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HomeMy WebLinkAboutAgenda: September 7, 2010CITY OF ARCADIA CITY COUNCIL /REDEVELOPMENT AGENCY REGULAR MEETING TUESDAY, SEPTEMBER 7, 2010 AGENDA 6:00 p.m. Location: City Council Chamber Conference Room, 240 W. Huntington Drive CALL TO ORDER ROLL CALL OF CITY COUNCIL /REDEVELOPMENT AGENCY MEMBERS: Peter Amundson, Mayor /Agency Chair Gary Kovacic, Mayor Pro Tem /Agency Vice Chair Roger Chandler, Council /Agency Member Robert Harbicht, Council /Agency Member Mickey Segal, Council /Agency Member PUBLIC COMMENTS — CLOSED SESSION /STUDY SESSION (5 minute time limit) CLOSED SESSION c. Pursuant to Government Code Section 54957.6 to confer with labor negotiators. 1 Any person wishing to address the City Council /Redevelopment Agency on any Study Session or Closed Session item is asked to complete a "Public Comments" card available in the Council Chamber Lobby. The completed card should be submitted to the City Clerk /Agency Secretary prior to the start of the Study Session /Closed Session meeting. In order to conduct a timely meeting, there will be a five (5) minute time limit per person. All comments are to be directed to the City Council /Redevelopment Agency and we ask that proper decorum be practiced during the meeting. State law prohibits the City Council /Redevelopment Agency from discussing topics or issues unless they appear on the posted Agenda. a. Pursuant to Government Code Section 54956.9(c) to confer with legal counsel regarding potential litigation: One (1) case b. Pursuant to Government Code Section 54956.9(a) to confer with legal counsel regarding the case of Julie Chirikian v. City of Arcadia, et al. (Los Angeles County Superior Court Case No. BC 408932 [Related Case: BC 4190381) City Negotiators: Administrative Services Director Hue Quach, Human Resources Administrator Michael Casalou and William Floyd of Best Best and Krieger LLP. Employee Organizations: Arcadia Public Works Employees Association, Arcadia City Employees Association, Arcadia Police Civilian Employees Association, Arcadia Police Officers' Association, Arcadia Firefighters' Association and unrepresented employees: Department Heads, Division Managers, Supervisors, and Part -time employees. Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk's office located at 240 W. Huntington Drive, Arcadia, California, during normal business hours. d. Pursuant to Government Code Section 54956(a) to confer with legal counsel regarding the case of Westfield, LLC, et al. v. City of Arcadia; Arcadia First! v. City of Arcadia; Real Parties in Interest: Caruso Property Management, Inc., Santa Anita Associates Holding Co., LLC, The Santa Anita Companies, Inc., Santa Anita Commercial Enterprises, Inc. Santa Anita Associates, LLC, Magna Entertainment Corporation, Los Angeles Turf Club, Incorporated, Rick J. Caruso, Caruso Affiliated, Inc. (State of California Court of Appeal Case No. B212865) 7:00 p.m., City Council Chamber RECONVENE CITY COUNCIL /REDEVELOPMENT AGENCY MEETING TO OPEN SESSION CALL TO ORDER INVOCATION Reverend John Payton, Point Loma Nazarene University PLEDGE OF ALLEGIANCE Hue Quach, Administrative Services Director ROLL CALL OF CITY COUNCIL /REDEVELOPMENT AGENCY MEMBERS: Chandler, Harbicht, Kovacic, Segal and Amundson REPORT FROM CITY ATTORNEY /AGENCY COUNSEL ON CLOSED SESSION /STUDY SESSION ITEMS SUPPLEMENTAL INFORMATION FROM CITY MANAGER /EXECUTIVE DIRECTOR REGARDING AGENDA ITEMS MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE READING IN FULL PRESENTATIONS a. Presentation of a Certificate to Mr. Hoiman "Rob" Chan for his heroic efforts. b. Presentation by Charles M. Trevino of the Upper San Gabriel Valley Municipal Water District on "Water Supply in the San Gabriel Valley ". 1. PUBLIC HEARING All interested persons are invited to appear at the Public Hearing and to provide evidence or testimony concerning the proposed items of consideration. You are hereby advised that should you desire to legally challenge any action taken by the City Council with respect to any Public Hearing item on this agenda, you may be limited to raising only those issues and objections which you or someone else raised at or prior to the time of the Public Hearing. Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk's office located at 240 W Huntington Drive, Arcadia, California, during normal business hours. CITY COUNCIL ITEMS: a. Resolution No. 6740 establishing Plan Check and Permit Fees for the implementation of Water Efficiency Landscaping. Recommended Action: Adopt PUBLIC COMMENTS (5 minutes per person) Any person wishing to address the City Council /Redevelopment Agency during the Public Comments period is asked to complete a "Public Comments" card available in the Council Chamber Lobby. The completed card should be submitted to the City Clerk /Agency Secretary prior to the start of the 7:00 p.m. Open Session meeting. In order to conduct a timely meeting, there will be a five (5) minute time limit per person. All comments are to be directed to the City Council /Redevelopment Agency and we ask that proper decorum be practiced during the meeting. State law prohibits the City Council /Redevelopment Agency from discussing topics or issues unless they appear on the posted Agenda. REPORTS FROM MAYOR, CITY COUNCIL AND CITY CLERK 2. CONSENT CALENDAR All matters listed under the Consent Calendar are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless members of the City Council /Redevelopment Agency request that specific items be removed from the Consent Calendar for separate action. REDEVELOPMENT AGENCY ITEMS: a. Authorize the City Manager to execute a one (1) year extension to the Professional Services Agreement between the City of Arcadia and Joe A Gonsalves and Son for State Legislative Advocacy Services in the amount of $36,000. Recommended Action: Approve b. Approve the Regular Meeting Minutes of August 3 and August 17, 2010. Recommended Action: Approve CITY COUNCIL ITEMS: c. Approve the Regular Meeting Minutes of August 3 and August 17, 2010. Recommended Action: Approve d. Authorize the City Manager to execute a Professional Services Agreement with Woods Maintenance Services, Inc. dba Graffiti Control Systems for Graffiti Removal Services in an amount not to exceed $60,000. Recommended Action: Approve e. Authorize the City Manager to execute a one (1) year contract extension with Republic ITS for extraordinary maintenance services of Traffic Signals in the amount of $47,965. Recommended Action: Approve Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk's office located at 240 W. Huntington Drive, Arcadia, California, during normal business hours. f. Accept all work performed by Insituform Technologies, Inc. for the Sewer Relining Project as complete and authorize the final payment to be made in accordance with the contract documents. Recommended Action: Approve g. Authorize the Environmental Services Officer Position in the Fiscal Year 2010 -11 Operating Budget for the Public Works Services Department. Recommended Action: Approve h. Authorize the City Manager to execute a one (1) year extension to the Professional Services Agreement between the City of Arcadia and Joe A Gonsalves and Son for State Legislative Advocacy Services in the amount of $36,000. Recommended Action: Approve Authorize the City Manager to execute a contract with Hardy & Harper in the amount of $292,000 for the Street Rehabilitation of Duarte Road between El Monte Avenue and Santa Anita Avenue and a 300 -foot segment at the West City limit and authorize a 10% contingency. Recommended Action: Approve J• ADJOURNMENT Award a purchase order to Brock International for the purchase of Underlayment Matting and Drainage System for the Civic Center Athletic Field in the amount of $181,454. Recommended Action: Approve k. Award a Purchase Order to Fieldturf USA, Inc. for the purchase of synthetic turf for the Civic Center Athletic Field in the amount of $382,785. Recommended Action: Approve 3. CITY MANAGER /EXECUTIVE DIRECTOR ITEM: a. Authorize a Contract Change Order to WLC Architects Inc. for the design and development of the City Hall Energy Efficiency Retrofit Project in the amount of $62,000. Recommended Action: Approve b. Report, discussion and direction regarding request from the Church in Arcadia to extend financial assistance from the Arcadia Redevelopment Agency to the Church for the leasing of office and meeting hall facilities. Recommended Action: Provide Direction The City Council /Redevelopment Agency will adjourn this meeting Tuesday, September 21, 2010, 6:00 p.m. in the City Council Chamber Conference Room located at 240 W. Huntington Drive, Arcadia. Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification or accommodation from the City Clerk at (626) 574 -5455. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to the meeting. Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk's office located at 240 W. Huntington Drive, Arcadia, California, during normal business hours.