HomeMy WebLinkAboutItem 3b: Purchase Order to McPeek's Dodge of Anaheim for (2) Dodge Patrol UnitsSUMMARY
DISCUSSION
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STAFF REPORT
Public Works Services Department
DATE: October 19, 2010
TO: Mayor and City Council
FROM: Tom Tait, Public Works Services Director
Robert Sanderson, Chief of Police
Prepared by: Dave McVey, General Services Superintendent
SUBJECT: AWARD A PURCHASE ORDER TO MCPEEK'S DODGE OF ANAHEIM
FOR TWO (2) 2010 DODGE CHARGER PATROL UNITS IN THE
AMOUNT OF $58,274.98
Recommendation: Approve
The 2010/11 Equipment Replacement Program includes the replacement of two (2)
police traffic motorcycles that meet replacement criteria in the City's Vehicle
Replacement Program. Arcadia Police Department staff feels that it would be prudent
and more cost efficient to purchase two (2) Dodge Charger patrol units in lieu of
replacing the two (2) traffic motorcycles. Over the years costs surrounding traffic
motorcycle use have equaled and in some cases have surpassed that of purchasing
and maintaining police cars. The cost difference in purchasing a patrol car and a traffic
motorcycle is negligible.
Staff is recommending that the City Council award a purchase order contract to
McPeek's Dodge of Anaheim for the purchase of two (2) 2010 Dodge Charger patrol
units in the amount of $58,274.98. Funds in the amount of $67,800 have been
budgeted in the 2010/11 Equipment Replacement Program budget for the acquisition of
traffic enforcement vehicles which includes installation of emergency lighting, and
telecommunication equipment.
For many years the Police Department has utilized motorcycles in the fleet for traffic
enforcement. They are easier to maneuver through traffic; at one time they were Tess
expensive to purchase, equip and operate; and they were the industry standard for
traffic enforcement. However, over the years, the costs for motorcycle use have equaled
and in some areas have surpassed that of a police car. A series of factors has led to the
Mayor and City Council
October 19, 2010
recommendation that motorcycles be removed from Arcadia Police Department fleet.
Factors behind this recommendation are as follows:
• Maintenance on the traffic motorcycles is more expensive than a police car
partially because more of the required maintenance is done by the dealership
which equates to higher costs.
• The reduced cost of the motorcycle itself and equipping it for enforcement use is
no longer applicable. The cost of purchasing and equipping a motorcycle is now
similar to a patrol car. However, a patrol car has a longer life span than a
motorcycle.
• Replacing the exclusive use of a motorcycle with a police vehicle frees up that
vehicle for other officers to use during non - traffic enforcement hours.
• Motorcycle officers are no more productive than an officer working traffic
enforcement in a patrol car.
Additionally, the issue of safety can not be ignored. Over the years almost every
Arcadia Police Department motorcycle officer has been involved in a traffic collision.
While accidents are to be expected during law enforcement activities, the injuries
sustained during a collision on a motorcycle can, and have been, devastating both for
the officer and for the City financially.
According to risk manager and attorney Gordon Graham who is a retired California
Highway Patrol administrator; he advises that police motorcycles can no longer be
justified and that they have outlived their purpose. In the CHP, motorcycles represent
six percent of the fleet and they are responsible for 60 percent of the collision fatalities.
Additionally, Graham has been advising law enforcement agencies to remove
motorcycles from their fleet.
The City's replacement criterion for patrol cars is four (4) years or 100,000 miles and the
replacement criterion for the traffic motorcycles is three (3) years or 45,000 miles. The
two (2) 2006 traffic motorcycles have high mileage and meet the City's Vehicle
Replacement Program criteria. Additionally, the per unit cost to purchase a 2010 Dodge
Charger patrol car is $29,137, compared to purchasing a traffic motorcycle at $30,900.
It is important to note that currently the City has three (3) motorcycles in the fleet. Staff
is proposing the replacement of two (2) 2006 motorcycles with 2010 Dodge Charger
patrol cars. Once the new Dodge Charger patrol cars are operational for traffic
enforcement, the third traffic motorcycle, a 2007, will be removed from the City's fleet
and not be replaced. The removal of the third motorcycle will achieve a savings in the
Vehicle Replacement Program of approximately $29,000.
In addition, staff investigated cooperative purchase agreements (also know as "piggy-
backing") with other larger municipalities for vehicles with specifications that are equal
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Mayor and City Council
October 19, 2010
to or greater than the City of Arcadia's. The City of Los Angeles Police Department, in
cooperation with McPeek's Dodge of Anaheim, has authorized the City of Arcadia to
receive the same price as their purchase order for the 2010 Dodge Chargers. This
benefits the City by allowing the purchase of these vehicles at a low competitive price
per unit.
Staff has determined that McPeek's Dodge of Anaheim is a qualified company providing
vehicles that meet City specifications.
Therefore, staff recommends that the City Council award a purchase contract to
McPeek's Dodge of Anaheim for the purchase of two (2) 2010 Dodge Charger patrol
units in the amount of $58,274.98.
FISCAL IMPACT
Funds in the amount of $67,800 have been budgeted in the 2010 -11 Equipment
Replacement Fund to purchase and equip these vehicles. The remaining balance of
this equipment replacement account will be used for the purchase of tire safety bands,
push bars, fueling transmitter packages, and the installation of all emergency and
telecommunication equipment.
RECOMMENDATION
1. Approve the purchase of two (2) 2010 Dodge Charger patrol units in the
amount of $58,274.98 from McPeek's Dodge of Anaheim.
2. Waive the formal bidding process and authorize a cooperative purchase
agreement with McPeek's Dodge of Anaheim using the City of Los
Angeles Police Department 2010 purchase order unit prices.
TT:RS:DM
Approved by: _Pc,
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Donald Penman, City Manager