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HomeMy WebLinkAboutAgenda - June 20, 2017 CITY OF ARCADIA City Council Regular Meeting Agenda Tuesday, June 20, 2017, 7:00 p.m. Location: City Council Chamber 240 W. Huntington Drive, Arcadia Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification or accommodation from the City Clerk at (626) 574-5455. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to the meeting. CALL TO ORDER INVOCATION Reverend Terry Keenan, The Santa Anita Church PLEDGE OF ALLEGIANCE ROLL CALL OF CITY COUNCIL MEMBERS Peter Amundson, Mayor Sho Tay, Mayor Pro Tem Tom Beck, Council Member Roger Chandler, Council Member April A. Verlato, Council Member REPORT FROM CITY ATTORNEY REGARDING CLOSED/STUDY SESSION ITEMS SUPPLEMENTAL INFORMATION FROM CITY MANAGER REGARDING AGENDA ITEMS MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE READING IN FULL PRESENTATIONS a. Presentation of Mayor’s Certificate of Commendation to CHOICESS in appreciation for support of the City of Arcadia Summer Movie Series. b. Presentation by Jason Farned, San Gabriel Valley Mosquito and Vector Control Public information Officer. c. Presentation by BikeSGV presenting framed 626 Golden Streets Event photo and final report to the City Council and staff. d. Presentation by the Friends of the Library of a monetary gift to the City of Arcadia for the Arcadia Public Library. e. Presentation by the Friends of the Arcadia Historical Society of a $1,000 scholarship to Arcadia Police Explorer Joseph Arredondo. APPOINTMENTS a. Appointments to City Boards and Commissions. Recommended Action: Make Appointments 1. PUBLIC HEARING Any person wishing to speak before the City Council on a public hearing item is asked to complete a Speaker Card noting the agenda item number and provide it to the City Clerk prior to the start of the public hearing. Separate and apart from the applicant (who may speak longer in the discretion of the City Council) each speaker is limited to five (5) minutes per person unless waived by the City Council. Under the Brown Act, the City Council is prohibited from discussing or taking action on any item not listed on the posted agenda. The applicant may additionally submit rebuttal comments, in the discretion of the City Council. You are hereby advised that should you desire to legally challenge in court or in an administrative proceeding any action taken by the City Council regarding any public hearing item, you may be limited to raising only those issues and objections you or someone else raised at the public hearing or in written correspondence delivered to the City Council at, or prior to, the public hearing. a. Resolution No. 7172 confirming the Engineer’s Report for the levy and collection of the Arcadia Citywide Lighting District No. 1 and the Associated Assessment Diagram; and ordering the levy and collection of assessments for Fiscal Year 2017-18, including an exemption under the California Environmental Quality Act (“CEQA”). Recommended Action: Adopt PUBLIC COMMENTS (5 minute time limit each speaker) Any person wishing to speak before the City Council is asked to complete a Speaker Card and provide it to the City Clerk prior to the start of the meeting. Each speaker is limited to five (5) minutes per person, unless waived by the City Council. Under the Brown Act, the City Council is prohibited from discussing or taking action on any item not listed on the posted agenda. REPORTS FROM MAYOR, CITY COUNCIL AND CITY CLERK (including reports from the City Council related to meetings attended at City expense \[AB 1234\]) 2. CONSENT CALENDAR All matters listed under the Consent Calendar are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless a member of the City Council, staff, or the public requests that a specific item be removed from the Consent Calendar for separate discussion and action. a. Special and Regular Meeting Minutes of June 6, 2017. Recommended Action: Approve b. Reject the low bid from Cedro Construction, Inc., and award a Contract to J. De Sigio Construction, Inc. for the Water Main Replacement Project in the amount of $302,000. Recommended Action: Approve c. Reject all bids received for Janitorial and Porter Services at Various City Facilities, and direct staff to re-bid, and approve a two month contract extension with ABM Services, Inc. in the amount of $52,437.06. Recommended Action: Approve d. Agreement for Services with the Arcadia Chamber of Commerce in the amount of $75,837. Recommended Action: Approve e. Agreement for Special Services with Liebert Cassidy Whitmore for Personnel Related Legal Services in an amount not to exceed $85,000. Recommended Action: Approve f. Professional Services Agreement with Studio Spectrum, Inc. for Video Production and Broadcast Services for City Council meetings in the amount of $30,600. Recommended Action: Approve g. Agreement for Claims Administration Services with AdminSure, Inc. for Workers’ Compensation Third Party Claims Administration Services in the amount of $321,792. Recommended Action: Approve h. Professional Services Agreement with G4S Secure Solutions, Inc. for Jail Services in the amount of $859,048.32. Recommended Action: Approve i. Professional Services Agreement with Range Maintenance Services, LLC. for Gun Range Maintenance Services in an amount not to exceed $52,140. Recommended Action: Approve j. Professional Services Agreement with RRM Design Group to update the City’s Architectural Design Guidelines, including those in Resolution No. 6770, in the amount of $77,139, including an exemption under the California Environmental Quality Act (“CEQA”). Recommended Action: Approve k. Extension to the Professional Services Agreement with Wittman Enterprises, LLC for Ambulance Billing and Collection Services in the amount of $94,600. Recommended Action: Approve l. Extension to the Purchase Order with All Star Fire Equipment for Structural Firefighting Coats and Pants in the amount not to exceed $35,000. Recommended Action: Approve m. Extension to the Contract with General Pump Company, Inc. for Unscheduled Maintenance and Emergency Repair of City Wells and Pumps in the amount of $79,000. Recommended Action: Approve n. Extension to the Professional Services Agreement with Executive Information Services (“EIS”) for PS.NET Public Safety Software System Support