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HomeMy WebLinkAboutItem 2d - Agreement for Services with the Arcadia Chamber of Commerce DATE: June 20, 2017 TO: Honorable Mayor and City Council FROM: Jason Kruckeberg, Assistant City Manager/Development Services Director By: Tim Schwehr, Economic Development Analyst SUBJECT: AGREEMENT FOR SERVICES WITH THE ARCADIA CHAMBER OF COMMERCE IN THE AMOUNT OF $75,837 Recommendation: Approve SUMMARY The Arcadia Chamber of Commerce (“Chamber”) provides programming and activities that benefit its members and the business community. The City of Arcadia and the Chamber execute an annual Agreement for Services (“Agreement”). As proposed, in the Agreement for Fiscal Year 2017-18, the City will provide the Chamber with $75,837 for its efforts on behalf of the business community, and to complement the City’s marketing activities. It is recommended that the City Council approve, and authorize and direct the City Manager to execute, the Agreement for Services with the Arcadia Chamber of Commerce for Fiscal Year 2017-18 in the amount of $75,837. BACKGROUND The Chamber and the City have long cooperated concerning issues and projects of mutual interest to the Arcadia civic and business community. As part of this mutual cooperation, the City enters into an annual Agreement for Services with the Chamber to provide public relations, business development, and government/legislative services in support of the Arcadia business community and Economic Development. For many years, the Agreement for Services with the Chamber of Commerce had been set at $72,000 with no annual increase built-in for inflation. In 2015, the budget was increased to $73,761 and it was agreed that future Chamber of Commerce budgets would be tied to annual CPI increases. In 2016, the Chamber Budget was increased to $74,430 based on a CPI increase of 0.91% for the previous year. In addition to the annual payment, the Chamber also utilizes the City-owned property at 388 West Huntington Drive for its offices. The current lease with the Chamber was approved in December 2016 and will be up for renewal in December 2021. Agreement for Services with the Chamber of Commerce June 20, 2017 Page 2 of 4 In February 2016, Karen Mac Nair was named the new Arcadia Chamber CEO. Since that time, Ms. Mac Nair and her staff have implemented a number of exciting changes to the Chamber’s website, social media presence, branding and marketing efforts, member events, and business assistance and outreach programs. The Chamber Summary Report included as Attachment “A” highlights some of these changes as well as the many successful events and programs implemented by Ms. Mac Nair’s predecessors that continue today. City Staff has a very strong working relationship with Ms. Mac Nair and the Chamber Staff, and in the coming year will continue collaborating with them on business events, outreach, and assistance efforts. DISCUSSION The Chamber of Commerce offers a variety of important services to the business community in Arcadia, including:  Providing reference and referral information about the City to brokers, realtors, merchants, business operators, and interested public.  Communicating frequently via e-mail with Constant Contact monthly event calendars and weekly event reminders, and regular website updates.  Utilizing new media, including Facebook, Twitter, and Instagram, to expand outreach for events, including mixers, business breakfasts, and ribbon cuttings.  Promoting and managing the annual Taste of Arcadia event, which has become a signature event for the City.  Developing and operating an annual business expo.  Organizing and providing staff support for the monthly Community Connection & Coffee meeting, Ambassadors meeting, Taste of Arcadia Committee, Business Networking Breakfasts, and business mixers.  Working with and supporting the Downtown Arcadia Improvement Association (“DAIA”), including with various planning activities and events held in the Downtown.  For the monthly Business Networking Breakfasts, the Chamber names a business icon that gets honored for its longevity in Arcadia, and has a business or non-profit member speak about a topic of interest to the attendees. Agreement for Services with the Chamber of Commerce June 20, 2017 Page 3 of 4  The Chamber participates with the City on business visits to learn about the different businesses in Arcadia, and provide the business owner with contact information and services available through the City and the Chamber.  The Chamber coordinates with the City on retail recruitment and targeted economic development opportunities. A detailed summary of the Chamber’s accomplishments during Fiscal Year 2016-17 is included as Attachment “A”; the Chamber’s annual financial reporting is included as Attachment “B”; and the Agreement for Services with the Chamber for Fiscal Year 2017- 18 is included as Attachment “C”. The Agreement provides for annual financial support from the City, and includes an exhibit that further details the Chamber’s services to and for the City. The Proposed Agreement includes a CPI increase of 1.89% based on the U.S. Department of Labor Consumer Price Index increase for the Los Angeles-Riverside- Orange Co. Region for the 2016 calendar year. This amounts to a total of $1,407 added to the Agreement as compared to the previous Fiscal Year. FISCAL IMPACT A total of $76,000 is included in the proposed Fiscal