and into the system. As State- mandated regulations get more stringent, the CDPH has begun challenging some of the assupmtions in the plan. Creating and utilizing a computerized model of the pipe network of the facility would allow staff to replicate the movement of water throughout the facility and the predicted concentrations of constiuents of the water, such as nitrates, as water flows through the facility. various scenarios are required to do this since water moves through the facility diferently as it fills, drains, or pumps water to various zones. This method of using computerized models is now widely accepted as a means to analyze water movement and water quality variations. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Funding: Land Appraisals $ Capital Outlay CO Land Acquisition $ Gas Tax GT Plans, Specs. /Engineering $ 28,000 Parks P Construction $ Prop C PC Inspection & Contingencies $ Sewer S Other .lease describe : $ Water W Solid Waste SW Redevelopment R Other .lease describe : 0 Total Capital $ 28,000 146 Total Capital $ 28,000 28,000 CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM I. PROJECT TITLE: Historical Museum Facility Improvements LOCATION: Historical Building DEPT: PUBLIC WORKS SERVICES V ESTIMATED TOTAL COST LABOR SOURCE: City Employees CAPITAL REQUEST: II. LOCATION MAP 75,000 CONTACT PERSON: Dave McVey Funding Cycle S 0 U R C E FY 2011 2012 55,000 FY 2012 '; 2013 5,000 FY 2013 2014 5,000 FY 2014 2015 $ 5,000 FY 2015 2016' 5,000 Estimated Total CO 75,000 «` Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other Previously Programmed Project FY On -Going Project New Project 147 First and Last Name Contract Services 2010 2011 / 2012 (YEAR) Map Not Applicable III. IMPROVEMENT DESCRIPTION 1. Second phase of interior /exterior painting ($5,000) 2. Install new HVAC de- humidifying unit and software monitoring program ($50,000) TOTAL = $55,000 IV. IMPROVEMENT JUSTIFICATION 1. The existing wall area in the main presentation area's are in need of repair and painting. Over the years the walls have discolored and faded. The existing finish has not been re- painted since the building was opened. 2. The existing HVAC unit at the Museum that conditions the interior floor space of the historic and pre- historic treasures is not currently under a constant climate control environment. In order to keep these items preserved and protected at museum quality, climate control of a new HVAC equipment and monitoring system will be required. The new system will be monitored by new software which will track the interior air space of the displays. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Land Appraisals $ Capital Outlay CO Land Acquisition $ Gas Tax GT Plans, Specs. /Engineering $ Parks P Construction $ 55,000 Prop C PC Inspection & Contingencies $ Sewer S Other .lease describe : $ Water W Solid Waste SW Redevelopment R Other .lease describe : 0 Total Capital 55,000 Funding: 148 Total Capital $ 55,000 55,000 LOCATION: DEPT: PUBLIC WORKS SERVICES ESTIMATED TOTAL COST LABOR SOURCE: City Employees CAPITAL REQUEST: II. LOCATION MAP CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM 2011 / 2012 (YEAR) I. PROJECT TITLE: Booster Station Discharge Meters Various Locations S 0 U R C E FY 2011 2012 120,000 ', FY 2012 '; 2013 FY 2013 2014 FY 2014 2015 FY 2015 2016 Estimated Total 120,000 Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other CONTACT PERSON: Ken Herman Multi -year Funding Cycle X' Previously Programmed Project FY On -Going Project New Project Map Not Applicable 149 First and Last Name Contract Services 2010 III. IMPROVEMENT DESCRIPTION Install flow meters at booster stations and /or connect them to the SCADA system. Flow meters or SCADA connection for existing meters need to be installed at Longden Booster Station, Baldwin Booster Station, Whispering Pines Booster Station, Canyon Booster Station and Live Oak Booster Station. IV. IMPROVEMENT JUSTIFICATION Booster pumps are used throughout the water distribution system to move water from lower elevations to higher elevations. In the past, the flow of water through these pump stations was estimated by recording the total hours the pumps ran and multipying those hours by the estimated pumping rate for each pump. This practice provides limited information. Adding flow meters to the discharge of the pumps will provide constant recording of the actual flow through the pumps that can be used in measuring total water use by zone, creating accurate water use summaries, and providing data for the calibration of the computerized water model. This information is useful in the preparation of reports submitted to regulating authorities and in the planning of future system improvements. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Land Appraisals $ Capital Outlay CO Land Acquisition $ Gas Tax GT Plans, Specs. /Engineering $ 120,000 Parks P Construction $ Prop C PC Inspection & Contingencies $ Sewer S Other .lease describe : $ Water W Solid Waste SW Redevelopment R Other .lease describe : 0 Total Capital 120.000 Funding: 150 Total Capital $ 120,000 $ 120,000 LOCATION: Citywide DEPT: PUBLIC WORKS SERVICES ESTIMATED TOTAL COST CAPITAL REQUEST: II. LOCATION MAP LABOR SOURCE: City Employees CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM I. PROJECT TITLE: Hydraulic Water System Model Calibration S 0 U R C E FY 2011 2012 180,000 ',': FY 2012 '; 2013 FY 2013 2014 FY 2014 2015 FY 2015 2016 Estimated Total 180,000 Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other CONTACT PERSON: Ken Herman Multi -year Funding Cycle X' Previously Programmed Project FY On -Going Project New Project 151 First and Last Name Contract Services 2010 2011 / 2012 (YEAR) Map Not Applicable III. IMPROVEMENT DESCRIPTION Complete Hydrauling Water Model Calibration and check against actual multiple fireflow hydrant tests and presure testing. Calibration of the model involves comparison of water model, calculated results with field flow and presure measurements, as well as SCADA records. IV. IMPROVEMENT JUSTIFICATION The Water Model is a complex computerized representation of the actual city water supply and distribution system. Calibration of the model is necessary to ensure that the model accurately represents the actual system Well Calibrated Hydraulic Water Model allows for better understanding of the water system and identification of system problems such as closed valves, undersized mains and recommendations for improvements. Fireflow testing of the hydrants provided by model runs can be substituted for actual testing, saving manhours as well as water. This model can also provide valuable information and data for nitrate blending plans, configuration of reservoir inlets and outlets and emergency calculation contamination spreading in the system and contaminant levels at different locations. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Land Appraisals $ Capital Outlay CO Land Acquisition $ Gas Tax GT Plans, Specs. /Engineering $ 180,000 Parks P Construction $ Prop C PC Inspection & Contingencies $ Sewer S Other .lease describe : $ Water W Solid Waste SW Redevelopment R Other .lease describe : 0 Total Capital 180.000 Funding: 152 Total Capital $ 180,000 $ 180,000 I. PROJECT TITLE: Rehab Streets with Stone Pine Trees DEPT: PUBLIC WORKS SERVICES ESTIMATED TOTAL COST LABOR SOURCE: City Employees CAPITAL REQUEST: II. LOCATION MAP CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM LOCATION: Various locations north of Grand View Avenue 200,000 S 0 U R C E FY 2011 2012 130,000 FY 2012'; 2013 130,000 FY 2013 2014 FY 2014 2015 FY 2015 2016 Estimated Total 260,000 GT $ 260,000 «` Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other CONTACT PERSON: Mark Rynkiewicz Multi -year Funding Cycle Previously Programmed Project FY On -Going Project X! New Project 153 First and Last Name Contract Services 2010 2011 / 2012 (YEAR) PP❑CECT C❑C NTI ❑N )," a RAND VIEW a E BL SIER a Q S=ON m ORANGE GROVE r \ n FOOTHILL 51 EL l _. - pa COLORADO ST �� COLOR NM ARK 446 ' "" NTA . r S H �„ No ON • R S., I. PROJECT TITLE: Rehab Streets with Stone Pine Trees DEPT: PUBLIC WORKS SERVICES ESTIMATED TOTAL COST LABOR SOURCE: City Employees CAPITAL REQUEST: II. LOCATION MAP CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM LOCATION: Various locations north of Grand View Avenue 200,000 S 0 U R C E FY 2011 2012 130,000 FY 2012'; 2013 130,000 FY 2013 2014 FY 2014 2015 FY 2015 2016 Estimated Total 260,000 GT $ 260,000 «` Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other CONTACT PERSON: Mark Rynkiewicz Multi -year Funding Cycle Previously Programmed Project FY On -Going Project X! New Project 153 First and Last Name Contract Services 2010 2011 / 2012 (YEAR) III. IMPROVEMENT DESCRIPTION This project consists of the repair of damaged concrete curb and gutter, and the repair of damaged asphalt pavement caused by roots from Stone Pine trees at various locations north of Grand View Avenue. Many cases it may be necessary to remove the stone pine trees due to the health of the tree or due to an instability of the tree after the roots causing damage to the roadway have been removed. All work concerning the threes will be under the direction of a licensed arborist familiar with stone pines and their characteristics in Ciy right -of -way applications. New oak trees will be replaced at all locations where stone pine trees are removed. Depending on the severity of the damage to the roadway and the structural stability of the tree following the removal of necessary roots, the work would include some or all of the activities described below: 1. Removal and replacement of broken curb, gutter, and asphalt paving, (40 Locations) $44 /LF $61,300 2. Additional installation of a 4' deep root barrier to prevent surface roots from migrating into the roadway, (10 Locations) $31 /LF $ 3,300 3. Additional installation of an 8" reinforced concrete mat constructed in the roadway subgrade, intended to resist isolated lifting of the roadway surface, (10 Locations) $10 /SF $34,300 4. Addition of reinforced pavement netting over the roadway subgrade to resist isolated lifting of the roadway surface. (10 Locations) $3 /SF $13,600 5. Removal of roots, unhealthy or unstable stone pine tree, and replacement with new 24" box Coast Live Oak tree. (20 Locations) $2,500 /ea $17,500 IV. IMPROVEMENT JUSTIFICATION Stone pines near the northernmost portion of the city are causing major damage to Concrete and pavement. The powerful roots displace adjacent concrete as much as 1 foot resulting in unsafe conditions in the forms of uneven pavement, bumps in the road, drainage disruptions, and uneven walking surfaces. The natural force exhibited by the roots is extremely dificult to resist and removal of the roots in many cases results in making the tree unstable and at risk of falling over. A licensed arborist familiar with stone pines and their characteristics in Ciy right -of -way applications will evaluate each location andassess the current health of the tree and will provide the City with an evaluation as to whetehr or not the tree will be required to be removed. Staff will determine the appropriate course of action based on the arborists assessment. The goal will be to ensure public safety in the roadway, to adjacent property, and to protect the asthetic value of the neighborhood as much as reasonably possible. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Land Appraisals $ Capital Outlay CO Land Acquisition $ Gas Tax GT Plans, Specs. /Engineering $ 10,400 Parks P Construction $ 104,000 Prop C PC Inspection & Contingencies $ 15,600 Sewer S Other .lease describe : $ Water W Solid Waste SW Redevelopment R Other .lease describe : 0 Total Capital 0.000 Funding: 154 Total Capital $ 130,000 $ _130,000 `; I. PROJECT TITLE: Baldwin Avenue Rehabilitation DEPT: DEVELOPMENT SERVICES V ESTIMATED TOTAL COST LABOR SOURCE: City Employees CAPITAL REQUEST: II. LOCATION MAP CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM LOCATION: Foothill Boulevard to Orange Grove Avenue CONTACT PERSON: Tim Kelleher'' Multi -year Funding Cycle S 0 U R C E FY 2011 2012 400,000 PC $ 400,000 FY 2012 2013 FY 2013 2014 FY 2014 2015 FY 2015 2016' Estimated Total 400, 000 PC $ 400,000 Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other Previously Programmed Project FY On -Going Project New Project 155 First and Last Name Contract Services 2011 / 2012 (YEAR) Q BONITA AVE co 0 ORAN(E i w < z 0 � BONITA AVE , ' eVE AVE 0 o Q 0 NORTH Q D R 1— 0 m HAM > z m - O --7 l 9 O Q O Et Q cr) Z o O P S' Q \� N ��a O Q� -13 J O 2 , N O 'G � o ANOAKIA �P � z '<z- z n RA TA ARB 'ILADA DR QP� L �'QIAGE HOU: Q�Q� w 0 D� F0• HILL BLVD O 0 y0 z KATHERIN' Q 0 cL — Q z z• O_ O. 03 0 Q m LNO- :, / 1 0 0 rY - O 1 -210 FREEWAY Q on PROJECT LOCATION I. PROJECT TITLE: Baldwin Avenue Rehabilitation DEPT: DEVELOPMENT SERVICES V ESTIMATED TOTAL COST LABOR SOURCE: City Employees CAPITAL REQUEST: II. LOCATION MAP CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM LOCATION: Foothill Boulevard to Orange Grove Avenue CONTACT PERSON: Tim Kelleher'' Multi -year Funding Cycle S 0 U R C E FY 2011 2012 400,000 PC $ 400,000 FY 2012 2013 FY 2013 2014 FY 2014 2015 FY 2015 2016' Estimated Total 400, 000 PC $ 400,000 Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other Previously Programmed Project FY On -Going Project New Project 155 First and Last Name Contract Services 2011 / 2012 (YEAR) III. IMPROVEMENT DESCRIPTION The project involves grinding the street and installing 2 -inch rubberize overlay, AC patching, construction of new Curb Ramp per ADA standards, miscellaneous concrete work, traffic loops installation and striping. IV. IMPROVEMENT JUSTIFICATION Baldwin Avenue between Foothill Boulevard and Orange Grove Avenue is showing a considerable amount of stress, cracking, roadway section failure and the development of many potholes. According to the arterial Pavement Management Program, this section of Baldwin Avenue has a very low pavement Pavement Condition Index (PCI) of 17 and is one of the highest priorities for pavement rehabilitation. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Land Appraisals $ Capital Outlay CO Land Acquisition $ Gas Tax GT Plans, Specs. /Engineering $ 25,000 Parks P Construction $ 350,000 Prop C PC Inspection & Contingencies $ 25,000 Sewer S Other .lease describe : $ Water W Solid Waste SW Redevelopment R Other .lease describe : 0 Total Capital 400,000 Funding: 156 Total Capital $ 400,000 $ 400,000', I. PROJECT TITLE: Pavement Management Program DEPT: DEVELOPMENT SERVICES V ESTIMATED TOTAL COST LABOR SOURCE: City Employees CAPITAL REQUEST: II. LOCATION MAP CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM LOCATION: Arterials, Collectors and Residential Streets CONTACT PERSON: Tim Kelleher First and Last Name Multi -year Funding Cycle Previously Programmed Project FY On -Going Project New Project Map Not applicable 157 Contract Services 2011 / 2012 2011 FY 2012 FY 2012 2013 FY 2013 2014 FY 2014 2015 FY 2015 2016 Estimated Total $ 50,000 $ $ $ 50,000 O D W O w GT $ 25,000 $ $ '' GT $ 25,000'' PC $ 25,000 $ - $ I' - PC $ 25,000 Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other I. PROJECT TITLE: Pavement Management Program DEPT: DEVELOPMENT SERVICES V ESTIMATED TOTAL COST LABOR SOURCE: City Employees CAPITAL REQUEST: II. LOCATION MAP CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM LOCATION: Arterials, Collectors and Residential Streets CONTACT PERSON: Tim Kelleher First and Last Name Multi -year Funding Cycle Previously Programmed Project FY On -Going Project New Project Map Not applicable 157 Contract Services 2011 / 2012 III. IMPROVEMENT DESCRIPTION The City's arterial, collector and residential streets database was integrated to MicroPaver Software which analyzes the Paving Construction Index (PCI), i.e. the condition of streets. This program will update the PCI for City streets and provide the City with a database of all street conditions with priorities. The existing MicroPaver computer software will be updated and additional Engineering staff will be trained on how to utilize the information obtained to operate the program software and provide technical /professional support. IV. IMPROVEMENT JUSTIFICATION A Pavement Management Program is a tool that is used to assist City staff in making cost effective decisions and planning for pavement maintenance repair. As a requirement for receiving Federal and State funding, all jurisdictions are required to certify that they have conducted and maintained a Pavement Management Program when proposing to do street and maintenance projects, thus inspection of the City's arterial and collector street conditions is necessary. It is recommended to the City that residential and local streets be reinspected in two -year intervals. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Land Appraisals $ Capital Outlay CO Land Acquisition $ Gas Tax GT Plans, Specs. /Engineering $ Parks P Construction $ Prop C PC Inspection & Contingencies $ Sewer S Other .lease describe : $ 50,000 Water W Solid Waste SW Redevelopment R Other lease describe : 0 Total Capital 50000 Funding: 158 Total Capital $ 25,000 $ 25,000 50,000 I. PROJECT TITLE: Gold' Line Betterments';, (Design Only) LOCATION: Various Locations DEVELOPMENT SERVICES V ESTIMATED TOTAL COST LABOR SOURCE: City Employees CAPITAL REQUEST: II. LOCATION MAP CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM 00,000 CONTACT PERSON: Phil Wray First and Last Name Multi -year Funding Cycle Previously Programmed Project FY On -Going Project New Project 159 Contract Services 2009 2011; / 2012 (YEAR) Map Not Applicable 2011 FY 2012 FY 2012 2013 FY 2013 2014 FY 2014 2015 FY 2015 2016 Estimated Total $ 100,000 $ 100,000'', $ 100,000 $ 100,000'', $ 100,000 $ 500,000 O D W O w R $ 100,000 $ 100,000 $ 100,000 $ I' 100,000 ;, $ 100,000 R '', $ 500,000 - $ - $ - Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other I. PROJECT TITLE: Gold' Line Betterments';, (Design Only) LOCATION: Various Locations DEVELOPMENT SERVICES V ESTIMATED TOTAL COST LABOR SOURCE: City Employees CAPITAL REQUEST: II. LOCATION MAP CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM 00,000 CONTACT PERSON: Phil Wray First and Last Name Multi -year Funding Cycle Previously Programmed Project FY On -Going Project New Project 159 Contract Services 2009 2011; / 2012 (YEAR) Map Not Applicable III. IMPROVEMENT DESCRIPTION This project will include betterments to various elements of the Gold Line construction through Arcadia such as architectural treatments to the abutment and retaining walls, facade treatments on the parking structure and bridges, sound walls and others. IV. IMPROVEMENT JUSTIFICATION The Gold Line Authority has informed the City that any betterments proposed by the City must be determined as soon as possible and preferably before the project is advertised for design /build proposals. This project proposes $100,000 over the next several years to design concepts and designate funding for these improvements. