HomeMy WebLinkAboutItem 2a: Contract with Chaparral Construction for Santa Anita Corridor Improvements with 10 Percent ContingencySTAFF REPORT
Development Services Department
DATE: May 18, 2010
TO: Mayor and City Council
FROM: Jason Kruckeberg, Assistant City Manager /Development Se ices Director3Z-4
Philip A. Wray, Deputy Director of Development Services
Prepared by: Tim Kelleher, Assistant Engineer
SUBJECT: AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT
WITH CHAPARRAL CONSTRUCTION CORPORATION IN THE
AMOUNT OF $1,648,020.65 FOR THE SANTA ANITA AVENUE
CORRIDOR IMPROVEMENTS AND APPROVE A 10% CONTINGENCY
Recommended Action: Approve
SUMMARY
The Santa Anita Corridor Improvements were a result of the City of Arcadia's
Transportation Master Plan's (TMP) determination that three (3) intersections on Santa
Anita Avenue are operating below Level of Service (LOS) "D ". These intersections are
Santa Anita Avenue at Foothill Boulevard, Santa Anita Avenue at Duarte Road and
Santa Anita Avenue at Live Oak Avenue. An improvement scope of work has been
determined based on the recommendations of the TMP and the project has been titled
Santa Anita Avenue Corridor Improvements.
In 2004, the City, through the efforts of its lobbyist, was successful in securing
$2,400,000 for the Santa Anita Avenue Corridor Improvements as part of the Federal
Transportation Bill enacted at that time.
The project was budgeted in the 2008/09 fiscal year CIP. Plans and specifications were
finalized and advertised. On April 22, 2010 the City received nine sealed bids with
Chaparral Construction Corporation being the low bid at $1,648,020.65. Staffs
investigation has indicated that Chaparral is a reputable firm capable of doing the work.
Staff recommends that the City Council award a contract in the amount of
$1,648,020.65 to Chaparral Construction Corporation for Santa Anita Avenue Corridor
Improvements.
Staff Report
Award Contract — Santa Anita Avenue Corridor Improvements
May 18, 2010
Page 2
BACKGROUND
The City's Transportation Master Plan (TMP) was prepared in 2004 and identified
several intersections as operating below the acceptable Level of Service (LOS) "D ".
Three of those intersections are on Santa Anita Avenue at Foothill Boulevard, Duarte
Road and Live Oak Avenue. The TMP, including a list of intersections needing
improvements, was adopted by the City Council in 2005 along with the Transportation
Impact Fee program. The Fee Program is intended to collect revenue from new
development to pay for a portion of these improvements. The three intersections on
Santa Anita Avenue were combined into one major project for staff to pursue funding.
In April.2004, the Federal Government approved the new seven -year transportation bill
titled the Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for
Users (SAFETEA -LU). The City, through the efforts of its lobbyist, was successful in
securing $2,400,000 for the Santa Anita Avenue Corridor Improvements as part of the
bill. After the bill was approved, City staff prepared a detailed scope of work and the
necessary project application documents and submitted them to Caltrans in order to get
State and Federal approval and authorization to proceed with the preliminary
engineering. On June 28, 2007, Caltrans informed the City that the authorization had
been granted.
The project is intended to increase the capacity of three intersections on Santa Anita
Avenue by adding traffic lanes. At the Santa Anita Avenue and Foothill Boulevard
intersection, the project proposes additional left turn lanes to all four legs of the
intersection and the removal of the center medians. At the Santa Anita Avenue and
Duarte Road intersection, the project proposes an additional left turn lane at the
southbound approach on Santa Anita Avenue, removal of existing median and an
additional right turn lane in the eastbound and the westbound approach on Duarte
Road. At the Santa Anita Avenue and Live Oak Avenue intersection, the project
proposes additional left turn lanes to both northbound and southbound approaches and
an additional through lane for eastbound Live Oak Avenue. The project will also
reconstruct the median transitions at the intersections. Other components of this project
include reconstructing the Library monument sign, new traffic signal systems, storm
drain modifications, re- landscaping and re- striping.
In October 2007, the City retained the services of Hall and Foreman, Inc. an
engineering firm, to prepare the construction plans and specifications. Their design
work involved coordinating approvals of multiple agencies, coordinating utility
relocations and rights -of -entry on private property. Because of the complex nature of
this project, staff and the engineering firm collaborated to develop a comprehensive set
of plans to eliminate uncertainties. In March 2010, plans were finalized and advertised
for bids.
Staff Report
Award Contract — Santa Anita Avenue Corridor Improvements
May 18, 2010
Page 3
DISCUSSION
The Santa Anita Corridor Improvement project was advertised in March 2010 and bids
opened on April 22, 2010. The following are the results:
BIDDER
Chaparral Construction
Shawnan
Yakar
E C Construction
Sully Miller
Palp /Excel Paving Co.
Sequel
All American Asphalt
Gentry Brothers
ENVIRONMENTAL IMPACT
LOCATION
Ventura
Downey
San Dimas
So. El Monte
Brea
Long Beach
Santa Fe Springs
Corona
Irwindale
BID AMOUNT
$1,648,020.65
$1,793,280.50
$1,881,396.25
$1,890,714.01
$1,916,160
$2,000,183.10
$2,090,133.50
$2,096,000
$2,303,416
Staff has investigated the low bidder, Chaparral Construction Corporation, and
concluded that they are capable and willing to perform the work. It is staffs opinion that
Chaparral can satisfactorily perform the work required and recommends that the City
Council award a contract of $1,648,020.65 to Chaparral.
Staff anticipates construction starting mid -June. Each intersection will take 30-45 days
to complete which would take completion to late September, early October. The
contractor has indicated that he will start with the Duarte Road intersection.
As with any major street construction, there will be disruptions to the normal activities
and routines at these intersections. To lessen the impact, construction will be phased.
The contractor will shift traffic lanes and pedestrians to one side of the street while they
construct the other side. When the improvements are complete, the traffic will again be
shifted to allow construction to the other side. This method will decrease impact, but will
not eliminate it. Businesses adjoining the intersections will be effected, some more so
than others depending on their location relative to major components of the project.
Staff will continuously work with the contractor to limit impacts as much as possible.
The project is categorically exempt per Section 15301 Class 1(c) from the requirements
of California Environmental Quality Act (CEQA).
FISCAL IMPACT
The total construction budget for the project is $2.7 million with $2.16 million coming
from a Federal SAFETEA -LU grant and $540,000 from local Transportation Impact
Staff Report
Award Contract — Santa Anita Avenue Corridor Improvements
May 18, 2010
Page 4
funds. The Federal grant must be matched with a minimum of 10% local funding. The
construction contract is $1,648,020.65 with a 10% contingency of $164,800. The
contingency is not part of the contract awarded and is only used at the discretion of the
City when necessary. Additional construction engineering costs for such things as
materials testing, inspection and administration are estimated at $150,000. There are
sufficient funds in the budget for this project.
RECOMMENDATION
Authorize the City Manager to enter into a contract with Chaparral Construction
Corporation in the amount of $1,648,020.65 for the Santa Anita Avenue Corridor
Improvements and approve a 10% contingency.
Approved by:
J K: PAW:TOK: pa
Donald Penman, City Manager