Year 2017-18 General Fund Budget for the Annual Agreement for Services with the Chamber. Adequate funds are available to cover the costs in budget. The City also provides below market rent for the City-owned Chamber offices at a rate of $400 per month; the current at-market rate is estimated to be $3,800 per month for a 1,900 square-foot office in central Arcadia. RECOMMENDATION It is recommended that the City Council approve, and authorize and direct the City Manager to execute an Agreement for Services with the Arcadia Chamber of Commerce in the amount of $75,837. Agreement for Services with the Chamber of Commerce June 20, 2017 Page 4 of 4 Attachments: A – Chamber Mission Statement B – Chamber Statement of Activity (July 2016 through April 2017) C – Agreement for Services for Fiscal Year 2017-18 Mission Statement To play a critical and integral role in maintaining a healthy business environment, contributing to the economic growth of the members, the city, July 2016 to June 2017 Public Relations Rebranding In 2016 and working into 2017, the Chamber committed to an updated logo, providing a cleaner, more modern standout appearance. Marketing materials were then created as companion pieces to help promote the Chamber on a whole. Materials included business cards, stationary, etc. New plaques were also created with a colorful peacock design, which were then actively handed out to members throughout the year, providing more personal interaction between Chamber staff and volunteers, and more importantly between the Ambassador committee and Chamber members. Website Analytics: Most reads per day: 2020 Most visited day: 1366 Visitors per month: avg. 10,000 Reads per month: avg. 15,000 In line with this, the website updates also promote community interaction, mainly in creating a Community Calendar, wherein the Chamber can post events for members in yet another outlet, to build a wider overall reach. City events are also included, provided by the Community Center, Gilb Museum, City staff, etc. Website updates were completed in April 2017, with a new layout, designed to be more user friendly and easily navigated. Members can now purchase and renew membership online, as well as buy tickets and RSVP to events. Members were encouraged to look through their directory pages and provide updated info and material. A new member page highlights new comers, updated each month with links to individual web pages. Plus, visitors can now translate the website into 12 different languages with the click of a button. Social Media Social media has also been a focus, bringing the social media presence now includes Instagram, along with an expanded Facebook and Twitter audience. Member shares and tags have been increased and, with the Chamber being much more active, the overall Facebook and Twitter likes have grown. The Chamber also provides sharing photos and info on events while they are also sent this year to all members and Constant Contact followers - http://chambervideocards.com/arcadia/. Facebook likes started the year on July 2016 at 979 and ended as of May 9, 2017 at 1330. Reach per month averages 8000. Twitter followers are 909 this shows a growth of 44 followers over 6 months, with 637 total likes as of May 9,2017. Instagram was newly introduced for the Chamber in 2016, starting with 87 followers as of June 30, 2016 and ending the year on May 10, 2017 with 251. Constant Contact subscriber numbers grew by 78 subscribers over the last 6 months to reach a total of 2860 by May 10, 2017. Committees Committees were also a focus, encouraging teams to be more actively engaging with the community and members. They attend regular meetings, with a focus on growth and all sharing the same message and information, to create a more cohesive Chamber. The Ambassador team has grown, recently adding five new members. New Ambassador Chair, John Sun of Budget Blinds San Gabriel implemented a fun system where Ambassadors can gain points throughout the year by attending Chamber events, with prizes to be awarded to the winner. 2017 voted to update the Chamber By-laws. These updates will help the Chamber Board run smoothly and be more effective in the community. Member Events Networking Breakfast Sponsored by Rose Hills Memorial Park, who have committed to sponsoring again in 2017, and held monthly, alternating between the DoubleTree and Embassy Suites, the Networking Breakfasts provide members an opportunity to connect over breakfast, build business, promote thems. Typical attendance averages 65 people, and the residents at the Arcadia Gardens Retirement Hotel, Movers for Moms, and Toys for Tots. The variety of different subjects and speakers allow guests to interact in varying manners each time, with Talk Time being a popular event, wherein guests can communicate and share on a variety of topics that help drive conversation. Mixers Also, held monthly, mixers were rebranded as The MIX in 2016 and showcase a different venue each month, providing multiple Chamber members an opportunity to promote their venue. Typically attended by a wide variety and number of guests, The MIX provides networking activities in a more casual environment. Love Lunch Love Lunches are also held monthly. Sponsored by Hart, Mieras & Morris for 2016, lunches allow members throughout the San Gabriel Valley the opportunity to promote their business and encourage guests to try new things, all while having the chance