HomeMy WebLinkAboutItem 2l - Purchase Order for Structural Firefighting Equipment
DATE: June 20, 2017
TO: Honorable Mayor and City Council
FROM: Michael Lang, Fire Chief
By: Cody Cerwin, Battalion Chief
SUBJECT: EXTENSION TO THE PURCHASE ORDER WITH ALL STAR FIRE
EQUIPMENT FOR STRUCTURAL FIREFIGHTING COATS AND PANTS
IN AN AMOUNT NOT TO EXCEED $35,000
Recommendation: Approve
SUMMARY
On June 21, 2016, the City Council approved a purchase order with All Star Fire
Equipment for providing structural firefighting coats and pants. All Star Fire Equipment
is reaching the end of their first year contract and its bid specifications allowed for a
three one-year annual extensions. Based on the quality services provided during the
past year, it is recommended that the City Council approve a one-year extension to the
purchase order with All Star Fire Equipment for structural firefighting coats and pants in
an amount not to exceed $35,000. Sufficient funds have been allocated in the Fiscal
Year 2017-18 Fire Department Operations Budget.
DISCUSSION
The Fire Department strives to maintain safety equipment in optimal condition that
provides heat and flame resistance during firefighting activities. According to the
recommended practices set by industry standard and National Fire Protection
Association (“NFPA”) guidelines, all structural firefighting safety equipment should be
replaced no more than every 10 years, barring exposure to caustic substance or
irreparable wear and tear, in which case, the equipment would be replaced sooner.
Historically, the Fire Department replaces approximately 20 sets of structural firefighting
coats and pants every year.
Purchase Order Extension for Structural Firefighting Equipment
June 20, 2017
Page 2 of 2
In May 2016, the Arcadia Fire Department conducted a formal bid process for the
purchase of structural firefighting coats and pants. Three bids were received and All
Star Fire Equipment, an Arcadia-based corporation, was determined to be the lowest
and most responsive bidder that met the bid specifications. The City reserved the
option to renew the purchase order annually through June 30, 2020. During the past
year, All Star Fire Equipment has performed satisfactorily and has supplied the required
structural firefighting equipment on time and as specified by the Department.
FISCAL IMPACT
Sufficient funds have been allocated in Fiscal Year 2017-18 Fire Department Operating
Budget for the purchase of these uniforms.
RECOMMENDATION
It is recommended that the City Council approve a one-year extension to the Purchase
Order with All Star Fire Equipment for providing structural firefighting coats and pants in
an amount not to exceed $35,000.