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HomeMy WebLinkAboutItem 2e - Traffic Signal Improvements on Duarte Rd. DATE: May 2, 2017 TO: Honorable Mayor and City Council FROM: Jason Kruckeberg, Assistant City Manager/Development Services Director Philip A. Wray, Deputy Director of Development Services/City Engineer By: Kevin Merrill, Principal Civil Engineer SUBJECT: CONTRACT WITH CALIFORNIA PROFESSIONAL ENGINEERING, INC. FOR TRAFFIC SIGNAL IMPROVEMENTS ON DUARTE ROAD AT FIRST AND SECOND AVENUES IN THE AMOUNT OF $159,050 Recommendation: Approve SUMMARY The traffic signals on Duarte Road at the intersections of First Avenue and Second Avenue are in need of improvements, including protected/permissive left turn phases, new signal poles, re-wiring, new pedestrian push buttons, pedestrian countdown clocks, new street name signs, and new cabinets. It is recommended that the City Council approve, and authorize and direct the City Manager to execute a contract with California Professional Engineering, Inc. for traffic signal improvements on Duarte Road at First and Second Avenues in the amount of $159,050, and approve a 10% contingency. A copy of the proposed contract with California Professional Engineering, Inc. is attached. BACKGROUND The traffic signals on Duarte Road at the intersections of First Avenue and Second Avenue currently have no left-turn phases for First Avenue and Second Avenue. During certain times of the day, the traffic volumes on First Avenue and Second Avenue are high enough to cause extended delays of more than one signal cycle for drivers wishing to make left turns. This is an ideal condition for protected/permissive left turn phases, where a driver waiting to make a left turn gets a “protected” green arrow for a few seconds and then a “permissive” green ball for the balance of the phase. This is an efficient signal function that helps accommodate left turns through a range of traffic conditions during a normal day. The City maintains an inventory of protected/ permissive left turn traffic signal needs throughout the City, and these two intersections are the highest priorities, based not only on traffic volumes, but also on complaints. The Duarte Road Pavement Rehabilitation project from Santa Anita Avenue to Fifth Avenue was budgeted in Fiscal Year 2015-16, and was bid and awarded in December Traffic Signal Improvements on Duarte Road at First and Second Avenues May 2, 2017 Page 2 of 3 of 2016. As part of the budget, funding was included for traffic signal improvements. In addition to the protected/permissive left turn phases, other improvements were proposed to meet the latest standards, like pole replacements, re-wiring, pedestrian push buttons, pedestrian count-down clocks, street name sign, and cabinets. Plans were prepared for the traffic signal additions and modifications, and they were included in the bid documents for the Duarte Road Pavement Rehabilitation project as alternate bid items. Bids were received and opened in December of 2016. The costs for the alternate bid items in the low bid were higher than anticipated, and put the total cost over the budget. As a result, the alternate items were rejected, and the pavement portion was awarded. The traffic signal improvements were re-evaluated, and a few items were removed. These will be considered at a later date. The signal plans and specifications were then revised and prepared as a separate project, and advertised for bids in March 2017. DISCUSSION On April 11, 2017, four (4) bids were received for the traffic signal work, as follows: COMPANY BID AMOUNT California Professional Engineering, Inc. $159,050 Comet Electric, Inc. $163,822 DBX, Inc. $190,422 Belco Elecnor Group $215,510 The low bidder, California Professional Engineering, Inc., has the required license, and has successfully completed similar projects for the City in the past. A 10% contingency is requested for additional funding authority when evaluating potential needs or changes. The low bid, plus the 10% contingency, is within the remaining budget for this project. ENVIRONMENTAL IMPACT This project is considered a Class 1 exemption as defined in Section 15301(c) of the California Environmental Quality Act since the project consists of a minor alteration to an existing public facility. FISCAL IMPACT The Duarte Road Pavement Rehabilitation project was budgeted in the 2015-16 Capital Improvement Program at $800,000 from Proposition C funds. The design and Traffic Signal Improvements on Duarte Road at First and Second Avenues May 2, 2017 Page 3 of 3 construction expenditures and encumbrances to date are approximately $570,000. That project is substantially complete and there are no more anticipated expenses. The balance remaining in the budget is $230,000, which is sufficient to cover this traffic signal contract in the amount of $159,050, including a 10% contingency. RECOMMENDATION It is recommended that the City Council approve, and authorize and direct the