to network with each other. The casual environment and earlier time period bring a different crowd and feel to this event overall. Love Lunches generally are attended by 25 to 30 guests, with people coming and going as they please, which helps build overall numbers. New Member Orientation Done bi-monthly and divided between the Chamber conference room and The Executive Factor offices, the New Member Orientation gives members, both new and old, a chance to find out Attended by an average of 25 guests, with food and drinks provided, guests are encouraged to ask questions and interact with the Chamber staff to get the most out of their membership. Ribbon Cuttings As needed, members contact the Chamber for a ribbon cutting to celebrate a grand opening, specific event, or milestone for that particular member. This provides the member with an opportunity to promote their business in a unique way, bringing together members of the community along with legislative reps, who generally present certification the member can display. Ribbon cuttings are attended anywhere from 20 to 100s of people, depending. Community Connection (formerly Government Affairs) To help engage community and boost participation, Government Affairs was rebranded as Community Connection and Coffee. The average number of attendees is 20 people, who can listen to speakers and various topics that affect the community. 10 total meetings took place during this time, and topics included as the San Gabriel Mountains National Monument, the Municipal Stormwater Cup, Metro Gold Line expansion projects, Downtown Arcadia, MAD Town Council, earthquake safety, and information on employee benefits. Business Award Breakfast The 2016 Business Awards were held at the DoubleTree on st June 21 to honor the best of the Chamber community. Those honored were John Villa of Dance Syndicate of New Member of Year, Naomi Briones of Embassy Suites for Business Person of the Year, John Sun of Budget Blinds for the Chamber Service Award, and Andrew Gregson and Hart, Mieras & Morris for Business of the Year. Chamber President, Vicki Knight of Century Rooter Service and Plumbing, Viola Van from Mejia from Supervisor An recognize the esteemed guests. Lunch and Learn th The first Lunch and Learn was held on October 19, 2016 at the Executive Factor, with food provided by Chamber member, Carmen helped members and non-members alike gather information on how to improve their business using social media and the internet in general. Past Chamber president, Andrew Gregson hosted. A representative from APD recently provided updates on new payroll regulations and laws in April. State of the City In 2017, the State of the City was held as a separate event from the Planning Conference, with speeches given from the Mayor of Arcadia, Tom Beck, Police Chief Bob Guthrie, and others. Statistics of the City were provided, including housing and crime rates, along with economic development and some exciting new projects. Installation Dinner The 2017 Installation Dinner was held at Santa Anita Park in the Club House with a beautiful view of the San Gabriel Mountains. 150 people filled the seats and welcomed in the new Board of Directors. Guests also celebrated Citizen of the Year, Gene Glasco, honored for his commitment to the City and veterans, and Corporate Fasching in attendance. George was recognized for spearheading s Windmill, among many other achievements. Planning Conference th The Chamber held a planning conference on May 12 at the Arcadia Association of Realtors, where members of the Board and Ambassador team filled the AAR conference Using teamwork, SWOT analyses and networking techniques, the group chatted and discussed various ways they felt the Chamber could improve but also noted areas Chamber members are enjoying or seem happy with in their current state. With the help of the members of these two teams, the Chamber hopes to take the information shared from all parties and use it on its path to excellence. Chamber Coffee Hour th On May 12, the Chamber and Foothill Credit Union joined together for the first ever coffee hour, attended by around 25 guests. Guests enjoyed a Parsian themed breakfast, complete with croissants and French décor. The Chamber hopes to make this a reoccurring event, utilizing different venues with different themes, giving different members a chance to showcase their venue in a new way. Business Development The Chamber paired attention to their 2016 event, held at th Santa Anita Park on November 4 and th 5. Promo opportunities included cutting the ribbon on countdown clock, which was placed on the corner of Huntington and Holly, behind the Chamber building. Chamber staff put together an insert of local restaurants, which was distributed to hotels and r, complete planning process for the Zenyatta festival, held in Downtown Arcadia, and staff volunteered at the event itself. The Chamber also attended the opening of Wes Business Showcase has also been added to in the Center Court. Taste of Arcadia th Taste of Arcadia 2016 was held on September 26 and invited businesses and food vendors from the local community to come and highlight themselves to a captive audience. With the LA County Arboretum as the backdrop, guests tasted bites from 48 food vendors and received info from 40 businesses. The night offered not only food and business, but entertainment as well, with a four-piece band in Memphis Mike and the