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HomeMy WebLinkAboutC-1609 �fU C a V O ° 7 -per - i� ci APR 221999 CITY OF ARCADIA CITY CLERK CITY OF ARCADIA AGREEMENT FOR CONSULTING SERVICES THIS AGREEMENT FOR PROFESSIONAL SERVICES (hereinafter referred to as "Agreement") is made and entered into this 8th day of April, 1999, by and between the Arcadia Redevelopment Agency, a public body corporate and politic of the State of California, (hereinafter referred to as "Agency") and Pacific Relocation Consultants. (hereinafter referred to as "Consultant"). RECITALS WHEREAS, Agency has selected Pacific Relocation Consultants to undertake the professional services as fully described in Exhibit "A" (Request for Proposal for Relocation Services copy attached) for Arcadia Redevelopment Agency; and WHEREAS, Consultant has responded with a proposal dated March 23, 1999 included as Exhibit "B" and made a part hereof ; and WHEREAS, Consultant represents that it has experience and technical competence to act as Consultant to Agency for the services required by this contract. NOW THEREFORE, the parties agree as follows: 1. REPRESENTATIVES OF THE PARTIES AND SERVICE OF NOTICE The representatives of the parties who are primarily responsible for the administration of this Agreement and to whom formal notices, demands and communications shall be given, are as follows: All notices and written communications sent to Agency under the Agreement shall be sent to the following address, unless authorized in writing to be sent elsewhere by Agency: Attn. Don Penman Arcadia Redevelopment Agency Development Services Director 240 W. Huntington Drive Arcadia, CA 91007 All communications sent to Consultant shall be sent to: Attn. Mr. Barry McDaniel Pacific Relocation Consultants 100 W. Broadway, Suite 300, Long Beach, CA 90802-4432 Any such notices and written communications by mail shall be conclusively deemed to have been received by the addressee five (5) days after the deposit thereof in the U.S. Mail, first-class postage and properly addressed as noted above, or upon actual receipt thereof if delivered by personal service. 1 2. DESCRIPTION OF WORK Agency hereby engages Consultant, and Consultant accepts such engagement, to perform the services set forth in the attached "Exhibit A" and "Exhibit B" incorporated as part of this Agreement. Agency's principal representative, or the representative's designee, shall have the right to review and inspect the work during the course of its performance at such times as may be specified by the representative. 3. COMMENCEMENT AND COMPLETION OF WORK A. The execution of this Agreement by the parties constitutes an authorization to proceed, unless otherwise provided by the terms of this Agreement. B. The work described in "Exhibit A" and "Exhibit B" shall be completed in accordance with the schedule set forth in said Exhibits or as otherwise agreed upon in writing by amendments to this Agreement. 4. DATA PROVIDED TO CONSULTANT Agency shall provide to Consultant to the extent feasible, all data, including reports, records, and other information, as reasonably requested by Consultant to perform this Agreement. 5. OWNERSHIP OF DOCUMENTS All files, records, reports, studies and other documents prepared or obtained by this Agreement shall be the property of Agency. Basic notes, computations, computer diskettes and similar data prepared or obtained by Consultant under this Agreement shall, upon request, be made available to Agency without restriction or limitation on their use. Consultant shall deliver such materials to Agency according to the terms of this Agreement. Consultant shall have the right to make duplicate copies of such materials and documents for his/her files as may be authorized in writing by Agency. 6. RELEASE OF INFORMATION All information gained by Consultant in performance of this Agreement shall not be released by Consultant without Agency's prior written authorization. Confidentiality and disclosure shall be subject to the California Public Records Act. (Government Code Section 6250 et. seq.) 2 7. CONFLICTS OF INTEREST Consultant covenants that neither they nor any officer or principal of their firm have any interest in, nor shall they acquire any interest, directly or indirectly which will conflict in any manner or degree with the performance of their services hereunder. Consultant further covenants that in the performance of this Agreement, no person having such interest shall be employed by them as an officer, employee, agent, or subconsultant (see warranty - Section 15). 