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Land Appraisals $ Capital Outlay CO Land Acquisition $ Gas Tax GT Plans, Specs. /Engineering $ 100,000 Parks P Construction $ Prop C PC Inspection & Contingencies $ Sewer S Other .lease describe : $ Water W Solid Waste SW Redevelopment R Other .lease describe : 0 Total Capital Funding: 100,000 100,000 Total Capital $ 100,000 160 I. PROJECT TITLE: ITS Arterial Development LOCATION: Various DEPT: ESTIMATED TOTAL COST LABOR SOURCE: City Employees CAPITAL REQUEST: II. LOCATION MAP DEVELOPMENT SERVICES V CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM 000 CONTACT PERSON: Kevin Merrill `I First and Last Name Multi -year Funding Cycle Previously Programmed Project FY On -Going Project New Project 161 Contract Services 2010 2011; / 2012 (YEAR) Map Not Applicable 2011 FY 2012 FY 2012 2013 FY 2013 2014 FY 2014 2015 FY 2015 2016 Estimated Total $ 893,000 $ 1,610,000' $ $ $ 2,503,000 O D W O w PC $ 128,000 PC $ 660,000' PC PC $ 788,000 O $ 765,000 O $ 950,000 O 0 '', $ 1,715,000 - $ - Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other I. PROJECT TITLE: ITS Arterial Development LOCATION: Various DEPT: ESTIMATED TOTAL COST LABOR SOURCE: City Employees CAPITAL REQUEST: II. LOCATION MAP DEVELOPMENT SERVICES V CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM 000 CONTACT PERSON: Kevin Merrill `I First and Last Name Multi -year Funding Cycle Previously Programmed Project FY On -Going Project New Project 161 Contract Services 2010 2011; / 2012 (YEAR) Map Not Applicable III. IMPROVEMENT DESCRIPTION This project will expand the City's traffic signal control system by interconnecting several more signalized intersections with the City's Traffic Management Center, additional video detection, CCTV cameras and vehicle monitoring stations. IV. IMPROVEMENT JUSTIFICATION This project is Phase 2 of the City's ITS Master Plan and it received an MTA Call- for - Projects Grant for a share of the funding. It will expand the City's ITS system to traffic signals beyond the Phase 1 coverage area. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Funding: Land Appraisals $ Capital Outlay CO Land Acquisition $ Gas Tax GT Plans, Specs. /Engineering $ 893,000 Parks P Construction $ Prop C PC Inspection & Contingencies $ Sewer S Other .lease describe : $ Water W Solid Waste SW Redevelopment R Other (please describe): 0 Total Capital Call for Projects $765,000 $ 128,000 $ 765,000 893,000 Total Capital $ 893,000 162 LOCATION: California Street and Third Avenue DEPT: DEVELOPMENT SERVICES V ESTIMATED TOTAL COST LABOR SOURCE: City Employees CAPITAL REQUEST: II. LOCATION MAP CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM I. PROJECT TITLE: Sidewalk Accessibility / Handicap Ramp`, Project 90,000 CONTACT PERSON: Tim Kelleher First and Last Name Multi -year Funding Cycle Previously Programmed Project FY On -Going Project New Project 163 Contract Services 2011; / 2012 (YEAR) NORTH PROJECT LOCATION 2011 4h, CALIFORNIA ST SIERR DR FY 2014 2015 CALIFORNIA ST Estimated Total 14 11 DIAMOND ST Ari DIAMOND ST BLANCA $ EL DORADO ST $ 90,000 ELDORADO ST 0 FANO ST w < GENOA ST 0 0 w ce 0 0 w < J ( ce GENOA ST w > ALICE ST 0 DUARTE RD GENOA ST o 0 w cn - $ - LOCATION: California Street and Third Avenue DEPT: DEVELOPMENT SERVICES V ESTIMATED TOTAL COST LABOR SOURCE: City Employees CAPITAL REQUEST: II. LOCATION MAP CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM I. PROJECT TITLE: Sidewalk Accessibility / Handicap Ramp`, Project 90,000 CONTACT PERSON: Tim Kelleher First and Last Name Multi -year Funding Cycle Previously Programmed Project FY On -Going Project New Project 163 Contract Services 2011; / 2012 (YEAR) NORTH PROJECT LOCATION 2011 FY 2012 FY 2012 2013 FY 2013 2014 FY 2014 2015 FY 2015 2016 Estimated Total $ 90,000 $ $ $ $ $ 90,000 O D W O w 0 $ 90,000 0 $ 90,000' - $ - - $ - Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other LOCATION: California Street and Third Avenue DEPT: DEVELOPMENT SERVICES V ESTIMATED TOTAL COST LABOR SOURCE: City Employees CAPITAL REQUEST: II. LOCATION MAP CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM I. PROJECT TITLE: Sidewalk Accessibility / Handicap Ramp`, Project 90,000 CONTACT PERSON: Tim Kelleher First and Last Name Multi -year Funding Cycle Previously Programmed Project FY On -Going Project New Project 163 Contract Services 2011; / 2012 (YEAR) NORTH PROJECT LOCATION III. IMPROVEMENT DESCRIPTION This project includes the construction of missing sections of sidewalk and new handicap ramp along California Street and Third Avenue. IV. IMPROVEMENT JUSTIFICATION This project is part of the Citywide ADA Master Plan. The City receives CDBG funds for the construction of accessibility projects. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Funding: Land Appraisals $ Capital Outlay CO Land Acquisition $ Gas Tax GT Plans, Specs. /Engineering $ 5,000 Parks P Construction $ 75,000 Prop C PC Inspection & Contingencies $ 10,000 Sewer S Other .lease describe : $ Water W Solid Waste SW Redevelopment R Other lease describe : 0 Total Capital 164 90,000 90,000 Total Capital $ 90,000 I. PROJECT TITLE: Miscellaneous Traffic Signal Improvements LOCATION: Various DEPT: II. LOCATION MAP DEVELOPMENT SERVICES V ESTIMATED TOTAL COST CAPITAL REQUEST: CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM LABOR SOURCE: City Employees 00,000 CONTACT PERSON: Ramiro Gonzalez First and Last Name Multi -year Funding Cycle Previously Programmed Project FY On -Going Project New Project 165 Contract Services 2011; / 2012 (YEAR) Map Not Applicable 2011 FY 2012 FY 2012 2013 FY 2013 2014 FY 2014 2015 FY 2015 2016 Estimated Total $ 100,000 $ $ $ $ $ 100,000 O D W O w CO $ 100,000 CO $ 100,000 $ - $ - $ - Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other I. PROJECT TITLE: Miscellaneous Traffic Signal Improvements LOCATION: Various DEPT: II. LOCATION MAP DEVELOPMENT SERVICES V ESTIMATED TOTAL COST CAPITAL REQUEST: CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM LABOR SOURCE: City Employees 00,000 CONTACT PERSON: Ramiro Gonzalez First and Last Name Multi -year Funding Cycle Previously Programmed Project FY On -Going Project New Project 165 Contract Services 2011; / 2012 (YEAR) Map Not Applicable III. IMPROVEMENT DESCRIPTION As part of the City Traffic Signal Improvement Master Plan, this project will install interconnection and communication upgrades, add protected /permissive left turn phases, video detection systems and other miscellaneous items. IV. IMPROVEMENT JUSTIFICATION These improvements have been identified in the City's ongoing Traffic Signal Improvement and Maintenance Master Plan. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Funding: Land Appraisals $ Capital Outlay CO Land Acquisition $ Gas Tax GT Plans, Specs. /Engineering $ 10,000 Parks P Construction $ 80,000 Prop C PC Inspection & Contingencies $ 10,000 Sewer S Other .lease describe : $ Water W Solid Waste SW Redevelopment R Other .lease describe : 0 Total Capital 166 $ 100,000 100,000 Total Capital $ 100,000 I. PROJECT TITLE: Miscellaneous Bus Stop Improvements LOCATION: Various Locations DEPT: DEVELOPMENT SERVICES V ESTIMATED TOTAL COST LABOR SOURCE: City Employees CAPITAL REQUEST: II. LOCATION MAP CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM 50,000 CONTACT PERSON: Linda Hui First and Last Name Multi -year Funding Cycle Previously Programmed Project FY On -Going Project New Project Contract Services 2011 / 2012 Map Not applicable 167 2011 FY 2012 FY 2012 2013 FY 2013 2014 FY 2014 2015 FY 2015 2016 Estimated Total $ 150,000 $ $ $ $ $ 150,000 O D W O w 0 $ 150,000 0 '', $ 150,000 - $ - - $ - Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other I. PROJECT TITLE: Miscellaneous Bus Stop Improvements LOCATION: Various Locations DEPT: DEVELOPMENT SERVICES V ESTIMATED TOTAL COST LABOR SOURCE: City Employees CAPITAL REQUEST: II. LOCATION MAP CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM 50,000 CONTACT PERSON: Linda Hui First and Last Name Multi -year Funding Cycle Previously Programmed Project FY On -Going Project New Project Contract Services 2011 / 2012 Map Not applicable 167 III. IMPROVEMENT DESCRIPTION This project provides improvements at various bus stops such as concrete landings, connections to sidewalks, bus benches, trash cans, access ramps and other miscellaneous items. IV. IMPROVEMENT JUSTIFICATION This project provides improvements to those bus stops with access and facility deficiencies. The bus stop needs will be prioritized based on the Bus Stop Master Plan and ridership. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Land Appraisals $ Capital Outlay CO Land Acquisition $ Gas Tax GT Plans, Specs. /Engineering $ 20,000 Parks P Construction $ 100,000 Prop C PC Inspection & Contingencies $ 30,000 Sewer S Other .lease describe : $ Water W Solid Waste SW Redevelopment R Other (please describe): 0 Total Capital 150000; Funding: FTA 5307 $150,000 168 Total Capital 150,000 150,000 DEPT: FIRE ESTIMATED TOTAL COST LABOR SOURCE: City Employees CAPITAL REQUEST: II. LOCATION MAP CITY OF ARCADIA CAPITAL IMPROVEMENT PROJECT DETAIL FORM I. PROJECT TITLE: Fire Station Maintenance Program LOCATION: All Arcadia Fire Facilities 75,000 CONTACT PERSON: Rick D. Braun Multi -year Funding Cycle S 0 u R C E FY 2011 2012 15,000 15.000 FY 2012 '; 2013 15,000 FY 2013 2014 1 000 FY 2014 2015 $ 5,000 FY 2015 2016' 1 000 Estimated Total CO 75,000 Source Key: (CO) Capital Outlay, (PC) Prop C, (GT) Gas Tax, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other X' Previously Programmed Project FY X' On -Going Project New Project 169 First and Last Name Contract Services 2009 2011 / 2012 (YEAR) III. IMPROVEMENT DESCRIPTION The Fire Station Maintenance Program provides for the following: - interior and exterior painting of all Fire facilities every six (6) years or as needed. - replacement of carpet at all Fire facilities every ten (10) years or as needed. - replacement of window coverings at all Fire facilities every ten (10) years or as needed. - replacement of office furniture as needed. - replacement of household appliances as needed. - other miscellaneous repair and replacement of items to maintain the quality of all Fire facilities. IV. IMPROVEMENT JUSTIFICATION The Fire Station Maintenance Program allows for planned, systematic replacement and upgrades to vital components within the fire stations. Preventive maintenance, taking place on a periodical basis, controls and reduces costs, enhances staff efficiency, allows for quality Fire facilities, and ensures fiscal responsibility for the community. V. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Land Appraisals $ Capital Outlay CO Land Acquisition $ Gas Tax GT Plans, Specs. /Engineering $ Parks P Construction $ 15,000 Prop C PC Inspection & Contingencies $ Sewer S Other .lease describe : $ Water W Solid Waste SW Redevelopment R Other .lease describe : 0 Total Capital 15,000 Funding: 170 Total Capital $ 15,000 15,000' Q rx 0 O M Q a O N ~ • O O W N • J Q • } r x J Q • U C LL ri >INV18 1J31 AllVNOIIN31NI 39Vd SIHI Q 0 ao_ o ff ¢ z o w N ct j CL )INV191J31 AllVNOIIN31NI 39Vd SIHI OTHER Eft 705 REDEVELOPMENT 000' 00 6 000'006 $ 520 WATER 250,000 009'17 597,000 000' L 6 000'01. 30,000 40,000 000'001. 000'00Z 300,000 300,000 50,000 000'00£' 6 1,500,000 $ 4,698,500 b3M3S 6ZS 22,000 000'£ 000'01. 577,340 $ 612,340 157 PROP C Eft 142 GAS TAX 500,000 $ 500,000 302 CAPITAL 40,000 OOS'L 000'91. 25,000 000' L 000'6 40,000 000'01. 000'S 000'91. $ 173,500 REQUESTING DEPARTMENT Public Works Public Works Public Works Public Works Public Works Public Works Public Works Public Works Public Works Public Works Public Works Public Works Public Works Public Works Public Works Public Works Public Works Public Works Public Works Public Works Public Works Public Works Public Works Public Works Development aJ13 0b£'b80'9$ PROJECT DESCRIPTION Annual Asphalt and Concrete Programs Annual Meter Replacement Program Annual Replacement of HVAC Rooftop Units Annual Sewer Inspections and CCTV Data Review Public Works Facility Improvements Community Center Facility Improvements Crown Restoration of City Trees East Raymond Basin Water Resources Program Fire Station Relocation Greenscape Maintenance and Irrigation Upgrades for Water Conservation Library Facility Improvements Police Department Facility Maintenance Improvements Replacement of Calsense Irrigation Controller Components SCADA System Upgrades and Computerized Utilities System Mapping Valve Replacement Program Water Main Replacement Historical Museum Facility Improvements Zone 3 - 30" Transmission Main - Valve Maintenance /Replacement City Library Well - Design Zone 4 Well (Live Oak Alternate) - Design Torrey Pines Reservoir Relining Baldwin Booster Station Replacement Huntington Drive Sewer Project - Construct Longden Booster Reconstruction - Construction Gold Line Betterments (Design Only) Fire Station Maintenance Program TOTAL FOR FISCAL YEAR 2014 -15 cD 0 in • 1 • 7 L N cc > d L w } Zic zs >INV18 1131 A11VNOIIN31NI 39Vd SIHl 2 a a 0 0 a N- Qa7 - QOo 0 H N a a Q D w OLL O j iO O z CO w LI 2 a o o r- 0 0 0 0 co coorN In N O N N 0 CO N 0 W W W > co W W U) W Z E - W z L.0 W W � U v L.0 w a w w E - w z 0_ w a 0 Z w W w 0 I. EQUIPMENT TYPE: Computer Hardware and Software Acquisition LOCATION: Citywide DEPT: ADMINISTRATIVE SERVICES V ESTIMATED COST: EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM 605,000 New CONTACT PERSON: Jeff Wagner '4 Multi -year Funding Cvcle First and Last Name 179 Replacement Previously Programmed Project FY 2009 Programmed, but not commenced for FY 2009 2010 / 2011 (YEAR) Personal Computers $61,400 Servers $23,000 Laptops $5,100 Network Equipment $ 2,000 Printers $ 5,000 Exchange 2010 $20,000 Virtualization Software $ 4,000 Plotters $13,500 Battery Backup $ 1,000 Miscellaneous $10,000 Total $145,000 2010 FY 2011 2011 FY 2012 2012 FY 2013 2013 FY 2014 2014 FY 2015 Estimated Total $ 145,000' $ 115,000 $'' 115,000 $ 115,000 $ 115,000 $ 605,000 w O D IY O w ER $ 82,650' ER $ 65,550 ER $ '' 65,550 ER $ 65,550 ER $ 65,550 ER $ 344,850 W' $ 62,350', W $ 49,450 W $ 49,450 W $ 49,450 W $ 49,450 W $ 260,150 Source Key: (ER) Equipment Replacement, (P) Parks, (R)Redevelopment, (S Sewer, (SW) Solid Waste, (W) Water, (0) Other I. EQUIPMENT TYPE: Computer Hardware and Software Acquisition LOCATION: Citywide DEPT: ADMINISTRATIVE SERVICES V ESTIMATED COST: EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM 605,000 New CONTACT PERSON: Jeff Wagner '4 Multi -year Funding Cvcle First and Last Name 179 Replacement Previously Programmed Project FY 2009 Programmed, but not commenced for FY 2009 2010 / 2011 (YEAR) Personal Computers $61,400 Servers $23,000 Laptops $5,100 Network Equipment $ 2,000 Printers $ 5,000 Exchange 2010 $20,000 Virtualization Software $ 4,000 Plotters $13,500 Battery Backup $ 1,000 Miscellaneous $10,000 Total $145,000 III. EQUIPMENT JUSTIFICATION To provide for upgrades and replacements of computer hardware and software as necessary. IV. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Office Machine & Furniture $ - Computers & Software $ 145,000 Field & Plant Equipment $ - Vehicles & Major Parts $ - Communication Equipment $ - Other .lease describe : $ - Total Capital 145,000 180 Funding: Equip. Replacement ER $ 82,650 Parks P $ - Redevelopment R $ - Sewer S $ - Solid Waste SW $ - Water W $ 62,350 Other .lease describe : 0 $ - Total Capital $ 145,000;; I. EQUIPMENT TYPE: Replacement of Five (5) copiers LOCATION: Citywide DEPT: ADMINISTRATIVE SERVICES V ESTIMATED COST: EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM 64,200 New CONTACT PERSON: Jan Steese Multi -year Funding Cvcle 181 First and Last Name X = Replacement Previously Programmed Project FY 2009 Programmed, but not commenced for FY 2009 2010 / 2011 (YEAR) Replace two (2) copiers, 75 prints per minute: City Hall - Lobby Police Department, Records Section Replace three (3) copiers, 60 prints per minute: Police Department, Detective Bureau Recreation & Community Services, Recreation Administrative Services, Finance $13,000 13,000 10,000 10,000 10,000 Replace one (1) copier, Konica Milolta c353 Color Copier System including network controller for printing, scanning and email Development Services, Engineering 8,200 2010 FY 2011 2011 FY 2012 2012 FY 2013 2013 FY 2014 2014 FY 2015 Estimated Total $ 64,200 $ $' $ $ $ 64,200' w O D IY O w ER $ 58,740' $ $ '' $ $ ER $ 58,740 O $ 5,460, $ - $ $ - $ - 0 $ 5,460 Source Key: (ER) Equipment Replacement, (P) Parks, (R)Redevelopment, (S Sewer, (SW) Solid Waste, (W) Water, (0) Other I. EQUIPMENT TYPE: Replacement of Five (5) copiers LOCATION: Citywide DEPT: ADMINISTRATIVE SERVICES V ESTIMATED COST: EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM 64,200 New CONTACT PERSON: Jan Steese Multi -year Funding Cvcle 181 First and Last Name X = Replacement Previously Programmed Project FY 2009 Programmed, but not commenced for FY 2009 2010 / 2011 (YEAR) Replace two (2) copiers, 75 prints per minute: City Hall - Lobby Police Department, Records Section Replace three (3) copiers, 60 prints per minute: Police Department, Detective Bureau Recreation & Community Services, Recreation Administrative Services, Finance $13,000 13,000 10,000 10,000 10,000 Replace one (1) copier, Konica Milolta c353 Color Copier System including network controller for printing, scanning and email Development Services, Engineering 8,200 III. EQUIPMENT JUSTIFICATION Replacement of copiers that have exceeded their life expectancy and generate in excess of 1 million copies per machine annually. These machines have experienced numerous break downs resulting in the machine being inoperable for longer periods of time. The machines experience longer periods of inoperability due to the high volume of copies being generated and the age of the equipment. Parts availability for these machines is becoming more problematic causing further inoperability. IV. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Office Machine & Furniture $ 64,200 Computers & Software $ - Field & Plant Equipment $ - Vehicles & Major Parts $ - Communication Equipment $ - Other .lease describe : $ - Total Capital 64,200 182 Funding: Equip. Replacement ER $ 58,740 Parks P $ - Redevelopment R $ - Sewer S $ - Solid Waste SW $ - Water W $ - Other (please describe): 0 $ 5,460 For DSD copier only Transit fund 2,730 /DSD 2,730 Total Capital $ 64,200 I. EQUIPMENT TYPE: Miscellaneous Equipment for Fleet Services LOCATION: Fleet Service Garage DEPT: PUBLIC WORKS SERVICES ■ ESTIMATED TOTAL COST: EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM 7,200 CONTACT PERSON: Dave McVey Multi -year Funding Cvcle New Previously Programmed Project FY 2009 Programmed, but not commenced for FY 2009 1. Purchase of Dodge Charger tire pressure monitoring tool ($1,500) 2. Purchase of a diesel particulate exhaust meter ($6,000) 3. Purchase 1" air driven impact gun ($700) 4. Purchase new parts washer ($5,000) 5.Purchase CAT heavy equipment electronic technicain software ($4,000) TOTAL = $17,200 183 First and Last Name Replacement 2010 / 2011 (YEAR) 2010 FY 2011 FY 2011 2012 FY 2012 2013 FY 2013 2014 FY 2014 2015 Estimated Total $ 17,200 $ $' $ $ $ 17,200 w O D IY O w ER $ 17,200' $ $ '' $ $ ER $ 17,200 $ $ - $ $ - $ - - $ - Source Key: (ER) Equipment Replacement, (P) Parks, (R)Redevelopment, (S Sewer, (SW) Solid Waste, (W) Water, (0) Other I. EQUIPMENT TYPE: Miscellaneous Equipment for Fleet Services LOCATION: Fleet Service Garage DEPT: PUBLIC WORKS SERVICES ■ ESTIMATED TOTAL COST: EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM 7,200 CONTACT PERSON: Dave McVey Multi -year Funding Cvcle New Previously Programmed Project FY 2009 Programmed, but not commenced for FY 2009 1. Purchase of Dodge Charger tire pressure monitoring tool ($1,500) 2. Purchase of a diesel particulate exhaust meter ($6,000) 3. Purchase 1" air driven impact gun ($700) 4. Purchase new parts washer ($5,000) 5.Purchase CAT heavy equipment electronic technicain software ($4,000) TOTAL = $17,200 183 First and Last Name Replacement 2010 / 2011 (YEAR) III. EQUIPMENT JUSTIFICATION 1. The Charger tire monitoring tool checks which tire is losing pressure. The LED warning indicator light can be acknowledged and memory cleared with the tool. 2. Diesel particulate smoke meter can be purchased and staff trained to provide the testing of all diesel trucks over 6,000 lbs. Per the GARB rule of annual testing of particulates, Fleet Services has to transport trucks to a company for this service. Allot of down time is accrued and sometimes the lack of people to transport vehicles have been an issue each year. By purchasing the equipment and provide the training to our Technicians we can perform the service in house in a cost effect way. 3. The Feet Services currently has to lease a 1" impact gun to remove large tires off the Fire suppression equipment. By purchasing the tool it will limit the down time in renting the unit and scheduling for repairs. 4. The existing part cleaning machine is a leased unit. Service is slow or non existent when the equipment is down. By purchasing a new city owned unit, Fleet Services will be able to repair the unit themselves and service regularly instead of waiting for the company repairman to come out . 5. Currently Fleet Services does not have the software to analyze engine diagnostics for heavy duty CAT engines. The new software will download the CAT engine diagnostics for repairing and deciphering of engine codes. 6. A metal storage unit is necessary to protect the stored drums of lubricants per the safety committee recommendation IV. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Office Machine & Furniture $ - Computers & Software $ - Field & Plant Equipment $ 17,200 Vehicles & Major Parts $ - Communication Equipment $ - Other .lease describe : $ - Total Capital 17,200 184 Funding: Equip. Replacement ER $ 17,200 Parks P $ - Redevelopment R $ - Sewer S $ - Solid Waste SW $ - Water W $ - Other .lease describe : 0 $ - Total Capital 17,200 EQUIPMENT TYPE: Off Road Diesel Particulate Control System LOCATION: DEPT: ESTIMATED COST: Public Works PUBLIC WORKS SERVICES ■ CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM 100.000 CONTACT PERSON: Dave McVey Multi -year Funding Cvcle First and Last Name 4 2010 / 2011 (YEAR) EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION New Replacement Previously Programmed Project FY 2009 Programmed, but not commenced for FY 2009 One (1) particulate device for asset #80162 2003 JCB Loader $20,000 185 2010 FY 2011 2011 FY 2012 2012 FY 2013 2013 FY 2014 2014 FY 2015 Estimated Total $ 20,000 $ 20,000 $' 20,000 $ 20,000 $ 20,000 $ 100,000 w O D IY O w ER $ 20,000' ER $ 20,000 ER $ '' 20,000 ER $ 20,000 ER $ 20,000 ER $ 100,000 $ $ $ $ $ - - $ - Source Key: (ER) Equipment Replacement, (P) Parks, (R)Redevelopment, (S Sewer, (SW) Solid Waste, (W) Water, (0) Other EQUIPMENT TYPE: Off Road Diesel Particulate Control System LOCATION: DEPT: ESTIMATED COST: Public Works PUBLIC WORKS SERVICES ■ CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM 100.000 CONTACT PERSON: Dave McVey Multi -year Funding Cvcle First and Last Name 4 2010 / 2011 (YEAR) EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION New Replacement Previously Programmed Project FY 2009 Programmed, but not commenced for FY 2009 One (1) particulate device for asset #80162 2003 JCB Loader $20,000 185 III. EQUIPMENT JUSTIFICATION In 2009 the California Air resource Board (GARB) passed a municipal regulation mandating that all City owned diesel off road equipment over 14,000 GVW to be retrofitted with a diesel particulate matter traps. All off road equipment is to be retrofitted by the year 2014. IV. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Office Machine & Furniture $ - Computers & Software $ - Field & Plant Equipment $ - Vehicles & Major Parts $ 20,000 Communication Equipment $ - Other .lease describe : $ - Total Capital 20,000 186 Funding: Equip. Replacement ER $ 20,000 Parks P $ - Redevelopment R $ - Sewer S $ - Solid Waste SW $ - Water W $ - Other .lease describe : 0 $ - Total Capital $ 20,000 I. EQUIPMENT TYPE: Vehicle Replacement - Water /Sewer LOCATION: Public Works DEPT: PUBLIC WORKS SERVICES ESTIMATED TOTAL COST: EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION 790.64 CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM New CONTACT PERSON: Dave McVey First and Last Name Multi -year Funding Cvcle X '' Replacement Previously Programmed Project FY 2009 Programmed, but not commenced for FY 2009 Two (2) New 3/4 ton PU Truck with Utility body Installation of communication, emergency and fueling transmitter packages New pumps and rear engine for the Sewer Vacuum Truck Total $ 76,220 $ 8,000 $130,000 $214,220 187 2010 / 2011 (YEAR) FY 2010 2011 FY 2011 2012 FY 2012 2013 FY 2013 2014 FY 2014 2015 Estimated Total $ 214,220' $ 165,460 $' 88,660 $ 45,440 $ 276,868 $ 790,648',; w O D IY O w W $ >' 84,220 >' W $ 79,020 $ '' 88,660 W $ 45,440 W $ 276,868 W $ 574,208 S $ 130,000 S $ 86,440 $ '' S $ - S $ 216,440'; Source Key: (ER) Equipment Replacement, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other I. EQUIPMENT TYPE: Vehicle Replacement - Water /Sewer LOCATION: Public Works DEPT: PUBLIC WORKS SERVICES ESTIMATED TOTAL COST: EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION 790.64 CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM New CONTACT PERSON: Dave McVey First and Last Name Multi -year Funding Cvcle X '' Replacement Previously Programmed Project FY 2009 Programmed, but not commenced for FY 2009 Two (2) New 3/4 ton PU Truck with Utility body Installation of communication, emergency and fueling transmitter packages New pumps and rear engine for the Sewer Vacuum Truck Total $ 76,220 $ 8,000 $130,000 $214,220 187 2010 / 2011 (YEAR) III. EQUIPMENT JUSTIFICATION The following equipment meets the criteria for vehicle replacement (Figures are through February 2010) Asset Year /Model Three- Year Maintenance Mileage Proj. /Mileage Mi./Yr. #80066 1999 PU Truck #80134 2002 PU Truck #80105 2001 Sewer Vacuum $12,486 $10,139 109,105 123,105 103,630 116,630 14,000 16,000 The 2001 Sewer Vacuum truck needs to have the pumps and rear engine rebuilt due to the loss of pressure required to clean the sewer lines throughout the City. This Sewer Vacuum ruck is used on a daily basis to clean sewer lines in order to prevent sanitary sewer overflows as required by law. The City's policy is to purchase a new sewer vacuum truck every 8 years, however staff believes that repairing the pumps and the rear engine will extend the life of the equipment for an additional 10 years and save the City from having to purchase a brand new truck for $280,000. IV. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Office Machine & Furniture $ Computers & Software $ Field & Plant Equipment $ Vehicles & Major Parts $ 206,220 Communication Equipment $ 8,000 Other .lease describe • $ Total Capital $ 214220 188 Funding: Equip. Replacement ER Parks P $ Redevelopment R $ Sewer S $ 130,000 Solid Waste SW $ Water W $ 84,220 Other .lease describe : 0 $ Total Capital 214, 220', LOCATION: Public Works DEPT: PUBLIC WORKS SERVICES ESTIMATED TOTAL COST: CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM 2010 / 2011 (YEAR) I. EQUIPMENT TYPE: Vehicle Replacement - Street 1,282,807 CONTACT PERSON: Dave McVey First and Last Name Multi -year Funding Cvcle EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION New One (1) New Heavy Duty CNG Asphalt muti - purpose truck One (1) New 3/4 ton PU Truck One (1) Asphalt Spreader Box Installation of communication, emergency and fueling transmitter packages Sub total Total $175,100 $38,110 $12,000 $225,210 $8,000 $233,210 Previously Programmed Project FY 2009 Programmed, but not commenced for FY 2009 189 X '' Replacement 2010 FY 2011 FY 2011 2012 FY 2012 2013 FY 2013 2014 FY 2014 2015 Estimated Total $ 233,210' $ 173,600 $' 317,549 $ 67,718 $ 490,730 $ 1,282,807 w O D IY O w $ >'58,110 >' ER $ 173',600 ER $ >'317,549 ER $ 67,718 ER $ 490,730 ER', $ 1,107,707, O $ 100,000 >' $ - $ '' $ - $ - 0 $ 100,000' W $ 75,100 $ $ '' $ $'' W $ 75,100, Source Key: (ER) Equipment Replacement, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other LOCATION: Public Works DEPT: PUBLIC WORKS SERVICES ESTIMATED TOTAL COST: CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM 2010 / 2011 (YEAR) I. EQUIPMENT TYPE: Vehicle Replacement - Street 1,282,807 CONTACT PERSON: Dave McVey First and Last Name Multi -year Funding Cvcle EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION New One (1) New Heavy Duty CNG Asphalt muti - purpose truck One (1) New 3/4 ton PU Truck One (1) Asphalt Spreader Box Installation of communication, emergency and fueling transmitter packages Sub total Total $175,100 $38,110 $12,000 $225,210 $8,000 $233,210 Previously Programmed Project FY 2009 Programmed, but not commenced for FY 2009 189 X '' Replacement III. EQUIPMENT JUSTIFICATION The following equipment meets the criteria for vehicle replacement (Figures are through February 2010) Asset Year /Model Three- Year Maintenance Mileage Proj. /Mileage Mi./Yr. #60190 1991 Aspahlt truck $10,822 111,917 112,917 2,000 #80154 2003 3/4 PU Truck $17,459 117,173 131,173 14,000 Currently, Public Works staff must shovel asphalt from the truck and hand rake the asphalt across the road. Doing this process by hand in large areas causes for an uneven roadway that can hold water thus causing more damage to the road and cars. An asphalt spreader box would help field employees to evenly spread aggregate for roadway repairs to ensure there are no dips or bumps in the road when doing asphalt repair work. IV. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Office Machine & Furniture $ Computers & Software $ Field & Plant Equipment $ Vehicles & Major Parts $ 225,210 Communication Equipment $ 8,000 Other .lease describe • $ Total Capital $ 233,210 190 Funding: Equip. Replacement ER $ 58,110 Parks P $ Redevelopment R $ Sewer S $ Solid Waste SW $ Water W $ 75,100 Other .lease describe : 0 $ 100,000 AQMD Grant Total Capital 233, 210 I. EQUIPMENT TYPE: Vehicle Replacement - Police LOCATION: Police DEPT: PUBLIC WORKS SERVICES V ESTIMATED COST: EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION 1,108 CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM New CONTACT PERSON: Dave McVey Multi -year Funding Cvcle 191 First and Last Name X ``- Replacement Previously Programmed Project FY 2009 Programmed, but not commenced for FY 2009 2010 / 2011 (YEAR) Two (1) New Full Size Admin. Sedan Two (2) New Motorcycles Installation of communication, emergency and fueling transmitter packages $30,900 $61,800 Subtotal $92,700 TOTAL $12,000 $104,700 2010 FY 2011 2011 FY 2012 2012 FY 2013 2013 FY 2014 2014 FY 2015 Estimated Total 04,700 ', $ 196,724 $ 453, 543 $ 185,427 $ 167,789 $ 1,108,183 w O D IY O w ER $ 104,700 >' ER $ 196`,724 ER $ '' 453,543 ER $ 185,427 ER $ 167,789 ER', $ 1,108,183,6 $ $ $ '1 $ $ - $ - - $ - Source Key: (ER) Equipment Replacement, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other I. EQUIPMENT TYPE: Vehicle Replacement - Police LOCATION: Police DEPT: PUBLIC WORKS SERVICES V ESTIMATED COST: EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION 1,108 CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM New CONTACT PERSON: Dave McVey Multi -year Funding Cvcle 191 First and Last Name X ``- Replacement Previously Programmed Project FY 2009 Programmed, but not commenced for FY 2009 2010 / 2011 (YEAR) Two (1) New Full Size Admin. Sedan Two (2) New Motorcycles Installation of communication, emergency and fueling transmitter packages $30,900 $61,800 Subtotal $92,700 TOTAL $12,000 $104,700 III. EQUIPMENT JUSTIFICATION The following equipment meets the criteria for vehicle replacement . (Figures are through February 2010) Asset Year /Model Dept. Three -Year Maintenance Mileage Proj. /Mileage Mi/Yr. #80036 1998 Vic. Admin. $6,004.69 98,724 109,724 11,000 #80218 2006 Motorcycle Patrol $17,619 32,709 47,709 15,000 #80230 2006 Motorcycle Patrol $13,356 33,835 48,835 15,000 IV. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Office Machine & Furniture $ Computers & Software $ Field & Plant Equipment Vehicles & Major Parts $ 92,700 Communication Equipment $ 12,000 Other .lease describe : $ Total Capital $ 104,700 192 Funding: Equip. Replacement ER $ 104,700 Parks P $ Redevelopment R $ Sewer S $ Solid Waste SW $ Water W $ Other .lease describe : 0 $ Total Capital 104, 700 I. EQUIPMENT TYPE: Vehicle Replacement - Fire LOCATION: Fire DEPT: PUBLIC WORKS SERVICES V ESTIMATED TOTAL COST: EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM 1,518,808 New CONTACT PERSON: Dave McVey Multi -year Funding Cvcle 193 First and Last Name X ``- Replacement Previously Programmed Project FY 2009 Programmed, but not commenced for FY 2009 2010 / 2011 (YEAR) One (1) New Ambulance Installation of communication, emergency and fueling transmitter packages Subtotal TOTAL $239,800 $239,800 $4,000 $243,800 2010 FY 2011 2011 FY 2012 2012 FY 2013 2013 FY 2014 2014 FY 2015 Estimated Total $ 243,800 $ 71,600 $ 613,680 $ 589,728 $ - $ 1,518,808 w O D IY O w $ 243,800 >' ER $ 71'',600 ER $ '' 613,680 ER $ 589,728 ER $4 - ER', $ 1,518,808',6 $ $ - $ '1 $ - $ - $ - - $ - Source Key: (ER) Equipment Replacement, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other I. EQUIPMENT TYPE: Vehicle Replacement - Fire LOCATION: Fire DEPT: PUBLIC WORKS SERVICES V ESTIMATED TOTAL COST: EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM 1,518,808 New CONTACT PERSON: Dave McVey Multi -year Funding Cvcle 193 First and Last Name X ``- Replacement Previously Programmed Project FY 2009 Programmed, but not commenced for FY 2009 2010 / 2011 (YEAR) One (1) New Ambulance Installation of communication, emergency and fueling transmitter packages Subtotal TOTAL $239,800 $239,800 $4,000 $243,800 III. EQUIPMENT JUSTIFICATION The following equipment meets the criteria for vehicle replacement . (Figures are through February 2010) Asset Year /Model Dept. Three -Year Maintenance Mileage Proj. /Mileage Mi/Yr. #80095 2000 Ambulance Fire $15,622 70,587 85,587 12,000 IV. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Office Machine & Furniture $ Computers & Software $ Field & Plant Equipment Vehicles & Major Parts $ 239,800 Communication Equipment $ 4,000 Other .lease describe : $ Total Capital $ 243,800 194 Funding: Equip. Replacement ER $ 243,800 Parks P $ Redevelopment R $ Sewer S $ Solid Waste SW $ Water W $ Other .lease describe : 0 $ Total Capital 243, 800 LOCATION: Police Department DEPT: POLICE ESTIMATED COST: EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION v CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM EQUIPMENT TYPE: Firearms Replacement Program 103,750 New CONTACT PERSON: Sgt. Dean Caputo Multi -year Funding Cvcle First and Last Name X = Replacement Previously Programmed Project FY 2009 Programmed, but not commenced for FY 2009 2010 / 2011 (YEAR) Ten (10) handgun replacements @ $1,000 each Five (5) less lethal 12 gauge shotguns @ $900 each Five (5) M -16A .223 cal. patrol rifle @ $1,250 each TOTAL: $20,750 $10,000 $ 4,500 $ 5,250 195 2010 FY 2011 FY 2011 2012 FY 2012 2013 FY 2013 2014 FY 2014 2015 Estimated Total $ 20,750 $ 20,750 $'' 20,750 $ 20,750 $ 20,750 $ 103,750 w O D IY O w $ 20,750', EQ $ 20,750 EQ $ '' 20,750 EQ $ 20,750 EQ $ 20,750 EQ $ 103,750 Source Key: (ER) Equipment Replacement, (P) Parks, (R)Redevelopment, (S Sewer, (SW) Solid Waste, (W) Water, (0) Other LOCATION: Police Department DEPT: POLICE ESTIMATED COST: EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION v CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM EQUIPMENT TYPE: Firearms Replacement Program 103,750 New CONTACT PERSON: Sgt. Dean Caputo Multi -year Funding Cvcle First and Last Name X = Replacement Previously Programmed Project FY 2009 Programmed, but not commenced for FY 2009 2010 / 2011 (YEAR) Ten (10) handgun replacements @ $1,000 each Five (5) less lethal 12 gauge shotguns @ $900 each Five (5) M -16A .223 cal. patrol rifle @ $1,250 each TOTAL: $20,750 $10,000 $ 4,500 $ 5,250 195 III. EQUIPMENT JUSTIFICATION Firearms: Issuance of handguns to new hires and replacement of worn and old handguns /shotguns. IV. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Office Machine & Furniture $ - Computers & Software $ - Field & Plant Equipment $ 20,750 Vehicles & Major Parts $ - Communication Equipment $ - Other .lease describe : $ - Total Capital 20,750 196 Funding: Equip. Replacement ER $ 20,750 Parks P $ - Redevelopment R $ - Sewer S $ - Solid Waste SW $ - Water W $ - Other .lease describe : 0 $ - Total Capital $ 20,750 I. EQUIPMENT TYPE: Communications/Technology Equipment Replacement LOCATION: Police Department DEPT: POLICE ESTIMATED TOTAL COST: EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION v CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM 66,600 New CONTACT PERSON: Admin. Captain Multi -year Funding Cvcle Previously Programmed Project FY 2009 Programmed, but not commenced for FY 2009 197 First and Last Name X = Replacement 2010 / 2011 (YEAR) Three (3) lightbars @ $3,000 each (includes strobe kits, consoles, mounts, and parts) $9,000 Ten (10) mobile digital computers for patrol vehicles @ $6,400 each (includes MDC, software, and installation) $64,000 TOTAL: $73,000 FY 2010 2011 FY 2011 2012 FY 2012 2013 FY 2013 2014 FY 2014 2015 Estimated Total $ 73,000' $ 66,600 $'' 9,000 $ 9,000 '$ 9,000 $ 166,600 w O D IY O w EQ $73,000 EQ $66,600 EQ $9,000 EQ $9,000 EQ $ 9,000 EQ $ 166,600 - $ - Source Key: (ER) Equipment Replacement, (P) Parks, (R)Redevelopment, (S Sewer, (SW) Solid Waste, (W) Water, (0) Other I. EQUIPMENT TYPE: Communications/Technology Equipment Replacement LOCATION: Police Department DEPT: POLICE ESTIMATED TOTAL COST: EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION v CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM 66,600 New CONTACT PERSON: Admin. Captain Multi -year Funding Cvcle Previously Programmed Project FY 2009 Programmed, but not commenced for FY 2009 197 First and Last Name X = Replacement 2010 / 2011 (YEAR) Three (3) lightbars @ $3,000 each (includes strobe kits, consoles, mounts, and parts) $9,000 Ten (10) mobile digital computers for patrol vehicles @ $6,400 each (includes MDC, software, and installation) $64,000 TOTAL: $73,000 III. EQUIPMENT JUSTIFICATION Lightbars: The lightbars are required emergency equipment and the lightbars will replace those that are over six years old and have reached their life expectancy. Mobile Digital Computers: The MDC's are over five years old and are in need of replacement. IV. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Office Machine & Furniture $ - Computers & Software $ 64,000 Field & Plant Equipment $ - Vehicles & Major Parts $ - Communication Equipment $ 9,000 Other .lease describe : $ - Total Capital 73,000 198 Funding: Equip. Replacement ER $ 73,000 Parks P $ - Redevelopment R $ - Sewer S $ - Solid Waste SW $ - Water W $ - Other .lease describe : 0 $ - Total Capital $ 73,000 I. EQUIPMENT TYPE: Radio Replacement LOCATION: Police Department DEPT: POLICE ESTIMATED TOTAL COST: EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION v CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM 831,250 New CONTACT PERSON: Jay Coate Multi -year Funding Cvcle First and Last Name X = Replacement Previously Programmed Project FY 2009 Programmed, but not commenced for FY 2009 Fifteen (15) portable radios @ $5,000 each Six (6) UHF mobile radios @ $5,250 each Four (4) admin portable radios @ $2,000 each Three (3) VHF mobile radios @ $5,250 each Radio batteries, chargers, and accessories One (1) Ham radio repeater $16,500 One (1) Radio repeater $16,500 TOTAL: $169,250 $75,000 $31,500 $ 8,000 $15,750 $ 6,000 199 2010 / 2011 (YEAR) 2010 FY 2011 FY 2011 2012 FY 2012 2013 FY 2013 2014 FY 2014 2015 Estimated Total $ 169,250' $ 169,250 $' 169,250 $ 152,750 $ 170,750 $ 831,250 w O D IY O w $ $ $'' $ $ - - $ - ER $169,250 ER $169,250 EQ >.$169,250 EQ $152,750 EQ $ 170,750 ER $ 831,250 O' $ O $ - $ $ $ - O $ - Source Key: (ER) Equipment Replacement, (P) Parks, (R)Redevelopment, (S Sewer, (SW) Solid Waste, (W) Water, (0) Other I. EQUIPMENT TYPE: Radio Replacement LOCATION: Police Department DEPT: POLICE ESTIMATED TOTAL COST: EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION v CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM 831,250 New CONTACT PERSON: Jay Coate Multi -year Funding Cvcle First and Last Name X = Replacement Previously Programmed Project FY 2009 Programmed, but not commenced for FY 2009 Fifteen (15) portable radios @ $5,000 each Six (6) UHF mobile radios @ $5,250 each Four (4) admin portable radios @ $2,000 each Three (3) VHF mobile radios @ $5,250 each Radio batteries, chargers, and accessories One (1) Ham radio repeater $16,500 One (1) Radio repeater $16,500 TOTAL: $169,250 $75,000 $31,500 $ 8,000 $15,750 $ 6,000 199 2010 / 2011 (YEAR) III. EQUIPMENT JUSTIFICATION The following purchases are requested as part of the police departments radio replacement plan. The portable and mobile radios have a seven year life expectancy while the repeaters have a twelve year life expectancy. The newly purchased radios will be replacing units that have been in service beyond the recommended time period. The batteries, chargers, and accessories will be used to support the fleet of radios. IV. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Office Machine & Furniture $ - Computers & Software $ - Field & Plant Equipment $ - Vehicles & Major Parts $ - Communication Equipment $ 169,250 Other .lease describe : $ - Total Capital 169,250 200 Funding: Equip. Replacement ER $ 169,250 Parks P $ - Redevelopment R $ - Sewer S $ - Solid Waste SW $ - Water W $ - Other .lease describe : 0 $ - Total Capital $ 169,250 I. EQUIPMENT TYPE: Radar Replacement DEPT: ESTIMATED COST: EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION LOCATION: Police Department v 2 CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM ,105 New CONTACT PERSON: Sgt. Brett Bourgeous Multi -year Funding Cvcle First and Last Name X = Replacement Previously Programmed Project FY 2009 Programmed, but not commenced for FY 2009 Two (2) radars for traffic cars @ $3,650 each $7,300 Three (3) radars for motorcycle units @ $4,185 $12,555 Installation $1,250 TOTAL: $21,105 201 2010 / 2011 (YEAR) 2010 FY 2011 FY 2011 2012 FY 2012 2013 FY 2013 2014 FY 2014 2015 Estimated Total $ 21,105 $ $' $ $ $ 21,105'' w O D IY O w EQ $ 21,105, $ - $ $ - $ - EQ $ 21,105' Source Key: (ER) Equipment Replacement, (P) Parks, (R)Redevelopment, (S Sewer, (SW) Solid Waste, (W) Water, (0) Other I. EQUIPMENT TYPE: Radar Replacement DEPT: ESTIMATED COST: EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION LOCATION: Police Department v 2 CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM ,105 New CONTACT PERSON: Sgt. Brett Bourgeous Multi -year Funding Cvcle First and Last Name X = Replacement Previously Programmed Project FY 2009 Programmed, but not commenced for FY 2009 Two (2) radars for traffic cars @ $3,650 each $7,300 Three (3) radars for motorcycle units @ $4,185 $12,555 Installation $1,250 TOTAL: $21,105 201 2010 / 2011 (YEAR) III. EQUIPMENT JUSTIFICATION Radar units: The current radars are over seven years old and have reached their life expectancy. The new units will be digital and will allow officers to target up to four vioators at once, as opposed to only one violator with the current devices. The new devices are also equipped with programming that help reduce operator error, and new software upgrades are provided at no additonal cost. IV. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Office Machine & Furniture $ - Computers & Software $ - Field & Plant Equipment $ 21,105 Vehicles & Major Parts $ - Communication Equipment $ - Other .lease describe : $ - Total Capital 21,105 202 Funding: Equip. Replacement ER $ 21,105 Parks P $ - Redevelopment R $ - Sewer S $ - Solid Waste SW $ - Water W $ - Other .lease describe : 0 $ - Total Capital $ 21,105 I. EQUIPMENT TYPE: Patrol Field Equipment Program LOCATION: Police Department DEPT: POLICE ESTIMATED COST: EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION v CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM 61,000 New CONTACT PERSON: Sgt. Dean Caputo Multi -year Funding Cvcle First and Last Name X = Replacement Previously Programmed Project FY 2009 Programmed, but not commenced for FY 2009 Fifty (50) ballistic vest replacement @ $900 each $45,000 Eight (8) SWAT ballistic vest replacement @ $2,000 each $16,000 TOTAL: $61,000 203 2010 / 2011 (YEAR) 2010 FY 2011 2011 FY 2012 2012 FY 2013 2013 FY 2014 2014 FY 2015 Estimated Total $ 61,000 $ $' $ $ $ 61,000' w O D IY O w ER $ 49,000, $ - $ $ - $ - ER $ 49,000' O', $ 12,000 $ $'' $ $ 0 $ 12,000 Key: (ER) Equipment Replacement, (P) Parks, (R)Redevelopment, (S Sewer, (SW) Solid Waste, (W) Water, (0) Other I. EQUIPMENT TYPE: Patrol Field Equipment Program LOCATION: Police Department DEPT: POLICE ESTIMATED COST: EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION v CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM 61,000 New CONTACT PERSON: Sgt. Dean Caputo Multi -year Funding Cvcle First and Last Name X = Replacement Previously Programmed Project FY 2009 Programmed, but not commenced for FY 2009 Fifty (50) ballistic vest replacement @ $900 each $45,000 Eight (8) SWAT ballistic vest replacement @ $2,000 each $16,000 TOTAL: $61,000 203 2010 / 2011 (YEAR) III. EQUIPMENT JUSTIFICATION Ballistic vests: The vests are warranted for a five -year period, and they are now five years old. For personnel safety and per the National Institute of Justice Standards, these vests must be replaced. (One -half of the order was budgeted in the FY09- 10 and the other in the FY10 -11, and all the vests will be purchased in FY10 -11.) Note: The Federal Ballistic Vest Replacement Program allows the Department to recover one -half the cost of these vests. SWAT vests: The load bearing ballistic vests assigned to our SWAT members are over five years old and must be replaced. IV. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Office Machine & Furniture $ - Computers & Software $ - Field & Plant Equipment $ 61,000 Vehicles & Major Parts $ - Communication Equipment $ - Other .lease describe : $ - Total Capital 61,000 204 Funding: Equip. Replacement ER $ 49,000 Parks P $ - Redevelopment R $ Sewer S $ - Solid Waste SW $ - Water W $ - Other .lease describe : 0 $ 12,000 Grant Total Capital $ 61,000 I. EQUIPMENT TYPE: Fire Suppression Equipment Replacement LOCATION: All Fire Stations DEPT: FIRE EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION v ESTIMATED TOTAL COST: $ 1$5,000 CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM New CONTACT PERSON: Rick D. Braun Funding Cvcle First and Last Name X = Replacement Previously Programmed Project FY 2009 Programmed, but not commenced for FY 2009 The Fire Suppression Equipment Replacement Program may include the following elements: - Fire hose replacement - Life safety rope replacement - Chain saw and rotary saw replacement - Thermal imaging camera replacement - Replacement of "Jaws of Life," a vehicle extrication tool - Replacement of equipment designated for domestic preparedness 205 2010 / 2011 (YEAR) 2010 FY 2011 2011 FY 2012 2012 FY 2013 2013 FY 2014 2014 FY 2015 Estimated Total $ 37,000 $ 37,000 $' 37,000 $ 37,000 $ 37,000 $ 1$5,000 w O D IY O w ER $ 37,000' ER $ 37,000 ER $ '' 37,000 ER $ 37,000 ER $ 37,000 ER $ 185,000 $ $ $ $ $ - - $ - Source Key: (ER) Equipment Replacement, (P) Parks, (R)Redevelopment, (S Sewer, (SW) Solid Waste, (W) Water, (0) Other I. EQUIPMENT TYPE: Fire Suppression Equipment Replacement LOCATION: All Fire Stations DEPT: FIRE EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION v ESTIMATED TOTAL COST: $ 1$5,000 CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM New CONTACT PERSON: Rick D. Braun Funding Cvcle First and Last Name X = Replacement Previously Programmed Project FY 2009 Programmed, but not commenced for FY 2009 The Fire Suppression Equipment Replacement Program may include the following elements: - Fire hose replacement - Life safety rope replacement - Chain saw and rotary saw replacement - Thermal imaging camera replacement - Replacement of "Jaws of Life," a vehicle extrication tool - Replacement of equipment designated for domestic preparedness 205 2010 / 2011 (YEAR) III. EQUIPMENT JUSTIFICATION *Fire Hose Replacement - A ten (10) year replacement program is utilized to ensure that all fire hose and nozzles are within minimum safety standards. Each year, a specific amount of fire hose is purchased, numbered by date, and placed in service for ten(10) years. Every ten (10) years all nozzles are replaced. *Rescue Rope Replacement - Seven (7) years is the industry standard for the life expectation of life safety rope and related software and hardware. This includes rope, webbing, prusik cord, drop bag rope, anchor straps, carabiners, and related hardware. This program allows for the purchase of replacement rope and hardware on an annual basis to ensure adequate replacement of these resources. *Chain Saw and Rotary Saw Replacement - A five (5) year replacement program is utilized to ensure that all ventilation saws remain in top working condition. This program will allow for the replacement of two (2) saws annually on a scheduled basis. *Thermal Imaging Camera Replacement - A six (6) year replacement program is utilized to ensure that all thermal imaging cameras remain in top working condition. This program will allow for the replacement of one (1) thermal imaging camera annually on a scheduled basis. *Vehicle Extrication Tool "Jaws of Life " - A seven (7) year replacement program is utilized to ensure that all extrication tools remain in top working condition. This program will allow for the replacement of one (1) extrication tool annually on a scheduled basis. *Domestic Preparedness - Replacement of decontamination equipment, Mark I nerve antidote, sensors for MSA Four Gas monitors, sensors for APD 2000 Chemical, Biological, Nuclear, and Explosive (CBRNE) monitors. IV. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Office Machine & Furniture $ - Computers & Software $ - Field & Plant Equipment $ 37,000 Vehicles & Major Parts $ - Communication Equipment $ - Other .lease describe : $ - Total Capital 37,000 206 Funding: Equip. Replacement ER $ 37,000 Parks P $ Redevelopment R $ Sewer S $ Solid Waste SW $ Water W $ Other .lease describe : 0 $ Total Capital $ 37,000 LOCATION: All Fire Stations DEPT: FIRE ESTIMATED COST: EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM I. EQUIPMENT TYPE: Battery Replacement Program v 48,000 New CONTACT PERSON: Dave Haney Multi -year Funding Cvcle First and Last Name X = Replacement Previously Programmed Project FY 2009 Programmed, but not commenced for FY 2009 The Battery Replacement Program is an ongoing program for the procurement and replacement of rechargable batteries utilized in all Fire Department portable radios and firefighting equipment. 207 2010 / 2011 (YEAR) 2010 FY 2011 2011 FY 2012 2012 FY 2013 2013 FY 2014 2014 FY 2015 Estimated Total $ 9,000' $ 9,000 $' 10,000 $ 10,000 $ 10,000 $ 48,000 w O D IY O w ER $ 9,000' ER $ 9,000 ER $ '' 10,000 ER $ 10,000 ER $ 10,000 ER $ 48,000 $ $ $ $ $ - - $ - Source Key: (ER) Equipment Replacement, (P) Parks, (R)Redevelopment, (S Sewer, (SW) Solid Waste, (W) Water, (0) Other LOCATION: All Fire Stations DEPT: FIRE ESTIMATED COST: EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM I. EQUIPMENT TYPE: Battery Replacement Program v 48,000 New CONTACT PERSON: Dave Haney Multi -year Funding Cvcle First and Last Name X = Replacement Previously Programmed Project FY 2009 Programmed, but not commenced for FY 2009 The Battery Replacement Program is an ongoing program for the procurement and replacement of rechargable batteries utilized in all Fire Department portable radios and firefighting equipment. 207 2010 / 2011 (YEAR) III. EQUIPMENT JUSTIFICATION Established in the 2003 - 2004 Capital Improvement and Equipment Plan, the Battery Replacement Program ensures that all batteries in Fire Department portable radios and firefighting equipment are replaced when they are two (2) years old. The Fire Department currently has approximately 200 portable radio batteries, which includes one operating battery and one spare battery for each radio. Replacement of 100 batteries a year will cost approximately $9,000. Utilization of these batteries for more than two years has shown consistent battery failure during training and emergency operations. In fact, the City's program mirrors the Los Angeles City Fire Departments two -year battery replacement program which was implemented after a failed battery led to the death of a Fire Captain during emergency operations. Prior to implementation of this program in 2003, the Arcadia Fire Department consistently experienced communication problems due to battery failure. Since the implementation of the program, battery failures have drastically reduced, therefore improving our fire ground communications. This program enhances firefighter safety, and it decreases the potential for firefighter and /or civilian injury or fatality due to radio failure during emergency operations. IV. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Total Capital 9,000 208 Funding: Office Machine & Furniture $ - Equip. Replacement ER $ 9,000 Computers & Software $ - Parks P $ - Field & Plant Equipment $ - Redevelopment R $ - Vehicles & Major Parts $ - Sewer S $ - Communication Equipment $ 9,000 Solid Waste SW $ Other .lease describe : $ - Water W $ - Other .lease describe : 0 $ Total Capital 9,000 I. EQUIPMENT TYPE: Emergency Medical Service Equipment All Fire Stations DEPT: FIRE ESTIMATED TOTAL COST: $ 9 , 9 00_ EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION v CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM New CONTACT PERSON: Barry Spriggs;', „` Multi -year Funding Cvcle First and Last Name 209 Replacement Previously Programmed Project FY 2009 Programmed, but not commenced for FY 2009 2010 / 2011 (YEAR) The Fire Department respectfully requests to purchase the following emergency medical service equipment: - One (1) stair chair device to transport non - ambulatory patients down tight stairways. - Three (3) portable suction devices to remove liquids and foreign objects from a patients mouth and airway. - Three (3) Continuous Positive Airway Pressure (CPAP) devices to assist in providing oxygen for patients with Chronic Obstructive Pulmonary Disease (COPD) or similar medical complaints. - King Airway devices to assist in providing oxygen for patients that require pulmonary arrests. 