Swinging 8 Balls, songwriter Katie Ferrara, and DJ -Busch, who brought three of their brews and handed out free Sella A Business Showcase will be duplicated in a smaller scale at Westfield Santa Anita in spring. Continuing Community Improvement To continue the relationship between the City, the Chamber and the overall community, Chamber CEO Karen Mac Nair has collaborated with st Development Analyst. Together, they have been walking 1 Avenue and Huntington Drive in the Downtown area, and Baldwin Avenue to engage small businesses, answering questions, taking comments, or offering assistance from the Chamber. The Chamber itself also promoted Small Business Saturday, with Chamber staff providing storefronts with materials to display, such as posters, balloons, and flags. highlighting such things as water Dinner. CEO Karen Mac Nair has also assisted the Arcadia Improvement Association downtown board in the execution of the Patriotic Festival, Pokémon Go Lure Fest, and Holiday Market, as well as joining the Executive Board as treasurer. Looking Ahead 2017 Plans for the future include: July retention/new member drive joinourchamber.org, booth at Largest Mixer, Chamber booth at Movies/Concerts in the Park, partnering in Downtown Patriotic Festival August Business Awards Breakfast September Taste of Arcadia on the 25th, new printed directory/map October staff and Ambassador community visits, walking the town, meeting new members, encouraging new businesses to get involved, passing out plaques, etc. November update of Database System December Holiday MIX, Downtown Holiday Market Upcoming Chamber Events Love Lunch July FrontRunner tri-Chamber with Sierra Madre and Altadena August EMC Seafood October Din Tai Fung November The MIX July Hilton Garden Inn July special edition Methodist Hospital August October Custom Comfort pajama party November Foothill Credit Union December Christmas Party Member Orientation thth July 19 and October 18 Lunch and Learn thth August 16 and November 15 Community Connection and Coffee Dark for July and August, September Taste of Arcadia, October Pasadena Humane Society  ")'"$9:";<= $>?$9>;;= = @55A,AB5$C($95DED5F G!#*$./0H$6$I '#$./01 TOTAL REVENUE 4016 Total Member Dues 4010 Member Dues22,985.00 Business Member Dues23,905.00 Home Based Business Member Dues1,665.00 Non-Profit Member Dues1,380.00 Resident Member Dues1,265.00 Total 4010 Member Dues51,200.00 4015 Community Builder Membership24,166.68 4020 New Member Dues16,055.00 Business New Member Dues10,445.00 Home Based Business New Member Dues2,150.00 Non-Profit New Member Dues675.00 Resident New Member Dues115.00 Total 4020 New Member Dues29,440.00 Total 4016 Total Member Dues104,806.68 4031 Networking Breakfast8,075.00 40315 Networking Breakfast Sponsor3,025.00 Total 4031 Networking Breakfast11,100.00 4032 Award & Installation Dinner5,870.00 40325 Advertising Inc - Awards Dinner150.00 40327 Awards Dinner Sponsor1,000.00 Total 4032 Award & Installation Dinner7,020.00 4033 Business Awards Breakfast 40335 Business Awards Event Sponsor0.00 Total 4033 Business Awards Breakfast0.00 4037 Member Orientation - Lunch & Learn Sponsor1,010.00 4041 Chamber Entertainment Sponsor666.68 4047 State of the City Sponsor2,500.00 4052 City of Arcadia62,025.00 4053 All Access Pass2,829.15 4061 Taste of Arcadia Revenues250.00 4063 Sponsorships-TofA0.00 4063b Sponsorships - TofA 1st half FY12,900.00 4063c Sponsorships - TofA 2nd half FY22,853.00 Total 4063 Sponsorships-TofA35,753.00 4064 Ticket Sales-TofA0.00 4065 Individual Ticket Sales-TofA 4065b Individual Tkt Sale-1st half FY9,457.20 4065c Individual Tkt Sale-2nd half FY250.00 4065d Individual Tkt Sale-Next Year480.00 Total 4065 Individual Ticket Sales-TofA10,187.20 4066 Online Ticket Sales-TofA  !"#$%"&'&$$( ')"*+$,"*$-+$./01$/23/0$,$4,561 $$078 TOTAL 4066a Online Tkt Sales - 1st half FY9,741.00 4066b Online Tkt Sales - 2nd half FY1,723.00 Total 4066 Online Ticket Sales-TofA11,464.00 4068 Table Sales-TofA 4068a Table Sales - 1st half FY8,000.00 4068b Table Sales - 2nd half FY4,598.00 Total 4068 Table Sales-TofA12,598.00 Total 4064 Ticket Sales-TofA34,249.20 4069 Business Showcase - TofA0.00 4069a Business Showcase - 1st half FY1,846.00 4069b Business Showcase - 2nd half FY3,989.00 4069c Business Showcase - Next Year747.00 4069d Business Showcase - Auto1,897.00 Total 4069 Business Showcase - TofA8,479.00 Total 4061 Taste of Arcadia Revenues78,731.20 4080 Income - Other990.31 4082 Boardroom Rental6,032.50 4083 Conference Room Sponsorship2,000.00 Total 4082 Boardroom Rental8,032.50 4084 Certificate of Origin400.00 Total 4080 Income - Other9,422.81 4090 Interest Income3.70 4100 Advertising Income3,500.00 Services0.00 Total Revenue$283,615.22 COST OF GOODS SOLD 4031a Networking Breakfast Expenses9,874.98 4032a Award & Installation Dinner Exp7,715.00 40695 TOA Expenses 40695a Bank Charges897.38 40695b Supportive Services575.00 40695d Advertising1,866.55 40695f Entertainment1,000.00 40695g TofA Equipment Rental32,444.19 40695h Food and Wine582.63 40695i Permits and Licenses240.00 40695j Printing6,730.75 40695k Supplies12,263.37 40695m Location Rental1,000.00 Total 40695 TOA Expenses57,599.87 Total Cost of Goods Sold$75,189.85 GROSS PROFIT$208,425.37 EXPENDITURES 6000 Labor Expenses 6001 Gross Salaries & Wages97,712.51 6002 Employer Payroll Tax Expense9,786.68 6003 Payroll Service1,173.14 6004 Contract Labor13,100.00  !"