8. COMPENSATION AND PAYMENT A. Consultant agrees to provide the services set forth in the attached "Exhibits A & B" hereto, for a fee based on time and materials not-to-exceed $4,000.00. Should Agency request, in writing, that Consultant perform additional work and services beyond those required under this Agreement, compensation for such services shall be on a time and material basis as outlined in "Exhibit B" attached hereto and made a part hereof. B. On or before the tenth (10th) day of each calendar month following the commencement of the work, Consultant shall cause to be made and submitted to Agency a written value of the time for all work completed and materials incorporated into the project up to the first day of that month. If Agency requests, the consultant shall provide Agency along with the invoice, copies or verification of all work performed for which Agency is being invoiced. In reviewing and approving such invoice, Agency may consider, in addition to other facts and circumstances, the relationship of the work completed to the work remaining to be done. Agency shall have the right to retain ten percent (10%) of the estimated cost of the work as partial security for Consultant's performance of this Agreement. Within thirty (30) days after approval of Consultant's invoice, Agency shall pay to Consultant that balance of such invoice after deducting therefrom all prior payments and all sums to be retained as partial security under the terms of this Agreement. C. Upon satisfactory completion of all work and services described in "Exhibits A & B", and Agency's approval thereof, Agency shall pay Consultant for the total amount remaining due for each increment or phase of the work, including all funds retained as partial security. Final payment shall be made by Agency to Consultant within thirty (30) days after Agency's written acceptance of the work. D. EXTRA SERVICES. If after work commences pursuant to this Agreement, it becomes apparent that additional work not originally contemplated as within the scope of this Agreement may be necessary such as that shown on Exhibit "B", or otherwise, if such services are performed, Contractor shall be compensated at Contractor's prevailing time and materials rate schedule as outlined in "Exhibit B". The Contractor shall inform Agency in writing of the need 3 for such additional work. No additional work shall be done without the prior written approval of Agency. 9. MANAGEMENT The Development Services Director or his designee shall represent Agency in all matters pertaining to the administration of this Agreement, including without limitation, coordination of all necessary meetings and conferences, and review and approval of all products submitted by the Consultant. Authority to enlarge the scope of services or change the compensation due to Consultant is subject to approval of the Development Services Director or the Redevelopment Agency, depending upon the Services and the cost. 10. INDEPENDENT CONTRACTOR Consultant is and shall at all times be deemed to be an independent contractor and shall be solely responsible for the manner in which it performs the services required by the terms of this Agreement. Nothing herein contained shall be construed as creating the relationship of employer and employee, or principal and agent, between Agency and Consultant or any of the Consultant's • employees or any subconsultants. Consultant assumes sole responsibility for the acts of its employees and any subconsultants as related to the services to be provided during the course and scope of their employment. 11. CONSULTANT'S PERSONNEL A. All services required under this Agreement shall be performed by Consultant, or under Consultant's direct supervision, and all personnel shall possess the qualifications, permits and licenses required by State and local law to perform such services. B. Consultant shall be solely responsible for the satisfactory work performance of all personnel engaged in performing services required by this Agreement, and compliance with all reasonable performance standards established by Agency. C. Consultant shall comply with all federal and state statutes and regulations relating to the employer/employee relationship, including but not limited to, minimum wage, non-discrimination, equal opportunity, workers' compensation, hazardous/unsanitary or dangerous surroundings, the Fair Labor Standards Act, 29 U.S.C., 201, et. Seq., and the Immigration Reform and Control Act of 1986 8 U.S.C. 245 (a). 4 • 12. SUBCONTRACTING, DELEGATION AND ASSIGNMENT This Agreement covers professional services of a specific and unique nature. Consultant shall not delegate, subcontract or assign its duties or rights hereunder, either in whole or in part, without the prior written consent of Agency. Any proposed delegation, assignment or subcontract shall provide a description of the services to be covered, identification and qualifications of the proposed assignee, delegee or subcontractor and an explanation of why and how the selection was made. • 13. NON-DISCRIMINATION AND EQUAL EMPLOYMENT OPPORTUNITY A. In the performance of this Agreement, Consultant shall not discriminate against any employee, subcontractor, or applicant for employment because