HomeMy WebLinkAboutItem 2e: One Year Contract Extention with Republic ITS for Traffic Signal MaintenanceDATE: September 7, 2010
TO: Mayor and City Council
FROM: Tom Tait, Public Works Services Director
SUMMARY
DISCUSSION
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STAFF REPORT
Public Works Services Department
Iti
Prepared by: Dave McVey, General Services Superintendent
SUBJECT: AUTHORIZE THE CITY MANAGER TO EXECUTE A ONE (1) YEAR
CONTRACT EXTENSION WITH REPUBLIC ITS FOR
EXTRAORDINARY MAINTENANCE SERVICES OF TRAFFIC SIGNALS
IN THE AMOUNT OF $47,695
Recommendation: Approve
On October 6, 2009 the City Council awarded a one -year contract with optional annual
extensions to Republic ITS for extraordinary maintenance of traffic signals. Republic
ITS is reaching the end of their one (1) year contract and has submitted a written offer
to extend the contract for one (1) year in accordance with the existing Agreement. The
contractor's offer of extension does not reflect a change in price and all other conditions
of the Agreement are to remain in effect.
Based on the excellent services provided by Republic ITS, staff recommends that the
City Council approve a one (1) year contract extension with Republic ITS for
extraordinary maintenance of traffic signals in the amount of $47,695.
PWSD is responsible for the maintenance and repair of approximately sixty (60)
signalized intersections within the City. This service includes routine maintenance and
repair of all traffic signals and intersection safety lighting. Routine maintenance
activities performed by City staff include: replacing burned out lamps, repairing safety
lights, minor repairs to damaged signal heads, monthly inspection of the signal
controllers at all intersections, immediate field response to timing complaints and
flashing intersections.
Mayor and City Council
September 7, 2010
Extraordinary maintenance services and special work beyond normal maintenance is
performed by the contractor which includes emergency repair of damaged signals that
pose a safety hazard to traffic and some additional maintenance that City staff does not
have the technical expertise for. In FY2008/2009, the City Council authorized PWSD to
reduce the signal maintenance contract and perform routine maintenance with City staff.
This effort saved approximately $50,000 annually in the General Fund. By taking this
program in -house it has eliminated unwarranted call outs for service and enhanced
response time to malfunctioning signals.
Republic ITS is reaching the end of their one (1) year contract and has submitted a
written offer to extend the contract for one (1) additional year in accordance with the
existing Agreement. The contractor's offer of extension does not reflect a change in
price and all other conditions of the Agreement are to remain in effect.
Therefore, staff recommends that the City Council authorize the City Manager to
execute a one (1) year contract extension with Republic ITS for extraordinary
maintenance of traffic signal in the amount of $47,695.
FISCAL IMPACT
Sufficient funds are budgeted in the 2010 -11 Operating Budget.
RECOMMENDATION
1. Award a one -year contract extension to Republic ITS for extraordinary
maintenance of traffic signals in the amount of $47,695.
2. Authorize the City Manager and City Clerk to execute a contract in a form
approved by the City Attorney.
TT: DM
Approved by: -e<'
Donald Penman, City Manager
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