#$%"&'&$$( ')"*+$,"*$-+$./01$/23/0$,$4,561 $$.78 TOTAL 60041 Commissions16,627.50 Total 6004 Contract Labor29,727.50 6005 Er Retirement Contribution0.00 6006 Insurance-Health4,000.00 6007 Workmans Comp Ins1,462.66 Total 6000 Labor Expenses143,862.49 6200 Occupancy Costs 6201 Rent4,000.00 6202 Property Taxes-510.03 6203 Utilities6,872.78 6204 Bldg Repairs & Maintenance236.00 6205 Custodian1,760.00 Total 6200 Occupancy Costs12,358.75 6300 Insurance0.01 6303 Umbrella Policy1,893.32 6304 Director & Officers ins925.16 Total 6300 Insurance2,818.49 6350 Telephone / Internet / Email3,601.72 6360 Postage and Delivery1,271.52 6400 Printing Expenses673.96 6402 Printing & Reproduction1,425.54 Total 6400 Printing Expenses2,099.50 6405 Donations70.00 6411 Equipment Rental4,493.42 6420 Accounting & Legal23,023.88 6430 Dues and Subscriptions1,544.47 6510 Stationery & Supplies3,822.50 6520 Hospitality6,967.74 6525 Meals & Entertainment1,375.63 6530 Computer Supplies1,636.31 6540 Computer / Website Maintenance8,999.02 6620 Advertising/Promo/Website8,585.61 6640 Event Expenses315.37 6700 Automobile Expense1,182.57 6710 Gifts & Flowers75.00 6720 Licenses & Permits11.00 6730 Bank & CC Charges1,727.68 6735 QuickBooks Payments Fees398.16 Total 6730 Bank & CC Charges2,125.84 6740 - Income Tax10.00 6800 Miscellaneous89.19 Total Expenditures$230,340.02 NET OPERATING REVENUE$ -21,914.65 OTHER REVENUE 7011 Visionary Fund Income3,385.00 7015 Electronic Sign Display 7015a Love Lunch Sponsor833.32 Total 7015 Electronic Sign Display833.32  !"#$%"&'&$$( ')"*+$,"*$-+$./01$/23/0$,$4,561 $$J78 TOTAL 7016 Electronic Sign Sponsorship3,916.68 Total Other Revenue$8,135.00 OTHER EXPENDITURES 7070 Electronic Sign Expenses6,614.54 Total Other Expenditures$6,614.54 NET OTHER REVENUE$1,520.46 NET REVENUE$ -20,394.19  !"#$%"&'&$$( ')"*+$,"*$-+$./01$/23/0$,$4,561 $$878  ")'"$9:";<= $>?$9>;;= = %@A4B5$CDE$95@FD3$./01$(GHB9D5$6$(I01$JKF L!#*$./0M$6$N '#$./01 TOTAL ACTUALBUDGETOVER BUDGET% OF BUDGET REVENUE 4016 Total Member Dues 4010 Member Dues22,985.0024,000.00-1,015.0095.77 % Business Member Dues23,905.0023,905.00 Home Based Business Member Dues1,665.001,665.00 Non-Profit Member Dues1,380.001,380.00 Resident Member Dues1,265.001,265.00 Total 4010 Member Dues51,200.0024,000.0027,200.00213.33 % 4015 Community Builder Membership24,166.689,666.6814,500.00250.00 % 4020 New Member Dues16,055.0014,400.001,655.00111.49 % Business New Member Dues10,445.0010,445.00 Home Based Business New Member Dues2,150.002,150.00 Non-Profit New Member Dues675.00675.00 Resident New Member Dues115.00115.00 Total 4020 New Member Dues29,440.0014,400.0015,040.00204.44 % Total 4016 Total Member Dues104,806.6848,066.6856,740.00218.04 % 4031 Networking Breakfast8,075.003,600.004,475.00224.31 % 40315 Networking Breakfast Sponsor3,025.002,000.001,025.00151.25 % Total 4031 Networking Breakfast11,100.005,600.005,500.00198.21 % 4032 Award & Installation Dinner5,870.009,120.00-3,250.0064.36 % 40325 Advertising Inc - Awards Dinner150.00150.00 40327 Awards Dinner Sponsor1,000.005,000.00-4,000.0020.00 % Total 4032 Award & Installation Dinner7,020.0014,120.00-7,100.0049.72 % 4033 Business Awards Breakfast 40335 Business Awards Event Sponsor0.000.00 Total 4033 Business Awards Breakfast0.000.00 4037 Member Orientation - Lunch & Learn 1,010.001,010.00 Sponsor 4039 Community Connection Sponsorship1,733.32-1,733.32 4041 Chamber Entertainment Sponsor666.68833.32-166.6480.00 % 4042 eNewsletter Sponsor1,000.00-1,000.00 4043 Facebook Sponsor600.00-600.00 4046 Business Showcase Sponsor1,250.00-1,250.00 4047 State of the City Sponsor2,500.002,500.00 4052 City of Arcadia62,025.0024,810.0037,215.00250.00 % 4053 All Access Pass2,829.153,500.00-670.8580.83 % 4061 Taste of Arcadia Revenues250.00250.00 4063 Sponsorships-TofA0.000.00 4063b Sponsorships - TofA 1st half FY12,900.0012,900.00 4063c Sponsorships - TofA 2nd half FY22,853.0022,853.00 Total 4063 Sponsorships-TofA35,753.0035,753.00 4064 Ticket Sales-TofA0.000.00  !"#$%"&'&$$( ')"*+$,"*$-+$./01$/23/-$,$4,561 $$078 TOTAL ACTUALBUDGETOVER BUDGET% OF BUDGET 4065 Individual Ticket Sales-TofA 4065b Individual Tkt Sale-1st half FY9,457.209,457.20 4065c Individual Tkt Sale-2nd half FY250.00250.00 4065d Individual Tkt Sale-Next Year480.00480.00 Total 4065 Individual Ticket Sales-TofA10,187.2010,187.20 4066 Online Ticket Sales-TofA 4066a Online Tkt Sales - 1st half FY9,741.009,741.00 4066b Online Tkt Sales - 2nd half FY1,723.001,723.00 Total 4066 Online Ticket Sales-TofA11,464.0011,464.00 4068 Table Sales-TofA 4068a Table Sales - 1st half FY8,000.008,000.00 4068b Table Sales - 2nd half FY4,598.004,598.00 Total 4068 Table Sales-TofA12,598.0012,598.00 Total 4064 Ticket Sales-TofA34,249.2034,249.20 4069 Business Showcase - TofA0.000.00 4069a Business Showcase - 1st half FY1,846.001,846.00 4069b Business Showcase - 2nd half FY3,989.003,989.00 4069c Business Showcase - Next Year747.00747.00 4069d Business Showcase - Auto1,897.001,897.00 Total 4069 Business Showcase - TofA8,479.008,479.00 Total 4061 Taste of Arcadia Revenues78,731.2078,731.20 4080 Income - Other990.31990.31 4082 Boardroom Rental6,032.50840.005,192.50718.15 % 4083 Conference Room Sponsorship2,000.001,333.33666.67150.00 % Total 4082 Boardroom Rental8,032.502,173.335,859.17369.59 % 4084 Certificate of Origin400.00200.00200.00200.00 % Total 4080 Income - Other9,422.812,373.337,049.48397.03 % 4090 Interest Income3.703.70 4100 Advertising Income3,500.003,500.00 4051 Website Advertising2,392.00-2,392.00 Total 4100 Advertising Income3,500.002,392.001,108.00146.32 % Services0.000.00 Total Revenue$283,615.22$106,278.65$177,336.57266.86 % COST OF GOODS SOLD 4031a Networking Breakfast Expenses9,874.984,480.005,394.98220.42 % 4032a Award & Installation Dinner Exp7,715.0010,300.00-2,585.0074.90 % 40695 TOA Expenses 40695a Bank Charges897.38897.38 40695b Supportive Services575.00575.00 40695d Advertising1,866.551,866.55 40695f Entertainment1,000.001,000.00 40695g TofA Equipment Rental32,444.1932,444.19 40695h Food and Wine582.63582.63 40695i Permits and Licenses240.00240.00 40695j Printing6,730.756,730.75 40695k Supplies12,263.3712,263.37 40695m Location Rental1,000.001,000.00  !"