HomeMy WebLinkAboutItem 2j: Award Purchase Order to Brock International for Purchase of Underlayment Matting and Drainage System for Civic Center Athletic FieldDATE: September 7, 2010
TO: Mayor and City Council
FROM: Tom Tait, Public Works Services Director
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STAFF REPORT
Public Works Services Department
Sara Somogyi, Director of Recreation & Community Services
Prepared by: Dave McVey, General Services Superintendent
SUBJECT: AWARD A PURCHASE ORDER TO BROCK INTERNATIONAL FOR THE
PURCHASE OF UNDERLAYMENT MATTING AND DRAINAGE SYSTEM
FOR THE CIVIC CENTER ATHLETIC FIELD IN THE AMOUNT OF
$181,454.
Recommendation: Approve
SUMMARY
The FY 2010 -11 Capital Improvement Plan includes a project to install synthetic turf at the
Civic Center Athletic Field. In order to lower the cost of the project, PWSD will purchase
the materials and have a contractor install the underlayment for the synthetic turf. This
process eliminates the mark up on materials by the middleman. Purchasing the
underlayment matting and drainage system utilizing the existing California Multiple Award
Schedule (CMAS) contract with the State, will save time and money for the entire project.
For this reason, staff recommends that the City Council award a purchase order to Brock
International for the purchase of underlayment matting and drainage system for the Civic
Center Athletic Field in the amount of $181,454.
DISCUSSION
In 2007, the City Council approved the Parks and Recreation Master Plan. The Plan
evaluated the current condition and usage levels of City parks and fields and identified the
Civic Center Athletic Field as a priority field that needed renovation to increase usage and
availability. Staff researched and compared the relative costs and benefits of synthetic turf
versus natural turf on community athletic fields and determined that the best way to
improve the quality and increase the capacity of playable hours at the Civic Center Athletic
Field would be the installation of synthetic turf. Annually, the field is taken out of use for
renovation of the natural turf. The cost for this work is approximately $20,000 and the field
is closed from June to September.
Mayor and City Council
September 7, 2010
The project entails the installation of synthetic turf on the Civic Center's 2.24 acre field.
PWS has gathered information on synthetic turf products and vendors from a variety of
sources and conducted evaluations and research including discussions with local public
agencies, landscape architects and consultants, as well as synthetic turf vendors. Staff
has determined the best material to use will be PowerBase by Brock for the underlayment
and Fieldturf by Tarkett for the synthetic turf. The PowerBase underlayment system is
quick to install which reduces construction time and costs, easy to maintain, allows for
performance while reducing the likelihood of injuries and is environmentally friendly.
Specifically, the City will benefit from using PowerBase in the following ways:
• PowerBase is 100% recyclable and will help the project qualify for LEED
Certification points
• Impact absorbing pistons on the surface of each panel create a safer playing
environment without sacrificing proper speed and performance. This is the only
product currently out on the market that lessens the likelihood of a catastrophic
head injury
• PowerBase maintains the initial performance of the field for the life of the turf
• The drainage capability and bi- directional channel system results in a reliable,
efficient draining field, while also addressing storm water management
requirements
The cities of Burbank, Riverside, La Verne, Pasadena and Chino have purchased these
products through the California Municipal Award Schedules (CMAS) which by State law,
provides cities with the opportunity to purchase certain goods and services at a discount
below standard commercial pricing. Additionally, services and products under CMAS
contracts are based on an existing Federal General Services Administration (GSA)
schedule, which makes this process efficient and reliable since the federal government
already developed product standards and specifications and performed product inspection
and vendor performance review.
Partial funding for this project is provided by the Proposition 40 grant in the amount of
$389,661. Utilizing CMAS will expedite the construction process and save the City money
that otherwise would be paid to a middleman or contractor. Therefore, staff recommends
that the City Council award a purchase order to Brock International for the purchase of
underlayment matting and drainage system for the Civic Center Athletic Field in the
amount of $181,454.
FISCAL IMPACT
Sufficient funds have been budgeted in the FY 2010 -11 Capital Improvement Plan.
Proposition 40 grant, Park Impact Fees, and Capital Outlay are funding this project.
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Mayor and City Council
September 7, 2010
RECOMMENDATION
1. Award a purchase order to Brock International for the purchase of
underlayment matting and drainage system for the Civic Center Athletic Field
in the amount of $181,454.
2. Authorize the City Manager and City Clerk to execute a contract in a form
approved by the City Attorney.
TT:PW:DM
Approved by: IErna-al �^"'**'� —�
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Donald Penman, City Manager