of race, color, religion, ancestry, sex, national origin, disabilities or age. Affirmative action relating to employment shall include, but not be limited to the following: employment, upgrading, demotion or transfer; recruitment; layoff or termination; rates of pay or other forms of compensation; and selection for training including apprenticeship. - B. The provision of subsection A above shall be included in all solicitations or advertisements placed by or on behalf of Consultant for personnel to perform any services under this Agreement. Agency shall have access to all documents, data and records of Consultant and its subcontractors for purposes of determining compliance with the equal employment opportunity and non- discrimination provisions of this Section, and all applicable provisions of Executive Order No. 11246 which is incorporated herein by this reference. A copy of Executive Order 11246 is available for inspection and on file with Agency. 14. INDEMNITY AND INSURANCE A. HOLD HARMLESS AND INDEMNITY Consultant agrees to indemnify and hold harmless Agency and City of Arcadia, their officers, and employees from any claims, suits and liabilities for damage to person or property arising out of Consultant's errors, omissions or negligent acts. B. INSURANCE Consultant shall carry commercial liability insurance with combined single limits of at least $1 million naming the Arcadia Redevelopment Agency and City of Arcadia as additional insured. Proof of such insurance in a form and content approved by the Arcadia City Attorney is a condition precedent to execution of this Agreement by Agency. Insurance shall be maintained with insurers listed "A," "VII" or better in the Best's Insurance Guide and be authorized to do business in the State of California. 5 .;r Consultant shall also maintain professional liability insurance covering errors and omissions providing protection of at least $1 million for errors and omissions with respect to losses, claims, and liability arising from action of consultants in performing pursuant to this Agreement. C. WORKERS' COMPENSATION AND LIABILITY A program of Workers' Compensation insurance or state-approved self-insurance program in an amount, form and as broad as to meet all applicable requirements of the Labor Code of the State of California, including Employer's Liability with limits of at least $1 million per occurrence. Should the Consultant be self-employed, he/she must certify under Section 3800 of the California Labor Code, the performance of the work for which this contract is issued is without employing any person in any manner so as to become subject to the Workers' Compensation Laws of California. 15. CONSULTANT'S WARRANTIES AND REPRESENTATIONS Consultant warrants and represents to Agency as follows: A. Consultant has no knowledge that any officer or employee of Agency has any interest whether contractual, noncontractual, financial, proprietary or otherwise, in this transaction or in the business of the Consultant, and that if any such interest comes to the knowledge of Consultant at any time, a complete written disclosure of such interest will be made to Agency, even if such interest would not be deemed a prohibited "conflict of interest" under applicable laws. B. Upon the execution of this Agreement, Consultant has no interest, direct or indirect, in any transaction or business entity which would conflict with or in any manner hinder the performance of services and work required by this Agreement, nor shall any such interest be acquired during the term of this Agreement. 16. RESOLUTION OF DISPUTES (ATTORNEY FEES) A. Disputes regarding the interpretation or application of any provisions of this Agreement shall, to the extent reasonably feasible, be resolved through good faith negotiations between the parties. B. If any action at law or in equity is brought to enforce or interpret any provisions of this Agreement, the prevailing party in such action shall be entitled to reasonable attorney's fees, costs and necessary disbursements, in addition to such other relief as may be sought and awarded. 6 cc. 1 I 17. MODIFICATION OF AGREEMENT The terms are subject to modification by mutual agreement between Agency and Consultant which such changes shall be incorporated by authorized written amendments to this Agreement. The parties agree that the requirements for prior written changes, amendments, or modifications to this Agreement may not be waived and any attempted waiver shall be void. 18. TERMINATION A. Agency may terminate this Agreement without cause upon five (5) days written notice to Consultant to the address specified in this Agreement. Notice may include telephonic communication to Consultant to cease work. Should Agency terminate this Agreement, Consultant agrees to immediately discontinue performance and deliver to Agency the work which he has completed, including all maps, data, reports