#$%"&'&$$( ')"*+$,"*$-+$./01$/23/-$,$4,561 $$.78 TOTAL ACTUALBUDGETOVER BUDGET% OF BUDGET Total 40695 TOA Expenses57,599.8757,599.87 Total Cost of Goods Sold$75,189.85$14,780.00$60,409.85508.73 % GROSS PROFIT$208,425.37$91,498.65$116,926.72227.79 % EXPENDITURES 6000 Labor Expenses 6001 Gross Salaries & Wages97,712.5140,000.0057,712.51244.28 % 6002 Employer Payroll Tax Expense9,786.684,000.005,786.68244.67 % 6003 Payroll Service1,173.14332.48840.66352.85 % 6004 Contract Labor13,100.005,150.007,950.00254.37 % 60041 Commissions16,627.506,000.0010,627.50277.13 % Total 6004 Contract Labor29,727.5011,150.0018,577.50266.61 % 6005 Er Retirement Contribution0.00700.00-700.000.00 % 6006 Insurance-Health4,000.001,600.002,400.00250.00 % 6007 Workmans Comp Ins1,462.66393.001,069.66372.18 % Total 6000 Labor Expenses143,862.4958,175.4885,687.01247.29 % 6200 Occupancy Costs 6201 Rent4,000.001,600.002,400.00250.00 % 6202 Property Taxes-510.031,063.11-1,573.14-47.98 % 6203 Utilities6,872.782,450.004,422.78280.52 % 6204 Bldg Repairs & Maintenance236.00200.0036.00118.00 % 6205 Custodian1,760.00640.001,120.00275.00 % Total 6200 Occupancy Costs12,358.755,953.116,405.64207.60 % 6300 Insurance0.010.01 6303 Umbrella Policy1,893.32763.001,130.32248.14 % 6304 Director & Officers ins925.16370.00555.16250.04 % Total 6300 Insurance2,818.491,133.001,685.49248.76 % 6350 Telephone / Internet / Email3,601.721,260.002,341.72285.85 % 6360 Postage and Delivery1,271.52300.00971.52423.84 % 6400 Printing Expenses673.96896.20-222.2475.20 % 6402 Printing & Reproduction1,425.541,425.54 Total 6400 Printing Expenses2,099.50896.201,203.30234.27 % 6405 Donations70.0070.00 6411 Equipment Rental4,493.421,754.602,738.82256.09 % 6412 Equipment Repair0.000.00 6420 Accounting & Legal23,023.886,720.0016,303.88342.62 % 6430 Dues and Subscriptions1,544.47719.00825.47214.81 % 6500 Plaques & Awards442.49-442.49 6510 Stationery & Supplies3,822.501,600.002,222.50238.91 % 6520 Hospitality6,967.741,100.005,867.74633.43 % 6525 Meals & Entertainment1,375.63300.001,075.63458.54 % 6530 Computer Supplies1,636.31333.341,302.97490.88 % 6540 Computer / Website Maintenance8,999.023,294.005,705.02273.19 % 6620 Advertising/Promo/Website8,585.612,000.006,585.61429.28 % 6640 Event Expenses315.37315.37 6700 Automobile Expense1,182.57468.16714.41252.60 % 6710 Gifts & Flowers75.0075.00 6720 Licenses & Permits11.00350.00-339.003.14 %  !"#$%"&'&$$( ')"*+$,"*$-+$./01$/23/-$,$4,561 $$O78 TOTAL ACTUALBUDGETOVER BUDGET% OF BUDGET 6730 Bank & CC Charges1,727.68600.001,127.68287.95 % 6735 QuickBooks Payments Fees398.16398.16 Total 6730 Bank & CC Charges2,125.84600.001,525.84354.31 % 6740 - Income Tax10.0010.00 6800 Miscellaneous89.1989.19 Total Expenditures$230,340.02$87,399.38$142,940.64263.55 % NET OPERATING REVENUE$ -21,914.65$4,099.27$ -26,013.92-534.60 % OTHER REVENUE 7011 Visionary Fund Income3,385.00600.002,785.00564.17 % 7015 Electronic Sign Display 7015a Love Lunch Sponsor833.321,600.00-766.6852.08 % Total 7015 Electronic Sign Display833.321,600.00-766.6852.08 % 7016 Electronic Sign Sponsorship3,916.683,916.68 Total Other Revenue$8,135.00$2,200.00$5,935.00369.77 % OTHER EXPENDITURES 7070 Electronic Sign Expenses6,614.542,648.043,966.50249.79 % Total Other Expenditures$6,614.54$2,648.04$3,966.50249.79 % NET OTHER REVENUE$1,520.46$ -448.04$1,968.50-339.36 % NET REVENUE$ -20,394.19$3,651.23$ -24,045.42-558.56 %  !"#$%"&'&$$( ')"*+$,"*$-+$./01$/23/-$,$4,561 $$878 STATSJuly2016throughJune2017 EventsSocialMedia NetworkingBreakfastFacebook AverageMonthlyAttendance65Likesasof12/30/161,265 HighestMonthlyAttendance83Likesasof5/09/171,330 AverageAmountReceived12.90$Instagram HighestMonthlyRevenue1,420.00$Followersasof12/30/16217 NumberofEvents12Followersasof5/09/17251 MixersTwitter AverageAttendance48Followersasof12/30/16865 HighestMonthlyAttendance80Followersasof5/09/17909 NumberofEvents12 ConstantContact LoveLunch SubscribersinDatabaseasof12/30/162,782 AverageAttendance30SubscribersinDatabaseasof5/09/172,860 HighestMonthlyAttendance40 NumberofEvents12 NewMemberOrientation AverageAttendance25 NumberofEvents6 RibbonCuttings NumberofEvents16 CommunityConnection(formerlyGov'tAffairs) AverageAttendance20 HighestMonthlyAttendance33 NumberofEvents10 BusinessAwardBreakfast Attendance63 Lunch&Learn Attendance25 NumberofEvents6 BoardroomRentals OneTimeRentals12 MonthlyRecurringRentals14 TotalRevenueJulythroughJune8,102.50$ TasteofArcadia NumberofAttendees1,416 BusinessShowcaseVendors40 Food/DrinkVendors48 AutoShowcaseVendors6 EntertainmentVendors4 VIPTables31 Volunteers100 TasteofArcadiaProfit$24,662.09 TasteofArcadiaRevenue82,205.20$ TasteofArcadiaExpenses57,543.11$ STATSJuly2016throughJune2017 Sponsors CommunityBuilderFY1617 MethodistHospital Westfield