Services in the amount of $32,150. Recommended Action: Approve o. Extension to the Professional Services Agreement with Inter-Con Security Systems, Inc. for Official Parking Enforcement Services in the amount of $179,733. Recommended Action: Approve p. Purchase Order with Life-Assist, Inc. for the purchase of Paramedic Field Supplies in an amount not to exceed $75,000. Recommended Action: Approve q. Purchase Order with Rotolo Chevrolet, Inc. for the purchase of one 2017 Chevrolet Volt Hybrid vehicle in the amount of $37,258.23. Recommended Action: Approve r. Purchase Order with Superion, LLC for Financial System Software Maintenance in the amount of $38,100. Recommended Action: Approve s. Statement of Investment Policy for Fiscal Year 2017-18. Recommended Action: Approve t. Accept a gift of $40,000 from the Friends of the Arcadia Public Library for Programs, Collections, and Services for the Library. Recommended Action: Accept 3. CITY MANAGER a. The City of Arcadia Coyote Management Plan. Recommended Action: Adopt ADJOURNMENT The City Council will adjourn this meeting to July 18, 2017, 6:00 p.m. in the City Council Conference Room. Welcome to the Arcadia City Council Meeting! The City Council encourages public participation, and invites you to share your views on City business. MEETINGS: Regular Meetings of the City Council are held on the first and third Tuesday of each month at 7:00 p.m. in City Council Chambers. A full City Council agenda packet with all backup information is available at City Hall, the Arcadia Library, and on the City’s website at www.ArcadiaCa.gov. Copies of individual Agenda Reports are available via email upon request (CityClerkGeneralMailbox@ArcadiaCa.gov). Documents distributed to a majority of the City Council after the posting of this agenda will be available for review at the Office of the City Clerk, 240 W. Huntington Drive, Arcadia, California. Live broadcasts and replays of the City Council Meetings are on cable television. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice as previously described. CITIZEN PARTICIPATION: Your participation is welcomed and invited at all City Council meetings. Time is reserved at each regular meeting for those in the audience who wish to address the City Council. The City requests that persons addressing the City Council refrain from making personal, slanderous, profane, or disruptive remarks. Where possible, please submit a Speaker Card to the City Clerk prior to your comments, or simply come to the podium when the Mayor asks for those who wish to speak, and state your name and address (optional) for the record. Please provide the City Clerk with a copy of any written materials used in your address to the City Council as well as 10 copies of any printed materials you would like distributed to the City Council. The use of City equipment for presentations is not permitted. MATTERS NOT ON THE AGENDA should be presented during the time designated as “PUBLIC COMMENTS.” In general, each speaker will be given five (5) minutes to address the City Council; however, the Mayor, at his/her discretion, may shorten the speaking time limit to allow all speakers time to address the City Council. By State law, the City Council may not discuss or vote on items not on the agenda. The matter will automatically be referred to staff for appropriate action or response or will be placed on the agenda of a future meeting. MATTERS ON THE AGENDA should be addressed when the City Council considers that item. Please indicate the Agenda Item Numbers(s) on the Speaker Card. Your name will be called at the appropriate time and you may proceed with your presentation within the five (5) minute time frame. The Mayor, at his/her discretion, may shorten the speaking time limit to allow all speakers to address the City Council. PUBLIC HEARINGS AND APPEALS are items scheduled for which public input is either required or desired. Separate and apart from the applicant (who may speak longer in the discretion of the City Council), speakers shall be limited to five (5) minutes per person. The Mayor, at his/her discretion, may shorten the speaking time limit to allow all speakers to address the City Council. The applicant may additionally submit rebuttal comments. AGENDA ITEMS: The Agenda contains the regular order of business of the City Council. Items on the Agenda have generally been reviewed and investigated by the City Staff in advance of the meeting so that the City Council can be fully informed about a matter before making its decision. CONSENT CALENDAR: Items listed on the Consent Calendar are considered to be routine by the City Council and will be acted upon by one motion. There will be no separate discussion on these items unless a member of the City Council, Staff, or the public so requests. In this event, the item will be removed from the Consent Calendar and considered and acted on separately. DECORUM: While members of the public are free to level criticism of City policies and the action(s) or proposed action(s) of the City Council or its members, members of the public may not engage in behavior that is disruptive to the orderly conduct of the proceedings, including but not limited to, conduct that prevents other members of the audience from being heard when it is their opportunity to speak or which prevents members of the audience from hearing or seeing the proceedings. Members of the public may not threaten any person with physical harm or act in a manner that may reasonably be interpreted as an imminent threat of physical harm. All persons attending the meeting are expected to adhere to the City’s policy barring harassment based upon a person’s race, religious creed, color, national origin, ancestry, physical handicap, medical condition, marital status, gender, sexual orientation, or age. The Chief of Police, or such member or members of the Police Department, shall serve as the Sergeant-at-Arms of the City Council meeting. The Sergeant-at-Arms shall carry out all orders and instructions given by the presiding official for the purpose of maintaining order and decorum at the meeting. Any person who violates the order and decorum of the meeting may be placed under arrest and such person may be prosecuted under the provisions of Penal Code Section 403 or applicable Arcadia Municipal Code section.