HomeMy WebLinkAboutItem 2i: Contract with Hardy & Harper for Street Rehabilitation of Duarte Road and Authorize a 10 Percent ContingencyDATE: September 7, 2010
TO: Mayor and City Council
SUMMARY
DISCUSSION
STAFF REPORT
Development Services Department
FROM: Jason Kruckeberg, Assistant City Manager /Development Services Director
Philip A. Wray, Deputy Director of Development Services /City Engineer
Prepared by: Tim Kelleher, Assistant Engineer
SUBJECT: AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT
WITH HARDY & HARPER IN THE AMOUNT OF $292,000 FOR THE
STREET REHABILITATION OF DUARTE ROAD BETWEEN EL MONTE
AVENUE AND SANTA ANITA AVENUE AND A 300 -FOOT SEGMENT AT
THE WEST CITY LIMIT AND AUTHORIZE A 10% CONTINGENCY
Recommendation: Approve
On February 17, 2009, the President signed into law the American Recovery and
Reinvestment Act of 2009 (ARRA), of which a portion of the act will fund infrastructure
improvement projects throughout the nation. The City of Arcadia's share of funding
from ARRA for road improvements is approximately $1.7 million. Two projects utilizing
this funding have already been completed. The Street Rehabilitation of Duarte Road
between El Monte Avenue and Santa Anita Avenue and a 300 -foot segment at the west
City limit is the third and final ARRA project. The project has been federally approved
and bid. Staff recommends that the City Council award a contract in the amount of
$292,000 to Hardy & Harper for the Street Rehabilitation of Duarte Road between El
Monte Avenue and Santa Anita Avenue and a 300 -foot segment at the west City limit.
On February 17, 2009, the President signed into law the American Recovery and
Reinvestment Act of 2009 (ARRA). The ARRA provides $27.5 billion in supplemental
funding to Federal Highway Administration (FHWA) projects to be apportioned to the
states after certain takedowns. California's share is estimated to be $2.57 billion. The
City of Arcadia's share is approximately $1.7 million.
Staff Report
September 7, 2010
Page 2
City personnel have submitted applications for various road improvement projects to the
California Department of Transportation (Caltrans). Caltrans together with the Federal
Highway Administration (FHWA) and the Metropolitan Transit Authority (MTA) have
reviewed and approved the project.
This project is proposed to repair two segments of Duarte Road, between Santa Anita
Avenue and El Monte Avenue and a short segment at the very west City limits
approximately 300 feet long. This short segment was left out of the City's previous
Duarte Road Rehabilitation project to allow the County of Los Angeles to complete its
underground utility district work at its terminus in Arcadia. The project involves the
replacement of uplifted curb, gutter, and sidewalk, the grinding of the top two inches of
old asphalt pavement, asphalt overlay and striping.
A Notice Inviting Bids was published and bid packages were distributed to area
contractors. Seven companies submitted bids which were opened on August 31, 2010:
Because this project is funded by Federal ARRA funds, it must follow the Federal
funding guidelines and requirements. Staff established an under - utilized Disadvantaged
Business Enterprise (UDBE) participation goal for this project of 3 %. Although
contractors must make a good faith effort to meet the City's UDBE goal, it is not an
absolute requirement. The low bidder presented 0% UDBE participation for the project,
but filed the required good faith effort documents. Upon review, staff has determined
that a reasonable good faith effort was made to consider UDBE contractors.
Staff has reviewed the bid documents for content and has investigated the contractor's
background and their recent projects for competency. It is staff's opinion that Hardy &
Harper can satisfactorily perform the work required and recommends that the City
Council award a contract in the amount of $292,000 to Hardy & Harper for the Street
Rehabilitation of Duarte Road between El Monte Avenue and Santa Anita Avenue and a
300 -foot segment at the west City limit.
FISCAL IMPACT
Hardy & Harper $292,000 •
EBS, Inc. $298,534
All American Asphalt $303,303
Palp Inc. dba Excel Paving $307,292.40
Gentry Brothers $318,310
Silvia Construction $318,325.40
Chaparral Construction $325,665.20
This project was included in the fiscal year 2009/10 Capital Improvement Program with
a budget of $400,000. The funding for the project comes from $300,000 in Federal
ARRA funds and $100,000 in Proposition C funds. The State has approved the ARRA
funding with Program Supplemental Agreement No. 010 -N. The Proposition C funding
will only be used for those expenses above $300,000. The total cost of his contract
with contingency is $321,200 which is within the total budget.
Staff Report
September 7, 2010
Page 3
RECOMMENDATION
It is recommended that the City Council authorize the City Manager to enter into a
contract with Hardy & Harper in the amount of $292,000, authorize a 10% contingency
and waive any abnormality in the bid or bidding process for the Street Rehabilitation of
Duarte Road between El Monte Avenue and Santa Anita Avenue and a 300 -foot
segment at the west City limit.
Approved by:
JK:PAW:TK:pa
Donald Penman, City Manager