NetworkingBreakfast(20162017) RoseHills LoveLunch(2016) Hart,Meiras,Morris Boardroom(2016) FoothillCreditUnion CEOCar(20162018) SierraHonda ChamberEntertainment(2017) CenturyRooter InstallationDinner(2017) ArcadiaAssociationofRealtors BusinessShowcase(2017) RoseHills StateoftheCity(2017) FoothillCreditUnion TasteofArcadia/InstallationDinnerGold(2016) ArcadiaAssociationofRealtors BMWofMonrovia CenturyRooter dusitD2/Singpoli FoothillCreditUnion ProfessionalAdvisoryServices USCRoskiEyeInstitute TasteofArcadiaBeerGarden(2016) Breeder'sCup TasteofArcadiaSilver(2016) CityofArcadia VolunteerCenterofSanGabrielValley TasteofArcadiaBusinessShowcase(2016) RoseHills TasteofArcadiaOther(2016) Danco DirecTV Jan'sTowing JohnsonProducts,Inc PowerValetParking SantaAnitaPark TheArboretum TwoMen&ATruck UpperSanGabrielValleyMunicipalWaterDistrict WasteManagement EmbassySuites Paco's/CityCafé AGREEMENTFORSERVICESBY AND BETWEEN THE CITYOFARCADIAANDARCADIACHAMBEROFCOMMERCE FOR FISCAL YEAR 2017-18 ThisAgreementforServices("Agreement")isenteredintothis______dayof June,2017byand between the Arcadia Chamber of Commerce ("Chamber"),anot- for-profitorganization,and the City of Arcadia ("City"), a municipal corporation and charter city. RECITALS A.The City and the Chamber have long cooperated concerning issues and projectsof mutual interest to the Arcadia civic and business community. B.TheChamberhasinthepastprovided,anddesiresandintendstoprovidein theCity'sfiscal year ("fiscal year") 2017-2018, various services to the City, as describedhereinafter. C.For many years, the City has,pursuant to a certain lease entered into by the City andtheChamber(the"Lease"),providedtotheChamberatabelowmarketlease ratethefulluseofacertainCity-ownedbuildingat388WestHuntington Drive, Arcadia("LeasedPremises"),insupportandrecognitionoftheChamber's ongoing services to the City, and the Lease extends through December 2,2021. D.The City desires and intends to make payment to the Chamber in the amountof $75,837for certain business and economic development, marketing, civic promotion,andsimilarservicestobeprovidedbytheChambertotheCityduring FiscalYear2017-2018,as set forth in Exhibit "A"attached hereto(the"Services"). E.The Chamber desires and intends to provide the Services to the Cityin consideration for the City's payments and appropriation of funds as described herein. AGREEMENT Now,therefore, the City and the Chamber do hereby agree that the foregoing Recitals aretrue and correct and are incorporated into this Agreement,and made a part thereof asiffully set forth herein, and further agree asfollows: A.Responsibilities of the Chamber 1.The Chamber is and shall serve as an independent organizationentirely separate from the City,and shall operate under its own bylaws asa membership organization serving the interests of business in thegreater Arcadiaarea.ForpurposesofthisAgreement,theChamberisandin allrespectsshallbedeemed tobeanindependentcontractor. 2.The Chamber shall provide to the City during Fiscal Year 2017-2018the Services set forth in Exhibit "A" attached hereto and incorporated herein byreference. 3.The Chamber shall submit to the City a written progress report in December of 2017, andagainin May of 2018 describingin reasonable detail the Chamber's performance and provision of the Servicesunder thisAgreement fortheperiodJuly1, 2017throughthedateofsaidreports. B.Responsibilities of the City 1.In consideration of the provision of the Services by the Chamber to theCity duringFiscalYear2017-2018,theCityshallmake(1) paymenttothe Chamberofthesumofseventy-fivethousandeight-hundred thirty-seven dollars($75,837),payablein equalquarterlyinstallments,thefirstof whichisdueonorbeforeJuly1,2017(the "Payment for Services")and each subsequent payment due on orbefore the first date of the quarterly month. C.Review and Inspection of Chamber Records 1.On or before September 30,2017, the Chamber shall provide to the Citya completeandaccuratefinancialstatementoftheChamberforFiscal Year2016-2017(i.e.,ending June 30, 2017). 2.The City and its representatives shall have the right to review and/orauditthe records of the Chamber to verify that the Chamber is providingtheServices and making reasonable and appropriate expenditures from the Payment for Services in furtherance of providing the Services. Forthispurpose,the Chamber shall make available to the City anditsrepresentatives all records of the Chamber to allow the accomplishment ofreviewandauditduring normalbusinesshoursoftheCity,uponreasonable demand by theCity. D.Amendment 1.This Agreement may beamended by mutual written consent of theparties. E.Termination 1.This Agreement shall be deemed to commence on July 1, 2017and shall extendthrough June 30, 2018(the "Term").This Agreement may be terminated earlier by either party giving the other party written notice of termination;provided that such notice of termination shall be given at least 180 days prior to the effective date of termination and shall be transmitted by email, facsimile,U.S.mail,or personal delivery to the person or persons occupying the indicated position(s) of the other party signing this Agreement. The rights, duties,and responsibilities of the City and the Chamber shall continue for the period between the Notice of Termination and the effective date of termination.Anyportion of the Payment for Services due and owing to theChamber following such notice of termination shall be prorated to cover only the period