2010 FY 2011 2011 FY 2012 2012 FY 2013 2013 FY 2014 2014 FY 2015 Estimated Total $ 9,900' $ $' $ $ $ 9,900 w O D IY O w ER $ 9,900' $ $ '' $ $ ER $ 9,900 $ $ - $ $ - $ - - $ - Source Key: (ER) Equipment Replacement, (P) Parks, (R)Redevelopment, (S Sewer, (SW) Solid Waste, (W) Water, (0) Other I. EQUIPMENT TYPE: Emergency Medical Service Equipment All Fire Stations DEPT: FIRE ESTIMATED TOTAL COST: $ 9 , 9 00_ EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION v CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM New CONTACT PERSON: Barry Spriggs;', „` Multi -year Funding Cvcle First and Last Name 209 Replacement Previously Programmed Project FY 2009 Programmed, but not commenced for FY 2009 2010 / 2011 (YEAR) The Fire Department respectfully requests to purchase the following emergency medical service equipment: - One (1) stair chair device to transport non - ambulatory patients down tight stairways. - Three (3) portable suction devices to remove liquids and foreign objects from a patients mouth and airway. - Three (3) Continuous Positive Airway Pressure (CPAP) devices to assist in providing oxygen for patients with Chronic Obstructive Pulmonary Disease (COPD) or similar medical complaints. - King Airway devices to assist in providing oxygen for patients that require pulmonary arrests. III. EQUIPMENT JUSTIFICATION One (1) stair chair - Currently the Fire Department has two stair chair devices, one on each frontline Rescue Ambulance. The purchase of the additional stair chair would outfit all three of the City's Rescue Ambulances with this device. It would also provide a spare if one of the devices on the two frontline Rescue Ambulances would break. Three (3) portable suction devices - Currently Fire Department personnel uses manual portable suction units in the field, which have a limited capacity. The purchase of three (3) automatic portable suction units would equip all three of the City's Rescue Ambulances with this device and enhance patient care in medical emergencies. Three (3) CPAP devices - Recent studies have shown the usage of Continuous Positive Airway Pressure (CPAP) devices increases the survivability rate of patients suffered from Chronic Obstructive Pulmonary Disease (COPD). Many Fire Departments within the Los Angeles County have these devices and have utilized them successfully. The purchase of three (3) CPAP machines would equip all three of the City's Rescue Ambulances with this device. King Airway supplies - The Los Angeles County Department of Health Services is phasing out the Combi -Tube device the Fire Department currently utilizes and is requiring the King Airway device as of July 1, 2011. IV. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Office Machine & Furniture $ Computers & Software $ Field & Plant Equipment $ 9,900 Vehicles & Major Parts $ Communication Equipment $ Other .lease describe Total Capital 900 210 Funding: Equip. Replacement ER $ 9,900 Parks P $ - Redevelopment R $ Sewer S $ Solid Waste SW $ Water W $ Other .lease describe : 0 $ Total Capital 9, 900 I. EQUIPMENT TYPE: Mobile Data Computers All Fire Stations DEPT: FIRE ESTIMATED COST: EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION v CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM 151,245 New CONTACT PERSON: Dave Haney Multi -year Funding Cvcle First and Last Name X = Replacement Previously Programmed Project FY 2009 Programmed, but not commenced for FY 2009 This is an ongoing five -year replacement program for the Fire Department's Mobile Data Computers (MDCs). Three (3) units of MDCs will be purchased and installed annually. For FY 2010 -2011: Cost of equipment: $8,120.00 per unit x 3 units Cost of installation: $1,190.00 per unit x 3 units Total project cost: $27,930 For fiscal years 2011 -2015, a four (4) percent price increase has been factored. 211 2010 / 2011 (YEAR) 2010 FY 2011 2011 FY 2012 2012 FY 2013 2013 FY 2014 2014 FY 2015 Estimated Total $ 27,930 $ 29,055 $'' 30,200 $ 31,400 $ 32,660 $ 151,245'' w O D IY O w ER $ 27,930' ER $ 29,055 ER $ '' 30,200 ER $ 31,400 ER $ 32,660 ER $ 151,245 $ $ - $ $ - $ - - $ - Source Key: (ER) Equipment Replacement, (P) Parks, (R)Redevelopment, (S Sewer, (SW) Solid Waste, (W) Water, (0) Other I. EQUIPMENT TYPE: Mobile Data Computers All Fire Stations DEPT: FIRE ESTIMATED COST: EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION v CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM 151,245 New CONTACT PERSON: Dave Haney Multi -year Funding Cvcle First and Last Name X = Replacement Previously Programmed Project FY 2009 Programmed, but not commenced for FY 2009 This is an ongoing five -year replacement program for the Fire Department's Mobile Data Computers (MDCs). Three (3) units of MDCs will be purchased and installed annually. For FY 2010 -2011: Cost of equipment: $8,120.00 per unit x 3 units Cost of installation: $1,190.00 per unit x 3 units Total project cost: $27,930 For fiscal years 2011 -2015, a four (4) percent price increase has been factored. 211 2010 / 2011 (YEAR) III. EQUIPMENT JUSTIFICATION A five -year replacement program for Mobile Data Computers (MDCs) is in place to ensure the reliability of MDCs during dispatch calls. Crucial information, such as information of the patient, door codes, police activity, and safety information, is transmitted through MDCs from the beginning through the conclusion of a dispatched call. These machines become unreliable after about four to five years. In fact, several MDCs have been rebuilt because they began failing after four years. In order to ensure confidential data is being relayed reliably to the emergency crews when they are on calls, it is essential to have a scheduled replacement program in place to replace the MDCs every five (5) years. IV. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Office Machine & Furniture $ - Computers & Software $ - Field & Plant Equipment $ - Vehicles & Major Parts $ - Communication Equipment $ 27,930 Other .lease describe : $ - Total Capital 27,930 212 Funding: Equip. Replacement ER $ 27,930 Parks P $ - Redevelopment R $ - Sewer S $ - Solid Waste SW $ - Water W $ - Other .lease describe : 0 $ - Total Capital $ 27,930 I. EQUIPMENT TYPE: Firefighting Foam LOCATION: All Fire Stations DEPT: FIRE ESTIMATED TOTAL COST: EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION v CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM 6,000 New CONTACT PERSON: Rick Braun Multi -year Funding Cvcle 213 First and Last Name Replacement Previously Programmed Project FY 2009 Programmed, but not commenced for FY 2009 2010 / 2011 (YEAR) The Fire Department respectfully requests to replace all existing firefighting foam with a combination foam. The new foam is designed to suppress fires of Class A (ordinary combustibles), Class B (flammables and combustible liquids), and selected Class D (flammable metals). FY 2010 2011 FY 2011 2012 FY 2012 2013 FY 2013 2014 FY 2014 2015 Estimated Total $ 6,000' $ $' $ $ $ 6,000 w O D IY O w ER $ 6,000' $ $ '! $ $ ER $ 6,000 $ $ - $ $ - $ - - $ - - $ - Source Key: (ER) Equipment Replacement, (P) Parks, (R)Redevelopment, (S Sewer, (SW) Solid Waste, (W) Water, (0) Other I. EQUIPMENT TYPE: Firefighting Foam LOCATION: All Fire Stations DEPT: FIRE ESTIMATED TOTAL COST: EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION v CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM 6,000 New CONTACT PERSON: Rick Braun Multi -year Funding Cvcle 213 First and Last Name Replacement Previously Programmed Project FY 2009 Programmed, but not commenced for FY 2009 2010 / 2011 (YEAR) The Fire Department respectfully requests to replace all existing firefighting foam with a combination foam. The new foam is designed to suppress fires of Class A (ordinary combustibles), Class B (flammables and combustible liquids), and selected Class D (flammable metals). III. EQUIPMENT JUSTIFICATION Historically, firefighting foam concentrate has been divided into two types, each serving distinctive purposes: The first type of foam suppresses Class A fires for ordinary combustibles such as wood, paper, and brush. The second type of foam suppresses Class B fires for flammables and combustible liquids. Not only can these older types of foams cause water pollution and have an adverse impact on the environment, they also involve a greater maintenance and supply cost. The new firefighting foam that the Fire Department requests to purchase is a combination foam that can be used on both Class A and Class B fires as well as selected Class D fires for flammable metals. The usage of a singular type of foam will increase efficiency on the firegrounds, simplify personnel training, and eliminate the need to purchase two different foam proportioning units. Additionally, the new foam is also non - toxic, non - corosive, and environmentally friendly. IV. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Office Machine & Furniture $ Computers & Software $ Field & Plant Equipment $ 6,000 Vehicles & Major Parts $ Communication Equipment $ Other .lease describe : $ Total Capital 6, 000 214 Funding: Equip. Replacement ER $ 6,000 Parks P $ - Redevelopment R $ Sewer S $ Solid Waste SW $ Water W $ Other .lease describe : 0 $ Total Capital 6, 000 I. EQUIPMENT TYPE: Transit Vehicle' LOCATION: Public Works DEPT: DEVELOPMENT SERVICES ■ ESTIMATED TOTAL COST: EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM 90 0,000 New CONTACT PERSON: Linda`! Hui,,,,;' Multi -year Funding Cvcle Previously Programmed Project FY 2009 Programmed, but not commenced for FY 2009 215 First and Last Name 10 Replacement 2010 / 2011 (YEAR) Replace ten (10) 2005 model, gasoline - powered Arcadia Transit Vehicles with ten (10) similar, new model, CNG- powered transit vehicles. 2010 FY 2011 FY 2011 2012 FY 2012 2013 FY 2013 2014 FY 2014 2015 Estimated Total $ 900,000' $ $'' $ $ $ 900,000 w O D IY O w O $ '900,000' $ $ '! $ $ 0 $ 900,000 $ $ - $ $ - $ - - $ - Source Key: (ER) Equipment Replacement, (P) Parks, (R)Redevelopment, (S Sewer, (SW) Solid Waste, (W) Water, (0) Other I. EQUIPMENT TYPE: Transit Vehicle' LOCATION: Public Works DEPT: DEVELOPMENT SERVICES ■ ESTIMATED TOTAL COST: EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM 90 0,000 New CONTACT PERSON: Linda`! Hui,,,,;' Multi -year Funding Cvcle Previously Programmed Project FY 2009 Programmed, but not commenced for FY 2009 215 First and Last Name 10 Replacement 2010 / 2011 (YEAR) Replace ten (10) 2005 model, gasoline - powered Arcadia Transit Vehicles with ten (10) similar, new model, CNG- powered transit vehicles. III. EQUIPMENT JUSTIFICATION The existing 2005 model vehiles have (or will have) reached the federally required useful life of 100,000 miles or five years. The new bus purchase will be funded with the FTA Section 5307 (transit) funds (80 %) and State Prop 1 B- PTMISEA and STA funds (29 %). IV. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Office Machine & Furniture Computers & Software Field & Plant Equipment Vehicles & Major Parts Communication Equipment Other .lease describe : Total Capital $ 900,000 900000 216 Funding: Equip. Replacement Parks Redevelopment Sewer Solid Waste Water Other (please describe): $720,000 (80 %) FTA; $180,000 (20 %) State Funds including PTMISEA and STA Total Capital ER P R S SW W 0 $ - $ $ 900,000 $ 900,000 I. EQUIPMENT TYPE: Library - Office Equipment LOCATION: Library LIBRARY ESTIMATED TOTAL COST: EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM v 2,200 New CONTACT PERSON: Carolyn Garner - Reagan Multi -year Funding Cvcle First and Last Name X = Replacement Previously Programmed Project FY 2009 Programmed, but not commenced for FY 2009 Laminator: $2,000 Color copier: $7,000 Office Chairs, 4 @ $800 each: $3,200 217 2010 / 2011 (YEAR) 2010 FY 2011 FY 2011 2012 FY 2012 2013 FY 2013 2014 FY 2014 2015 Estimated Total $ 12,200 $ $' $ $ $ 12,200 w O D IY O w ER $ 12,200' $ $ '' $ $ ER $ 12,200 $ $ - $ $ - $ - - $ - Source Key: (ER) Equipment Replacement, (P) Parks, (R)Redevelopment, (S Sewer, (SW) Solid Waste, (W) Water, (0) Other I. EQUIPMENT TYPE: Library - Office Equipment LOCATION: Library LIBRARY ESTIMATED TOTAL COST: EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM v 2,200 New CONTACT PERSON: Carolyn Garner - Reagan Multi -year Funding Cvcle First and Last Name X = Replacement Previously Programmed Project FY 2009 Programmed, but not commenced for FY 2009 Laminator: $2,000 Color copier: $7,000 Office Chairs, 4 @ $800 each: $3,200 217 2010 / 2011 (YEAR) III. EQUIPMENT JUSTIFICATION The Library's laminator is 19 years old and is need of frequent repairs. It is used to process audiovisual materials before circulation and for other library uses, such as putting protectant covers on signs. Other City departments also make use of it. The Library's color copier is nine years old and is in need of increasingly frequent repairs. It is used to process audiovisual materials before circulation and for other library uses, including concert programs, signs and other materials. By purchasing a new copier from the vendor who provides the copiers for the public and having the vendor maintain it, the Library has calculated an annual savings of approximately $350 on a maintenance contract for the current copier over the cost of copies. In addition, a new copier would be faster and more energy efficient. Office chairs need to be replaced in order to provide a safe ergonomic work environment for staff. IV. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Office Machine & Furniture $ 12,200 Computers & Software $ - Field & Plant Equipment $ - Vehicles & Major Parts $ - Communication Equipment $ - Other .lease describe : $ - Total Capital 12 200 218 Funding: Equip. Replacement ER $ 12,200 Parks P $ - Redevelopment R $ - Sewer S $ - Solid Waste SW $ - Water W $ - Other .lease describe : 0 $ - Total Capital 12,200 I. EQUIPMENT TYPE: Furniture Program - Library LOCATION: Library LIBRARY ESTIMATED TOTAL COST: EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION v CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM 6,425 New CONTACT PERSON: Carolyn Garner - Reagan Multi -year Funding Cvcle First and Last Name X = Replacement Previously Programmed Project FY 2009 Programmed, but not commenced for FY 2009 Furniture replacement and finishing: Clean and scotchguard all upholstered chairs: $1,700 Reupholster 11 chairs @ $950 each: $10, 450 Book truck repairs: $500 Tack wall: $2,275 Miscellaneous repairs and replacement: $1,500 219 2010 / 2011 (YEAR) 2010 FY 2011 2011 FY 2012 2012 FY 2013 2013 FY 2014 2014 FY 2015 Estimated Total $ 16,425! $ $' $ $ $ 16,425 w O D IY O w ER $ 16,425' $ $ '' $ $ ER $ 16,425 $ $ - $ $ - $ - - $ - Source Key: (ER) Equipment Replacement, (P) Parks, (R)Redevelopment, (S Sewer, (SW) Solid Waste, (W) Water, (0) Other I. EQUIPMENT TYPE: Furniture Program - Library LOCATION: Library LIBRARY ESTIMATED TOTAL COST: EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION v CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM 6,425 New CONTACT PERSON: Carolyn Garner - Reagan Multi -year Funding Cvcle First and Last Name X = Replacement Previously Programmed Project FY 2009 Programmed, but not commenced for FY 2009 Furniture replacement and finishing: Clean and scotchguard all upholstered chairs: $1,700 Reupholster 11 chairs @ $950 each: $10, 450 Book truck repairs: $500 Tack wall: $2,275 Miscellaneous repairs and replacement: $1,500 219 2010 / 2011 (YEAR) III. EQUIPMENT JUSTIFICATION With over 600,000 visitors annually, furniture in the Library is heavily used. In order to maintain a quality environment, existing lounge chairs need to be cleaned and scotch guarded and others that are damaged and worn need to be reupholstered. Tack wall: staff would like to cover a painted wall with fabric that will allow the wall to be used as a display area for public information. This would eliminate the need for painting. Miscellaneous pieces of furniture and book trucks damaged due to hard use will also need to be repaired or refinished to ensure a safe environment. IV. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Office Machine & Furniture $ 16,425 Computers & Software $ - Field & Plant Equipment $ - Vehicles & Major Parts $ - Communication Equipment $ - Other .lease describe : $ - Total Capital 16,425 220 Funding: Equip. Replacement ER $ 16,425 Parks P $ - Redevelopment R $ - Sewer S $ - Solid Waste SW $ - Water W $ - Other .lease describe : 0 $ - Total Capital 16,425 I. EQUIPMENT TYPE: Bookcases LOCATION: Museum MUSEUM EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION v ESTIMATED TOTAL COST: $ 6,000 CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM New CONTACT PERSON: Carolyn Garner - Reagan Multi -year Funding Cvcle First and Last Name 221 X = Replacement Previously Programmed Project FY 2009 Programmed, but not commenced for FY 2009 2010 / 2011 (YEAR) Three bookcases with glass doors. 2010 FY 2011 2011 FY 2012 2012 FY 2013 2013 FY 2014 2014 FY 2015 Estimated Total $ 6,000' $ $' $ $ $ 6,000' w O D IY O w ER $ 6000' $ $ '' $ $ ER $ 6,000 $ $ - $ $ - $ - - $ - Source Key: (ER) Equipment Replacement, (P) Parks, (R)Redevelopment, (S Sewer, (SW) Solid Waste, (W) Water, (0) Other I. EQUIPMENT TYPE: Bookcases LOCATION: Museum MUSEUM EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION v ESTIMATED TOTAL COST: $ 6,000 CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM New CONTACT PERSON: Carolyn Garner - Reagan Multi -year Funding Cvcle First and Last Name 221 X = Replacement Previously Programmed Project FY 2009 Programmed, but not commenced for FY 2009 2010 / 2011 (YEAR) Three bookcases with glass doors. III. EQUIPMENT JUSTIFICATION The Museum's collection of historical books has outgrown existing open bookcases. The replacement bookcases will also provide for secure and archivally sound storage, enhancing the preservation of the collection. IV. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Office Machine & Furniture $ 6,000 Computers & Software $ - Field & Plant Equipment $ Vehicles & Major Parts $ Communication Equipment $ Other .lease describe : $ Total Capital 6000 222 Funding: Equip. Replacement ER $ 6,000 Parks P $ - Redevelopment R $ Sewer S $ Solid Waste SW $ Water W $ Other .lease describe : 0 $ Total Capital 6,000 I. EQUIPMENT TYPE: Fiber Optic Internet Connection LOCATION: Museum MUSEUM ESTIMATED TOTAL COST: EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION v CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM 3.500.44 New CONTACT PERSON: Carolyn Garner - Reagan Multi -year Funding Cvcle 223 First and Last Name Replacement Previously Programmed Project FY 2009 Programmed, but not commenced for FY 2009 2010 / 2011 (YEAR) Replace the Museum's existing wireless Internet connection to the Community Center with a fiber optic connection. FY 2010 2011 FY 2011 2012 FY 2012 2013 FY 2013 2014 FY 2014 2015 Estimated Total $ 3,500' $ $' $ $ $ 3,500 w O D IY O w ER $ 3,500' $ $ '! $ $ ER $ 3,500 $ $ - $ $ - $ - - $ - - $ - Source Key: (ER) Equipment Replacement, (P) Parks, (R)Redevelopment, (S Sewer, (SW) Solid Waste, (W) Water, (0) Other I. EQUIPMENT TYPE: Fiber Optic Internet Connection LOCATION: Museum MUSEUM ESTIMATED TOTAL COST: EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION v CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM 3.500.44 New CONTACT PERSON: Carolyn Garner - Reagan Multi -year Funding Cvcle 223 First and Last Name Replacement Previously Programmed Project FY 2009 Programmed, but not commenced for FY 2009 2010 / 2011 (YEAR) Replace the Museum's existing wireless Internet connection to the Community Center with a fiber optic connection. III. EQUIPMENT JUSTIFICATION The Museum currently is connected to the Internet via a wireless line of sight connection on the roof of the Community Center. This connection is very slow and results in communication not being efficient. Staff currently is unable to take advantage of online training because data transmission keeps being interrupted. Staff would also like to be able to upgrade the Museum's website with more graphical content linked to the Museum's artifact database, something that is not possible at this time. IV. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Office Machine & Furniture $ Computers & Software $ Field & Plant Equipment $ Vehicles & Major Parts $ Communication Equipment $ Other .lease describe : $ Total Capital 3,500 224 Funding: Equip. Replacement ER $ 3,500 Parks P $ - Redevelopment R $ Sewer S $ Solid Waste SW $ Water W $ Other .lease describe : 0 $ 3,500 Total Capital $ 3,500 I. EQUIPMENT TYPE: Furniture Replacement Program LOCATION: Community Center DEPT: RECREATION AND COMMUNI V ESTIMATED TOTAL COST: EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM 75,000 New CONTACT PERSON: Sara Somogyi;, Multi -year Funding Cvcle 225 First and Last Name X = Replacement Previously Programmed Project FY 2009 Programmed, but not commenced for FY 2009 2010 / 2011 (YEAR) Annual furniture replacement program for the community center. Replacement of tables, chairs, couches, plants, televisions, art work, reupholster cusions, cleaning of upholstered furniture. 2010 FY 2011 2011 FY 2012 2012 FY 2013 2013 FY 2014 2014 FY 2015 Estimated Total $ 15,000 $ 15,000 $' 15,000 $ 15,000 $ 15,000 $ 75,000 w O D IY O w ER $ 15,000' ER $ 15,000 ER $ '' 15,000 ER $ 15,000 ER $ 15,000 ER $ 75,000 $ $ $ $ $ - - $ - Source Key: (ER) Equipment Replacement, (P) Parks, (R)Redevelopment, (S Sewer, (SW) Solid Waste, (W) Water, (0) Other I. EQUIPMENT TYPE: Furniture Replacement Program LOCATION: Community Center DEPT: RECREATION AND COMMUNI V ESTIMATED TOTAL COST: EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM 75,000 New CONTACT PERSON: Sara Somogyi;, Multi -year Funding Cvcle 225 First and Last Name X = Replacement Previously Programmed Project FY 2009 Programmed, but not commenced for FY 2009 2010 / 2011 (YEAR) Annual furniture replacement program for the community center. Replacement of tables, chairs, couches, plants, televisions, art work, reupholster cusions, cleaning of upholstered furniture. III. EQUIPMENT JUSTIFICATION IV. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Office Machine & Furniture $ 15,000 Computers & Software $ - Field & Plant Equipment $ - Vehicles & Major Parts $ - Communication Equipment $ - Other .lease describe : $ - Total Capital 15,000 226 Funding: Equip. Replacement ER $ 15,000 Parks P $ - Redevelopment R $ - Sewer S $ - Solid Waste SW $ - Water W $ - Other .lease describe : 0 $ - Total Capital 15,000 I. EQUIPMENT TYPE: Recreation supplies for the joint use gymnasium LOCATION: Dana Middle School DEPT: RECREATION AND COMMUNI V ESTIMATED TOTAL COST: EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM 12,550 CONTACT PERSON: Multi -year Funding Cvcle Sara Somogyi First and Last Name New 227 Replacement Previously Programmed Project FY 2009 Programmed, but not commenced for FY 2009 2010 / 2011 (YEAR) Sports supplies and equipment for programming in the joint use gymnasium. Office, youth basketball, adult basketball, badmitton, volleyball, soccer and misc equipment. FY 2010 2011 FY 2011 2012 FY 2012 2013 FY 2013 2014 FY 2014 2015 Estimated Total $ 12,550' $ $' $ $ $ 12,550 w O D IY O w $ 12,550 >' $ $'' $ $ ER $ 12,550 $ - $ $ - $ - - Source Key: (ER) Equipment Replacement, (P) Parks, (R Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other I. EQUIPMENT TYPE: Recreation supplies for the joint use gymnasium LOCATION: Dana Middle School DEPT: RECREATION AND COMMUNI V ESTIMATED TOTAL COST: EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM 12,550 CONTACT PERSON: Multi -year Funding Cvcle Sara Somogyi First and Last Name New 227 Replacement Previously Programmed Project FY 2009 Programmed, but not commenced for FY 2009 2010 / 2011 (YEAR) Sports supplies and equipment for programming in the joint use gymnasium. Office, youth basketball, adult basketball, badmitton, volleyball, soccer and misc equipment. III. EQUIPMENT JUSTIFICATION This is a brand new faciltiy with no existing equipment. IV. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Office Machine & Furniture $ 12,550 Computers & Software $ Field & Plant Equipment $ Vehicles & Major Parts $ Communication Equipment $ Other .lease describe Total Capital 12,550 228 Funding: Equip. Replacement ER $ 12,550 Parks P $ - Redevelopment R $ - Sewer S $ - Solid Waste SW $ - Water W $ - Other .lease describe : 0 $ - Total Capital 12,550 O H THIS PAGE INTENTIONALLY LEFT BLANK I. EQUIPMENT TYPE: Computer Hardware and Software Acquisition LOCATION: Citywide DEPT: ADMINISTRATIVE SERVICES V ESTIMATED TOTAL COST: CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM 575,000 CONTACT PERSON: Jeff Wagner '4 Multi -year Funding Cvcle First and Last Name 2011 / 2012 (YEAR) EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION New Personal Computers $60,000 Servers $23,000 Laptops $6,500 Network Equipment $10,000 Printers $ 5,500 Miscellaneous $10,000 Total $115,000 Previously Programmed Project FY 2010 Programmed, but not commenced for FY 2010 231 Replacement 2011 FY 2012 2012 FY 2013 2013 FY 2014 2014 FY 2015 2015 FY 2016 Estimated Total $ 115,000' $ 115,000 $' 115,000 $ 115,000 $ 115,000 $ 575,000 w O D IY O w ER $ 65,550' ER $ 65,550 ER $ '' 65,550 ER $ 65,550 ER $ 65,550 ER $ 327,750 W' $ 49,450', W $ 49,450 W $ 49,450 W $ 49,450 W $ 49,450 W $ 247,250 Source Key: (ER) Equipment Replacement, (P) Parks, (R)Redevelopment, (S Sewer, (SW) Solid Waste, (W) Water, (0) Other I. EQUIPMENT TYPE: Computer Hardware and Software Acquisition LOCATION: Citywide DEPT: ADMINISTRATIVE SERVICES V ESTIMATED TOTAL COST: CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM 575,000 CONTACT PERSON: Jeff Wagner '4 Multi -year Funding Cvcle First and Last Name 2011 / 2012 (YEAR) EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION New Personal Computers $60,000 Servers $23,000 Laptops $6,500 Network Equipment $10,000 Printers $ 5,500 Miscellaneous $10,000 Total $115,000 Previously Programmed Project FY 2010 Programmed, but not commenced for FY 2010 231 Replacement III. EQUIPMENT JUSTIFICATION To provide for upgrades and replacements of computer hardware and software as necessary. IV. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Office Machine & Furniture $ - Computers & Software $ 115,000 Field & Plant Equipment $ - Vehicles & Major Parts $ - Communication Equipment $ - Other .lease describe : $ - Total Capital 115,000 232 Funding: Equip. Replacement ER $ 65,550 Parks P $ - Redevelopment R $ - Sewer S $ - Solid Waste SW $ - Water W $ 49,450 Other .lease describe : 0 $ - Total Capital $ 115,000;; EQUIPMENT TYPE: Off Road Diesel Particulate Control System LOCATION: DEPT: ESTIMATED COST: Public Works PUBLIC WORKS SERVICES ■ CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM 100.000 CONTACT PERSON: Dave McVey Multi -year Funding Cvcle First and Last Name 4 2011 / 2012 (YEAR) EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION New Replacement Previously Programmed Project FY 2010 Programmed, but not commenced for FY 2010 One (1) particulate device for asset #80263 2009 Backhoe $20,000 233 2011 FY 2012 2012 FY 2013 2013 FY 2014 2014 FY 2015 2015 FY 2016 Estimated Total $ 20,000 $ 20,000 $' 20,000 $ 20,000 $ 20,000 $ 100,000 w O D IY O w W' $ 20,000' W $ 20,000 $ '' 20,000 W $ 20,000 W $ 20,000 W $ 100,000 $ $ $ $ $ - - $ - Source Key: (ER) Equipment Replacement, (P) Parks, (R)Redevelopment, (S Sewer, (SW) Solid Waste, (W) Water, (0) Other EQUIPMENT TYPE: Off Road Diesel Particulate Control System LOCATION: DEPT: ESTIMATED COST: Public Works PUBLIC WORKS SERVICES ■ CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM 100.000 CONTACT PERSON: Dave McVey Multi -year Funding Cvcle First and Last Name 4 2011 / 2012 (YEAR) EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION New Replacement Previously Programmed Project FY 2010 Programmed, but not commenced for FY 2010 One (1) particulate device for asset #80263 2009 Backhoe $20,000 233 III. EQUIPMENT JUSTIFICATION In 2009 the California Air resource Board (GARB) passed a municipal regulation mandating that all City owned diesel off road equipment over 14,000 GVW to be retrofitted with a diesel particulate matter traps. All off road equipment is to be retrofitted by the year 2014. IV. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Office Machine & Furniture $ - Computers & Software $ - Field & Plant Equipment $ - Vehicles & Major Parts $ 20,000 Communication Equipment $ - Other .lease describe : $ - Total Capital 20,000 234 Funding: Equip. Replacement ER $ - Parks P $ - Redevelopment R $ - Sewer S $ - Solid Waste SW $ - Water W $ 20,000 Other .lease describe : 0 $ - Total Capital $ 20,000 I. EQUIPMENT TYPE: Vehicle Replacement - Water /Sewer LOCATION: Public Works DEPT: PUBLIC WORKS SERVICES ESTIMATED TOTAL COST: EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM 0;620 New CONTACT PERSON: Dave McVey First and Last Name Multi -year Funding Cvcle Previously Programmed Project FY 2010 Programmed, but not commenced for FY 2010 Three (3) New 3/4 ton PU Truck with Utility body One (1) New 1/2 ton PU Truck with Utility body Installation of communication, emergency and fueling transmitter packages Sub total Total $117,660 $31,800 $149,460 $16,000 $165,460 235 X '' Replacement 2011 / 2012 (YEAR) FY 2011 2012 FY 2012 2013 FY 2013 2014 FY 2014 2015 FY 2015 2016 Estimated Total $ 165,460 $ 88,660 $ 45440 $ 276,868 $ 304,192 $ 880,620 w O D IY O w 79,020 >' W $ 88,660 $ '' 45,440 W $ 276,868 W $ 489,988, S $ >.86,440 >' S' S $ 304,192 S $ 390,632 $ - $ Source Key: (ER) Equipment Replacement, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other I. EQUIPMENT TYPE: Vehicle Replacement - Water /Sewer LOCATION: Public Works DEPT: PUBLIC WORKS SERVICES ESTIMATED TOTAL COST: EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM 0;620 New CONTACT PERSON: Dave McVey First and Last Name Multi -year Funding Cvcle Previously Programmed Project FY 2010 Programmed, but not commenced for FY 2010 Three (3) New 3/4 ton PU Truck with Utility body One (1) New 1/2 ton PU Truck with Utility body Installation of communication, emergency and fueling transmitter packages Sub total Total $117,660 $31,800 $149,460 $16,000 $165,460 235 X '' Replacement 2011 / 2012 (YEAR) III. EQUIPMENT JUSTIFICATION The following equipment meetsthe criteria for vehicle replacement (Figures are through February 2010) Asset Year /Model Dept. Three- Year Maintenance Mileage Proj. /Mileage Mi./Yr. #80089 2000 3/4 PU ton Truck Water #80104 2001 1/2 ton PU Truck Water #80067 1999 3/4 ton PU Truck Sewer #80022 1998 3/4 ton PU Truck Sewer $7,934 $8,058 $13,302 $10,327 90,871 95,871 5,000 83,353 95,353 12,000 89,566 101,566 12,000 81,421 89,421 8,000 IV. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Office Machine & Furniture $ Computers & Software $ Field & Plant Equipment $ Vehicles & Major Parts $ 149,460 Communication Equipment $ 16,000 Other .lease describe • $ Total Capital $ 165,460 236 Funding: Equip. Replacement ER $ Parks P $ Redevelopment R $ Sewer S $ 86,440 Solid Waste SW $ Water W $ 79,020 Other .lease describe : 0 $ Total Capital 165, 460', I. EQUIPMENT TYPE: Vehicle Replacement - Street LOCATION: Public Works DEPT: PUBLIC WORKS SERVICES ESTIMATED TOTAL COST: EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM 097,257 New CONTACT PERSON: Dave McVey First and Last Name Multi -year Funding Cvcle Previously Programmed Project FY 2010 Programmed, but not commenced for FY 2010 One (1) New Heavy Duty CNG Dump Truck Installation of communication, emergency and fueling transmitter packages Sub total Total $169,600 $169,600 $4,000 $173,600 237 X '' Replacement 2011 / 2012 (YEAR) 2011 FY 2012 FY 2012 2013 FY 2013 2014 FY 2014 2015 FY 2015 2016 Estimated Total $ 173,600' $ 317,549 $' 67,718 $ 490,730 $ 47,660 $ 1,097,257 w O D IY O w $ 173,600!' ER $ 317',549 ER $ '' 67,718 ER $ 490,730 ER $4 47,660 ER', $ 1,097,257 O' $ » $ - $ $ - $ - O $ - - $ - Source Key: (ER) Equipment Replacement, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other I. EQUIPMENT TYPE: Vehicle Replacement - Street LOCATION: Public Works DEPT: PUBLIC WORKS SERVICES ESTIMATED TOTAL COST: EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM 097,257 New CONTACT PERSON: Dave McVey First and Last Name Multi -year Funding Cvcle Previously Programmed Project FY 2010 Programmed, but not commenced for FY 2010 One (1) New Heavy Duty CNG Dump Truck Installation of communication, emergency and fueling transmitter packages Sub total Total $169,600 $169,600 $4,000 $173,600 237 X '' Replacement 2011 / 2012 (YEAR) III. EQUIPMENT JUSTIFICATION The following equipment meetsthe criteria for vehicle replacement (Figures are through February 2010) Asset Year /Model Three- Year Maintenance Mileage Proj. /Mileage Mi./Yr. #60087 1991 GMC Dump Truck $11,064 104,589 108,589 4,000 IV. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Office Machine & Furniture $ Computers & Software $ Field & Plant Equipment $ Vehicles & Major Parts $ 169,600 Communication Equipment $ 4,000 Other .lease describe • $ Total Capital $ 17 600 238 Funding: Equip. Replacement ER $ 173,600 Parks P $ Redevelopment R $ Sewer S $ Solid Waste SW $ Water W $ Other .lease describe : 0 $ Total Capital 173, 600', I. EQUIPMENT TYPE: Vehicle Replacement - Police LOCATION: Police DEPT: PUBLIC WORKS SERVICES V ESTIMATED COST: EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM 1,118,544 New CONTACT PERSON: Dave McVey Multi -year Funding Cvcle 239 First and Last Name X ``- Replacement Previously Programmed Project FY 2010 Programmed, but not commenced for FY 2010 2011 / 2012 (YEAR) One (1) New Full Size Sedan Three (3) New Patrol units One (1) New Motorcycle Installation of communication, emergency and fueling transmitter packages $30,992 $101,932 $31,800 Subtotal $164,724 TOTAL $32,000 $196,724 2011 FY 2012 2012 FY 2013 2013 FY 2014 2014 FY 2015 2015 FY 2016 Estimated Total $ 196,724', $ 453,543 $', 185,427 $ 167,789 $ 115,061 $ 1,118,544 w O D IY O w $ 196,724 >' ER $ 453`,543 ER $ '' 185,427 ER $ 167,789 ER $ 115,061 ER', $ 1,118,544 $ $ '1 $ $ - $ - - $ - Source Key: (ER) Equipment Replacement, (P) Parks, (R)Redevelopment, (S) Sewer, (SW) Solid Waste, (W) Water, (0) Other I. EQUIPMENT TYPE: Vehicle Replacement - Police LOCATION: Police DEPT: PUBLIC WORKS SERVICES V ESTIMATED COST: EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM 1,118,544 New CONTACT PERSON: Dave McVey Multi -year Funding Cvcle 239 First and Last Name X ``- Replacement Previously Programmed Project FY 2010 Programmed, but not commenced for FY 2010 2011 / 2012 (YEAR) One (1) New Full Size Sedan Three (3) New Patrol units One (1) New Motorcycle Installation of communication, emergency and fueling transmitter packages $30,992 $101,932 $31,800 Subtotal $164,724 TOTAL $32,000 $196,724 III. EQUIPMENT JUSTIFICATION The following equipment meets the criteria for vehicle replacement . (Figures are through February 2010) Asset Year /Model Dept. Three -Year Maintenance Mileage Proj. /Mileage Mi/Yr. #80065 1999 Full Size Sedan Admin #80248 2007 Motorcycle. Patrol $6,244 21,262 42,524 21,000 #80219 2006 Charger Patrol $29,563 69,437 89,437 20,000 #80220 2006 Charger Patrol $28,516 69,535 93,535 24,000 #80221 2006 Charger Patrol $32,448 78,786 94,786 16,000 IV. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Office Machine & Furniture $ Computers & Software $ Field & Plant Equipment Vehicles & Major Parts $ 164,724 Communication Equipment $ 32,000 Other .lease describe : $ Total Capital $ 196,724 240 Funding: Equip. Replacement ER $ 196,724 Parks P $ Redevelopment R $ Sewer S $ Solid Waste SW $ Water W $ Other .lease describe : 0 $ Total Capital $ 196,724 I. EQUIPMENT TYPE: Vehicle Replacement - Fire LOCATION: Fire DEPT: PUBLIC WORKS SERVICES V ESTIMATED TOTAL COST: EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION 1,: CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM 06,661 New CONTACT PERSON: Dave McVey Multi -year Funding Cvcle 241 First and Last Name X ``- Replacement Previously Programmed Project FY 2010 Programmed, but not commenced for FY 2010 2011 / 2012 (YEAR) Two (2) New Full Size Admin. Sedan Installation of communication, emergency and fueling transmitter packages Subtotal TOTAL $63,600 $63,600 $8,000 $71,600 2011 FY 2012 2012 FY 2013 2013 FY 2014 2014 FY 2015 2015 FY 2016 Estimated Total $ 71,600 $ 613,680 $ 589,728 $ 31,653 $ 1,306,661'',' w O D IY O w ER $ >'71,600 >' ER $ 613`,680 ER $''589,728 ER ER $4 31,653 ER', $ 1,306,661 $ $ '1 $ $ - $ - - $ - Source Key: (ER) Equipment Replacement, (P) Parks, (R)Redevelopment, (S Sewer, (SW) Solid Waste, (W) Water, (0) Other I. EQUIPMENT TYPE: Vehicle Replacement - Fire LOCATION: Fire DEPT: PUBLIC WORKS SERVICES V ESTIMATED TOTAL COST: EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION 1,: CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM 06,661 New CONTACT PERSON: Dave McVey Multi -year Funding Cvcle 241 First and Last Name X ``- Replacement Previously Programmed Project FY 2010 Programmed, but not commenced for FY 2010 2011 / 2012 (YEAR) Two (2) New Full Size Admin. Sedan Installation of communication, emergency and fueling transmitter packages Subtotal TOTAL $63,600 $63,600 $8,000 $71,600 III. EQUIPMENT JUSTIFICATION The following equipment meets the criteria for vehicle replacement . (Figures are through February 2010) Asset Year /Model Dept. Three -Year Maintenance Mileage Proj. /Mileage Mi/Yr. #80069 1999 Crown Vic. Admin $3,440 92,680 98,680 6,000 #80188 2005 Crown Vic. Admin. $9,937 101,963 131,963 30,000 IV. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Office Machine & Furniture $ Computers & Software $ Field & Plant Equipment Vehicles & Major Parts $ 63,600 Communication Equipment $ 8,000 Other .lease describe : $ Total Capital 71;600 242 Funding: Equip. Replacement ER $ 71,600 Parks P $ Redevelopment R $ Sewer S $ Solid Waste SW $ Water W $ Other .lease describe : 0 $ Total Capital $ 71,600 I. EQUIPMENT TYPE: Vehicle Replacement City Manager LOCATION: City Manager DEPT: PUBLIC WORKS SERVICES ■ ESTIMATED COST: CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM 49,554 CONTACT PERSON: Dave McVey Multi -year Funding Cvcle First and Last Name 2011 / 2012 (YEAR) EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION New X = Replacement Previously Programmed Project FY 2010 Programmed, but not commenced for FY 2010 One (1) new Hybrid Admin. Sedan Installation of communication, emergency and fueling transmitter packages $45,554 $4,000 TOTAL $49,554 243 2011 FY 2012 FY 2012 2013 FY 2013 2014 FY 2014 2015 FY 2015 2016 Estimated Total $ 49,554 $ $'' $ $ $ 49,554 w O D IY O w ER $ 49,554' $ $ '' $ $ ER $ 49,554 $ $ - $ $ - $ - - $ - Source Key: (ER) Equipment Replacement, (P) Parks, (R)Redevelopment, (S Sewer, (SW) Solid Waste, (W) Water, (0) Other I. EQUIPMENT TYPE: Vehicle Replacement City Manager LOCATION: City Manager DEPT: PUBLIC WORKS SERVICES ■ ESTIMATED COST: CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM 49,554 CONTACT PERSON: Dave McVey Multi -year Funding Cvcle First and Last Name 2011 / 2012 (YEAR) EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION New X = Replacement Previously Programmed Project FY 2010 Programmed, but not commenced for FY 2010 One (1) new Hybrid Admin. Sedan Installation of communication, emergency and fueling transmitter packages $45,554 $4,000 TOTAL $49,554 243 III. EQUIPMENT JUSTIFICATION The following equipment mets the criteria for vehicle replacement . (Figures are through February 2010) Asset Year /Model Dept. Three -Year Maintenance Mileage Proj. /Mileage Mi/Yr. #80179 2004 Crown Vic. CM $5,144.05 122, 782 147,782 25,000 IV. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Office Machine & Furniture $ - Computers & Software $ - Field & Plant Equipment $ - Vehicles & Major Parts $ 45,554 Communication Equipment $ 4,000 Other .lease describe : $ - Total Capital 49,554 244 Funding: Equip. Replacement ER $ 49,554 Parks P $ - Redevelopment R $ - Sewer S $ - Solid Waste SW $ - Water W $ - Other .lease describe : 0 $ - Total Capital $ 49,554 LOCATION: Police Department DEPT: POLICE ESTIMATED TOTAL COST: EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION I. EQUIPMENT TYPE: Firearms Replacement Program v CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM 83,000 New CONTACT PERSON: Sgt. Dean Caputo Multi -year Funding Cvcle First and Last Name X = Replacement Previously Programmed Project FY 2010 Programmed, but not commenced for FY 2010 Ten (10) handgun replacements @ $1,000 each Five (5) less lethal 12 gauge shotguns @ $900 each Five (5) M -16A .223 cal. patrol rifle @ $1,250 each TOTAL: $20,750 $10,000 $ 4,500 $ 5,250 245 2011 / 2012 (YEAR) 2011 FY 2012 FY 2012 2013 FY 2013 2014 FY 2014 2015 FY 2015 2016 Estimated Total $ 20,750 $ 20,750 $' 20,750 $ 20,750 $ $ 83,000 w O D IY O w EQ $ 20,750', EQ $ 20,750 EQ $ '' 20,750 EQ $ 20,750 EQ $ 83,000' Source Key: (ER) Equipment Replacement, (P) Parks, (R)Redevelopment, (S Sewer, (SW) Solid Waste, (W) Water, (0) Other LOCATION: Police Department DEPT: POLICE ESTIMATED TOTAL COST: EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION I. EQUIPMENT TYPE: Firearms Replacement Program v CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM 83,000 New CONTACT PERSON: Sgt. Dean Caputo Multi -year Funding Cvcle First and Last Name X = Replacement Previously Programmed Project FY 2010 Programmed, but not commenced for FY 2010 Ten (10) handgun replacements @ $1,000 each Five (5) less lethal 12 gauge shotguns @ $900 each Five (5) M -16A .223 cal. patrol rifle @ $1,250 each TOTAL: $20,750 $10,000 $ 4,500 $ 5,250 245 2011 / 2012 (YEAR) III. EQUIPMENT JUSTIFICATION Firearms: Issuance of handguns to new hires and replacement of worn and old handguns /shotguns. IV. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Office Machine & Furniture $ - Computers & Software $ - Field & Plant Equipment $ 20,750 Vehicles & Major Parts $ - Communication Equipment $ - Other .lease describe : $ - Total Capital 20,750 246 Funding: Equip. Replacement ER $ 20,750 Parks P $ - Redevelopment R $ - Sewer S $ - Solid Waste SW $ - Water W $ - Other .lease describe : 0 $ - Total Capital $ 20,750 I. EQUIPMENT TYPE: Communications/Technology Equipment Replacement LOCATION: Police'! Department DEPT: POLICE ESTIMATED COST: EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION v 9: CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM ,600 New CONTACT PERSON: Admin. Captain Multi -year Funding Cvcle 247 First and Last Name X = Replacement Previously Programmed Project FY 2010 Programmed, but not commenced for FY 2010 2011 / 2012 (YEAR) Three (3) lightbars @ $3,000 each (includes strobe kits, consoles, mounts, and parts) $9,000 Nine (9) mobile digital computers for patrol vehicles @ $6,400 each (includes MDC, software, and installation) $57,600 TOTAL: $66,600 FY 2011 2012 FY 2012 2013 FY 2013 2014 FY 2014 2015 FY 2015 2016 Estimated Total $ 66,600 $ 9,000 $' 9,000 $ 9,000 $ $ 93,600 w O D IY O w ER $ ! 66,600', ER $ 9,000 ER $ !' 9,000 ER $ 9,000 ER ER $ 93,600 - $ - Source Key: (ER) Equipment Replacement, (P) Parks, (R)Redevelopment, (S Sewer, (SW) Solid Waste, (W) Water, (0) Other I. EQUIPMENT TYPE: Communications/Technology Equipment Replacement LOCATION: Police'! Department DEPT: POLICE ESTIMATED COST: EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION v 9: CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM ,600 New CONTACT PERSON: Admin. Captain Multi -year Funding Cvcle 247 First and Last Name X = Replacement Previously Programmed Project FY 2010 Programmed, but not commenced for FY 2010 2011 / 2012 (YEAR) Three (3) lightbars @ $3,000 each (includes strobe kits, consoles, mounts, and parts) $9,000 Nine (9) mobile digital computers for patrol vehicles @ $6,400 each (includes MDC, software, and installation) $57,600 TOTAL: $66,600 III. EQUIPMENT JUSTIFICATION Lightbars: The lightbars are required emergency equipment and the lightbars will replace those that are over six years old and have reached their life expectancy. Mobile Digital Computers: The MDC's are over five years old and are in need of replacement. IV. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Office Machine & Furniture $ - Computers & Software $ 57,600 Field & Plant Equipment $ - Vehicles & Major Parts $ - Communication Equipment $ 9,000 Other .lease describe : $ - Total Capital 66,600 248 Funding: Equip. Replacement ER $ 66,600 Parks P $ - Redevelopment R $ - Sewer S $ - Solid Waste SW $ - Water W $ - Other .lease describe : 0 $ - Total Capital $ 66,600 I. EQUIPMENT TYPE: Radio Replacement LOCATION: Police Department DEPT: POLICE ESTIMATED COST: EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM v 662,000 New CONTACT PERSON: Jay Coate Multi -year Funding Cvcle First and Last Name X = Replacement Previously Programmed Project FY 2010 Programmed, but not commenced for FY 2010 Fifteen (15) portable radios @ $5,000 each Six (6) UHF mobile radios @ $5,250 each Four (4) admin portable radios @ $2,000 each Three (3) VHF mobile radios @ $5,250 each Radio batteries, chargers, and accessories One (1) Radio Base Station $16,500 One (1) Radio repeater $16,500 TOTAL: $169,250 $75,000 $31,500 $ 8,000 $15,750 $ 6,000 249 2011 / 2012 (YEAR) 2011 FY 2012 2012 FY 2013 2013 FY 2014 2014 FY 2015 2015 FY 2016 Estimated Total $ 169,250' $ 169,250 $' 152,750 $ 170,750 $ $ 662,000 w O D IY O w $ $ $'' $ - $ - - $ - $ >.169,250 $ 169,250 $ '' 152,750 $ 170,750 $ - - $ 662,000 $ $ - $ $ $ - Source Key: (ER) Equipment Replacement, (P) Parks, (R)Redevelopment, (S Sewer, (SW) Solid Waste, (W) Water, (0) Other I. EQUIPMENT TYPE: Radio Replacement LOCATION: Police Department DEPT: POLICE ESTIMATED COST: EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM v 662,000 New CONTACT PERSON: Jay Coate Multi -year Funding Cvcle First and Last Name X = Replacement Previously Programmed Project FY 2010 Programmed, but not commenced for FY 2010 Fifteen (15) portable radios @ $5,000 each Six (6) UHF mobile radios @ $5,250 each Four (4) admin portable radios @ $2,000 each Three (3) VHF mobile radios @ $5,250 each Radio batteries, chargers, and accessories One (1) Radio Base Station $16,500 One (1) Radio repeater $16,500 TOTAL: $169,250 $75,000 $31,500 $ 8,000 $15,750 $ 6,000 249 2011 / 2012 (YEAR) III. EQUIPMENT JUSTIFICATION The following purchases are requested as part of the police departments radio replacement plan. The portable and mobile radios have a seven year life expectancy while the repeaters have a twelve year life expectancy. The newly purchased radios will be replacing units that have been in service beyond the recommended time period. The batteries, chargers, and accessories will be used to support the fleet of radios. IV. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Office Machine & Furniture $ - Computers & Software $ - Field & Plant Equipment $ - Vehicles & Major Parts $ - Communication Equipment $ 169,250 Other .lease describe : $ - Total Capital 169,250 250 Funding: Equip. Replacement ER $ 169,250 Parks P $ - Redevelopment R $ - Sewer S $ - Solid Waste SW $ - Water W $ - Other .lease describe : 0 $ - Total Capital $ 169,250 LOCATION: All Fire Stations DEPT: FIRE ESTIMATED COST: EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM I. EQUIPMENT TYPE: Fire Suppression Equipment Replacement 48.000 New CONTACT PERSON: Rick D. Braun Funding Cvcle First and Last Name X = Replacement Previously Programmed Project FY 2010 Programmed, but not commenced for FY 2010 The Fire Suppression Equipment Replacement Program may include the following elements: - Fire hose replacement - Life safety rope replacement - Chain saw and rotary saw replacement - Thermal imaging camera replacement - Replacement of "Jaws of Life," a vehicle extrication tool - Replacemet of equipment designated for domestic preparedness 251 2011 / 2012 (YEAR) 2011 FY 2012 2012 FY 2013 2013 FY 2014 2014 FY 2015 FY 2015 2016 Estimated Total 37,000', $ 37,000 $' 37,000 $ 37,000 ', $ 148,000 w O D IY O w ER $ 37,000' $ 37,000 $ '' 37,000 $ 37,000 ER $ 148,000 $ $ $ $ $ - - $ - Source Key: (ER) Equipment Replacement, (P) Parks, (R)Redevelopment, (S Sewer, (SW) Solid Waste, (W) Water, (0) Other LOCATION: All Fire Stations DEPT: FIRE ESTIMATED COST: EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM I. EQUIPMENT TYPE: Fire Suppression Equipment Replacement 48.000 New CONTACT PERSON: Rick D. Braun Funding Cvcle First and Last Name X = Replacement Previously Programmed Project FY 2010 Programmed, but not commenced for FY 2010 The Fire Suppression Equipment Replacement Program may include the following elements: - Fire hose replacement - Life safety rope replacement - Chain saw and rotary saw replacement - Thermal imaging camera replacement - Replacement of "Jaws of Life," a vehicle extrication tool - Replacemet of equipment designated for domestic preparedness 251 2011 / 2012 (YEAR) III. EQUIPMENT JUSTIFICATION * Fire Hose Replacement - A ten (10) year replacement program is utilized to ensure that all fire hose and nozzles are within minimum safety standards. Each year, a specific amount of fire hose is purchased, numbered by date, and placed in service for ten(10) years. Every ten (10) years all nozzles are replaced. * Rescue Rope Replacement - Seven (7) years is the industry standard for the life expectation of life safety rope and related software and hardware. This includes rope, webbing, prusik cord, drop bag rope, anchor straps, carabiners, and related hardware. This program allows for the purchase of replacement rope and hardware on an annual basis to ensure adequate replacement of these resources. * Chain Saw and Rotary Saw Replacement - A five (5) year replacement program is utilized to ensure that all ventilation saws remain in top working condition. This program will allow for the replacement of two (2) saws annually on a scheduled basis. * Thermal Imaging Camera Replacement - A six (6) year replacement program is utilized to ensure that all thermal imaging cameras remain in top working condition. This program will allow for the replacement of one (1) thermal imaging camera annually on a scheduled basis. * Vehicle Extrication Tool "Jaws of Life" - A seven (7) year replacement program is utilized to ensure that all extrication tools remain in top working condition. This program will allow for the replacement of one (1) extrication tool annually on a scheduled basis. * Domestic Preparedness - Replacement of decontamination equipment, Mark I nerve antidote, sensors for MSA Four Gas monitors, sensors for APD 2000 Chemical, Biological, Nuclear, Explosive (CBRNE) monitors. IV. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Office Machine & Furniture $ - Computers & Software $ - Field & Plant Equipment $ 37,000 Vehicles & Major Parts $ - Communication Equipment $ - Other .lease describe : $ - Total Capital 37,000 252 Funding: Equip. Replacement ER $ 37,000 Parks P $ Redevelopment R $ Sewer S $ Solid Waste SW $ Water W $ Other .lease describe : 0 $ Total Capital $ 37,000 LOCATION: All Fire Stations DEPT: FIRE ESTIMATED TOTAL COST: EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION I. EQUIPMENT TYPE: Battery Replacement Program v CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM 50,000_ New CONTACT PERSON: Dave Haney Multi -year Funding Cvcle First and Last Name X = Replacement Previously Programmed Project FY 2010 Programmed, but not commenced for FY 2010 The Battery Replacement Program is an ongoing program for the procurement and replacement of rechargable batteries utilized in all Fire Department portable radios and firefighting equipment. 253 2011 / 2012 (YEAR) 2011 FY 2012 2012 FY 2013 2013 FY 2014 2014 FY 2015 2015 FY 2016 Estimated Total $ 9,000' $ 10,000 $' 10,000 $ 10,000 $ 11,000 $ 50,000 w O D IY O w $ 9,000' ER $ 10,000 ER $ '' 10,000 ER $ 10,000 ER $ 11,000 ER $ 50,000 $ $ $ $ $ - - $ - Source Key: (ER) Equipment Replacement, (P) Parks, (R)Redevelopment, (S Sewer, (SW) Solid Waste, (W) Water, (0) Other LOCATION: All Fire Stations DEPT: FIRE ESTIMATED TOTAL COST: EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION I. EQUIPMENT TYPE: Battery Replacement Program v CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM 50,000_ New CONTACT PERSON: Dave Haney Multi -year Funding Cvcle First and Last Name X = Replacement Previously Programmed Project FY 2010 Programmed, but not commenced for FY 2010 The Battery Replacement Program is an ongoing program for the procurement and replacement of rechargable batteries utilized in all Fire Department portable radios and firefighting equipment. 253 2011 / 2012 (YEAR) III. EQUIPMENT JUSTIFICATION Established in the 2003 - 2004 Capital Improvement and Equipment Plan, the Battery Replacement Program ensures that all batteries in Fire Department portable radios and firefighting equipment are replaced when they are two (2) years old. The Fire Department currently has approximately 200 portable radio batteries, which includes one operating battery and one spare battery for each radio. Replacement of 100 batteries a year will cost approximately $9,000. Utilization of these batteries for more than two years has shown consistent battery failure during training and emergency operations. In fact, the City's program mirrors the Los Angeles City Fire Departments two -year battery replacement program which was implemented after a failed battery led to the death of a Fire Captain during emergency operations. Prior to implementation of this program in 2003, the Arcadia Fire Department consistently experienced communication problems due to battery failure. Since the implementation of the program, battery failures have drastically reduced, therefore improving our fire ground communications. This program enhanecs firefighter safety, and it decreases the potential for firefighter and /or civilian injury or fatality due to radio failure during emergency operations. IV. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Total Capital 9,000 254 Funding: Office Machine & Furniture $ - Equip. Replacement ER $ 9,000 Computers & Software $ - Parks P $ - Field & Plant Equipment $ - Redevelopment R $ - Vehicles & Major Parts $ - Sewer S $ - Communication Equipment $ 9,000 Solid Waste SW $ Other .lease describe : $ - Water W $ - Other .lease describe : 0 $ Total Capital 9,000 I. EQUIPMENT TYPE: Mobile Data Computers LOCATION: All Fire Stations DEPT: FIRE ESTIMATED TOTAL COST: EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM v 57.285 New CONTACT PERSON: Dave Haney Multi -year Funding Cvcle First and Last Name 255 X = Replacement Previously Programmed Project FY 2010 Programmed, but not commenced for FY 2010 2011 / 2012 (YEAR) This is an ongoing five -year replacement program for the Fire Department's Mobile Data Computers (MDCs). Three (3) units of MDCs will be purchased and installed annually. For FY 2011 -2012: Cost of equipment: Cost of installation: Total project cost: $8,445.00 per unit x 3 units $1,240.00 per unit x 3 units $29,055.00 For fiscal years 2012 -2016, a four (4) percent price increase has been factored. 2011 FY 2012 2012 FY 2013 2013 FY 2014 2014 FY 2015 2015 FY 2016 Estimated Total $ 29,055 $ 30,200 $' 31,400 $ 32,660 $ 33,970 $ 157,285 w O D IY O w ER $ 29,055' ER $ 30,200 ER $ '' 31,400 ER $ 32,660 ER $ 33,970 ER $ 157,285 $ $ $ $ $ - - $ - Source Key: (ER) Equipment Replacement, (P) Parks, (R)Redevelopment, (S Sewer, (SW) Solid Waste, (W) Water, (0) Other I. EQUIPMENT TYPE: Mobile Data Computers LOCATION: All Fire Stations DEPT: FIRE ESTIMATED TOTAL COST: EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM v 57.285 New CONTACT PERSON: Dave Haney Multi -year Funding Cvcle First and Last Name 255 X = Replacement Previously Programmed Project FY 2010 Programmed, but not commenced for FY 2010 2011 / 2012 (YEAR) This is an ongoing five -year replacement program for the Fire Department's Mobile Data Computers (MDCs). Three (3) units of MDCs will be purchased and installed annually. For FY 2011 -2012: Cost of equipment: Cost of installation: Total project cost: $8,445.00 per unit x 3 units $1,240.00 per unit x 3 units $29,055.00 For fiscal years 2012 -2016, a four (4) percent price increase has been factored. III. EQUIPMENT JUSTIFICATION A five -year replacement program for Mobile Data Computers (MDCs) is in place to ensure the reliability of MDCs during dispatch calls. Crucial information, such as information of the patient, door codes, police activity, and safety information, is transmitted through MDCs from the beginning through the conclusion of a dispatched call. These machines become unreliable after about four to five years. In fact, several MDCs have been rebuilt because they began failing after four years. In order to ensure confidential data is being relayed reliably to the emergency crews when they are on calls, it is essential to have a scheduled replacement program in place to replace the MDCs every five (5) years. IV. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Office Machine & Furniture $ - Computers & Software $ - Field & Plant Equipment $ - Vehicles & Major Parts $ - Communication Equipment $ 29,055 Other .lease describe : $ - Total Capital 29,055 256 Funding: Equip. Replacement ER $ 29,055 Parks P $ - Redevelopment R $ - Sewer S $ - Solid Waste SW $ - Water W $ - Other .lease describe : 0 $ - Total Capital $ 29,055 I. EQUIPMENT TYPE: Portable Defibrillators Replacement Program LOCATION: All Fire Stations DEPT: FIRE ESTIMATED TOTAL COST: EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION v CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM 00,000 New CONTACT PERSON: Barry Spriggs;', „` Multi -year Funding Cvcle First and Last Name 2011 / 2012 (YEAR) Previously Programmed Project FY 2010 Programmed, but not commenced for FY 2010 Portable defibrillators are utilized by Fire Paramedics to analyze a patient's heart rhythm and apply electrical therapy accordingly to a patient with an abnormal heart rhythm by stoping the arrhythmia, allowing the heart to reestablish an effective rhythm. 