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HomeMy WebLinkAboutItem 3b: Purchase Order to McPeek's Dodge of Anaheim for (2) Dodge Patrol UnitsSUMMARY DISCUSSION Page 1 of 3 STAFF REPORT Public Works Services Department DATE: October 19, 2010 TO: Mayor and City Council FROM: Tom Tait, Public Works Services Director Robert Sanderson, Chief of Police Prepared by: Dave McVey, General Services Superintendent SUBJECT: AWARD A PURCHASE ORDER TO MCPEEK'S DODGE OF ANAHEIM FOR TWO (2) 2010 DODGE CHARGER PATROL UNITS IN THE AMOUNT OF $58,274.98 Recommendation: Approve The 2010/11 Equipment Replacement Program includes the replacement of two (2) police traffic motorcycles that meet replacement criteria in the City's Vehicle Replacement Program. Arcadia Police Department staff feels that it would be prudent and more cost efficient to purchase two (2) Dodge Charger patrol units in lieu of replacing the two (2) traffic motorcycles. Over the years costs surrounding traffic motorcycle use have equaled and in some cases have surpassed that of purchasing and maintaining police cars. The cost difference in purchasing a patrol car and a traffic motorcycle is negligible. Staff is recommending that the City Council award a purchase order contract to McPeek's Dodge of Anaheim for the purchase of two (2) 2010 Dodge Charger patrol units in the amount of $58,274.98. Funds in the amount of $67,800 have been budgeted in the 2010/11 Equipment Replacement Program budget for the acquisition of traffic enforcement vehicles which includes installation of emergency lighting, and telecommunication equipment. For many years the Police Department has utilized motorcycles in the fleet for traffic enforcement. They are easier to maneuver through traffic; at one time they were Tess expensive to purchase, equip and operate; and they were the industry standard for traffic enforcement. However, over the years, the costs for motorcycle use have equaled and in some areas have surpassed that of a police car. A series of factors has led to the Mayor and City Council October 19, 2010 recommendation that motorcycles be removed from Arcadia Police Department fleet. Factors behind this recommendation are as follows: • Maintenance on the traffic motorcycles is more expensive than a police car partially because more of the required maintenance is done by the dealership which equates to higher costs. • The reduced cost of the motorcycle itself and equipping it for enforcement use is no longer applicable. The cost of purchasing and equipping a motorcycle is now similar to a patrol car. However, a patrol car has a longer life span than a motorcycle. • Replacing the exclusive use of a motorcycle with a police vehicle frees up that vehicle for other officers to use during non - traffic enforcement hours. • Motorcycle officers are no more productive than an officer working traffic enforcement in a patrol car. Additionally, the issue of safety can not be ignored. Over the years almost every Arcadia Police Department motorcycle officer has been involved in a traffic collision. While accidents are to be expected during law enforcement activities, the injuries sustained during a collision on a motorcycle can, and have been, devastating both for the officer and for the City financially. According to risk manager and attorney Gordon Graham who is a retired California Highway Patrol administrator; he advises that police motorcycles can no longer be justified and that they have outlived their purpose. In the CHP, motorcycles represent six percent of the fleet and they are responsible for 60 percent of the collision fatalities. Additionally, Graham has been advising law enforcement agencies to remove motorcycles from their fleet. The City's replacement criterion for patrol cars is four (4) years or 100,000 miles and the replacement criterion for the traffic motorcycles is three (3) years or 45,000 miles. The two (2) 2006 traffic motorcycles have high mileage and meet the City's Vehicle Replacement Program criteria. Additionally, the per unit cost to purchase a 2010 Dodge Charger patrol car is $29,137, compared to purchasing a traffic motorcycle at $30,900. It is important to note that currently the City has three (3) motorcycles in the fleet. Staff is proposing the replacement of two (2) 2006 motorcycles with 2010 Dodge Charger patrol cars. Once the new Dodge Charger patrol cars are operational for traffic enforcement, the third traffic motorcycle, a 2007, will be removed from the City's fleet and not be replaced. The removal of the third motorcycle will achieve a savings in the Vehicle Replacement Program of approximately $29,000. In addition, staff investigated cooperative purchase agreements (also know as "piggy- backing") with other larger municipalities for vehicles with specifications that are equal Page 2 of 3 Mayor and City Council October 19, 2010 to or greater than the City of Arcadia's. The City of Los Angeles Police Department, in cooperation with McPeek's Dodge of Anaheim, has authorized the City of Arcadia to receive the same price as their purchase order for the 2010 Dodge Chargers. This benefits the City by allowing the purchase of these vehicles at a low competitive price per unit. Staff has determined that McPeek's Dodge of Anaheim is a qualified company providing vehicles that meet City specifications. Therefore, staff recommends that the City Council award a purchase contract to McPeek's Dodge of Anaheim for the purchase of two (2) 2010 Dodge Charger patrol units in the amount of $58,274.98. FISCAL IMPACT Funds in the amount of $67,800 have been budgeted in the 2010 -11 Equipment Replacement Fund to purchase and equip these vehicles. The remaining balance of this equipment replacement account will be used for the purchase of tire safety bands, push bars, fueling transmitter packages, and the installation of all emergency and telecommunication equipment. RECOMMENDATION 1. Approve the purchase of two (2) 2010 Dodge Charger patrol units in the amount of $58,274.98 from McPeek's Dodge of Anaheim. 2. Waive the formal bidding process and authorize a cooperative purchase agreement with McPeek's Dodge of Anaheim using the City of Los Angeles Police Department 2010 purchase order unit prices. TT:RS:DM Approved by: _Pc, Page 3 of 3 Donald Penman, City Manager