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HomeMy WebLinkAboutItem 2h - Extend Purchase Order with Western Water Works Supply Company for City's Water Distribution Purchase Order Extension Brass Valves and Fittings June 6, 2017 Page 1 of 2 DATE: June 6, 2017 TO: Honorable Mayor and City Council FROM: Tom Tait, Public Works Services Director By: John Corona, Interim Utilities Superintendent SUBJECT: EXTENSION TO THE PURCHASE ORDER WITH WESTERN WATER WORKS SUPPLY COMPANY FOR THE PURCHASE OF WATER PIPELINE FITTINGS, BRASS VALVES, AND OTHER RELATED ACCESSORIES FOR THE CITY’S WATER DISTRIBUTION SYSTEM IN THE AMOUNT OF $107,000 Recommendation: Approve SUMMARY On June 16, 2015, the City Council approved a purchase order with Western Water Works Supply Company for the purchase of water pipeline fittings, brass valves, and other related accessories for the City’s water distribution system. Western Water Works Supply Company is reaching the end of their purchase order contract and has submitted a written offer to extend the existing purchase order for an additional year with no increase in pricing. This is the second extension to the purchase order and all other terms and conditions will remain the same. Based on the excellent services provided by Western Water Works Supply Company, it is recommended that the City Council authorize and direct the City Manager to approve a one year extension to the purchase order with Western Water Works Supply Company for the purchase of water pipeline fittings, brass valves, and other related accessories for the City’s Water Distribution System in the amount of $107,000. DISCUSSION The City provides and maintains water services to nearly 56,000 residents through approximately 14,000 meter service connections. The City’s warehouse is responsible for the purchase and allocation of water pipeline fittings, brass valves, and other related accessories used by City maintenance crews to repair and maintain the City’s water distribution system. It is critical that the warehouse maintains the proper on-hand inventory levels to prevent an interruption to the City’s water system. Purchase Order Extension Brass Valves and Fittings June 6, 2017 Page 2 of 2 On June 16, 2015, the City Council approved a purchase order with Western Water Works Supply Company for the purchase of water pipeline fittings, brass valves, and other related accessories for the City’s water distribution system. Western Water Works Supply Company is reaching the end of their first purchase order contract extension and has submitted a written offer to extend the existing purchase order for an additional year with no increase in pricing. The contract language allows for annual contract extensions, subject to City Council approval. Western Water Works Supply Company has provided excellent service during the term of the contract. FISCAL IMPACT Funds in the amount of $107,000 have been budgeted in the Fiscal Year 2017-18 Water Fund Operating Budget for the purchase of water pipeline fittings, brass valves, and other related accessories for the City’s water distribution system. RECOMMENDATION It is recommended that the City Council approve a one year extension to the Purchase Order with Western Water Works Supply Company for the purchase of water pipeline fittings, brass valves, and other related accessories for the City’s Water Distribution System in the amount of $107,000.