257 X = Replacement 2011 FY 2012 FY 2012 2013 FY 2013 2014 FY 2014 2015 FY 2015 2016 Estimated Total $ 50,000 $ 50,000 $'' $ $ $ 100,000 w O D IY O w ER $ 50,000' ER $ 50,000 $ $ ER $ 100,000 $ $ $'I $ - $ - - $ - Source Key: (ER) Equipment Replacement, (P) Parks, (R)Redevelopment, (S Sewer, (SW) Solid Waste, (W) Water, (0) Other I. EQUIPMENT TYPE: Portable Defibrillators Replacement Program LOCATION: All Fire Stations DEPT: FIRE ESTIMATED TOTAL COST: EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION v CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM 00,000 New CONTACT PERSON: Barry Spriggs;', „` Multi -year Funding Cvcle First and Last Name 2011 / 2012 (YEAR) Previously Programmed Project FY 2010 Programmed, but not commenced for FY 2010 Portable defibrillators are utilized by Fire Paramedics to analyze a patient's heart rhythm and apply electrical therapy accordingly to a patient with an abnormal heart rhythm by stoping the arrhythmia, allowing the heart to reestablish an effective rhythm. 257 X = Replacement III. EQUIPMENT JUSTIFICATION The defibrillators currently in use by the Fire Department were purchased during FY 2005 -2006 using funds obtained from a regional grant. After FY 2009 -2010, the current model of defibrillator (lifepakl2) will no longer be produced by the manufacturer and its replacement parts will no longer be able to obtain. The emergency medical supply industry standards typically recommend a four to seven year lifespan for defibrillators. Accordingly, the Fire Department has in place a six -year Portable Defibrillator Replacement Program. By FY 2011 -2012, the portable defibrillators currently used by the Fire Department will have been in service for approximately six years. This request is in accordance with the schedule of the Replacement Plan to replace the four (4) existing portable defibrillators with new ones. IV. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Office Machine & Furniture $ - Computers & Software $ - Field & Plant Equipment $ 50,000 Vehicles & Major Parts $ - Communication Equipment $ - Other .lease describe Total Capital 50,000 258 Funding: Equip. Replacement ER $ 50,000 Parks P $ - Redevelopment R $ - Sewer S $ - Solid Waste SW $ - Water W $ - Other .lease describe : 0 $ - Total Capital $ 50,000 EQUIPMENT TYPE: Furniture Program - Libi LOCATION: Library DEPT: LIBRARY ESTIMATED COST: v 14,150 CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM ary CONTACT PERSON: Carolyn Garner - Reagan Multi -year Funding Cvcle First and Last Name 2011 / 2012 (YEAR) EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION New Furniture replacement and finishing: Clean and scotchguard all upholstered chairs: $1,700 Reupholster 11 chairs @ $950 each: $10, 450 Book truck repairs: $500 Miscellaneous repairs and replacement: $1,500 Previously Programmed Project FY 2010 Programmed, but not commenced for FY 2010 259 X = Replacement 2011 FY 2012 FY 2012 2013 FY 2013 2014 FY 2014 2015 FY 2015 2016 Estimated Total $ 14,150 $' $ $ $ 14,150'' w O D IY O w ER $ 14,150' $'' $ $ ER $ 14,150 $ $ $ - $ - - $ - Source Key: (ER) Equipment Replacement, (P) Parks, (R)Redevelopment, (S Sewer, (SW) Solid Waste, (W) Water, (0) Other EQUIPMENT TYPE: Furniture Program - Libi LOCATION: Library DEPT: LIBRARY ESTIMATED COST: v 14,150 CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM ary CONTACT PERSON: Carolyn Garner - Reagan Multi -year Funding Cvcle First and Last Name 2011 / 2012 (YEAR) EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION New Furniture replacement and finishing: Clean and scotchguard all upholstered chairs: $1,700 Reupholster 11 chairs @ $950 each: $10, 450 Book truck repairs: $500 Miscellaneous repairs and replacement: $1,500 Previously Programmed Project FY 2010 Programmed, but not commenced for FY 2010 259 X = Replacement III. EQUIPMENT JUSTIFICATION With over 600,000 visitors annually, furniture in the Library is heavily used. In order to maintain a quality environment, existing lounge chairs need to be cleaned and scotch guarded and others that are damaged and worn need to be reupholstered. Miscellaneous pieces of furniture and book trucks damaged due to hard use will also need to be repaired or refinished to ensure a safe environment. IV. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Office Machine & Furniture $ 14,150 Computers & Software $ - Field & Plant Equipment $ - Vehicles & Major Parts $ - Communication Equipment $ - Other .lease describe : $ - Total Capital 14,150 260 Funding: Equip. Replacement ER $ 14,150 Parks P $ - Redevelopment R $ - Sewer S $ - Solid Waste SW $ - Water W $ - Other .lease describe : 0 $ - Total Capital 14,150 I. EQUIPMENT TYPE: Library - Office Equipment LOCATION: Library DEPT: LIBRARY ESTIMATED COST: EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM 27,000 New CONTACT PERSON: Carolyn Garner - Reagan Multi -year Funding Cvcle First and Last Name X = Replacement Previously Programmed Project FY 2010 Programmed, but not commenced for FY 2010 Disc Repair Machine: $7,000 Self -check machine: $20,000 261 2011 / 2012 (YEAR) 2011 FY 2012 FY 2012 2013 FY 2013 2014 FY 2014 2015 FY 2015 2016 Estimated Total $ 27,000 $' $ $ $ 27,000 w O D IY O w ER $ 27,000' $ '' $ $ ER $ 27,000 $ $ $ $ - $ - - $ - Source Key: (ER) Equipment Replacement, (P) Parks, (R)Redevelopment, (S Sewer, (SW) Solid Waste, (W) Water, (0) Other I. EQUIPMENT TYPE: Library - Office Equipment LOCATION: Library DEPT: LIBRARY ESTIMATED COST: EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM 27,000 New CONTACT PERSON: Carolyn Garner - Reagan Multi -year Funding Cvcle First and Last Name X = Replacement Previously Programmed Project FY 2010 Programmed, but not commenced for FY 2010 Disc Repair Machine: $7,000 Self -check machine: $20,000 261 2011 / 2012 (YEAR) III. EQUIPMENT JUSTIFICATION The Library has heavy circulation of both DVDs and CDs (music and audio). These materials are often scratched through either patron mishandling or equipment failures. In order to maximize the number of times an item can circulate, it is necessary to have specialized equipment that cleans and resurfaces the otherwise unusable item. Our current disc repair machine was purchased in 2006 and has needed expensive repairs resulting in it being out of service for extended periods of time. The Library needs a fourth self -check machine to cope with the volume of materials being circulated. This self - service machine allows patrons to complete transactions themselves and frees staff up for other duties. IV. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Office Machine & Furniture Computers & Software $ 27,000 Field & Plant Equipment $ - Vehicles & Major Parts $ - Communication Equipment $ - Other (please describe): $ - Disc repair machine, self - check machine Total Capital 27,000 262 Funding: Equip. Replacement ER $ 27,000 Parks P $ - Redevelopment R $ - Sewer S $ - Solid Waste SW $ - Water W $ - Other .lease describe : 0 $ - Total Capital $ 27,000 I. EQUIPMENT TYPE: Furniture Replacement Program LOCATION: Community Center DEPT: RECREATION AND COMMUNr V ESTIMATED COST: EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM 75,000 New CONTACT PERSON: Sara Somogyi Multi -year Funding Cvcle 263 First and Last Name X = Replacement Previously Programmed Project FY 2010 Programmed, but not commenced for FY 2010 2011 / 2012 (YEAR) Annual furniture replacement program for the community center. Replacement of tables, chairs, couches, plants, televisions, art work, reupholster cusions, cleaning of upholstered furniture. 2011 FY 2012 FY 2012 2013 FY 2013 2014 FY 2014 2015 FY 2015 2016 Estimated Total $ 15,000 $ 15,000 $' 15,000 $ 15,000 $ 15,000 $ 75,000 w O D IY O w ER $ 15,000' ER $ 15,000 ER $ '' 15,000 ER $ 15,000 ER $ 15,000 ER $ 75,000 $ $ $ $ $ - - $ - Source Key: (ER) Equipment Replacement, (P) Parks, (R)Redevelopment, (S Sewer, (SW) Solid Waste, (W) Water, (0) Other I. EQUIPMENT TYPE: Furniture Replacement Program LOCATION: Community Center DEPT: RECREATION AND COMMUNr V ESTIMATED COST: EQUIPMENT REQUEST: II. EQUIPMENT DESCRIPTION CITY OF ARCADIA EQUIPMENT ACQUISITION DETAIL FORM 75,000 New CONTACT PERSON: Sara Somogyi Multi -year Funding Cvcle 263 First and Last Name X = Replacement Previously Programmed Project FY 2010 Programmed, but not commenced for FY 2010 2011 / 2012 (YEAR) Annual furniture replacement program for the community center. Replacement of tables, chairs, couches, plants, televisions, art work, reupholster cusions, cleaning of upholstered furniture. III. EQUIPMENT JUSTIFICATION IV. ESTIMATED COST ITEMIZATION AND FUNDING: Estimated Cost: Office Machine & Furniture $ 15,000 Computers & Software $ - Field & Plant Equipment $ - Vehicles & Major Parts $ - Communication Equipment $ - Other .lease describe : $ - Total Capital 15,000 264 Funding: Equip. Replacement ER $ 15,000 Parks P $ - Redevelopment R $ - Sewer S $ - Solid Waste SW $ - Water W $ - Other .lease describe : 0 $ - Total Capital 15,000 2 c3 0 ct a 7 - z N a O O • E N Ce ( a 5 W O C1 } } < < O z cQ w u- 2 a 5 w N 0 N 0 0 In 0 N (O O) EFT EFT EFT EFT J H 0 H THIS PAGE INTENTIONALLY LEFT BLANK 2 Q ct (7 0 or Qa 7 3 z 2 a O o O H N Ce ( a 5 W O O } >- < < O z cQ w 2 a 5 0 w c N- 0) LO CO N V N CO In ,- CO 0) O) N N EFT EFT EFT EFT J H 0 1- THIS PAGE INTENTIONALLY LEFT BLANK 2 c3 0 0 U) a 7 - z 7 a O o • E N Ce a 5 W O C1 } } < < O z cQ w u- 2 a 5 w rn N V I� N M 0) O N M O V O N EFT EFT EFT EFT J H 0 H THIS PAGE INTENTIONALLY LEFT BLANK CITY OF ARCADIA CAPITAL OUTLAY FUND FISCAL YEAR 2010 -11 THROUGH 2014 -15 2010 -11 2011 -12 2012 -13 2013 -14 2014 -15 BEGINNING BALANCE 2,807,924 3,179,835 3,527,955 4,022,855 4,489,355 RESOURCES Paramutuels 900,000 900,000 900,000 900,000 900,000 Interest 66,000 70,000 100,000 100,000 120,000 Federal Grant 70,000 0 0 0 0 Transfer from Park Impact fees for Dana Gymnasium 1,100,000 400,000 0 0 0 Total Revenue 2,136,000 1,370,000 1,000,000 1,000,000 1,020,000 TOTAL AVAILABLE 4,943,924 4,549,835 4,527,955 5,022,855 5,509,355 EXPENDITURES Capital Projects 1,592,709 850,500 335,100 363,500 173,500 Trans To General Fund 171,380 171,380 170,000 170,000 170,000 Total Expenditures 1,764,089 1,021,880 505,100 533,500 343,500 ENDING BALANCE 3,179,835 3,527,955 4,022,855 4,489,355 5,165,855 The Capital Outlay Fund was established to account for all Pari - mutuel revenues received from Santa Anita Race Track. The expenditures from this Fund relate to Capital Improvements. Monies are also transferred to the General Fund to offset traffic control costs relating to the race track. 271 CITY OF ARCADIA GAS TAX FUND FISCAL YEAR 2010 -11 THROUGH 2014 -15 2010 -11 2011 -12 2012 -13 2013 -14 2014 -15 BEGINNING BALANCE 1,253,249 957,254 683,209 377,692 135,979 RESOURCES State Gas Tax 887,190 887,190 887,190 887,190 887,190 Prop 42 Traffic Congestion 563,205 563,205 563,205 563,205 563,205 Interest 30,000 20,000 18,000 9,000 0 Total Revenue 1,480,395 1,470,395 1,468,395 1,459,395 1,450,395 TOTAL AVAILABLE 2,733,644 2,427,649 2,151,604 1,837,087 1,586,374 EXPENDITURES Capital Improvements 212,000 655,000 630,000 500,000 500,000 Transfer to General Fund 1,564,390 1,089,440 1,143,912 1,201,108 1,261,163 Total Expenditures 1,776,390 1,744,440 1,773,912 1,701,108 1,761,163 ENDING BALANCE 957,254 683,209 377,692 135,979 (174,789) This Fund accounts for Gas Tax Subventions paid to the City by the State and Grant Funds from other governmental agencies. Revenues received in the Gas Tax Fund are restricted for public thoroughfare purposes. The Transfer of Funds to the General Fund is to reimburse the General Fund for costs relating to the maintenance of City Streets, Engineering and Traffic System Maintenance. 272 CITY OF ARCADIA PROP C LOCAL RETURN FUND FISCAL YEAR 2010 -11 THROUGH 2014 -15 2010 -11 2011 -12 2012 -13 2013 -14 2014 -15 BEGINNING BALANCE 963,739 311,019 305,859 212,859 793,859 RESOURCES Call for Projects Fund 261,000 765,000 950,000 0 0 Proposition "C" Allocation 632,000 632,000 651,000 671,000 691,000 Interest 25,000 6,000 9,000 6,000 24,000 Total Revenue 918,000 1,403,000 1,610,000 677,000 715,000 TOTAL AVAILABLE 1,881,739 1,714,019 1,915,859 889,859 1,508,859 EXPENDITURES Operations 88,720 90,160 93,000 96,000 99,000 Capital Projects 1,482,000 1,318,000 1,610,000 0 0 Total Expenditures 1,570,720 1,408,160 1,703,000 96,000 99,000 ENDING BALANCE 311,019 305,859 212,859 793,859 1,409,859 The Prop C local return fund is restricted for transportation related activities 273 BEGINNING BALANCE RESOURCES Impact Fees Other Grants Interest Total Revenue TOTAL AVAILABLE EXPENDITURES Capital Projects Total Expenditures ENDING BALANCE CITY OF ARCADIA TRANSPORTATION IMPACT FUND FISCAL YEAR 2010 -11 THROUGH 2014 -15 2010 -11 2011 -12 2012 -13 2013 -14 2014 -15 429,857 24,857 224,857 436,857 664,857 185,000 195,000 205,000 215,000 225,000 1,000,000 0 0 0 0 10,000 5,000 7,000 13,000 20,000 1,195,000 200,000 212,000 228,000 245,000 1,624,857 224,857 436,857 664,857 909,857 1,600,000 0 0 0 0 1,600,000 0 0 0 0 24,857 224,857 436,857 664,857 909,857 This Fund was established to help pay for traffic improvements to certain intersections, as identified in the City's Transportation Impact Fee program. Transportation Impact Fees are imposed on new development, as development results in additional vehicular trips and places a greater burden on the City's roadway capacity. 274 CITY OF ARCADIA SEWER SYSTEM SERVICE FUND FISCAL YEAR 2010 -11 THROUGH 2014 -15 2010 -11 2011 -12 2012 -13 2013 -14 2014 -15 BEGINNING BALANCE 6,836,583 6,641,083 6,701,603 6,501,500 6,702,971 RESOURCES Sewer Service Charges 1,133,000 1,167,000 1,202,000 1,238,000 1,275,000 Industrial Waste Fees 45,000 45,000 45,000 45,000 45,000 Interest 120,000 150,000 200,000 200,000 200,000 Total Revenue 1,298,000 1,362,000 1,447,000 1,483,000 1,520,000 TOTAL AVAILABLE 8,134,583 8,003,083 8,148,603 7,984,500 8,222,971 EXPENDITURES Equipment 130,000 86,440 46,103 23,629 143,971 Operations 872,500 889,540 916,000 943,000 971,000 Capital Projects 491,000 325,500 685,000 314,900 612,340 Total Expenditures 1,493,500 1,301,480 1,647,103 1,281,529 1,727,311 ENDING BALANCE 6,641,083 6,701,603 6,501,500 6,702,971 6,495,660 The Sewer Fund was created to account for the acquisition, construction and maintenance of the City's Sewer System. Revenues are derived from fees assessed on all residential and commercial properties connected to the sewer system. 275 CITY OF ARCADIA PARKS AND RECREATION FUND FISCAL YEAR 2010 -11 THROUGH 2014 -15 2010 -11 2011 -12 2012 -13 2013 -14 2014 -15 BEGINNING BALANCE 1,199,000 68,300 457,200 1,311,075 2,233,294 RESOURCES Park Impact Fees 750,000 787,500 826,875 868,219 911,630 Grants 389,661 0 0 0 0 Interest 25,000 1,400 27,000 54,000 90,000 Total Revenue 1,164,661 788,900 853,875 922,219 1,001,630 TOTAL AVAILABLE 2,363,661 857,200 1,311,075 2,233,294 3,234,923 EXPENDITURES Dana Gymnasium Capital Projects Total Expenditures ENDING BALANCE 1,100,000 400,000 0 0 0 1,195,361 0 0 0 0 2,295,361 400,000 0 0 0 68,300 457,200 1,311,075 2,233,294 3,234,923 The Park and Recreation Facilities Fund was created for the development of open space and recreational facilities. Revenue from Park Development fees are deposited in the fund for these purposes. This fund is under study for City Council's consideration for an increase. 276 EXPENDITURES ENDING BALANCE CITY OF ARCADIA EQUIPMENT REPLACEMENT FUND FISCAL YEAR 2010 -11 THROUGH 2014 -15 2010 -11 2011 -12 2012 -13 2013 -14 2014 -15 BEGINNING BALANCE 5,351,176 4,397,366 3,502,533 1,811,011 565,557 RESOURCES Grant 12,000 0 0 0 0 Interest 120,000 100,000 100,000 50,000 18,000 Total Revenue 132,000 100,000 100,000 50,000 18,000 TOTAL RESOURCES 5,483,176 4,497,366 3,602,533 1,861,011 583,557 Office Mach & Furniture 120,915 56,150 15,000 15,000 15,000 Computers & Software 146,650 123,150 65,550 65,550 65,550 Field & Plant Equip. 172,955 107,750 107,750 57,750 57,750 Vehicles 402,610 443,478 1,280,772 898,004 618,519 Communications Equip. 242,680 264,305 322,450 259,150 262,410 Total Expenditures 1,085,810 994,833 1,791,522 1,295,454 1,019,229 4,397,366 3,502,533 1,811,011 565,557 (435,672) The Equipment Fund was established for the timely replacement of all City's vehicles and major pieces of equipment such as computer systems, communication equipment, furniture and fixtures, etc., except for the Water budget which has its own Equipment Replacement Reserve. 277 CITY OF ARCADIA WATER FUND - FACILITY RESERVE FISCAL YEAR 2010 -11 THROUGH 2014 -15 2010 -11 2011 -12 2012 -13 2013 -14 2014 -15 BEGINNING BALANCE 22,962,450 24,750,050 26,697,150 26,774,250 27,405,750 RESOURCES Transfer from Operation 3,000,000 3,000,000 3,000,000 3,000,000 3,000,000 Grant 12,500 Interest 400,000 450,000 600,000 700,000 700,000 Total Revenue 3,412,500 3,450,000 3,600,000 3,700,000 3,700,000 TOTAL AVAILABLE 26,374,950 28,200,050 30,297,150 30,474,250 31,105,750 EXPENDITURES Capital Projects 1,624,900 1,502,900 3,522,900 3,068,500 4,698,500 Total Expenditures 1,624,900 1,502,900 3,522,900 3,068,500 4,698,500 ENDING BALANCE 24,750,050 26,697,150 26,774,250 27,405,750 26,407,250 The Water Facility Reserve represents designated resources within the Water Fund for the acquisition, development and timely repair and replacement of the City's water delivery system. Resources for the Water Facility Reserve are primarily derived from a transfer of funds from Water Fund Operations. 278 CITY OF ARCADIA WATER FUND - EQUIPMENT RESERVE FISCAL YEAR 2010 -11 THROUGH 2014 -15 2010 -11 2011 -12 2012 -13 2013 -14 2014 -15 BEGINNING BALANCE 1,297,695 1,301,025 1,382,555 1,530,548 1,704,287 RESOURCES Transfer from Water Fund 200,000 200,000 200,000 200,000 200,000 Interest 25,000 30,000 60,000 65,000 75,000 Total Revenue 225,000 230,000 260,000 265,000 275,000 TOTAL AVAILABLE 1,522,695 1,531,025 1,642,555 1,795,548 1,979,287 EXPENDITURES Equipment 221,670 148,470 112,007 91,261 143,971 Total Expenditures 221,670 148,470 112,007 91,261 143,971 ENDING BALANCE 1,301,025 1,382,555 1,530,548 1,704,287 1,835,316 The Water Equipment Reserve represents designated resources within the Water Fund for the acquisition and replacement of equipment used in operating the City's Water Systems. 279