City Manager to execute a contract with California Professional Engineering, Inc. for Traffic Signal Improvements on Duarte Road at First and Second Avenues in the amount of $159,050, with a 10% contingency. Attachment: Proposed Contract C ITY OF A RCADIA TRAFFICSIGNALPROJECT ROADATFIRSTAVENUEAND DUARTE ROADATSECONDAVENUE DUARTE NO.41854216 PROJECT BETWEEN CITY OF ARCADIA AND CALIFORNIA PROFESSIONAL ENGINEERING, INC. RVPUB\\DRD\\570015GB -STATE & LOCAL (505/507/660) (7/24/00) (PROJECT NO. 41854216) CONTRACT FOR THE CITY OF ARCADIA TRAFFICSIGNALPROJECT DUARTEROADATFIRSTAVENUEAND DUARTEROADATSECONDAVENUE PROJECTNO.41854216 1.P ARTIES AND D ATE. This Contract is made and entered into this ______ day of_________, 2017, by and between theCITY OF ARCADIA(hereinafter called the "Owner") and CALIFORNIA PROFESSIONAL ENGINEERING, INC.(hereinafter called the "Contractor"). 2.R ECITALS. 2.1The Owner is a charter City organized under the laws of the State of California, with power to contract for services necessary to achieve its purpose; 2.2Contractor, in response to a Notice Inviting Bids issued by Owner onMarch 2017, has submitted a bid proposal for construction theTraffic Signal Project –Duarte Road at First Avenue and Duarte Road at Second Avenue, Project No. 41854216, described in the Contract. 2.3Owner has duly opened and considered the Contractor's bid proposal, and duly awarded the bid to Contractor in accordance with the Notice Inviting Bids and the other Bid Documents, and has given written notice to Contractor on April 12, 2017. 2.4Contractor has obtained, and delivers concurrently herewith, Performance and Payment Bonds and evidences of insurance coverage as required by the Contract. ERMS. 3.T . 3.1Incorporation of Documents This Contract includes and hereby incorporates in full by reference the following documents, including all exhibits, drawings, specifications and documents therein, and attachments and addenda thereto: a.Notice Inviting Bids b.Instructions to Bidders c.Contract Bid Forms d.Contract e.Contract Appendix Part "A"-General Conditions Part "B" -Supplementary General Conditions Part "C" -Special Provisions Part "D" -Specifications Part "E" -Drawings (under separate cover) RVPUB\\DRD\\570015GB -STATE & LOCAL (505/507/660) (7/24/00) CONTRACT -1 (PROJECT NO. 41854216) Part “F”-Performance Bond Part “G”-Payment Bond Part “H”-Escrow Agreement for Security Deposits (optional) f.ADDENDUM NO. ______ dated _________________. The above documents, including the General Conditions, are an integral part of the Contract Documents. In addition to signing this Contract, Contractor shall initial this paragraph immediately below acknowledging that he or she has read, understood and agrees with all of the terms of the Contract Documents, including, but not limited to, provisions ofthe General Conditions relating to indemnification, insurance, standards of performance, termination, compensation and time of the essence performance. Contractor shall not disclaim knowledge of the meaning and effect of any term or provision of the Contract Documents, and agrees to strictly abide by their meaning and intent. In the event that Contractor fails to initial below, the Owner shall have the right to declare the Contract unexecuted and to award the Contract to another contractor in accordance with state law. ____________________________ Contractor’s Initials 3.2Contractor's Basic Obligation. Contractor promises and agrees, at its own cost and expense, to furnish to the Owner all labor, materials, tools, equipment, services, and incidental and customary work for the construction SIGNALPROJECT–DUARTEROADAT necessary to fully and adequately complete TRAFFIC FIRSTAVENUEANDDUARTEROADATSECONDAVENUE,PROJECTNO.41854216,including any alternates selected by the Owner, and all structures and facilities described in the Contract (hereinafter the "Work"), for a total of ONE HUNDRED FIFTY NINE THOUSAND FIFTY DOLLARS ANDZEROCENTS ($159,050.00), as specified in the Contract Bid Forms submittedby the Contractor in response to the above referenced Notice Inviting Bids. Such amount shall be subject to adjustment in accordance with the applicable terms of this Contract. All Work shall be subject to, and performed in accordance with the above referenced documents. 