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HomeMy WebLinkAboutItem 2h - Extend Purchase Order with Western Water Works Supply Company for City's Water Distribution
Purchase Order Extension Brass Valves and Fittings
June 6, 2017
Page 1 of 2
DATE: June 6, 2017
TO: Honorable Mayor and City Council
FROM: Tom Tait, Public Works Services Director
By: John Corona, Interim Utilities Superintendent
SUBJECT: EXTENSION TO THE PURCHASE ORDER WITH WESTERN WATER
WORKS SUPPLY COMPANY FOR THE PURCHASE OF WATER
PIPELINE FITTINGS, BRASS VALVES, AND OTHER RELATED
ACCESSORIES FOR THE CITY’S WATER DISTRIBUTION SYSTEM IN
THE AMOUNT OF $107,000
Recommendation: Approve
SUMMARY
On June 16, 2015, the City Council approved a purchase order with Western Water
Works Supply Company for the purchase of water pipeline fittings, brass valves, and
other related accessories for the City’s water distribution system. Western Water Works
Supply Company is reaching the end of their purchase order contract and has submitted
a written offer to extend the existing purchase order for an additional year with no
increase in pricing. This is the second extension to the purchase order and all other
terms and conditions will remain the same.
Based on the excellent services provided by Western Water Works Supply Company, it
is recommended that the City Council authorize and direct the City Manager to approve
a one year extension to the purchase order with Western Water Works Supply
Company for the purchase of water pipeline fittings, brass valves, and other related
accessories for the City’s Water Distribution System in the amount of $107,000.
DISCUSSION
The City provides and maintains water services to nearly 56,000 residents through
approximately 14,000 meter service connections. The City’s warehouse is responsible
for the purchase and allocation of water pipeline fittings, brass valves, and other related
accessories used by City maintenance crews to repair and maintain the City’s water
distribution system. It is critical that the warehouse maintains the proper on-hand
inventory levels to prevent an interruption to the City’s water system.
Purchase Order Extension Brass Valves and Fittings
June 6, 2017
Page 2 of 2
On June 16, 2015, the City Council approved a purchase order with Western Water
Works Supply Company for the purchase of water pipeline fittings, brass valves, and
other related accessories for the City’s water distribution system. Western Water Works
Supply Company is reaching the end of their first purchase order contract extension and
has submitted a written offer to extend the existing purchase order for an additional year
with no increase in pricing. The contract language allows for annual contract extensions,
subject to City Council approval. Western Water Works Supply Company has provided
excellent service during the term of the contract.
FISCAL IMPACT
Funds in the amount of $107,000 have been budgeted in the Fiscal Year 2017-18 Water
Fund Operating Budget for the purchase of water pipeline fittings, brass valves, and
other related accessories for the City’s water distribution system.
RECOMMENDATION
It is recommended that the City Council approve a one year extension to the Purchase
Order with Western Water Works Supply Company for the purchase of water pipeline
fittings, brass valves, and other related accessories for the City’s Water Distribution
System in the amount of $107,000.