and like materials. Consultant shall receive a fee equal to an amount which bears the same relationship to the total fee payable pursuant to Section 8 that the amount of work performed by Consultant prior to such termination bears to the total work to be performed by Consultant to this Agreement. B. Agency may terminate this Agreement with cause effective immediately upon written notice of such termination to Consultant, based upon the concurrence of any of the following events: (1) Material breach of this Agreement by Consultant; (2) Cessation of Consultant to be licensed, as required; (3) Failure of Consultant to substantially comply with any applicable of federal, state or local law or regulation; (4) Filing by or against Consultant of any petition under any law for the relief of debtors; and (5) Filing of a criminal complaint against Consultant for any crime, other than minor traffic offenses. C. Work Product. In the event of termination, Consultant shall, at Agency's request, promptly surrender to Agency all completed work and work in progress and all materials, records, computerized information and notes developed, procured, or produced pursuant to this Agreement. Consultant may retain copies of such work product as a part of its record of professional activity. 7 , 19. ENTIRE AGREEMENT AND AMENDMENTS - A. This Agreement supersedes all prior proposals, agreements and understandings between the parties and may not be modified or terminated orally. B. No attempted waiver of any of the provisions hereof, not any modification in the nature, extent or duration of the work to be performed by Consultant hereunder, shall be binding unless in writing and signed by the party against whom the same is sought to be enforced. 20. GOVERNING LAW This Agreement shall be governed by the laws of the State of California. 21. EFFECTIVE DATE This Agreement shall become effective as of the date set forth below in which the last of the parties, whether Agency or Consultant, executes said Agreement. 22. KEY PERSON It is acknowledged and agreed that the key person and contact for the performance of this Agreement is (Barry McDaniel). No other person shall be substituted in this capacity, and (Barry McDaniel) shall communicate directly with the Agency project manager (Peter Kinnahan). He shall be available for contact by the Agency and shall attend all meetings as requested by Agency, unless excused. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed and attested by their respective officers thereunto duly authorized. ARCADIA REDEVELOPMENT AGENCY "AG ENCY" '��; ' By �f— Dated: April , 1999 Ex, •utive Dir4 tor i PACIFIC " : LO1/AT.'0 f1.NSULTANT "CONS 1, I ►, .r L i/4 By Dated: l '7 , 1999 President APPROVED AS TO ORM:: ji1/4641 Vcig B Y Irr Agenc 8 • Exhibit A Arcadia Redevelopment Agency Request Proposal for Relocation Services March 10, 1999 Including: Att. 1 - Project Area Boundary / Land Use Map Att. 2 - Partial List of Agency Assisted Projects Att. 3 - Arcadia Redevelopment Agency Relocation Rules and Regulations (dated 9/6/77; last amended 1/15/91) • —) March 10, 1999 s Request for Proposal for Relocation Services Objectives The Arcadia Redevelopment Agency is seeking an experienced and knowledgeable expert in State of California laws, regulations and policies affecting commercial /industrial and residential relocation. The consultant's knowledge of the laws and regulations regarding acquisition, eminent domain, goodwill, and related professional redevelopment areas is also of relevance to this assignment. Background The 256 acre Arcadia Central Redevelopment Project area was established in 1974 (See land use map, Attachment 1). The Agency has completed several projects over the years (Attachment 2). While no projects are imminent, the Agency may be involved in acquisition and relocation of commercial/industrial and multi-family residential in the future.. The Agency's adopted Relocation Guidelines are currently not consistent with the State of California's 1997 statutory and regulatory changes (See Attachment 3). Unfortunately, due to current workload, lack of staff, and lack of expertise in relocation, staff is unable to update the Regulations. Tasks The Agency is therefore requesting the following services: 1. Updated Relocation Regulations a. Prepare updated comprehensive Agency Relocation Guidelines consistent with State law, regulations and policies. The consultant shall prepare a complete original and black line version showing the revisions (a disk of both versions in Microsoft Word 97 shall also be provided by the consultant). b. Prepare simplified handouts for commercial/industrial and for residential displacees containing a clear summary of the benefits available, the acquisition/relocation process, and appeal rights 2. Provide an hourly rate schedule for special services Agency or City staff may request, e.g., providing relocation budget for a project, occasional calls/meetings to/with the consultant on proposed relocation-related legislation or projects, etc. Submittal Process Responses to this RFP should be forwarded to: Pete Kinnahan, Economic Development Administrator 240 West Huntington Drive Arcadia, CA 91007 All responses are due in the office by March 29, 1999 at 5:00 p.m. Request for Proposal for Relocation Services Page 1 of 2 Cy.A j Responses should include the following: / 1. A statement of the consultants understanding of the scope of this assignment. 