up tothe effective date of termination, and any portion of thePayment for Services alreadymade to the Chamber for the remainder of the period following the effectivedate of termination shall be prorated and promptly refunded to the City bythe Chamber to cover the period following the effective date of termination.Notwithstanding any provision of this Agreement to the contrary,Section C of thisAgreement entitled,"Review and Inspection of Chamber Records"shall survive the Term and any termination of this Agreement. F.California Law 1.This Agreement shall be governed by the laws of the State ofCalifornia. \[SIGNATURESONNEXTPAGE\] In witness whereof, the Parties have executed this Agreement as of the date first set forthhereinabove. CHAMBER:CITY: _________________________________________________________ PresidentDominic Lazzaretto Arcadia Chamber of CommerceCity Manager __________________________APPROVED AS TO FORM: Chief Executive Officer Arcadia Chamber of Commerce _______________________________ City Attorney ATTEST: _______________________________ City Clerk EXHIBIT"A" SERVICES PROVIDED BY ARCADIATHECHAMBER OFCOMMERCE TO THE CITY OFARCADIA Fiscal Year 2017-2018 The Chamber shall provide the following services to theCity: I.PublicRelations A.Maintain regular office hours with qualifiedpersonnel. B.Provide accurate and timely information and market the City and businessareas to hundreds of residents and business people who walk- in,phone,write, e-mail, or fax the Chamber eachmonth. C.Prepare and maintain the monthly community calendar of civic group events. D.Provide information on Arcadia to realtors and commercial brokers to assist with business recruitment, business retention, and new commercial development. E.Prepare and make available a civic directory which lists all civic,cultural, social,educational,andbusinessgroups,addresses,meetingdates,etc. F.Through the Board and Committee structure (e.g., Taste of Arcadia Committee, Ambassador Meetings, Chamber Board Meetings),and Chamber functions (e.g., Business Mixers, Networking Breakfasts, Community&Connection Meetings, Citizen of the Year and Corporate Community Contributor Awards& Installation Dinner, Business Awards Events,the Taste of Arcadia, and other various legislative gatherings and forums) bring civic leaders and City/Agency staff together with business people and citizens every month. G.Maintain social media network to promote Chamber, City,andbusiness activities and news, including Chamber web site withcalendar,Facebook, Twitter,andanyneweffective technologies. II.BusinessDevelopment A.Under the Taste of Arcadia Committee, organize and hold at least one annual "Business Showcase" as part of the Taste of Arcadia. Consider holdingadditionalbusiness expos as demand dictates to market Chamber business member products and services to each other and to the community. The City will be provided free and prominent space at these Expos. B.Prepare and print (approximately every third year) a City Map,including economic and civic information on Arcadia; provide as many copies to thecity and Fire &Police Departments asneeded. C.Prepareandprintthe"BusinessDirectory";providecopytoall Arcadiabusinesses,andtoresidents;provideasmanycopiestotheCity asneeded. D.Conduct special community and business forums, e.g.,Trash/Recycling pick-upevents,orassistCitytoinformthecommunityofmeetings,e.g., communityworkshopsonlargedevelopmentprojects,proposedcity measures, initiatives and propositions,transportationconcerns,including Gold Line/Metro,etc. E.Assist the City during emergencies, by providing a liaison atEmergency Operations Center; coordinate with the City EOC & Red Crossand Emergency Centers throughout the City in the event of earthquakeor disaster;workingwithChamberEmergencyBusinessPreparednessplan foremergencies. F.Provideambassadorstoexistingandnewbusinessesthroughouttheyear tomonitorconcerns,assistinresolvingproblemswiththeChamberorthe City,meet other Arcadia businesses (e.g., monthly networking I orientationIbreakfasts). G.Work actively on business recruitment, expansion and retentionefforts throughout the City, e.g., accompanying City staff on business visits to existing businesses and potential newbusinesses. H.Organize and publicize seminars and training sessions for merchantsand business members under SBA, SCORE, SGVEP, FoothillWorkforce Investment Board, Women at Work, and other governmental and educational programs. I.Continue to work with Downtown Arcadia Improvement Association on the downtown community benefits district, improvedparkingand way-finding signage, and marketingefforts and events. J.As needed or requested by the City, conduct membership survey ongeneral businesstopics,e.g.,parking,ride-share,recycling,signage,etc.to informthe City of businessconcerns K.Work with other business areasonLive OakAvenue, Duarte Road, Baldwin Avenue, Foothill Boulevard, andothersectorstoinitiate regular events and marketing. L.Continue to develop new media marketing opportunities forbusiness members throughthe Chamber. Ill.Government/Legislative A.Throughthe monthly CommunityConnection& Coffeemeetings,provide business information toChamber members and serve as a forum for City, County, State andFederal interrelationships anddialogue. B.Reviewandrecommendproposedbusinesslegislationandconcernsto City. C.Organize and hold the annual “State of the City” event and the annual “Planning Conference” event eachyear.