3.3Standard of Performance. Contractor shall perform all Work under this Contract in a skillful and workmanlike manner, and consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Contractor represents and maintains that it is skilled in the professional calling necessary to perform the Work. Contractor warrants that all employees and subcontractors shall have sufficient skill and experience to perform the Work assigned to them. Finally, Contractor further represents that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Work, and that such licenses and approvals shall be maintained throughout the term of this Contract. RVPUB\\DRD\\570015GB -STATE & LOCAL (505/507/660) (7/24/00) CONTRACT -2 (PROJECT NO. 41854216) 3.4Period of Performance. Contractor shall perform and complete all Work under this Contract within 30calendar days, beginning ten (10) calendar days after the date on which the Notice to Proceed is sent by the Owner to the Contractor. Moreover, Contractor shall perform its Work in strict accordance with any completion schedule, construction schedule or project milestones developed pursuant to provisions of the Contract, including but not limited to the Project Schedule located in the Specifications. Contractor agrees that if such Work is not completed within the aforementioned period and/or pursuant to any such completion schedule, construction schedule or project milestones developed pursuant to provisions of the Contract, including but not limited to the Project Schedule located in the Specifications, it is understood, acknowledged and agreed that the Owner will suffer damage. Pursuant to Government Code Section 53069.85, Contractor shall pay to the Owner as fixed and liquidated damages the sum of one Thousand Dollars ($1,000) per dayas provided by the applicable provisions of the General Conditions, found in Part "B" of the Contract Appendix. 3.5Owner's Basic Obligation. Owner agrees to engage and does hereby engage Contractor as an independent contractor to furnish all materials and to perform all Work according to the terms and conditions herein contained for the sum set forth above. Except as otherwise provided in the Contract, the Owner shall pay to Contractor, as full consideration for the satisfactory performance by the Contractor of the services and obligations required by this Contract, the above referenced compensation in accordance with compensation provisions set forth in the Contract. 3.6Contractor's Labor Certification. Contractor maintains that he is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Work. A certification form for this purpose is attached hereto as Exhibit “A” and incorporated herein by reference, and shall be executed simultaneously with this Contract. 3.7Attorneys' Fees. If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Contract, the prevailing party in such action shall be entitled to have and recover from the losing party reasonable attorneys' fees and all other costs of such action. 3.8Successors. The parties do for themselves, their heirs, executors, administrators, successors, and assigns agree to the full performance of all of the provisions contained in this Contract. Contractor may not either voluntarily or by action of law, assign any obligation assumed by Contractor hereunder without the prior written consent of the Owner. RVPUB\\DRD\\570015GB -STATE & LOCAL (505/507/660) (7/24/00) CONTRACT -3 (PROJECT NO. 41854216) 3.9Notices. All notices hereunder and communications regarding interpretation of the terms of the Agreement or changes thereto shall be provided by the mailing thereof by registered or certified mail, return receipt requested, postage prepaid and addressed as follows: ContractorSurety California Professional Engineering Inc.__________________________ 929 Otterbein Ave., Unit E__________________________ La Puente CA 91748__________________________ Attn:Van NguyenAttn:____________________ President____________________ : OwnerWith Copies To City of Arcadia__________________________ 240 West Huntington Drive__________________________ Arcadia CA 91007__________________________ Attn:Philip A. WrayAttn: ______________________ City Engineer Any notice so given shall be considered received by the other party three (3) days after deposit in the U.S. Mail, first class postage prepaid, addressed to the party at the above address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service. CONTRACTORCITY OF ARCADIA By:____________________________By:______________________________ NameDominic Lazzaretto, City Manager __________________________________________________________ TitleDate By:____________________________Attest: Name ____________________________By: ______________________________ TitleCity Clerk Tax I.D. Number:Contractor’s License: ____________________________Number______________________________ Number Class________________________________ Approved as to Form: By:______________________________ Stephen P. Deitsch, City Attorney CONTRACT -4 RVPUB\\DRD\\570015 GB -STATE & LOCAL (505/507/660) (7/24/00) (PROJECT NO. 41854216) EXHIBIT “A” CERTIFICATION LABOR CODE-SECTION 1861 I, the undersigned Contractor, am aware of the provisions of Section 3700 etseq. of the California Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of the Code. I agree to and will comply with such provisions before commencing the Work governed by this Contract. CONTRACTOR: Name of Contractor:CALIFORNIA PROFESSIONAL ENGINEERING, INC. By: Signature:__________________________ Name:__________________________ Title:__________________________ Date:__________________________ CONTRACT (EXHIBIT A) RVPUB\\DRD\\570015 GB -STATE & LOCAL (505/507/660) (7/24/00)