2. A description of similar work performed by the consultant for at least three (3) other redevelopment agencies in the State of California in the last two (2) years. 3. Resumes of the Project Manager and key staff who will work on tasks 1 and 2. 4. Five references for the Project Manager and key staff who will work on this assignment. 5. Estimated time to complete Task 1 from date of Notice to Proceed. 6. Estimated costs shall be provided separately for tasks 1 and 2. These shall be submitted in a separate sealed envelope with the response to the RFP. Review Process Agency staff will review all submittals and may invite one or all to a subsequent evaluation meeting. This is expected to take two to three weeks. All the above factors will be utilized in selecting a consultant for this project, including an evaluation meeting. The Agency reserves the right to require additional information to evaluate the consultant and proposal. The Agency will prepare a contract for execution by the winning consultant. The Agency reserves the right to reject all proposals. If you have any questions, please contact Pete Kinnahan at (626) 574-5408. Request for Proposal for Relocation Services Page 2 of 2 Exhibit B Pacific Relocation Consultant Proposal to the Arcadia Redevelopment Agency - Letter of March 23, 1999 from Barry McDaniel include proposal and attachment — Statement of Qualifications (March 23, 1999) - Letter of March 23, 1999 from Barry McDaniel include fee and schedule l � March 23, 1999 Peter Kinnahan Economic Development Administrator Arcadia Redevelopment Agency 240 West Huntington Drive Arcadia, CA 91007 RE: REQUEST FOR PROPOSAL FOR RELOCATION SERVICES Dear Mr. Kinnahan,; Pacific Relocation Consultants (PRC)'was pleased to receive a copy of your Request for Proposal for Relocation Services (RFP) for the Arcadia RedevelopmentAgency(Agency). As you are aware, PRC has been providing f ? V, relocation assistance services to over 200 public agency clients throughout °/+ .� � California for nearly 20 years. Our experience and service has been invaluable to these clients in resolving difficult relocation related problems. Please find PACIFIC attached,a Statement of Qualifications(SOQ)that outlines PRC's experience, RELOCATION references, personnel and resources that will be available to the Agency. CONSULTANTS 1. Project Understanding ioo WEST BROADWAY As we understand your current needs,the Agency is seeking qualified firms that SUITE 300 LONG BEACH have expertise in providing general relocation services on an on-call basis. CALIFORNIA 90802-4432 These services may include general consultation, attendance at meetings, TEL(562)590-8564 FAX(562)495-0889 development of project budgets for relocation, and advise on how to plan relocation programs for the implementation of projects undertaken or under the direction of the Agency. In addition, we understand that the Agency is looking for the development of comprehensive Agency Relocation Rules available � handout to displaced splaced Informational Brochures that would be for dout residential and commercial/industrial occupants. 2. Description of Similar Work We believe the attached SOQ will highlight PRC's t experienc in SOQeSe d dealing V, with every imaginable relocation project and program Page 9). Our involvement ensures a timely, well-coordinated and sensitively handled relocation program.Our experience and our highly trained bilingual staff produce prompt results. Our staff has extensive project management OTHER experience and is well versed in the dynamic changes affecting federal and state OAKLAND relocation laws, regulations, and guidelines. This knowledge translates into SACRAMENTO timely schedules, manageable costs, and few problems. SAN DIEGO (800)400-RELO / With respect to the tasks outlined in your RFP as Tasks 1(a) and 1(b), PRC has undoubtably the most hands on experience of any firm in California. The principals of PRC, David Stadler, Barry McDaniel and Steve Oliver have for the last five years been involved in a state wide task force to redraft the relocation rules and regulations for public agencies in California. In addition, we have served as the relocation. expert to the California Redevelopment Association (CRA) for the last six years, providing training through CRA to the staff of redevelopment agencies throughout the State. In addition, we