HomeMy WebLinkAboutItem 2m - Unscheduled Maintenance and Repair of City Wells and Pumps
Contract Extension for Unscheduled
Maintenance & Repair of City Wells
June 20, 2017
Page 1 of 2
DATE: June 20, 2017
TO: Honorable Mayor and City Council
FROM: Tom Tait, Public Works Services Director
By: John Corona, Acting Utilities Superintendent
SUBJECT: EXTENSION TO THE CONTRACT WITH GENERAL PUMP COMPANY,
INC. FOR UNSCHEDULED MAINTENANCE AND EMERGENCY REPAIR
OF CITY WELLS AND PUMPS IN THE AMOUNT OF $79,000
Recommendation: Approve
SUMMARY
On June 16, 2015, the City Council approved a contract with General Pump Company,
Inc. to provide unscheduled maintenance and emergency repair of City wells and
pumps. On July 5, 2016, the City Council approved a contract extension. General
Pump Company, Inc. is reaching the end of their first contract extension and has
submitted a written offer to extend their contract for an additional year with no increase
in pricing. All terms and conditions of the contract will remain the same.
Based on the excellent services provided by General Pump Company, Inc., it is
recommended that the City Council approve, and authorize and direct the City Manager
to execute a one year extension to the Contract with General Pump Company, Inc. for
unscheduled maintenance and emergency repair of City wells and pumps in the amount
of $79,000.
DISCUSSION
The City of Arcadia’s water system annually delivers approximately 16,500 acre-feet of
potable drinking water through approximately 14,000 water service connections. The
water supply for the system is obtained from 12 active groundwater wells. The water
system also utilizes 29 booster pumps that pump water through the distribution system
and 15 reservoirs that hold about 45 million gallons of water. The Public Works
Services Department is responsible for the daily operation and maintenance of the
City’s wells and booster pumps. However, in certain instances work goes beyond staff’s
capability to repair or perform specialized maintenance services. On June 16, 2015, the
City Council approved a contract with General Pump Company, Inc. to provide
Contract Extension for Unscheduled
Maintenance & Repair of City Wells
June 20, 2017
Page 2 of 2
unscheduled maintenance and emergency repair of City wells and pumps. On July 5,
2016, the City Council approved a contract extension. General Pump Company, Inc. is
reaching the end of their first contract extension and has submitted a written offer to
extend the contract for an additional year with no increase in pricing. The contract
language allows for annual contract extensions, subject to City Council approval.
General Pump Company, Inc. has provided excellent service during the term of the
contract. Attached is the proposed contract amendment with General Pump Company,
Inc.
ENVIRONMENTAL IMPACT
This project is categorically exempt per Section 15301 Class 1 (b) from the
requirements of the California Environmental Quality Act (“CEQA”).
FISCAL IMPACT
Sufficient funding is budgeted in the Fiscal Year 2017-18 operating budget for well and
pump preventative maintenance services. All work is performed on a time and
materials basis and the contractor is only paid for work performed.
RECOMMENDATION
It is recommended that the City Council approve, and authorize and direct the City
Manager to execute a one year extension to the Contract with General Pump Company,
Inc. for unscheduled maintenance and emergency repair of City wells and pumps in the
amount of $79,000.
Attachment: Proposed Contract Amendment
AMENDMENT NO. 2 TO THE WELL & BOOSTER PREVENTATIVE
MAINTENANCE AND SERVICES CONTRACT BY AND BETWEEN THE CITY
OF ARCADIA AND GENERAL PUMP COMPANY, INC.
This Amendment No. 2 (“Amendment No. 2”) is hereby entered into this ______ day of
______________, 2017 by and between the City of Arcadia, a municipal corporation of the
State of California, and General Pump Company, Inc., with respect to that certain Contract
between the parties dated August 5, 2015 (“Agreement”) and further amended by Amendment
No. 1 dated July 27, 2016.
The Parties agree as follows:
1. Article 2.2.1 of the Contract, the Term is hereby extended from August 5, 2017 to
August 5, 2018 (“Extended Term”).
2. All terms and provisions of the Contract not amended by this Amendment No. 2 are
hereby reaffirmed.
In witness whereof the Parties have executed this Amendment No. 2 on the date set
forth below.
CITY OF ARCADIA GENERAL PUMP COMPANY, INC.
By: By:
Dominic Lazzaretto
City Manager Title:
Dated: Dated:
By:
ATTEST: Title:
Dated:
City Clerk
APPROVED AS TO FORM CONCUR:
Stephen P. Deitsch Tom Tait
City Attorney Public Works Services Director