advise the CRA on proposed. legislative changes to California Relocation Assistance Law. Where appropriate, we have provided liaison with federal agencies, HUD, FAA, • FHWA and FTA in drafting changes to the Uniform Relocation Act. The California Relocation Assistance Law, Government Code, §7260, et seq. (Law) and the Relocation Assistance and Real Property Acquisition Guidelines (Guidelines), adopted by the Department of Housing and Community Development (HCD), Title 25, California Code of Regulations, §6000 et. seq., governs all relocation and acquisition projects undertaken by public agencies in California. However,subsequent legislative modifications and HCD revisions have been made to the Law and the Guidelines in October of 1997, January of 1998 (AB450), and January of 1999 (SB1156). PRC has been involved in the drafting, revising and commenting on all of these changes. As a result of our involvement, we have been able to develop a comprehensive set of relocation rules and regulations that incorporate all these changes to the State Law and Guidelines, which many of our public agency clients have adopted as their own rules and regulations. In the last year alone, we have developed relocation rules and regulations for the cities of Glendale, Whittier, Bell Gardens, Monrovia, Redwood City, Riverside, Burbank, Brea and Santa Cruz that have been adopted by their respective legislative bodies. In many of these cities and we would recommend that Arcadia Redevelopment Agency consider this, the rules and regulations prepared have been comprehensive for all displacing entities in the city, including the city,agency and housing authority.We constantly monitor changes to the law to ensure that our rules and regulations meet the latest legislative changes. The rules and regulations developed by PRC would be revised to reflect any specific requirements, needs or conditions imposed by the Agency and City. Upon approval of the. rules and regulations, informational brochures for residential and business occupants will be prepared which will reflect the requirements and procedures developed above. These informational brochures will be concise, yet informative. If the Agency would like, these brochures can be provided in Spanish as well. Page 2 of 4 • 3. Personnel and Resumes The resumes of all key relocation personnel have been included in the SOQ, Section XI. In terms of Project assignment for the Tasks outlined in the Agency RFQ. Barry McDaniel, Vice President, would act as the Project Manger and would be the person directly responsible for the drafting of the rules and regulations, as well as, the informational brochures. Mr. McDaniel will be available to attend meetings, develop budgets and provide guidance to Agency staff. Should it become necessary to provide relocation assistance services to displaced residential or business occupants, PRC would assign a senior associate and the additional relocation specialists depending on the scope, size and timing of the project. Susan Teitel, Julia Miranda and Georgia Marquis , all senior associates, are currently providing assistance to the adjacent cities of Burbank, Glendale, Monrovia, Duarte, Pasadena, El Monte, and Pico Rivera. One of the three would be selected to work directly with Agency staff. • 4. References The following are references for work performed by the key PRC personnel identified above. Mr. Derrill Quaschnick Ms.Susan Evans - Assistant Redevelopment Director Assistant Executive Director City of Glendale City of Burbank 633 East Broadway, Room 201 275 E. Olive Avenue Glendale, California 91206-4387 Burbank, California 91510 (818) 956-2005 (818) 238-5180 Ms. Cell Cirillo Mr. Matthew Fertal Redevelopment Director Community Development Director City of Santa Cruz City of Garden Grove 323 Church Street 11222 Acacia Parkway Santa Cruz, California 95060 Garden Grove, California 92640 (831)420-5150 (714) 741-5127 Mr. Glen Cox Ms. Beverly McKay Assistant Executive Director Community Development Analyst City of Monrovia Long Beach Redevelopment Agency 415 S. Ivy Avenue 333 West Ocean Boulevard Monrovia, California 91016 Long Beach, California 90802 (626) 932-5528 (562) 570-6872 Page 3 of 4 • • 5. Time Schedule We estimate that once a Notice to Proceed has been issued that the Rules and Regulations and the Informational Brochures, including Agency review, can be completed in two months, possibly sooner if the Agency has few changes. 6. Fee Schedule The estimated costs for undertaking Task 1 and hourly fees for providing general relocation consultation as identified in Task 2 are provided under separate cover and submitted concurrently with this Proposal. Pacific Relocation Consultants is pleased to submit the above information to the Arcadia Redevelopment Agency and welook forward to having an opportunity to work with Agency staff. If you have any questions regarding our proposal or would like further information, please do not hesitate to contact us at 562.590.8564. • Sincere , Barry R. cDaniel Vice President • Attachment (1) - Fee Proposal Under Separate Cover • Page 4 of 4 March 23, 1999 Peter Kinnahan Economic Development Administrator Arcadia Redevelopment Agency 240 West Huntington Drive • Arcadia, CA 91007. • RE: FEE SCHEDULE FOR PROPOSAL FOR RELOCATION SERVICES Dear Mr. Kinnahan: Pacific Relocation Consultants (PRC).is pleased to submit our proposed fee schedule for all tasks identified in your Request for Proposal for Relocation Services for the Arcadia Redevelopment Agency(Agency). ,4-0 4. •- - The fees for services requested in the RFP are as follows and incorporates herein by .reference our Proposal Letter and Statement of Qualifications PACIFIC . submitted under separate cover on this date. RELOCATION CONSULTANTS Task 1 Updated Relocation Regulations All work requested in the RFP for Task 1 will be undertaken for a fixed fee of '00WSUITE BROADWAY $4,000.00, including preparation of relocation rules and regulations and the LONG BEACH informational brochures. An original version of the rules and regulations and CALIFORNIA 90802-4432 Informational brochures and a copy on disc(formatted in Mircosoft Word 97)will TEL(562)590-8584 be provided to the Agency. Due to significant changes between the current) FAX(562)495-0889 p 9 Y� 9 9 currently adopted Agency guidelines and revised guidelines promulgated by the State, it • will. be virtually impossible to provide a marked up copy of your current guidelines. However, we will be able to provide a detailed memorandum that outlines and describes the significant differences between the two versions, so that the Agency staff will be able to understand what changes have been proposed. Task 2 - General Relocation Consultation All work described in Task 2 including preparation of budgets, attendance at meetings, and assistance in relocation program or project planning shall be billed monthly in accordance with the following current hourly rate schedule: Corporate Officer $110.00/per hour Senior Associate/Project Manager $90.00/per hour OTHER OFFICES Associate/Relocation Specialist $75.00/per hour OAKLAND Technical Support $50.00/per hour SACRAMENT D EGOO Administrative/Secretarial • $35.00/per hour • (800)400-RELO • A project maximum can be developed for a specific project should the Agency be required to provide relocation assistance to displaced persons. Should you have any questions regarding the proposed fee structure, please do not hesitate to contact us. Sincere) , Barry R. Daniel Vice President • Page 2 of 2 'ff"?' • ACORD, CERTIFICA . OF LIABILITY INSUF__ _NCE DATE(MM/DD/YY) 04/19/99 PRODUCER AICHER INSURANCE AGENCY THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION 1255 Prospect Avenue ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE P HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR Hermosa Beach, CA 90254 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE INSURED PACIFIC RELOCATION CONSULTANTS INSURER A: UNICARE INSURANCE COMPANY C //q pp 100 W. BROADWAY #300 INSURER B: fti E C E U S�!�p E LONG BEACH, CA 90802 INSURER C: APR Z 1999 E INSURER : � INSURER E: _,./.4/4144 COVERAGES Dultd1Oplllont OVERAGES S ivtt o Economic flnv fa;:,,.E1:ai lyn THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LIMITS LTR DATE(MM/DD/YYI DATE(MM/DD/YY) GENERAL LIABILITY EACH OCCURRENCE $ COMMERCIAL GENERAL LIABILITY FIRE DAMAGE(Any one fire) $ CLAIMS MADE OCCUR MED EXP(Any one person) $ PERSONAL&ADV INJURY $ GENERAL AGGREGATE $ GEN'LAGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG $ —7 POLICY PRO LOC JECT AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ ANY AUTO (Ea accident) ALL OWNED AUTOS BODILY INJURY $ SCHEDULED AUTOS (Per person) HIRED AUTOS BODILY INJURY • NON-OWNED AUTOS ff (Per accident) PROPERTY DAMAGE $ (Per accident) GARAGE LIABILITY AUTO ONLY-EA ACCIDENT $ ANY AUTO OTHER THAN EA ACC $ AUTO ONLY: AGG $ EXCESS LIABILITY EACH OCCURRENCE $ OCCUR CLAIMS MADE AGGREGATE - $ DEDUCTIBLE ,' RETENTION $ $ A_ . WORKERS COMPENSATION AND SD50-0598-12308 05/24/98 05/24/99 XTORYLITU OTH- ER EMPLOYERS'LIABILITY EL EACH ACCIDENT $ 1000000 EL DISEASE-EA EMPLOYEE $ 1000000 E.L.DISEASE-POLICYUMIT $ 1000000 OTHER DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS CERTIFICATE HOLDER ADDITIONAL INSURED;INSURER LETTER: CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BECANCELLED BEFORETHEEXPIRATION DATE T•EREOF,THE ISSUING INSURER WILL RV(99(FQ MAIL 3 0 DAYS WRITTEN ARCADIA REDEVELOPMENT AGENCY & NOTICE O THE CERTIFICATE HOLDER NAMED TO THE LEFT IRM){FMMQ(400d)XX.' CITY OF ARCADIA 240 W. HUNTINGTON DRIVE' "•)'' �X 004—:" �%` �*MK Ix$( 4M(IT$C �1QX)3(1X ARCADIA, CA 91007 AUT •- ED RE%•ESEN •T •E AIC_,• INA E IAGE Y, Mon Penman/Develpment Sery Dir ACORD 25-S(7/97) 0 0 D ORPORATION 1988 • IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. ACORD 25-S(7/97) ACORD _ OF LIA'iIL` TY INSUF ,-.NICE 04/(19/99 PRODUCER AICHER INSURANCE AGENCY THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION 1255 Prospect Avenue ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE P HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR Hermosa Beach, CA 90254 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE INSURED PACIFIC RELOCATION CONSULTANTS INSURER A: ROYAL SURPLUS LINES INSURANCE COMPANY 100 W. BROADWAY #300 INSURER B: LONG BEACH, CA 90802 INSURER C: • INSURER D: L��r., - Z I INSURER E: �{��(��C.'� COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABO E FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TypE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LIMITS LTR DATE(MM/DD/YY) DATE(MM/DD/YY) A GENERALLIABIUTY KZW 100242 05/24/98 05/24/99 EACH OCCURRENCE $ 1000000_ X COMMERCIAL GENERAL LIABILITY FIRE DAMAGE(Any one fire) $ 50000 _ CLAIMS MADE X OCCUR MED EXP(Any one person) $ 5000 _ PERSONAL&ADVINJURY $ 1000000 GENERAL AGGREGATE $ 2000000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGO $ 1000000 POLICY PRO- JECT JECT A AUTOMOBILE LIABILITY KZW 100242 08/22/98 05/24/99 COMBINED SINGLE LIMIT ANY AUTO (Ea accident) $ 1000000 ALL OWNED AUTOS BODILY INJURY SCHEDULED AUTOS (Per person) X HIRED AUTOS BODILY INJURY $ X NON-OWNED AUTOS (Per accident) PROPERTY DAMAGE (Per accident) GARAGE LIABILITY AUTO ONLY-EA ACCIDENT $ ANY AUTO OTHER THAN EA ACC $ AUTO ONLY: AGG $ EXCESS LIABILITY EACH OCCURRENCE $ OCCUR CLAIMS MADE AGGREGATE $ DEDUCTIBLE $ RETENTION $ $ WC WORKERS COMPENSATION AND TORY LIMIT- ER ER EMPLOYERS'LIABILITY EL EACH ACCIDENT $ E.L DISEASE-EA EMPLOYEE $ E.L DISEASE-POLICY LIMIT $ OTHER DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS THE AGENCY AND CITY OF ACADIA, THEIR OFFICERS AND EMPLOYEES ARE NAMED AS ADDITIONAL INSUREDS AS RESPECTS OPERATIONS OF THE NAMED INSURED. *30 DAYS, EXCEPT 10 DAYS FOR NON-PAYMENT OF PREMIUMS CERTIFICATE HOLDER X ADDITIONAL INSURED;INSURER LETTER: CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BECANCELLED BEFORETHE EXPIRATION DATE THEREOF,THE ISSUING INSURER WILL grigotinWAVIAIL * DAYS WRITTEN ARCADIA REDEVELOPMENT AGENCY & NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,IMAXIMMTMOMIXIX CITY OF ACADIA 240 W. HUNTINGTON DRIVE XVIWX •2j SKe RXIR9("!► PRIOXIX9i�J ,?1�9QD(17@�Cg4' 3H XDd'�CAR�€I'ITAXIX ARCADIA, CA 91007 XI X` j� X F AUTHORI D REP ESENT \ S. ON INC. Don Penman/Development Ser Dir ACORD 25-S(7/97) ©ACORD CORP ift N 1988 IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. ACORD 25-S(7/97) • 4 + , p IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. ACORD 25-S(7/97) 1 a ' ACORDTM CERTIFICA . ` OF LIABILITY INSUF1,NCE DATE(MM/DD/YY) 04/19/99 PRODUCER AICHER INSURANCE AGENCY THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION 1255 Prospect Avenue ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE P HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR Hermosa Beach, CA 90254 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE INSURED PACIFIC RELOCATION CONSULTANTS INSURER A: ROYAL SURPLUS LINES INSURANCE COMPANY 100 W. BROADWAY #300 INSURER B: LONG BEACH, CA 90802 INSURER C: // INSURER D: L/��, JJ INSURER E: '.71./ji(//L�/, COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSRI TYPE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LIMITS LTR _ DATE(MM/DD/YY) • DATE(MM/DD/YY) GENERAL LIABILITY EACH OCCURRENCE $ COMMERCIAL GENERAL LIABILITY FIRE DAMAGE(Any one fire) $ CLAIMS MADE OCCUR MED EXP(Any one person) $ PERSONAL&ADV INJURY $ GENERAL AGGREGATE $ GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG $ POLICY PRO- LOC JECT • AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ ANY AUTO (Ea accident) ALL OWNED AUTOS BODILY INJURY $ SCHEDULED AUTOS (Per person) HIRED AUTOS BODILY INJURY $ NON-OWNED AUTOS (Per accident) — PROPERTY DAMAGE (Per accident) GAR AGE LIABILITY AUTO ONLY-EA ACCIDENT $ ANY AUTO OTHER THAN EA ACC $ AUTO ONLY: AGG $ EXCESS LIABILITY EACH OCCURRENCE $ OCCUR CLAIMS MADE AGGREGATE $ DEDUCTIBLE $ RETENTION $ $ WORKERS COMPENSATION AND WC STATU- OTH- EMPLOYERS'LIABILITY TORY LIMITS I ER E.L EACH ACCIDENT $ E.L DISEASE-EA EMPLOYEE $ E.L DISEASE-POLICY LIMIT $ A OTHER PROFESSIONAL KZW 200137 05/24/98 05/24/99 1, 000, 000 EACH CLAIM ERRORS & OMISSION 2, 000, 000 EACH AGGREGATE DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS *30 DAYS, EXCEPT 10 DAYS FOR NON-PAYMENT OF PREMIUMS CERTIFICATE HOLDER ADDITIONAL INSURED;INSURER LETTER: CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BECANCELLED BEFORETHE EXPIRATION DATE THEREOF,THE ISSUING INSURER WILL I M" MAIL * DAYS WRITTEN ARCADIA REDEVELOPMENT AGENCY & NOTICE TO TH• ERTIFICATE HOLDER NAMED TO THE LEFT,VMXIMIXXCXLMigiXIML CITY OF ARCADIA 240 W. HUNTINGTON DRIVE ARCADIA, CA 91007 r;4 X AUTHO'' -a • P' SEN I• ON, INC Mon Penman/Development Sery Dir ACORD 25-S(7/97) ©ACORD COR TION 1988